8 Best Project Management Software in 2025

I understand you. There are way too many project management software on the market, and you do not know which one to choose. I also had the same feeling, so I decided to find the best project management software in 2025.

I spent +100 hours on personal tests and tried +20 apps to find the best project management tools in 2025. I did this to give you an unfiltered and honest list from which you can select and try the ones you like.

So, if you are curious about what I found after testing 20+ possible alternatives, sit back and scroll down to discover the best project management software in 2025.

Let’s dive in!

How do I rank the best project management tools?

To rank the best project management software, I considered some factors to ensure I can provide you with the best recommendation. These are the aspects that I used to put together my list of best project management tools in 2025:

Features: One of the most crucial aspects was the feature set. I wanted to include only the top tools I tried & tested.

Use cases: I understand that creative teams might require different solutions than a financial consultant. Therefore, my main goal was to find the best project management software for each use case based on their feature set.

User interface: Navigation and user experience are also crucial when using project management software. Therefore, I considered this as well.

My experience with them: As mentioned, I personally tested and tried all of these project management apps to ensure I can provide you with the most accurate recommendation. Thus, my experience with the specific tool is one of the key elements in ranking the best project management software.

Best project management software I tried after spending +100 hours testing

Here is my honest list of the best project management software in 2025:

Best Project Management Apps	My Top Picks
	Best free project management software
	Best project management app for client work
	Best project management software for beginners
	Best task management tool
	Best project management software for small teams
	Best simple project management software with AI scheduling
	Best project management software for complex projects
	Best project management software for large businesses

Best project management software in 2025

Let’s delve into the best project management software solutions I tried in 2025!

SmartSuite

Best free project management software

SmartSuite is a work management platform that helps teams deliver projects, run more efficient processes, and streamline workflows. It has a fresh design compared to the typical project management software.

Key features

Project management tools: This work management tool offers numerous view options for your projects and workflows. It has Gantt charts, Kanban boards, a timeline, and a dashboard view, so you can easily track progress and identify bottlenecks. What I particularly enjoyed is the tools you can use to display, sort, filter, and group information. They really went into the details to manage your databases with the highest efficiency. Such capabilities make SmartSuite an ideal solution to not only manage your projects but also company-wide databases.

Task management features: With SmartSuite, you can add due dates, assignees, status, and many other parameters for your tasks. You can add custom fields to your tasks so you can customize them in-depth. For example, you can insert time-tracking logs, formulas, addresses, and many others for each task.

Team collaboration tools: Using SmartSuite, multiple team members can view and edit the projects at the same time. Also, you can see other team members where they work exactly at the table or records. I appreciated the option to send a link to any page, record, or report as an email attachment. If you open the member directory, you can invite team members and add teams. This team collaboration feature gives you an overview of who is online and some basic data about their role, interests, skills, locations, and skills, and you can reach out no matter where they are working.

Automation: It is very smooth to set up automated workflows. It follows the “when and then” logic and you can add further conditions. You can create automation for events like creating or updating records, submitting forms, and more. Thanks to SmartSuite’s email integration with Outlook and Gmail, you can set up workflow automation for events when you receive an email.

Time tracking: You can insert time tracking logs to each field where you want. SmartSuite offers basic time tracking tools, but they are sufficient to keep track of how you spend your team on projects.

Permission and roles: SmartSuite has two levels of permissions. Role-based access determines the maximum permission level that can be assigned to you or your team members. You can find this in the settings menu under your workspace information. However, you can also provide people with guest access so they can view the records that you assigned to them. The number of guest accesses depends on the subscription. Furthermore, you can add solution permissions for your team members. With this type of permission, you can control who can view, create, modify, or delete records in your solutions (i.e., projects).

Integrations: SmartSuite offers some native integrations, so you can connect this work management tool with Google Drive, Salesforce, Slack, Microsoft Teams, Hubspot, and more. In addition, you can connect SmartSuite with Zapier, which allows you to access an additional +7,000 third-party apps.

Mobile app: SmartSuite offers a mobile version for iOS and Android users. During my SmartSuite review, I used the iOS version. Similar to many other project management tools, I also encountered a few bugs here. For instance, it does not save the fields or records.

Try SmartSuite

SmartSuite’s pricing

Free plan

Using the Free plan, a maximum of three users and one guest user can utilize SmartSuite. When I looked at the features included in the Free Plan, I was surprised. SmartSuite’s free version has numerous tools you can use for free.

You can access all the real-time collaboration tools, many project view options, basic permissions, workflow automation, and all the task management features.

Paid plans

The Team plan is $12 per user per month if you choose the yearly billing. If you want to have monthly billing, it is $15 per user per month. Based on my experience, the Teams plan is ideal for small businesses.

If you opt for the Professional plan, it will cost you $30 per user per month when choosing the annual billing. In the case of monthly billing, it is $34 per user per month. The Professional plan was designed for small and mid-sized businesses that need more advanced permissions and higher limits on the features.

Furthermore, SmartSuite offers an Enterprise plan for organizations that need advanced features, security, and support. It is $45 per user per month in the case of annual billing. If you want to choose the monthly billing, the Enterprise plan is $50 per user per month.

Finally, SmartSuite has a Signature plan that offers full flexibility to customize features, usage limits, and more. You need to contact their sales team for this.

No matter which paid plans you want to try, you will get a 14-day free trial, so you can make sure that SmartSuite is the best software for you.

Try SmartSuite

SmartSuite’s user interface

SmartSuite has an intuitive interface and follows a structure different from most project management software. But once you understand its logic, it will be easy to find the tools you need.

That said, SmartSuite has a learning curve. It took time for me to understand what I could and could not do with SmartSuite.

My experience with SmartSuite

What I realized first during my testing was SmartSuite’s performance. It is super fast and has almost zero loading time.

I loved how they implemented this Excel-like approach when working with tables. You can easily link records to each other and save time with this solution.

The reason why I think it is one of the best software for teams is the level of focus they put on the permission levels. It has all the options you need to control who can access your data and projects.

During my SmartSuite review, I started to feel like it is more than just a project management software. It is a combination of a project and data management software. It combines aspects of databases, spreadsheets, and project visualization to manage your workflows.

Overall, SmartSuite was a huge surprise for me, and I think it is definitely among the top project management tools when it comes to work management.

SmartSuite’s pros and cons

Why is SmartSuite the best free project management software?

SmartSuite has an extensive free version for up to three users. It offers numerous advanced tools, which are normally included in the paid plans.

Overall, I think it is really a hidden gem and one of the best software when it comes to project and work management for small teams.

Full review here: SmartSuite Review 2025: A Hidden Gem

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Teamwork.com

Best project management app for client work

Teamwork.com is a project management software specialized for client work. It helps to keep your client projects on track, manage your resources, and keep tabs on every billable hour.

This project management tool was designed for agencies, IT service providers, consultants, and basically everyone who works with clients.

Key features

Project management tools: Teamwork.com allows you to use a project template, but you can start it from scratch. It offers numerous templates designed for agencies and different teams. When it comes to project view options, Teamwork.com offers the essential ones. You can use Gantt charts, Kanban boards, and list views to track and visualize your projects. Also, utilizing the project dashboards helps you get a solid understanding of the tasks, their stages, and non-billable and billable hours, and ultimately shows the key project data. In addition to the dashboards, the milestones feature is also a valuable tool. It is a target date representing a point of progress or a goal within your project.

Task management features: I loved that you can add tasks from everywhere, no matter which project view you use. With Teamwork.com, you can add or assign tasks with one click. When creating a task, you can add dependencies, priorities, stages, and due dates. While all these are obvious, and you can add such parameters with every project management app, you can also select followers with Teamwork.com.

Client management software: Teamwork.com is a special project management app that focuses on client work. Besides projects, you can also add clients. The client view is a centralized place where you can access all your clients’ projects and keep track of high-level client data. For each client, you can assign more projects with different budgets and project owners. With Teamwork.com, you can add client users. Basically, it is a limited-permission license for your clients. When adding client users, you can provide your client with visibility into your work and create trackable work that you will invoice your client for later. The client users can leave comments, attach files, edit project items, and reply to messages.

Budgeting tool: This feature helps you in numerous ways, such as monitoring the project costs, tracking profit margin, and having a good understanding of your projects from a financial perspective. You can select the billable rate for each project and easily track the cost, billable hours, and overall profit. This offers an effective solution to measure project performance.

Team collaboration tools: You can assign tasks, add owners to projects, and easily invite your team members to your workspace. However, Teamwork.com offers more collaboration tools. The Teamwork Chat offers an excellent solution to keep team members informed, attach files, create channels, and ultimately get real-time answers about your projects. I especially value the fact that you can create tasks from your Teamwork Chat channels.

Automation: Teamwork.com offers many templates for automation. You can easily filter those based on priority, tags, progress, and more. However, if you did not find the one you need, you can also create custom automation.

Time tracking: When using the timer, you only need to select the project, task, and whether it is billable or not. Once you are done, you will see the timer on the left button of your page. However, you can move it around and pause and stop the time tracking with a click.

Proofs: You can bring your clients directly into a proof to review, provide feedback, and approve. It allows you to attach files, give due dates, and assign a project and task. Also, you can invite your team members to review the materials before client approval.

Resource management: This project management app has fantastic workload management features to optimize resource allocation. With the resource management features, you will know exactly who is available, when, and for how much. This way, you can plan your future projects more easily and with confidence. Teamwork.com provides more view options like schedule, workload, portfolio, or chart to get a clear understanding of the available capacity and allocate resources effectively.

Integrations: You can directly connect Teamwork.com with many third-party apps. In addition, Teamwork.com has a Zapier integration as well, so you can access an additional 7,000 apps.

Mobile app: Teamwork.com has a mobile version that is available for Android and iPhone users as well. This way, you can manage projects and access your tasks from your mobile devices. Personally, I used the iOS version and experienced some bugs when filtering on tasks.

Try Teamwork

Teamwork.com’s pricing

Free plan

Teamwork.com offers a Free Plan for individuals and small teams of up to 5 users. Based on my experience with project management tools, the free version has all the essential project management features and some basic tools for client work.

Compared to other tools, it is quite a decent free version.

Paid Plans

The Deliver Plan includes automation and forms, and you can invite client users as well. It starts with 3 users, and you can get it for €10.99 in case of annual billing per user. If you choose the monthly billing, it will cost you €13.99 per user per month.

The Deliver Plan has more advanced project management features, which make it ideal for small teams.

Teamwork.com provides a Grow Plan to manage more complex projects. It is €19.99 per month per user if you opt for the annual billing. If you want to move forward with the monthly plan, the Grow Plan is €25.99 per month per user. Also, you need at least 5 users to purchase this plan.

This is the plan that has everything a small business might need. It covers the workload and resource management tools, advanced budgeting, and the reports I showed you above.

Teamwork.com pricing plans for businesses

The Scale Plan is excellent for small and mid-sized businesses. It is €54.99 monthly per user if billed yearly and starts with 5 users at a minimum. The monthly billing is €69.99 per month per user.

Compared to the Grow Plan, this plan does not offer many more features but provides unlimited access to these features.

Finally, Teamwork.com offers an Enterprise Plan with custom pricing. This plan covers premium customer support and consulting, advanced security & SSO, and has a dedicated infrastructure.

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Teamwork.com’s user interface

Teamwork.com has an intuitive interface, and I loved its design. However, during my Teamwork.com review, I experienced that sometimes it was challenging to find the features, for example, invoicing.

Also, the design and the ease of use of the Gantt chart view were off for me. But apart from these, I had no problem with Teamwork.com’s interface.

My experience with Teamwork.com

During my Teamwork.com review, this project management software surprised me numerous times. Due to the number and depth of features, it has a bit longer learning curve, but it is worth the time.

It offers many helpful features to manage client work, such as proofs, time tracking, forms, and more. If you are a professional like me who runs an agency, these are valuable tools in my day-to-day life.

Furthermore, it has advanced reporting and workload management features, which make it a fantastic tool for teams. You easily access all the data you need to make your team and processes more efficient.

To summarize my experience, I think Teamwork.com is almost the perfect project management tool for agencies, consultants, creatives, and marketing teams who want to maximize not only their efficiency but also their profit.

Teamwork.com’s pros and cons

Why is Teamwork.com the best project management software for client projects?

Teamwork.com’s features were designed for client-facing teams and ensure that you not only make your workflows more efficient but also deliver work on time and on budget. It has solid time tracking, budgeting, and resource management features.

So, if you have an agency or consultancy or interact with clients frequently, I recommend giving it a try to Teamwork.com.

Full review: Teamwork.com Review 2025: Here Is My Honest Opinion

Teamwork vs Monday 2025 | I Personally Tested Both

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Coda

Best project management software for beginners

Coda is an all-in-one collaborative workspace for individuals and teams. It integrates note-taking, task management, project management, document management, and team collaboration features into one platform.

More than 50,000 teams use Coda to manage documents, track projects, automate recurring tasks, and centralize information in a hub.

Key features

Project management tools: Coda is not a business intelligence tool, but it has sufficient depth when it comes to project management tools. It offers numerous view options that help to visualize task dependencies, making the project planning and tracking much smoother. It is very easy to create customized dashboards. You can choose from numerous view layouts when creating your projects. Just click on the options tab next to the block, and you can access the tables, grids, boards, calendars, Gantt charts, and more views. Coda excels in customizing the way how you track projects. For example, you can apply filters, change the details of how Coda displays the information, or set the order for the rows.

Task management features: You can add different columns for each task. When adding columns, you can change their types, which is great, as it makes filling the data easier and organizing your tasks. When considering what type you want to add, there is a full list from which you can choose. You can insert text, dates, checkboxes, links, files, assignees, and many other elements. Coda has a pretty solid formula editor, so you can add conditional formatting, colors, etc. Using these, you can organize your data in a way that helps you to overview the relevant information. Furthermore, Coda allows you to comment, mention someone, and attach files to each task. This way, you can discuss the tasks and project details in one place without switching between numerous apps.

Note-taking tool: Coda is an ideal tool for note-taking as well. It uses building blocks when creating notes. The note-taking is quite intuitive and works similarly to Notion. It has a drag-and-drop interface, and you can structure your content with headings, texts, bullet points, tables, and more.

Data and document management: Coda is a great tool for creating different types of documents, such as spreadsheets, databases, and wikis. Its document management capabilities are similar to those of Dropbox Paper. You can let your team members view, play, or edit the document. If choosing the view option, anyone can view the Coda Docs, but they can not interact with it. This option is helpful for blog posts, for instance.

Team collaboration tools: Coda has a wide range of team collaboration features. You can edit text in real-time, mention and tag others, or assign tasks to your team members. Also, Coda allows you to share documents easily with your team members with a click, so you can be on the same page. Using its permission management tools, you can create and properly use more types of documents. For example, you can create only a viewable document about company policies and a playable document about voting on where the next team should be building.

Automation: If you click on the settings icon in the top-right corner of your document, you can create rules. You can select triggers, conditions, and actions. So, Coda uses the When and Then conditional logic for workflow automation.

Coda AI: Essentially, Coda AI helps you to edit, write, summarize, and paraphrase your content. However, you can implement it in more workflows. For instance, it can help you brainstorm projects and tasks, or you can ask to analyze customers, summarize meetings, and convert text into tables.

Integrations: You can connect Coda with multiple third-party apps, including Zapier. Thanks to the Zapier integrations, Coda supports integrations with more than 7,000 third-party apps.

Mobile app: Coda developed mobile apps for both iOS and Android devices to track progress anywhere.

Try Coda

Coda’s pricing

Free plan

The free plan has essential features like unlimited doc size for unshared docs, collaborative docs, tables, charts, kanban boards, forms, and automation. The free version is ideal for individuals or teams that want to test whether Coda suits the whole team.

Paid plans

The Pro plan is $10 per month and is ideal for small businesses or individuals who need advanced features. This plan includes a 30-day version history, hidden pages, custom domains, brandings, icons, and AI credits as well.

If you want unlimited automation, version history, and AI credits, you need to go for the Team plan, which is $30 per month. This plan is great for small and bigger teams as well. Using Coda’s Team plan, you will access the folder access, which can be crucial for teams.

Lastly, Coda offers an Enterprise plan for large businesses. It is $60 per month, and you will have access to advanced security features and a dedicated customer success manager.

Try Coda

Coda’s user interface

Coda is a beautiful and simple productivity app. Personally, I experienced a short learning curve, and it was easy to navigate through its features.

While Coda is a simple app, it has the depth to manage documents and projects in more detail. So, it will take some time to learn all the features. Nevertheless, it has some tutorials and guides, so you will quickly master Coda.

My experience with Coda

Coda was a surprise to me, especially its project management features. Its ease of use, wide range of display options, and customization possibilities make Coda a perfect choice.

Coda has many templates for specific use cases, so you can speed up the document creation process. Also, I appreciated that it has powerful note-taking capabilities.

During my Coda.io review, I discovered we can mention Coda on the same page as Notion. More likely, this is the app that has similar extensive features to become an all-in-one app.

I had only two issues with Coda.

First, it does not have a desktop app you can access even without an internet connection. Secondly, the Enterprise plan is quite pricey.

Overall, my experience with Coda was 10/10, and I highly recommend it to individuals and small teams.

Coda’s pros and cons

Why is Coda the best project management app for beginners?

Coda has all the essential project management solutions you need to manage your projects effectively. It is an ideal app for individuals and small teams who are getting started with project management and need a lightweight tool for project tracking.

Full review here: My Honest Coda.io Review: Here’s What Surprised Me! (2025)

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Taskade

Best task management tool

Taskade is an AI-powered productivity tool for task, work, project management, and note-taking. So, it is quite a mixed app with many use cases for individuals and businesses.

Key features

Project management tools: Taskade is a lightweight project management software. The reason why I say that it is a lightweight project management app is that it does not have advanced project management tools like time tracking features. Also, it is not a complex project management app compared to other apps. It has a board, mindmap, table, organization, calendar views, and Gantt charts as well.

Task management features: It is a task management software that allows you to manage multiple projects and tasks effectively. When I said that Taskade is a lightweight project management app, it is not true for task management, as it has solid features. You can easily add and assign tasks to your team members. With one click, you can create task lists and give due dates, tags, and notes to each task.

Note-taking tool: Taskade can also work as a note-taking app. Nevertheless, compared to note-taking apps like Notion, Obsidian, Anytype, or Xtiles, Taskade lacks advanced note-taking capabilities. Taskade uses a task-based approach, so everything you write in Taskade can be transformed into tasks, and you can connect it to your projects or automate them.

AI agents: In short, AI agents are AI-powered assistants developed to automate tasks, streamline workflows, and improve productivity. You can tailor your AI agents to your specific needs by adding sources from which it can work and giving instructions. You can create AI agents for project management, content creation, data analysis, and so on. When creating your AI agent, you need to describe precisely the scope of activities it is responsible for. Taskade will pre-fill the instructions for many AI agents, and you can amend them if you want. Furthermore, you can interact with the uploaded files if you move the mouse cursor over the uploaded attachment and click the “ask AI” tab. It allows you to ask questions about the document, summarize it, etc. So, this feature ultimately helps you digest documents faster.

Team collaboration features: Taskade offers a shared space for teams to communicate, collaborate, and manage their projects. This app is full of collaboration features. You can easily share your workspaces and projects with your team members. After you share them with your team members, you can chat with them next to every project. It is a practical solution that the chat and the project you work on are on the same page.

Automation: Taskade’s automation allows you to streamline repetitive tasks by setting up triggers and actions. You can design custom workflows and integrate them with Google Sheets, Slack, or WordPress.

Integrations: During my Taskade review, I discovered that it offers a wide range of integrations. You can connect Taskade with Zapier, which allows you to integrate Taskade with more than 7000 third-party apps.

Mobile app: It has a mobile version for iOS and Android devices, which works quite well compared to other project management software in this list.

Try Taskade

Taskade’s pricing

Free plan

The free plan includes one AI agent, one workspace, all the views except the Gantt Chart, and five AI requests per day. This plan is ideal for individuals who only utilize Taskade for personal use or just want to give it a try.

Paid plans

The Taskade Pro is best suited for professionals and small teams that use Taskade daily. It has everything from the free plan to more. The Taskade Pro covers unlimited AI requests, custom AI agents, unlimited file upload, Gantt view, integrations, and more.

If you want to use all the features, go with the Teams plan. It is also ideal for bigger teams and individuals who want to use Taskade without limits. The Teams plan includes multi-agent teams, unlimited workspaces, AI automation, version history, and share and embed functions.

Try Taskade

Taskade’s user interface

Taskade has a user-friendly and intuitive interface with a beautiful design. Also, it has quite a short learning curve, and you can quickly learn to utilize almost all the features.

I also enjoyed the way how Taskade structures its pages and functions. Essentially, you can find almost all the features on the page you are working on. So, you can access the team chat, AI features, different views, and other projects on the same page without feeling that it is packed.

My experience with Taskade

https://www.youtube.com/watch?v=Xn_4J2tPdSM&list=PLrRm3Kq-V4MfL_nmxAgr29g8QYrsHkTjo&index=7&ab_channel=Thebusinessdive

The Easiest Taskade Tutorial For Beginners In 2025 (https://www.youtube.com/watch?v=Xn_4J2tPdSM&list=PLrRm3Kq-V4MfL_nmxAgr29g8QYrsHkTjo&index=7&ab_channel=Thebusinessdive)

Here is a Taskade tutorial where I show you its key features

To be honest, when I first saw the user interface during my Taskade review, I was a little bit skeptical. It did not look like a tool for work. But after a few hours, it totally changed.

It was easy to navigate, and I discovered almost every feature in a few hours. I especially loved the way they integrated the automation and the AI agents.

With the current feature set, Taskade offers a unique experience to manage your projects, tasks, and notes with your team members in a centralized place.

Ultimately, I had a pleasant experience with this AI-productivity tool, and Taskade is worth a try.

Taskade’s pros and cons

Why is Taskade the best task management tool?

Overall, Taskade is a fantastic tool for remote teams and people working with others. It offers a unified workspace where you can work with multiple team members in real-time. It has massive task management and AI features that you can use to enhance your workflows and productivity.

Full review here: Taskade Review: I Nearly Spit Out My Coffee (2025)

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Hive

Best project management software for small teams

Hive is a project management tool designed for teams, whether it is an agency, a marketing team, or a non-profit organization. It has numerous features to track projects, collaborate with team members, and build automated workflows. You can use it on the web and desktop versions on Mac and Windows.

Key features

Project management tools: Hive offers numerous view options to visualize and track your projects. Each view option gives you a different angle on your projects. If you click on the plus icon next to the calendar view, you can also choose from more view options. While it does not provide as many project view options as Monday.com, it has all the possibilities that a small or mid-sized business might need. You can access lists, KanBan boards, tables, Gantt charts, and more. For teams and project managers, the view option is quite useful for resource management, as you can get a quick look at your team members’ capacity and assign or move tasks between them.

Task management features: When creating tasks, you can assign them and add due dates, schedule time, dependencies, labels, and descriptions. Nevertheless, if you scroll down, you can access some additional task management features. With Hive, you can attach files and add comments, and it will automatically add the recorded time for each task.

App library: Hive offers some add-ons to further customize your experience and the tools you use daily. Personally, I think it is a positive thing that Hive has many add-ons that you can utilize. There are some add-ons that you can use in the free plan, but others require paid plans.

Dashboards: Utilizing the dashboards, you can bring the most important information from your workspace and projects into one place. These dashboards provide insights into your tasks and projects. It is great to customize them with widgets, filters, and external embeds. You can add bar charts, goals, notes, and more.

Team collaboration tools: You can invite your team members to your workspace and start working on projects. After you can add comments, track team members’ projects, and assign tasks. Furthermore, Hive has collaborative documents that you can edit with your team members. You can insert pictures, attachments, and tables here. The collaborative documents work across all platforms (web, desktop, and mobile). In addition, Hive has an instant messaging tool where you can discuss projects and tasks with your team members. With this feature, you can send direct and group messages as well. Finally, Hive provides an update feed where you can see if someone mentioned you, but you can also pin the notification.

Time tracking: Among the add-ons, you can find Hive’s time tracking and timesheet features as well. The time tracking is easy to use, and you can use filters. For example, you can just filter on the time spent on one specific project.

Inbox: After you integrate Hive with your email provider, you can access your emails inside Hive. You only need to click on the Mail tab on the left, and you can see all your emails.

Automation: Setting up automation is quite easy, and it is similar to other project management tools. You only need to select the criteria for when the automation should be triggered and the required action in such cases.

AI tools: First, Hive has an AI assistant called Buzz built into the software. It helps you to answer questions, create projects, automate workflows, and more. Besides just providing answers, it can also create widgets and dashboards, so it is a valuable feature overall. Secondly, you can use Hive’s AI feature in the notes as well to create content faster. Besides generating text, you can also use it to generate an image.

Integrations: Hive offers some direct integrations with Google Drive, Microsoft Teams, Dropbox, and more. However, you can connect Hive to over 7,000 third-party apps using its Zapier integration.

Mobile app: Hive offers a mobile version for iOS and Android devices. The mobile apps are synced with the desktop version and allow you to create and track tasks and projects, but you can also use the communication tools. Personally, I used the iOS version and had no issues with it.

Try Hive

Hive’s pricing

Free plan

You can use Hive’s Free plan for up to 10 people, and it offers 200MB storage, 10 projects, unlimited tasks, and collaborative notes. You can also access Hive’s email and chat tools.

As for the view, the Free plan includes all the project views, but some of them have a limit of 100 uses. Furthermore, Hive’s Free plan has limits when it comes to AI tools, customization options, integrations, and collaboration tools.

Overall, Hive has a decent Free plan that has some useful features. It is ideal for those who want to try Hive before purchasing it or if the basic project management features are sufficient for them.

Paid plans

Hive’s Starter plan covers unlimited storage, project views (except project summary and portfolio), collaborative and private notes, and, most importantly, unlimited dashboards. However, it still has limited customization, reporting, and integration options. Also, you can use it for up to 10 team members and 10 projects.

It is $5 per month per user if choosing the yearly plan. If you opt for the monthly plan, it is $7 per user per month.

Ultimately, the Starter plan is a budget-friendly option for small teams that does not require time tracking and form features.

The Teams plan is $12 per month per user if buying the yearly plan. In terms of monthly billing, it is $18 per user.

With the Teams plan, you can have unlimited workspace users, projects, dashboards, and forms, as well as access to time tracking, timesheets, and resourcing features.

In terms of feature set, the Teams plan has everything that a small or mid-size team might need. Also, you can buy premium add-ons like enterprise security, automation, or proofing for an extra cost.

Hive’s Enterprise plan has custom pricing, and they provide more flexibility, extra support, and security if choosing this plan.

Try Hive

Hive’s user interface

Hive has a user-friendly design and offers a smooth experience when navigating its pages. After testing numerous project management apps, I believe Hive’s ease of use is outstanding.

During my Hive review, I experienced a short learning curve, and learning its features was quite fast. I also appreciated that it has a Hive University tab on the left, where you can access videos and articles on how to learn to use Hive effectively.

My experience with Hive

Hive feels like an easy-to-use project management platform, and it still offers many advanced features. I particularly noticed during my Hive review that it has advanced collaboration and AI tools.

I also loved that you can customize your workspace with the add-ons. Furthermore, its dashboard views are valuable for getting real-time insights about your projects, workspaces, and tasks.

From a feature set perspective, I did not have any major concerns or issues with Hive. There are only some really tiny issues, like the number of project views or the lack of an AI feature in the email feature.

The only real issue was with Hive’s pricing plans. While it offers a good value for its price, most of the advanced and unlimited tools are included in the Teams plan.

Nevertheless, my overall experience with Hive was great, and it is definitely among my top project management apps.

Hive’s pros and cons

Pros and cons I discovered during my Hive review

Why is Hive the best project management software for small teams?

With its advanced collaboration features and AI tools, I think Hive is an excellent project management tool overall. It is a user-friendly solution that is excellent for small and mid-sized businesses to track their projects.

Full review here: Hive Review: The Best Project Management App? (2025)

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Motion

Best simple project management software with AI scheduling

Motion is an AI-based scheduling tool with task and project management features. More than 1 million people use Motion in day-to-day life for better meeting scheduling and task management.

Besides many other use cases, Motion can auto-schedule meetings, synchronize your work and personal calendar, and block time slots for recurring tasks and certain projects. Motion has a web app, desktop, and mobile app.

Key features

Project management tools: Motion is a lightweight project management software that has all the tools to organize projects. When setting up a project, you can specify the due date, add priority notes, and assign tasks to your team members. Additionally, you and your teammates can leave comments under each project and add new tasks if necessary. It offers several view options like Gantt chart, Kanban boards, and list views. Also, you can apply filters and easily select, move, edit, or manage projects.

Task management software: It allows you to smoothly add and assign new tasks to you or your teammates, while the tasks dashboard provides a clear overview of tasks in progress and those that have not been completed yet. When adding a task, you can select the assignee, priority, duration, start date, due date, and when to auto-schedule it.

Calendar app: With Motion, you can bring the Google Calendar, Apple Calendar, and Outlook Calendar together into a single view.

AI scheduling: Motion not only integrates your calendar events into one single place, but it also uses AI scheduling to ensure you can meet all the deadlines and focus on high-priority tasks. Once you add your tasks, Motion will schedule them into your calendar based on your priorities, deadlines, preferences, and more. If your task takes more time than you think, and you have no time to finish it or other tasks, Motion will reschedule.

Team collaboration features: Motion has fewer collaboration features than other apps in this list. Nevertheless, you can track each team member’s plan and priorities using the team schedule feature. Whenever you add a project, you can assign tasks and communicate on the same page.

Meeting Assistant: Motion’s meeting scheduler helps you and others to book time with you. Motion uses booking links to simplify appointment scheduling. You can add buffer time and date range or limit the number of days for the meetings. Once you finish the customization, you can just share the link, and they can access your booking page.

AI meeting note-taker: Motion records, transcribes, and summarizes your meetings—and then turns action items into tasks for your team.

Documents: It allows you to take notes and store them in a safe place. You can easily link tasks and projects inside these documents, so you do not have to jump between tools.

Integrations: Motion offers numerous integrations. You can connect it with Google Calendar, Outlook Calendar, iCloud Calendar, Siri, Zapier, and more. Utilizing the Zapier integration, you can access an additional 7,000 third-party apps. So, Motion is quite good in terms of integrations.

Mobile app: You can use Motion’s mobile apps on iOS and Android as well. Personally, I used the iOS version, and it worked pretty fine for me. An additional plus for me is that their developer team frequently updates Motion.

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Motion’s pricing

Motion offers a one-week free trial for all its plans. This is what the Motion’s paid plans look like with one seat:

Pro AI

There is a significant difference between the annual and the monthly plan. While the Pro AI plan is $19, if you opt for the annual plan, the monthly plan will cost you $49 per month.

Therefore, if you decide to commit to Motion after the free trial, it’s definitely more cost-effective to choose the annual plan.

The Pro AI plan includes all the features I showed you before. So, you can access the scheduling tool, meeting assistant, task, and project management features. Also, you can use Motion’s recently launched features, such as AI note-taker, docs, writer, and more.

Compared to other scheduling tools, it might seem expensive. However, it is worth mentioning that Motion is more than just a scheduling app. With its new features, it can effectively replace task management, project management tools, and AI note-takers as well.

Business AI

The Business AI plan is $29 per month per user if picking the annual billing. If you choose the monthly billing, it will cost you $49 per month per user.

Whether you choose the Pro AI or the Business AI plans, the pricing will be 40% cheaper for three seats. The above pricing considers that you will have at least three seats when using the Business AI since this plan was designed for small teams mostly.

In terms of features, the Business AI plan covers productivity charts, team capacity planning features, dashboards, reporting, analytics, time tracking, central billing, and more.

After 15 users, Motion applies customized pricing.

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Motion’s user interface

Motion has a simple user interface. I would not call it beautiful, but rather practical. You can easily navigate on its pages, and it is easy to find its tools.

My experience with Motion

https://www.youtube.com/watch?v=FD93po9HbIc&ab_channel=Thebusinessdive

Motion App Review: My Unfiltered $228 Experience (https://www.youtube.com/watch?v=FD93po9HbIc&ab_channel=Thebusinessdive)

During the Motion app review, the first thing that came up was that the navigation was pretty straightforward. It was also easy to locate all the key features and start using them.

However, I would say it has a steep learning curve compared to most of the productivity tools. For example, it took me 10-15 minutes to set up my booking page and find all the relevant options for this.

The good news is there are many tutorial videos and articles, so you do not have to find the solution for all your issues.

Moreover, Motion provides users with many customizable options to make sure they will not miss any important information. Entering tasks, changing existing tasks, or adding new tasks to a project work smoothly for me.

I particularly liked Motion as a project management software and scheduling tool. It is a great combination to create projects fast.

All in all, I had a very pleasant experience with using Motion in my daily work life.

Motion’s pros and cons

Why is Motion the best simple project management software with AI scheduling?

Motion has become an all-in-one app that has all the tools you need to stay productive. It has project management tools, document management features, AI note-taking, scheduling, and more.

If you want to have only one tool for all these workflows, I highly recommend taking a look at Motion.

Full review: Motion App Review: My $348 Experience and Why I Don’t Regret It

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ClickUp

Best project management software for complex projects

ClickUp is a project management software designed for teams to help them organize tasks, collaborate effectively, and manage multiple projects. It is a popular option for project management, streamlines work processes and improves team productivity.

Key features

Project management tools: ClickUp has many view options for your projects. Just click on the “+ View” icon, and you will see numerous other view options like list, Kanban board, calendar, or Gantt chart views. Each view has its advantages. For example, when using the list view, you can filter on status, assignees, priorities, tasks, due dates, or task types. Or, with a Gantt chart, you can filter on periods. Moreover, if you click on the customize tab, you can further personalize your views and choose from layout options, filters, permissions, and more. I know that resource management tools are critical for many of you managing teams. To access the relevant metrics, you can select the workload, box, and team views. With these views, you can get a quick understanding of who has free capacity and who is overcommitted.

Task management features: No matter if you are in your projects or space, you can create new tasks with a click. If you click on the add task on the right side, you can add a new task. When creating a task, you can add descriptions and sub-tasks and select priority levels, assignees, due dates, tags, and reminders. After you create a task, there are other options that you can use for efficient task management. ClickUp allows you to attach files, write comments, add relationships, and more.

Team collaboration tools: In addition to assigning tasks and sharing projects and workspaces with others, ClickUp has some powerful collaboration tools for teams. One of my favorite collaboration tools is the whiteboard, which is particularly useful for remote teams. ClickUp allows you to drag and drop all parts of the elements and move them around. ClickUp offers a chat feature as well to enhance team communication. It helps to centralize their communication, project management, task management, and other workflows into one single place. Moreover, it has a feature called Docs, which offers a great way to take notes and create company wikis, knowledge bases, and more. So, it works like a note-taking app and information management tool.

Time tracking: ClickUp has some simple time-tracking tools to track how much time you spend on your tasks. You can record your time from your desktop, mobile, or web browser as well. Using time tracking with the timesheet tool, you can get some insights about your time management and that of your team members. It is also cool that you can filter on specific projects and workflows and build customized reports.

Automation: ClickUp uses “when” and “then” logic when creating automation. You can create automation for actions related to task management, communication, dates, and more. It is a helpful feature for automating routine tasks.

AI tools: If paying an additional fee, you can access its AI feature called ClickUp Brain. You can ask questions about your projects, tasks, and documents, and it will give you answers pretty fast. Moreover, there are many other use cases on how you can implement ClickUp Brain into your daily workflows. It can help you to automatically transcribe meetings recorded by ClickUp, check your spelling, and accelerate other workflows like creating tables or content.

Integrations: ClickUp is quite massive in terms of integrations. Thanks to its Zapier integration, you can connect ClickUp with over 7,000 third-party apps, including Microsoft Teams, Slack, and Google Calendar.

Mobile app: ClickUp has a mobile app for iOS and Android devices as well. I liked the design of the mobile app, and it was great to access my projects and tasks from my phone. While ClickUp’s development team constantly updates the mobile app, it still has bugs and is slow sometimes. Also, numerous features are not available when using the mobile version.

Try ClickUp

ClickUp’s pricing

Free plan

The free version covers 100MB storage, unlimited tasks, unlimited free plan members, two-factor authentication, and numerous project views. However, the list of features you see in the picture is not full.

With the free plan, you can also use time-tracking tools, automation, and many collaboration tools. Basically, you can access all the features I show you in this ClickUp review, except for its AI tool.

Considering the features included in the free plan, it is ideal for professionals or personal use.

Paid plans

The Unlimited plan covers all the features in the free version, plus you will access unlimited storage, integrations, dashboards, chat messages, and others. This plan costs you $7 monthly if choosing the yearly billing. However, if you choose the monthly billing, it is $10 per user per month.

The Unlimited plan is an excellent choice for small teams. If we compare it with other project management software’s pricing, I would say they offer a fair price.

ClickUp’s Business plan is $12 per user if you opt for the yearly plan. Alternatively, if you choose the monthly billing, it is $19 per user.

This plan includes all the advanced tools that even larger businesses need. For example, timesheets, workload management features, advanced time tracking, and automation. ClickUp designed this plan for mid-sized businesses.

Lastly, ClickUp offers an Enterprise plan for large businesses as well. Nevertheless, they apply customized pricing here.

ClickUp Pricing 2025 | Why Is EVERYONE Choosing It?

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ClickUp’s user interface

ClickUp project management software features

ClickUp has a clean user interface. You can access your projects, documents, and whiteboards on the left with a few clicks. On the right top, you can see some additional tools like reminders, recording, and notepad.

Since ClickUp has numerous additional tools compared to many other project management software, it might have a slightly longer learning curve. For me, it was a great help that it has a search bar, so every time I did not find a feature like the time tracking tools, it just helped me to locate them.

My experience with ClickUp

Overall, I had a pleasant experience during my ClickUp review. Although I found some glitches and encountered some performance issues, I think it is a great project management app.

It is great that they have a generous free plan, and you can access numerous features, even collaboration tools, for free.

At first, ClickUp might be overwhelming since it has many features. However, there is a lot of content and tutorials on the web, such as ClickUp University, that can help you master this productivity app quickly.

ClickUp’s pros and cons

Pros and cons I found after my ClickUp review

Why is ClickUp the project management software for complex projects?

This is the right project management software for those who need advanced features and a more robust app. ClickUp enables teams to complete projects efficiently, even the most complex ones.

Full review here: My Honest ClickUp Review After Using It For +3 Months (2025)

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Monday.com

Best project management software for large businesses

Monday.com is an intuitive project management platform mostly for teams. Thanks to its security measures and integration options, Monday.com is ideal for enterprises as well.

Key features

Project management tools: With Monday.com, you can organize your projects into several workspaces. Monday.com offers many view options to visualize your project schedules from different aspects. You can use the Gantt chart, Kanban boards, calendar, and workload view. I believe this project management software is among the ones I tried, yet it provides the most view options. It is also great that it does not take too much time to load and that the new project view options are used. For teams, the workload view could be very helpful in reviewing resource allocation. As I work alone, it is not that suggestive, but it can clearly represent how the workload is allocated in your team. Furthermore, Enterprise customers can access portfolio management features to get a holistic view of all their projects in one place.

Task management features: During my Monday.com review, I realized how easy it is to add and assign tasks to others. The task creation is smooth. You can add a new task with one click and select its status, priority level, timeline, owner, and due date. It is also great that you can create more columns to manage tasks effectively. Furthermore, you can customize the label or create your own. After reviewing Monday.com’s task management tools, I was satisfied, but I missed one thing. I could not find the option to add recurring tasks. Although it is a small task management tool, it can be quite useful in avoiding adding recurring tasks manually.

Custom dashboards: Custom dashboards are useful for displaying the key information of all your projects in a single layout. You can apply +30 widgets and apps here so you can understand better the project progress, workloads, budgets, and more. This way, you can identify bottlenecks and reach better project outcomes.

Team collaboration tools: You can start discussions in your projects, mention others, attach files, and leave comments. Furthermore, you can do the same under each task. Another useful team collaboration feature is the update feed. Using this Monday.com feature, you get notified when someone mentions or assigns a task to you. Lastly, you can share projects with your team members and change the permission level to a member, admin, or viewer.

Time tracking: If you need to export the time tracking column to Excel, you only need to click the column menu dropdown and select “Export Column Data to Excel.” With this, you can collect the time you spend on each task and report it easily.

Automation: You can manage and create custom automation with Monday.com. The automation feature is quite an intuitive and simple tool. You only need to select the criteria for when the automation should be triggered and the required action in such cases. Depending on the trigger you’ve picked, you might need to select a condition as well.

Docs: Using Monday.com, you can create and draft documents. You can either start from scratch or use a template. You can add numerous types of formats, such as text, tables, widgets, lists, and more. Furthermore, you can use Monday.com’s AI assistant to help you write and summarize the text.

Integrations: You can directly connect Monday.com with over 200 third-party apps. Furthermore, Monday.com has a Zapier integration as well, so you can access an additional 7,000 apps.

Mobile app: Monday.com provides mobile access as well if you have an iOS or Android device. The mobile version’s user interface is okay, but it still has some bugs and has fewer features compared to the web and desktop apps. Also, sometimes I experience that when you add new items to boards, they do not always sync with the desktop or web app.

Try Monday

Monday.com’s pricing

Free plan

Monday.com’s free version has some limitations, and it is only sufficient for individuals at maximum. With the Free plan, you can access 3 boards, 8 column types, +200 templates, unlimited docs, and the iOS and Android apps.

Paid plans

Monday.com has four paid plans. Whenever you decide to buy one of the paid plans of Monday.com, you need to know that there is no single-user subscription.

If choosing the Basic plan, you can add unlimited items, access to 5GB file storage, 500 AI credits per month per account, prioritized customer support, and you can create a dashboard based on 1 board. Nevertheless, you can give read-only access to unlimited free viewers.

You can get the Basic plan for $9 monthly if purchasing the annual subscription. If you choose the monthly billing, it is $12 per month per user.

Based on my experience, this plan might be ideal for small businesses, but it lacks some critical features.

With the Standard plan, you can use the timeline, Gantt, and calendar views, and access the automation and integrations. Also, you can create a dashboard that combines five boards and provides 20GB of file storage.

It is $12 per month per user if billed annually. If you want to pay on a monthly basis, it will cost $14 per month per user.

Compared to the Basic plan, the Standard plan offers more options to visualize projects, more space for your files, and longer activity logs (i.e., 6 months)

The Pro plan starts at $19 per month if the annual billing is chosen. Otherwise, it is $24 monthly per user.

With the Pro Plan, you access the private boards, chart view, time tracking, formula column, and more automation, integrations, dashboards, and AI credits. This plan is excellent for small and mid-sized businesses.

Lastly, Monday.com offers an Enterprise plan for larger businesses with custom pricing. You get enterprise-scale automation and integrations, enterprise-grade security, advanced reporting and analytics, and 24/7 customer support.

Try Monday

Monday.com’s user interface

Monday.com has an incredibly intuitive user interface. It is easy to navigate on it, and you can find all the key features with a few clicks. I love that it is simplified, and I do not have the feeling that it is packed.

My experience with Monday.com

Similarly to other project management tools, Monday.com has a learning curve. Nonetheless, it offers some video tutorials and support articles to help you find and use its features.

I particularly enjoyed using Monday.com’s project views. It has a wide range of options to review your projects from different angles.

Monday.com’s task management tools are easy to use, and you can customize the columns and parameters easily. The only thing I missed from Monday.com’s task management features is the recurring tasks.

Furthermore, the fully customizable dashboard stood out for me during my Monday.com review. Using its dashboard, you can utilize various widgets and apps to track your projects.

Ultimately, I had a positive experience with Monday.com, and the higher-tier plans have all the features a small business might need to manage projects.

Monday.com’s pros and cons

Why is Monday.com the best project management software for large businesses?

Security and trust are key for large businesses when selecting project management software. I think Monday.com is a safe and robust tool for project planning and execution in larger organizations.

Full review here: Monday.com Review 2025: Is the $228 Price Tag Justified?

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Summary: Best project management software in 2025

There are many other excellent project management tools out there. The real question is, how do you choose project management software?

After my long research and continuous testing, I found these as the best project management software in 2025 and tried to categorize them based on use cases. This way, you can select which one fits you.

I hope I was able to find the best project management apps in 2025. As always, I will keep updating this list to ensure it reflects the reality.

Frequently asked questions

Which is the most popular project management software?

I think the most popular project management software are Zoho Projects, ClickUp, Monday.com, Asana, and Microsoft Project. Nonetheless, there are numerous hidden gems like SmartSuite or Coda, which can be a great alternative to even the most popular project management software.

Which project management software is best for beginners?

Coda could be a great option for beginner project managers. It is an easy-to-use app but has some advanced features for project planning and execution.

What is the best PMO tool?

It depends on the preferences and teams. For example, I would recommend a different project management app for agile software development teams than an agency. I tried to cover most of the possible use cases with my list of best project management software to ensure you can find the perfect one for you.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. With my website & YouTube channel, I reach 25.000 -35.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel to hear more about the best productivity tools. Let’s dive in!