Best 7 Calendar Apps For Mac In 2024

Motion holds the top spot on my list of the best calendar apps for Mac users in 2024. It is a solid choice for most Mac users who want to synchronize multiple calendars and want to leverage the most advanced features to auto-schedule meetings and tasks. However, Motion’s capabilities extend beyond auto-scheduling and calendar sync. It is also an excellent task manager app for both individuals and small teams.

For those looking for a free calendar app, Morgen is a good choice. It offers features like natural language event creation, personalized scheduling links, and simple time blocking.

Let’s dive into the complete list of the best Mac calendar apps in 2024!

What should you consider when choosing a calendar app for Mac?

  1. Features: Some calendar apps provide many features, from task management to auto-scheduling. Furthermore, while many Mac calendar apps only suit individuals, some have solid features supporting team collaboration.
  2. Syncs seamlessly: Choose an app that organizes all your calendars, whether iCloud Calendar, Google Calendar, or Microsoft Outlook, making it easy to see everything in one place.
  3. User interface: An intuitive design with menu bar icons, shortcuts, and notifications is key for the Mac calendar app, as you will use it to manage all your tasks and appointments.
  4. Integration: Integration options with third-party projects, task managers, and communication apps will help you manage your calendar smoothly. It is also crucial for teams to integrate a calendar app that boosts collaboration.
  5. Ease of use: Opt for calendar apps available on mobile devices and desktops, with a quick learning curve for easy adoption.

Best calendar apps for Mac

  • Motion: The best all-around Mac calendar app for individuals and teams.
  • Morgen: The most affordable calendar app with advanced features to maximize your productivity.
  • Timehero: The most versatile calendar app with numerous integrations.
  • iCloud Calendar: An excellent free option if you only use Apple devices.
  • BusyCal: An ideal choice for those who are looking for a customizable calendar app.
  • Reclaim: The best calendar app to improve work-life balance and optimize your week.
  • Cron: Ideal for those looking for a free option with simple features.

Motion

Motion app review: calendar view

Motion is an AI-powered calendar app with solid task management features. Its versatility, advanced features, and continuous updates make it the best calendar app for Mac.

  • Calendar sync: Using Motion allows you to combine your Gmail, Outlook, and iCloud calendars into one view.
  • Personalized auto-scheduling: Motion utilizes artificial intelligence to build a personalized weekly schedule based on your priorities, preferences, and due dates.
  • Task management:┬áIt is a powerful tool to manage your and your team’s tasks in one place. Implementing Motion into your project and task management allows you to assign tasks, keep track of progress, and automatically schedule tasks for your team members.
  • Customized booking page: You can customize your booking page to share your availability based on your preferred meeting times.

Pros

  • Straightforward user interface and easy navigation.
  • Calendar integration with Outlook, iCloud, and Google Calendar.
  • Customizable visualization.
  • The warning message is a nice feature that lets you know if you will complete it by the due date.
  • Useful project and task manager features for teams and individuals.
  • 7-day free trial.

Cons

  • No free plan.
  • The monthly plan is pricey.
  • Individual plan: $19 per user/month
  • Team plan: $12 per user/month
  • G2: 4.3/5 (80+ reviews)
  • Product hunt: 4/5 (40+ reviews)
  • App store: 4.3/5 (400+ reviews)
  • Capterra: 4.3/5 (40+ reviews)

Morgen

Morgen calendar app: The most afforable calendar app with advanced features to maximize your productivity.

Morgen is a well-rounded calendar app that optimizes your weekly schedule and always finds time for focused work. It is available on the web, desktop, and mobile as well.

  • Calendar sync: You can connect Morgen with an unlimited calendar if choosing the Pro plan.
  • Quick event creation: Using natural language, you can create new events and tasks in your calendar.
  • Team focus time optimizer: Choose which meetings have flexibility, and let this calendar app find the optimal time for you and your team.
  • Travel time scheduling: Morgen calculates, and schedules travel time based on event details, preferred mode of travel, and time of day.
  • Morgen booking page: You can create a unique and customized scheduling page using Morgen. Share it with others, making it easy for them to book time with you.

Pros

  • Intuitive design.
  • Affordable pricing.
  • Morgen has task manager features.
  • Keyboard shortcuts cut down the time required for managing tasks and meetings.
  • You can download Morgen on Windows, Mac, and Linux as well.
  • Integration with meeting platforms like Zoom, Google Meet, and Microsoft Teams.

Cons

  • You can not customize the keyboard shortcuts.
  • Basic plan: Free
  • Pro plan: $9 per user/month
  • Enterprise plan: Contact for pricing
  • Product hunt: 4.9/5 (90+ reviews)
  • App store: 4.4/5 (30+ reviews)

Timehero

Timehero - best AI scheduling assistant

Timehero is a powerful calendar app driven by artificial intelligence. The extensive integrations with other apps and workload management features make Timehero an ideal choice for teams and individuals.

  • Automated weekly plan: Timehero automatically builds a weekly action plan based on your to-do list and availability.
  • Workload management: Keep track of your team’s workload for better decision-making in planning future projects.
  • Smart workflow builder: Create templates based on tasks from past projects, so you do not need to add tasks to similar projects manually.
  • Scheduling tasks from Gmail: Schedule tasks directly from Gmail using Timehero.
  • Integration: Connect Timehero with over 1500 apps for seamless workflow.
  • Organized folders: Easily add files and comments in a shared folder under each project for streamlined collaboration.

Pros

  • Simple and easy-to-use tool.
  • Timehero provides a clear, weekly view of your projects and tasks.
  • Workload management is a useful addition for teams.
  • Easily add, assign, and change tasks with Timehero.
  • Templates make it faster to create projects.
  • Timehero seamlessly integrates with various third-party apps, such as Asana, Google Calendar, Google Drive, Slack, and more.

Cons

  • No free version.
  • Finding tasks sometimes takes time.
  • The basic plan includes limited features.
  • Basic plan: $4.6 per user/month
  • Professional plan: $10 per user/month
  • Premium plan: $22per user/month
  • G2: 4.4/5 (20+ review)
  • App store: 4.3/5 (5+ reviews)
  • Capterra: 4.7/5 (20+ reviews)

iCloud Calendar

iCloud calendar

The iCloud Calendar is a simple yet effective app for Apple devices. This calendar app excels when you use Apple computers and mobile. Theoretically, you can use the iCloud web app on Windows. However, it has pretty limited features compared to the built-in Calendar app on iPhones, iPads, and Macs.

  • Sync across all Apple devices: You can connect all your Apple devices to the iCloud calendar.
  • Notifications and Alerts: Apple’s calendar provides customizable notifications and alerts to remind users of upcoming events or appointments.
  • Integration with Other Apple Services: iCloud Calendar is integrated with other Apple services, such as Siri. Apple users can use voice commands to modify or create events.
  • Sharing and collaboration: iCloud Calendar allows users to share calendars with others. This is useful for coordinating events and appointments with friends, family, or colleagues. Changes made to shared calendars are reflected in real-time.

Pros

  • Quick event creation.
  • Straightforward app to use.
  • Works with natural language input thanks to the integration with Siri.
  • Sends reminders on upcoming calendar events.
  • Free calendar app.

Cons

  • Works effectively only with someone using an Apple device.
  • Basic features.
  • Mediocre web app.

Free.

  • G2: 4.1/5 (100+ reviews)
  • App store: 4.9/5 (1.5 million+ reviews)

BusyCal

busycal Mac calendar app

Busycal is well suited for Mac users who want to implement a customizable calendar app in their everyday lives. Employing Busycal, you can sync your calendars and use natural language input to create events and tasks.

  • Customization options: You can customize the themes and the calendar view.
  • To-do lists: It has a built-in to-do list where you can take care of your tasks.
  • Smart filters: You can add filters to calendar events, so If you want to take a quick look at the work-related tasks, you just need to click on the filter, which instantly excludes non-work-related appointments and activities.
  • Alerts: You receive alerts and notifications for calendar events and tasks.

Pros

  • A simple calendar app.
  • Customizable views.
  • Feels like an upgraded iCloud Calendar.
  • Weather forecast for upcoming events.
  • It can use natural language input for creating events.

Cons

  • The design could be more colorful.
  • Only available on Apple devices.
  • No scheduling links are available.

One-time fee of $49.99.

  • G2: 4.8/5 (60+ review)
  • Mac app store: 4.5/5 (2300+ review)

Reclaim

The calendar view with the synchronized Google Calendar

Reclaim is the perfect calendar app to protect your time where you need it and maximize your availability where you are flexible with AI scheduling power. While one of my favorite productivity apps is Reclaim, I did not put Reclaim at the top of the list because it does not have a mobile version. Although it makes Reclaim harder to use on mobile devices, this app is worth trying for Apple users.

  • Adaptive AI Scheduling: Reclaim AI adapts to changes and prioritizes tasks, automatically adjusting your calendar.
  • Scheduling links: Share availability links for effortless scheduling across multiple calendars.
  • Calendar management: Sync your Google Calendar directly with Reclaim and connect your iCloud or Outlook calendars through Google Calendar.
  • To-do list sync: Reclaim allows you to integrate your to-do list from other apps, and it will seamlessly allocate time in your calendar to ensure timely completion.
  • Time tracking and people analytics: You can track focus time, work-life balance trends, buffer time, meeting time, team performance, and more.
  • Third-party integrations: Integration options with third-party apps.

Pros

  • Reclaim smoothly transforms your weekly to-do list into a realistic schedule.
  • This app’s primary focus is on creating a more balanced personal life.
  • You can easily add events, tasks, habits, and meetings.
  • The scheduling links feature eliminates the back-and-forth communication of organizing team meetings.
  • Many customization options.
  • Regular updates.

Cons

  • Reclaim does not have native mobile apps for Android and IOS devices.
  • No direct integration with Outlook.
  • Free plan: Available
  • Starter plan: $8 per user/month
  • Business plan: $12 per user/month
  • Enterprise plans: Enterprise $18 per user/month
  • G2: 4.8/5 (60+ review)
  • Product hunt: 4.9/5 (70+ reviews)

Cron

Cron calendar app

Cron is a free and simple calendar app owned by Notion. It has been named Mobile App of the Year 2022 for IOS. While its functionalities might be minimalistic compared to other calendar apps, it is reliable and good-looking.

  • Customization: You can choose between light and dark mode and use event coloring.
  • Keyboard shortcuts: You can navigate quickly on the app using keyboard shortcuts.
  • Time zones: Cron allows you to add several time zones easily.
  • Reminders app: Cron sends upcoming meeting notifications before a meeting.

Pros

  • Free and simple calendar.
  • Outstanding mobile app.
  • You can easily drag and drop events.
  • It has a new setting to select Apple Maps (instead of Google Maps) as the default for opening location links.

Cons

  • There is no option to add a to-do list.
  • No automated scheduling.
  • Base tier: Free
  • Enterprise tier: Available upon contact
  • Product hunt: 4.8/5 (360+ review)
  • App store: 3.6/5 (140+ review)

Other Mac calendar options

If none of the above suits you, here are some additional calendar apps for Mac:

  1. Fantastical
  2. Proton calendar
  3. Mini Calendar
  4. Calendar 366 II
  5. Microsoft Outlook
  6. Google Calendar

Summary

A calendar app is an excellent way to improve productivity and time management. Ultimately, the question of which is the best Mac calendar app for you depends on your preferences and your needs.

Consider factors such as the features that matter most to you, the ease of use, and any integrations you might need. Do not hesitate to explore different options and try out a few to see which aligns best with your workflow. The right calendar app can significantly affect how efficiently you organize and manage your time.

Frequently asked questions

Is there a better calendar than Apple Calendar?

The Apple Calendar is a simple and effective app for managing weekly meetings and tasks. However, it has limited features compared to other calendar apps for Mac.

Suppose you seek more advanced features supporting Apple users in task, calendar management, or team collaboration. In that case, there are more suitable calendar apps, for example, Motion, Morgen, or Timhero.

Does Mac have a calendar app?

Yes, the Mac’s native calendar app is the iCloud calendar. This free calendar app works well with an Apple computer, tablet, or mobile device.

What is the best calendar app for Mac and iPhone?

Motion is a great calendar app for Mac users who want to utilize advanced features for auto-scheduling calendar events or task management.

Alternatively, Morgen is affordable with premium features like natural language event creation, focus time optimizer, personalized scheduling links, and time blocking.

Is Apple Calendar as good as Google Calendar?

Both Apple Calendar and Google Calendar are easy to use, but there are minor differences; while Apple Calendar works with Apple devices, you can use Google Calendar on a wide range of devices.

Furthermore, Google Calendar has additional features like integrations or workspace availability. In a nutshell, if you only use Apple devices, the iCloud Calendar is a decent app. However, I recommend using Google Calendar if you use other devices or operating systems.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

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