Best Email Productivity Apps

Are you tired of spending more time on your emails than on your actual work? Does your inbox feel like a bottomless pit that just keeps sucking you in? If yes, I have good news – there are email productivity tools that can do the heavy lifting for you. To help you choose the best email productivity apps, I have compiled a list of the top options based on features and pricing. Hopefully, it will save you time and help you accomplish more work instead of navigating your email inbox.

So, sit back, relax, and get ready to discover the five best email productivity apps in 2024 that will make you say, “Why did I not think of that?”

Let’s begin!

What is an email management app?

Email productivity tools help individuals and teams manage and streamline email communication. These tools can help users automate repetitive tasks, prioritize essential messages, and reduce time spent on email.

Some popular email productivity tools include inbox filters, shared inboxes with your teams, email scheduling, email tracking, chat functions, and email templates. Such email productivity apps and other tools can help individuals and teams increase productivity, save time, and stay organized.

Best email productivity tools in 2024

I have compiled a list of the best productivity tools for inbox management. My selection is based on features, pricing, customer reviews, and my personal experience.

I have also considered various factors, such as ease of use, efficiency, integration with other apps, and customer support, to help you find the most efficient email productivity app.

  1. SaneBox: The best email productivity tool overall
  2. Missive: The best email productivity tool for team collaboration
  3. Clean Email: A simple app for email management and prevent cluttered inbox
  4. Mailbutler: An easy-to-use app for email tracking.
  5. Mailbird: A cheap option to manage multiple accounts.

SaneBox

ai productivity tools - SaneBox

Are you tired of sifting through countless irrelevant emails in your inbox to find the important ones? SaneBox is a powerful email productivity tool that can help you save several hours weekly on email management. This email management tool uses AI to filter and organize emails, saving users an average of 2.5 hours per week.

With its unique AI technology, SaneBox takes the hassle out of email management. It automatically categorizes your incoming emails and moves them to appropriate folders, leaving only the relevant emails in your inbox. It is like having a personal assistant for your emails without lifting a finger.

Key Features

  • SaneBox works with any email service provider, from Apple Mail to Microsoft Outlook accounts.
  • With the help of trainable AI algorithms, SaneBox recognizes important emails and automatically organizes the remaining ones.
  • Hit the “snooze” button on an email, and it will return to your inbox at the exact time when you are ready for it.
  • SaneBox provides daily updates on what was sorted, ensuring you never miss any important messages.
  • You can also connect your email to your cloud services to safely store attachments.
  • If an email goes unanswered for five days, SaneBox will send follow-up reminders
  • You can sort out unnecessary emails in bulk to delete and save storage space.

Pricing

  • The “Snack” package with 1 email account and 2 features: $7 paid monthly, $59 paid yearly, $99 paid bi-yearly
  • The “Lunch” package with 2 email accounts and 6 features: $12 paid monthly, $99 paid yearly, $169 paid bi-yearly
  • The “Dinner” package with 4 email accounts and all features: $36 paid monthly, $299 paid yearly, $499 paid bi-yearly

Pros and cons

Pros

  • Reasonable pricing.
  • You can set up in less than ten minutes and are ready to go.
  • SaneBox clearly separates important messages from newsletters or non-essential emails.
  • You have many options to customize how it should work.
  • It works with all calendar apps.
  • SaneBox provides a free 14-day trial.
  • It has a supportive customer service.

Cons

  • It would be better if the user interface was more visually appealing.

Reviews

  • G2: 4.9/5 (170+ reviews)
  • Capterra: 4.8/5 (70+ reviews)

Missive

Missive - a great productivity tool for improving team collabortion

Missive is a team email management and chat app focusing on team collaboration. It is a highly customizable productivity software with features like its built-in calendar app, flexible chat options, analytics, and team inboxes.

Ultimately, when it comes to team collaboration, Missive is the best email productivity tool.

Key Features

  • Using team inboxes can help you avoid missing any important messages, and you can assign those messages to other teams. For example, suppose you work in a project management team and receive an email about the sales and marketing teams. In that case, you can quickly assign it to them, and the assignees will receive a notification and access to the conversation.
  • Forget about the hassle of forwarding emails or making phone calls. With Missive, you can streamline team communication by mentioning a coworker’s username and starting a direct chat within the email thread.
  • Missive offers three themes to customize the interface according to your preference.
  • You can integrate Missive with popular tools such as Google Workspace, Asana, ClickUp, Dropbox, and many others.
  • With Missive Calendar, you can easily send invitations, schedule meetings, and video calls, as well as receive reminders about upcoming activities.
  • Missive’s Email Analytics feature provides key metrics to measure and understand your team’s productivity and communication habits.
  • Missive also includes task management features, enabling you to create and assign tasks to your team members.

Pricing

  • Free plan: Available (Up to three users)
  • Starter plan: $14 monthly per user (Up to five users)
  • Productive plan: $18 monthly per user (Up to fifty users)
  • Business plan: $26 monthly per user (Unlimited users)

It is worth mentioning that plans differ in features such as history limit, integrations, and email analytics.

Pros and cons

Pros

  • Missive is more than just an email tool; given its range of features, it is among the best productivity apps.
  • It is very efficient when managing multiple inboxes and calendars.
  • It has an intuitive design, so you can learn to use it quickly.
  • Missive offers a solution where email, calendar, and team communication are in the same place.
  • Outstanding customer support.
  • Missive provides various integration features, from project management to CRM functionalities, so you can easily incorporate Missive into your existing workflow.

Cons

  • Some additional integrations would be helpful, such as Monday.com or Telegram.

Reviews

  • Trustpilot: 4.9/5 (60+ reviews)
  • Capterra: 4.9/5 (60+ reviews)

Clean Email

best email productivity apps - clean email

Clean Email is a productivity tool that helps you manage your mailbox by allowing you to group, organize, remove, label, and archive your emails efficiently. It helps you quickly sort and delete thousands of unnecessary emails and prevent an overflowing inbox. 

Whether you are a busy professional, a student, or just someone who wants to stay organized and on top of their inbox, Clean Email is the perfect tool for achieving your goals and keeping your inbox clutter-free and clean.

Key Features

  • The Quick Clean feature categorizes and deletes common emails, such as social notifications and older emails, with one click.
  • It supports all email service providers.
  • The Smart View feature allows you to group similar types of emails, making it easy to review all your emails in minutes.
  • Clean Email lets you easily sort and categorize your emails by sender, recipient, subject, date, label, or size.
  • You can quickly find and delete emails by combining filters such as sender and date.
  • The Privacy Guard feature regularly scans your email against known data breaches and security incidents.
  • You can easily unsubscribe from unwanted emails or block senders.

Pricing

  • €12.69 per month for one account
  • €25.39 per month for five accounts
  • €38.09 per month for ten accounts

Pros and cons

Pros

  • Clean Email is an intuitive email productivity app.
  • It offers a free trial, so you can try it before committing to a paid subscription.
  • It not only organizes your email messages but also protects you from viruses.
  • Overall, it is a useful tool for managing emails by filtering, deleting, and archiving them.

Cons

  • Slow customer support service.

Reviews

  • G2: 4.4/5 (10+ reviews)
  • Trustpilot: 4.7/5 (130+ reviews)

Mailbutler

best email productivity tools- Mailbutler

Mailbutler is an email extension tool designed for Apple Mail, Gmail, and Outlook. It offers email scheduling, snoozing, tracking, templates, and more features.

With Mailbutler, you can boost your email productivity, manage your inbox more efficiently, and save time on repetitive email tasks. It is a great tool for individuals and teams that rely heavily on email communication.

Key Features

  • Track your emails and links with the Mailbutler email tracker feature to know when, where, and how many times they were opened.
  • You can easily create professional email signatures and templates for invoices, quotes, and follow-up emails.
  • Mailbutler allows you to turn your emails and contacts into actionable to-do lists by creating tasks in Outlook, Gmail, and Apple Mail.
  • You can share tasks, contacts, signatures, notes, and email message templates with all your team members.
  • To quickly organize your inbox, you can add tags to emails, contacts, templates, signatures, notes, and tasks in Outlook, Gmail, and Apple Mail.
  • Mailbutler’s AI email assistant is a great feature that can help you write emails efficiently. You can provide a few keywords, and it will assist you in email writing.

Pricing

  • Tracking plan: $4.95 monthly per user
  • Professional plan: $8.95 monthly per user
  • Smart plan: $14.95 monthly per user
  • Business plan: $32.95 monthly per user

Pros and cons

Pros

  • The email tracking feature could be useful for seeing who opened your emails.
  • It’s easy to navigate on the user interface.
  • Reliable customer team.
  • You can write emails fast with the templates and AI assistance.

Cons

  • It’s a bit pricey compared to other email productivity tools if you want all the features. 
  • Only works with Outlook, Gmail, or Apple Mail.

Reviews

  • G2: 4.4/5 (60+ reviews)
  • Capterra: 4.8/5 (80+ reviews)

Mailbird

best email productivity tool - Mailbird

Mailbird is a widely used tool for inbox management. It provides a user-friendly interface that you can personalize according to your needs.

The app offers features like AI-powered email authoring, inbox pause attachment search, and integration with popular apps such as Dropbox, Google Drive, and Slack. Mailbird can help you streamline your email management tasks and stay organized.

Key Features

  • You can manage multiple accounts from one place using Mailbird.
  • Mailbird allows you to customize your workspace with the background of a movie, a painting, or a landscape.
  • It offers an AI assistant powered by ChatGPT to reduce the time of your replies.
  • You can find any attachments in your inbox with Mailbird.
  • Mailbird supports keyboard shortcuts, so you can find what you want faster.
  • You can temporarily remove non-urgent email from your inbox.
  • It provides numerous integration options.

Pricing

  • Free plan: Available
  • Standard plan: €1.63 monthly per user or €49.50 one-time payment (lifetime license)
  • Premium plan: €2.88 monthly per user or €199.50 one-time payment (lifetime license)

Pros and cons

Pros

  • It is cheaper than other email productivity tools if you choose the monthly plans.
  • An easy-to-navigate app where you can centralize all your email accounts.
  • There are many personalization options available.
  • It offers a wide range of integrations.

Cons

  • It has fewer features compared to other email productivity apps.
  • There is an additional cost per year for the lifetime licenses.

Reviews

  • G2: 3.7/5 (80+ reviews)
  • Trustpilot: 4.2/5 (1700+ reviews)

Wrap-up

When deciding to use an email productivity tool, consider how much your time is worth.

Consider this: earning $20 per hour and spending 2.5 hours daily on work email is a significant chunk of your time. While it is impossible to eliminate email entirely, an email productivity tool can help you reclaim a portion of that time.

Even with conservative estimates, you could save around 1 hour per day. That is a potential monthly saving of $600, purely from a financial perspective. And that is not even considering the peace of mind these tools can offer. In short, these apps can provide an excellent return on investment

If you have no problems managing your emails all day, do not spend too much time with them, and do not bother with an unorganized inbox, email productivity tools are probably not for you. However, if you deal with email overflow all day, it will be a game-changer.

Frequently asked questions

What is an email productivity app?

An email productivity app is a tool for managing email more efficiently and effectively. It can help you save time by deleting or categorizing emails, prioritizing important emails, organizing your inbox, and providing features like scheduling emails, snoozing emails, and setting reminders. Overall, these apps streamline your email workflow and boost your productivity, so you can spend less time on email and more on other essential tasks.

What is the best app for managing multiple email accounts?

The best app for managing multiple email accounts depends on your preferences and needs. I recommend trying out a few different options to see which one works best for you.

For me, the best email productivity tool for managing multiple accounts is SaneBox. With a few clicks, you can easily add a new email account, and you automatically get a 14-day free trial for the new email address.

What is a great tool for organizing Gmail?

Google has a built-in feature that helps you organize your Gmail account. Although this can be useful, if you are looking for a more advanced Gmail productivity tool that saves you time, I suggest trying one of the above email productivity tools. All of them are great Gmail productivity tools, so it’s worth trying to see how much more efficient and organized you can be.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

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