SignWell Review 2025: Docusign FINALLY has a Competitor

When researching e-signature platforms, it’s easy to get lost in a sea of negative reviews and frustrated users.

Yet, I couldn’t find any negative comments about.

Is SignWell just flying under the radar as a newer tool on the market, or is it genuinely delivering on its promise of being affordable, simple to use, and backed by real 24/7 human support?

I decided to test it for myself. This SignWell review will show you what I found, including its key features, pricing, and pros & cons.

Let’s dive in! 

What is SignWell?

SignWell is an electronic signature platform designed to make signing documents fast, simple, and affordable. The company says its mission is to simplify how documents get signed for millions of people and businesses.

The platform is used by over 65,000 businesses and has processed more than 10 million digital documents. The company also reports a 98% customer satisfaction score for its 24/7 support, positioning SignWell as a customer-first alternative to larger, more complex e-signature tools.

Key features

So what does SignWell actually offer in practice?

Let’s start this SignWell review with its key features!

Dashboard

SignWell doesn’t have a traditional dashboard. Instead, the home screen opens on the Documents tab, which serves as the central hub for managing your files. Unlike some other platforms that display a highly visual dashboard, SignWell keeps things minimal.

The home screen is essentially a clean list of your documents, showing the title, status, and date. Navigation is straightforward: the top menu lets you quickly switch between Documents, Templates, Bulk Sending, and Contacts.

Personally, I like this stripped-down approach because it makes navigation straightforward, even for someone using an e-signature tool for the first time. In that sense, the dashboard reflects SignWell’s core promise of a simplified signing process – and it really does feel simplified in practice.

Electronic signatures & document management

Uploading a document in SignWell is quick and easy. The Documents tab doubles as your home screen, so the ‘New Document’ button is right there as soon as you log in.

You can upload one or several files at once, or just pick a template if you want to skip the setup. After that, you assign who needs to sign, and the editor opens right away. The editor isn’t overloaded with options; you just drag in what you need: signatures, dates, text fields, and checkboxes.

In SignWell, you don’t see a signature option on the home screen or in a separate ‘Manage Signature’ section like in some other tools. Instead, you get to it once you’re inside the editor. You can either upload an existing signature, type one using different font styles, or draw it – fairly standard options.

Once the fields are in place hit Send and you’re done.

The only thing missing here is a preview option before sending. I didn’t mind, but if you’re the type who likes to double-check every detail, you might notice its absence.

Templates

SignWell lets you save a document as a template before sending it, or you can create one directly from the Templates tab by uploading a file.

After uploading, you add placeholder recipients (essentially defining what type of people will need to complete the document). From there, the same drag-and-drop editor opens, letting you add fields like signatures, dates, or checkboxes.

Once you’re done, you can set reminders, choose the recipient’s language, or even redirect signers to a custom page after completion. This makes templates flexible, especially if you reuse the same contracts or forms often.

One limitation, though, is that SignWell doesn’t provide any pre-built templates to get you started. While creating your own is simple enough, having a library of ready-made options would make the feature more useful right out of the box.

Also, keep in mind that the free plan allows for only one template.

Bulk sending

Bulk Send is one of SignWell’s more advanced features, but it’s not available on the free plan. It’s designed for cases where you need to send the same document (or even multiple documents) to a larger group of recipients at once.

The process is smooth: you select the document(s), upload a CSV file with recipient details, and SignWell even provides a sample CSV template you can download, which makes it much easier for first-time users.

Before sending, you get a preview of all recipients, you can also add a custom message to go along with the documents, and you can apply a signing order. A nice touch is that recipients can still be removed even after the document has been sent, giving you a bit of flexibility in case of mistakes.

Contacts

To add a contact in SignWell, all you need is an email, and you can always add more details later if needed.

It’s also good to see that SignWell includes an option to bulk import contacts via CSV, since not every e-signature tool offers it. For anyone who already has a contact list stored elsewhere, this can save time compared to adding contacts manually.

Team management

SignWell makes it easy to collaborate by allowing you to add multiple users to your account and assign them different roles, such as Admin, Manager, or Member. These roles come with varying levels of permissions, so you can control who manages what.

Users can also be grouped into different teams, which helps keep responsibilities clear. On top of that, the ability to switch between workspaces gives teams another layer of organization, making it easier to separate workflows and avoid overlap.

Branding

SignWell lets you customize the look and feel of your documents with simple branding options. You can upload your company logo, define the ‘From’ email field, and add a custom email signature that will appear in outgoing messages and on recipient pages.

The setup is simple and works smoothly, so it’s incredibly easy to add a professional touch without spending much time adjusting details. While the customization options are limited compared to enterprise-level tools, they cover the essentials most small businesses need.

Customer support

SignWell makes a big point of offering 24/7 live human support, and in my experience this wasn’t just marketing talk.

When I reached out with a question about testing advanced features, I got a quick response and was given a short Business plan trial so I could explore everything. That kind of fast, human-centered support is rare in this space and backs up their 98% satisfaction claim.

SignWell user interface

I noticed that many users praise SignWell’s interface for being simple and intuitive, and I completely agree. The layout is clean and uncluttered, with key actions always easy to find, so even first-time users can get started right away.

In that sense, the UI really delivers on SignWell’s promise of making document signing simplified and fast.

SignWell integrations

SignWell has a short list of integrations. It works with Close CRM, Intuit QuickBooks, and Zapier. However, through Zapier, you can connect SignWell with over 7,000 other apps, including Google Drive, Dropbox, and OneDrive.

The QuickBooks integration is particularly notable, as SignWell was the first e-signature tool to offer a native connection with QuickBooks Online. This makes it possible to send documents for signature directly from QuickBooks and tie agreements into accounting workflows.

While the list of direct integrations isn’t nearly as extensive as what you’ll find with tools like DocuSign, SignWell covers the essentials and adds some unique advantages. I think most small businesses won’t miss the broader catalog of integrations.

SignWell pricing plans

During my SignWell review, I discovered that it offers a free plan and two paid tiers, plus a customizable Enterprise option. Here’s how they break down:

Free plan

The free plan is limited but functional: it includes up to three documents per month and one custom template. This can work for individuals or very small businesses with occasional digital signing needs, but most users will likely find it too restrictive for regular use.

One important thing to note is that SignWell does not offer a free trial for paid plans, so the free version is the only way to test the platform without upgrading.

Light plan

This plan includes one sender (with the option to add more for $12 monthly each, or $10 with annual billing), unlimited documents, and up to five templates per user. It also comes with bulk send, template links, reminders and notifications, and advanced preferences.

The Light plan costs $12 per month with monthly billing, or $10 per month when billed annually. It’s a good fit for freelancers or small teams who want affordable access to the essentials.

Business plan

The Business plan is priced at $36 per month with monthly billing, or $30 per month when billed annually. It includes three senders by default, with additional senders available for $15 per month or $12 per month with annual billing.

Along with unlimited templates and documents, it adds additional features like custom branding, redirect URLs, data validation, request attachments, and in-person signing.

This plan is best suited for small to mid-sized teams that need more flexibility and a professional setup.

API & Enterprise

For larger organizations or businesses with complex needs, SignWell offers customized Enterprise solutions. These include API access, dedicated and phone support, high-volume usage, and tailored plans.

It’s the right choice for companies that need to integrate electronic signatures deeply into their existing systems and workflows.

Overall, SignWell positions itself as one of the more affordable e-signature solutions compared to giants like DocuSign. For freelancers, small businesses, and growing teams, its pricing strikes a strong balance between cost and features.

My experience with SignWell

While working on this SignWell review, my overall experience was mostly positive, but I did run into one limitation right away: there is no free trial for paid plans, and the free plan is pretty restricted, making it hard to properly test the platform.

So, I reached out to their support team. Not only were they quick to respond, but they were also very helpful, and that kind of responsiveness left me with a great impression. It also shows that their promise of 24/7 human support isn’t just marketing.

Overall, this gave me confidence that users who rely on customer support will be in good hands.

Pros and cons I found during my SignWell review

Now let’s sum up everything we’ve covered so far and take a look at the main pros and cons of SignWell.

Pros of SignWell

Cons of SignWell

SignWell alternatives

If you are not sure whether SignWell is the perfect e-signature solution for you, here are some alternatives:

• BoldSign: A popular e-signature platform.
• Docusign: One of the most well-known e-signature platforms.
• Dropbox Sign: A user-friendly e-signature tool.
• Signwell: An electronic signature software to sign documents and save time.
• PandaDoc: An app to create, approve, track, and sign documents.
• SmallPDF: A lightweight PDF editor that allows you to sign PDF documents easily.
• Foxit: An advanced PDF editor with e-signature features.
• Signable: An e-signature platform focusing on affordability and ease of use, it stands out from competitors by offering flexible pricing options, including a unique pay-as-you-go model.
• Xodo Sign (formerly known as Eversign): A popular e-signature platform.

Wrap up: SignWell review

So, is SignWell just flying under the radar, or does it really deliver on its promises? After testing it, I’d say it genuinely lives up to what it promotes. The interface is simple and uncluttered, pricing is fair, and the 24/7 human support is a real highlight that sets it apart from many competitors.

Related articles:

• Docusign Vs PandaDoc 2025: The Truth (4-Week Test)
• BoldSign Vs SignWell 2025: A Tough Decision
• BoldSign Vs PandaDoc 2025: An Unfiltered Comparison
• 7 Best Docusign Alternatives (2025) | NOT What You’d Think
• The 6 Best eSign Software For 2025 | 15+ Apps Tested

While the free plan is pretty restricted and there’s no free trial for paid tiers, the overall experience shows that SignWell is a reliable, affordable, and user-friendly e-signature solution. For freelancers, small businesses, and growing teams, it offers a strong balance of features without overwhelming complexity.

If you still have questions about which electronic signature software to choose, check out our e-signature software library here, where we reviewed all the popular tools one by one and spent at least 10+ hours with each of them.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Have a question or suggestion? I’d love to hear from you. Feel free to reach out anytime at aronkantor@thebusinessdive.com.

Frequently asked questions

Is SignWell legitimate?

Yes. SignWell is a legitimate e-signature platform trusted by over 65,000 businesses and used to process more than 10 million documents. It complies with major e-signature regulations and offers secure document handling.

Is SignWell really free?

SignWell does offer a free plan, but it’s limited to three documents per month and one custom template. For regular or business use, most users will need to upgrade to a paid plan.

Is SignWell better than DocuSign?

That depends on your specific needs. DocuSign is a large-scale solution with hundreds of integrations and advanced enterprise features. SignWell, on the other hand, is simpler, more affordable, and easier to use, making it a better fit for freelancers, small businesses, and growing teams.

Is SignWell legally binding?

Yes. SignWell provides legally binding signatures, as the platform complies with ESIGN in the U.S. and eIDAS in the EU. All documents are encrypted and securely stored.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.