Hive Review: The Best Project Management App? (2025)

After testing +15 project management tools, I wanted to give Hive a shot to see how it stacks up against the most popular apps. In this Hive review, I will help you figure out how this project management software delivers and if it is for you.

Using my experience of +2 years of testing productivity apps, I want to put Hive into perspective, so you guys can get an unfiltered opinion about this project management app.

In this Hive review, I will cover the key features I tried, pricing, pros and cons, and, ultimately, my experience with this project management software.

Let’s dive in!

What is Hive?

Hive is a project management tool designed for teams, whether it is an agency, a marketing team, or a non-profit organization. It has numerous features to track projects, collaborate with team members, and build automated workflows.

You can use it on the web and desktop versions on Mac and Windows. In addition, Hive offers a mobile version as well for iOS and Android devices.

Let’s see the features I tried during my Hive review!

Hive’s key features

Here, I collected the features I tested during my Hive review.

Home page

As always, I checked Hive’s home page because it is quite important for me to know what you see first when you log in to your account. In terms of Hive, it provides a quick overview of your projects and tasks.

If you scroll down, you will see the workspace activity and your team members, but you can also add some additional widgets and change the theme.

Overall, Hive provides the necessary personalization options for your home page, so you can display the crucial information you need.

Let’s see the project management tools I tested during my Hive review!

App library

Hive offers some add-ons to further customize your experience and the tools you use daily. Personally, I think it is a positive thing that Hive has many add-ons that you can utilize. There are some add-ons that you can use in the free plan, but others require paid plans.

One of my favorite add-ons is the Goals. With this feature, you can create and track goals effectively. You can add goals and sub-goals, and link these to your projects directly.

For example, I created a goal for collaborations to see how I keep up with monthly targets.

Project management tools

Hive offers numerous view options to visualize and track your projects. Each view option gives you a different angle on your projects.

If you click on the plus icon next to the calendar view, you can also choose from more view options. While it does not provide as many project view options as Monday.com, it has all the possibilities that a small or mid-sized business might need.

You can access lists, KanBan boards, tables, Gantt charts, and more. For teams and project managers, the view option is quite useful for resource management, as you can get a quick look at your team members’ capacity, and assign or move tasks between them.

You can easily set up new projects with a few clicks. Hive allows you to import projects from other tools, use a template, or start blank.

Finally, you can create and assign project templates, which is valuable when building projects. Hive offers templates for project managers, client work, creative work, and numerous departments.

Task management features

When creating tasks, you can assign them and add due dates, schedule time, dependencies, labels, and descriptions. Nevertheless, if you scroll down, you can access some additional task management features.

With Hive, you can attach files and add comments, and it will automatically add the recorded time for each task. Ultimately, I think Hive makes task management more efficient and has solid features.

Collaboration tools

You can invite your team members to your workspace and start working on projects. As mentioned, you can add comments, track team members’ projects, and assign tasks.

Furthermore, Hive has collaborative documents that you can edit with your team members. You can insert pictures, attachments, and tables here. The collaborative documents work across all the platforms (web, desktop, and mobile).

In addition, Hive has an instant messaging tool where you can discuss projects and tasks with your team members. With this feature, you can send direct and group messages as well.

Just click on the new message in the bottom left corner, and you can access the instant messaging. When sending a message, you can also attach files, send emojis, and more.

Finally, Hive provides an update feed where you can see if someone mentioned you, but you can also pin the notification.

Ultimately, Hive has solid collaboration features, which make it an excellent solution for teams.

Inbox

After you integrate Hive with your email provider, you can access your emails inside Hive. You only need to click on the Mail tab on the left, and you can see all your emails.

Besides checking your emails, you can also send emails from Hive, which can be helpful if you do not want to manage your emails, tasks, projects, and messages in one platform.

The only thing I missed a bit about this feature during my Hive review is that they did not integrate their AI solution into mailing. I think it could make emailing even more efficient.

Automation tools

You can access the automations in the app library as an add-on. With the automated workflows, you can automate the small, manual, and repeatable tasks in Hive.

Setting up automations is quite easy, and it is similar to other project management tools. You only need to select the criteria for when the automation should be triggered and the required action in such cases.

Time tracking

Among the add-ons, you can find Hive’s time tracking and timesheet features as well. The time tracking is easy to use, and you can use filters. For example, you can just filter on the time spent with one specific project.

Furthermore, it is also great to export the results in an Excel file. Just click on the download, and you get it instantly.

Overall, I was satisfied with the time tracking feature, as it has everything that you could expect from a project management software tool.

Forms

With Hive, you can create external and internal forms that others can fill out in their browser. The submitted forms offer the possibility to automatically create an action card including the form details.

Essentially, forms have many use cases. You can collect requests, submit bugs, collect information from team members, and more.

Dashboards

Utilizing the dashboards, you can bring the most important information from your workspace and projects into one place. These dashboards provide insights about your tasks and projects.

It is great to customize them with widgets, filters, and external embeds. You can add bar charts, goals, notes, and more.

You can create multiple dashboards that you can share with your team members if you want. To create dashboards faster, you can apply templates from Hive’s library. Hive offers templates for project managers, time and resourcing, marketing, and finance teams.

AI tools

First, Hive has an AI assistant called Buzz built into the software. It helps you to answer questions, create projects, automate workflows, and more. Besides just providing answers, it can also create widgets and dashboards, so it is a valuable feature overall.

Secondly, you can use Hive’s AI feature in the notes as well to create content faster. Besides generating text, you can also use it to generate an image.

Ultimately, Hive has powerful AI features compared to other platforms. Hive’s AI assistant gave me relevant and fast answers to my questions, so I had an absolutely positive experience.

Hive’s integrations

Hive offers some direct integrations with Google Drive, Microsoft Teams, Dropbox, and more. However, you can connect Hive to over 7,000 third-party apps using its Zapier integration.

Hive’s user interface

Hive has a user-friendly design and offers a smooth experience when navigating its pages. After testing numerous project management apps, I believe Hive’s ease of use is outstanding.

During my Hive review, I experienced a short learning curve, and learning its features was quite fast. I also appreciated that it has a Hive University tab on the left, where you can access videos and articles on how to learn to use Hive effectively.

Hive’s mobile app

Hive offers a mobile version for iOS and Android devices. The mobile apps are synced with the desktop version and allow you to create and track tasks and projects, but you can also use the communication tools.

Personally, I used the iOS version and had no issues with it.

Hive’s pricing

Let’s see what I found during my Hive review when it comes to pricing.

Free plan

You can use Hive’s Free plan up to 10 people, and it offers 200MB storage, 10 projects, unlimited tasks, and collaborative notes. You can also access Hive’s email and chat tools.

As for the view, the Free plan includes all the project views, but some of them have a limit of 100 uses. Furthermore, Hive’s Free plan has limits when it comes to AI tools, customization options, integrations, and collaboration tools.

Overall, Hive has a decent Free plan that has some useful features. It is ideal for those who want to try Hive before purchasing it, or if the basic project management features are sufficient for them.

Starter plan

Hive’s Starter plan covers unlimited storage, project views (except project summary and portfolio), collaborative and private notes, and, most importantly, unlimited dashboards. However, it still has limited customization, reporting, and integration options. Also, you can use it for up to 10 team members and 10 projects.

It is $5 per month per user if choosing the yearly plan. If you opt for the monthly plan, it is $7 per user per month.

Ultimately, the Starter plan is a budget-friendly option for small teams that does not require time tracking and forms features.

Teams plan

The Teams plan is $12 per month per user if buying the yearly plan. In terms of monthly billing, it is $18 per user.

With the Teams plan, you can have unlimited workspace users, projects, dashboards, and forms, as well as access to time tracking, timesheets, and resourcing features.

In terms of feature set, the Teams plan has everything that a small or mid-size team might need. Also, you can buy premium add-ons like enterprise security, automations, or proofing for an extra cost.

Enterprise plan

Hive’s Enterprise plan has custom pricing, and they provide more flexibility, extra support, and security if choosing this plan.

My experience with Hive

Hive feels like an easy-to-use project management software, and it still offers many advanced features. I particularly noticed during my Hive review that it has advanced collaboration and AI tools.

I also loved that you can customize your workspace with the add-ons. Furthermore, its dashboard views are valuable for getting real-time insights about your projects, workspaces, and tasks.

From a feature set perspective, I did not have any major concerns or issues with Hive. There are only some really tiny issues, like a number of project views or the lack of an AI feature in the email feature.

The only real issue was with Hive’s pricing plans. While it offers a good value for its price, most of the advanced and unlimited tools are included in the Teams plan.

Nevertheless, my overall experience with Hive was great, and it is definitely among my top project management apps.

Pros and cons I discovered during my Hive review

Let’s summarize the pros and cons I found during my Hive review!

Pros of Hive

First, Hive’s ease of use makes project planning, tracking, and execution smooth. With its intuitive user interface and short learning curve, it is a top project management software.

Secondly, Hive has advanced collaboration features, which are especially useful for small teams.

Moreover, this project management software has super AI features.

Furthermore, the customizable dashboards are great for accessing real-time insights about your workspace.

Lastly, I loved the way they implemented the email and messaging solutions into a project management tool.

Cons of Hive

I had only one issue with Hive, and it is the fact that its Free or Starter plans do not include many advanced features.

Hive alternatives

Here are some alternatives to Hive if you think it is not right for you.

• ClickUp: An easy-to-use AI-powered project management software.
• Taskade: An AI-powered workflow and lightweight project management app.
• Wrike: A more robust project management platform with advanced features.
• Coda: An all-in-one app that is similar to Notion, however, with more massive project management tools
• Notion: It provides a centralized workspace where you can organize your thoughts, notes, tasks, projects, and documents in one place.
• Motion: It is an AI calendar app, but it also works as a project management software.
• Asana: A popular and easy-to-use project management tool.
• SmartSuite: A collaborative work management solution for teams to track and manage workflow.
• Teamwork.com: An excellent project management software for client-facing teams.
• Monday.com: An intuitive project management app with advanced features for teams.

Wrap-up: Hive review

Hive is a very capable project management software for teams. I mostly recommend it for small or mid-sized businesses that need a user-friendly solution to manage projects.

With its advanced collaboration features and AI tools, I think Hive is an excellent project management tool overall. After testing +15 project management apps, it is definitely among my top three picks.

Hope I was able to help you find the best project management app for you. As always, I will update this Hive review over time so you guys have up-to-date information about this project management software.

Related posts:

• 8 Best Project Management Software in 2025 | My Honest List

Frequently asked questions

Is Hive really worth it?

After my review, I can safely say that Hive is worth its price. While many advanced features are included only in the Teams Plan, it is affordable.

Is Hive the best project management software?

Hive is among my top three project management software. With its ease of use, advanced collaboration, and AI tools, it offers an effective solution for small and mid-sized businesses.

Can I use Hive for resource management?

Hive has resource management features that you can utilize to manage your team’s workload. Nevertheless, you can access the advanced resource management features only with the Teams plan.

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