Taskade is a definitely interesting productivity tool with massive AI capabilities. After spending several weeks using it, I wanted to share my experiences and thoughts in this Taskade review so you can decide whether you want to give this productivity tool a chance.
As Taskade works as a task, work, and project management tool but also as a note-taking app, it might seem tricky at first. But do not be afraid; in this Taskade review, I will share this productivity app’s key features, pricing, my experience, and its pros and cons.
Let’s dive in!
What is Taskade?
Taskade is an AI-powered productivity tool for task, work, project management, and note-taking. So, it is quite a mixed app with many use cases for individuals and businesses.
One thing is sure: it has a strong focus on team collaboration, and I will show these later. With Taskade, you can automate tasks, research, and collaborate with your team members.
Taskade is a special AI tool. It allows you to create custom AI agents for specific workflows, and you can train them by giving instructions and uploading files.
Let’s see Taskade’s key features!
Taskade’s features
Here, I collected Taskade’s features!
Project management software
Taskade is a lightweight project management software. The reason why I say that it is a lightweight project management app is that it does not have advanced project management tools like time tracking features. Also, it is not a complex project management app compared to other apps.
However, it has many valuable features to make your project management workflows faster and simpler while enhancing productivity and team collaboration. With your AI agents, you can make the project planning much shorter, as it can structure the tasks, offer potential sub-tasks, set up reminders based on your timeline, etc.
Besides AI agents, automation is also useful in project management. Taskade’s automation allows you to streamline repetitive tasks by setting up triggers and actions. You can design custom workflows and integrate them with Google Sheets, Slack, or WordPress.
Let me give you some examples of how the automation works. You can create a rule for sending Slack notifications if there is a new comment for your tasks in Taskade. Or, it can automatically create a task after a meeting is scheduled in Calendly.
This was my favorite feature during my Taskade review, as you can customize the rules of automation in detail. So, when adding a next step when an action is triggered, there are many options from which you can choose, like sending it to another app or sending a notification to project managers.
Let’s move on to the task management features!
Task management
Taskade is a task management software that allows you to manage multiple projects and tasks effectively. When I said that Taskade is a lightweight project management app, it is not true for task management, as it has solid features.
You can easily add and assign tasks to your team members. With one click, you can create task lists and give due dates, tags, and notes to each task.
The AI agents are also quite helpful when creating multiple tasks. They can help break projects and complex tasks into sub-tasks and are great for brainstorming what other tasks you should consider.
Note-taking
Taskade can also work as a note-taking app. Nevertheless, compared to note-taking apps like Notion, Obsidian, Anytype, or Xtiles, Taskade lacks advanced note-taking capabilities. It misses some crucial features like backlinks, database creation, note organization features, etc.
But to be honest, Taskade was simply not designed for these workflows. Taskade uses a task-based approach, so everything you write in Taskade can be transformed into tasks, and you can connect it to your projects or automate them.
And this approach comes in handy when it comes to meeting notes. You can instantly create tasks, summaries, and organized lists from your meeting notes using Taskade. Utilizing Taskade’s AI capabilities in these workflows can really enhance productivity.
Let’s take a look at these AI features!
AI agents
In short, AI agents are AI-powered assistants developed to automate tasks, streamline workflows, and improve productivity. You can tailor your AI agents to your specific needs by adding sources from which it can work and giving instructions.
You can create AI agents for project management, content creation, data analysis, and so on. When creating your AI agent, you need to describe precisely the scope of activities it is responsible for. Do not worry. Taskade will pre-fill the instructions for many AI agents, and you can amend them if you want.
After, you need to choose from the commands. For example, I created an AI assistant for project management, and I could choose from these commands:
Furthermore, you need to add the tools it should use. It can get its content from any website, or you can select some specific website from which it should provide you with input.
By creating more AI-powered assistants, you can deploy a whole AI team to deal with your tasks more effectively.
Views
You can choose from numerous view options, including list, board, table, mind map, org chart, calendar, and Gantt Chart views. My favorite one is the mind mapping feature.
Mind maps help you view the whole project from a bird’ s-eye view. You can change between the views dynamically with a click.
Chat with your docs
If you click on the “+” button, you can add files to your projects. Taskade supports almost all file formats, from PDF to JPG and MOV.
You can interact with the uploaded files if you move the mouse cursor over the uploaded attachment and click the “ask AI” tab. It allows you to ask questions about the document, summarize it, etc. So, this feature ultimately helps you digest documents faster.
Templates
Taskade offers numerous templates for task management, project management, mind maps, team management, etc. They can save you massive time, as you no longer need to start from scratch when creating a new project.
Collaboration tools
Taskade AI offers a shared space for teams to communicate, collaborate, and manage their projects. This app is full of collaboration features.
You can easily share your workspaces and projects with your team members. After you share them with your team members, you can chat with them next to every project. It is a practical solution that the chat and the project you work on are on the same page.
When you click on the chat, you can decide if you want to chat with Taskade AI & your team, only with your team, only with Taskade AI, or with one of your AI agents.
Moreover, Taskade has robust features when it comes to real-time collaboration. You can assign tasks to your team members, edit your projects together, and create a knowledge management center for your company.
Taskade’s user interface
Taskade has a user-friendly and intuitive interface with a beautiful design. Also, it has quite a short learning curve, and you can quickly learn to utilize almost all the features.
I also enjoyed the way how Taskade structures its pages and functions. Essentially, you can find almost all the features on the page you are working on. So, you can access the team chat, AI features, different views, and other projects on the same page without feeling that it is packed.
You can find Taskade among the mobile apps as well, whether you use Android or iOS.
Taskade’s integrations
During my Taskade review, I discovered that it offers a wide range of integrations. You can connect Taskade with Zapier, which allows you to integrate Taskade with more than 7000 third-party apps.
Furthermore, you can use automation with many popular apps like Gmail, Slack, Google Forms, WordPress, MailChimp, Webflow, Calendly, and more.
Taskade’s pricing
Taskade offers three plans.
The free plan includes one AI agent, one workspace, all the views except the Gantt Chart, and five AI requests per day. This plan is ideal for individuals who only utilize Taskade for personal use or just want to give it a try.
The Taskade Pro is best suited for individuals and small teams that use Taskade daily. It has everything from the free plan to more. The Taskade Pro covers unlimited AI requests, custom AI agents, unlimited file upload, Gantt view, integrations, and more.
If you want to use all the features, go with the Teams plan. It is also ideal for bigger teams and individuals who want to use Taskade without limits. The Teams plan includes multi-agent teams, unlimited workspaces, AI automation, version history, and share and embed functions.
Considering the pricing of other project management apps, or AI-powered productivity tools, Taskade’s pricing seems reasonable.
Taskade’s pros and cons
Now, let’s check the pros and cons I explored during my Taskade review!
Taskade’s pros
First, Taskade’s collaborative features are outstanding. This tool is simply great for remote teams or individuals working with others.
Secondly, Taskade integrated the AI features fantastic, especially in the case of AI agents. Unlike numerous other AI features of productivity apps, these ones are quite useful and will definitely save you time.
Furthermore, automation makes project management less frustrating and time-consuming. Here, I loved the wide range of options to automate your workflows.
Moreover, Taskade’s pricing is generous if we consider the pricing of other project management apps.
Finally, Taskade has an intuitive user interface with a short learning curve.
Taskade’s cons
Taskade’s note-taking capabilities are limited compared to Notion or other apps. If you want to use Taskade for only taking notes, there are better alternatives on the market.
Also, it would be fantastic if Taskade had some more advanced project management tools.
My experience with Taskade
To be honest, when I first saw the user interface during my Taskade review, I was a little bit skeptical. It did not look like a tool for work. But after a few hours, it totally changed.
It was easy to navigate, and I discovered almost every feature in a few hours. I especially loved the way they integrated the automation and the AI agents.
With the current feature set, Taskade offers a unique experience to manage your projects, tasks, and notes with your team members in a centralized place.
Ultimately, I had a pleasant experience with this AI-productivity tool, and Taskade is worth a try.
Taskade alternatives
If you are still not sure whether Taskade is the right tool for you, check these alternatives:
- ClickUp: An easy-to-use AI-powered project management software.
- Wrike: A more robust project management software with advanced features.
- Notion: An all-in-one app for note-taking, data management, and limited project management.
- Todoist: A simple task management app for individuals and teams.
- Xtiles: A note-taking app for people who want a visually appealing experience.
- Anytype: A complex note-taking app with high-security standards and offline access.
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Wrap-up: Taskade review
Overall, Taskade is a fantastic tool for remote teams and people working with others. It offers a unified workspace where you can work with multiple team members in real-time.
If you are looking for lightweight project management software with outstanding AI capabilities and automation for an affordable price, I highly recommend Taskade to try.
Frequently asked questions
Is Taskade a good app?
Taskade AI is a great app for managing your projects, tasks, and workflows. It is particularly an excellent choice for remote teams.
Is Taskade completely free?
Taskade has a free plan that includes basic features. The free plan is ideal for personal use or people who just want to try it.
Is Taskade better than Notion?
It depends. While Notion is a better note-taking app, Taskade has more advanced AI capabilities and project management tools. As both productivity tools constantly launch new features, I am excited to see which will have the upper hand in the future.
Is Taskade safe to use?
Taskade is a safe app to use. It deploys Two-Factor Authentication (2FA) via Google Sign-In and is further reinforced with Multi-Factor Authentication (MFA) for enhanced protection. Also, they provide SAML and SCIM support for paid customers to provide even more advanced protection.
Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that at no additional cost to you, I may earn a small commission. Read the full privacy policy here.
