Asana Vs Notion: Avoid paying an extra $300 (2025)

In this Asana vs Notion comparison, I will show you the key differences between these two project management software. I will compare Notion to Asana based on features, pricing, user interfaces, my experience, and pros and cons.

I spent numerous hours with both project management tools, and I am here to share the benefits and limitations of each tool to ensure you make the right choice.

Discover why one of the project management tools is a no-go for me, and how you can avoid falling into the same trap as many others and spending $300 extra.

Now, let’s dive into the side-by-side comparison of Asana vs Notion!

My ratings: Asana Vs Notion

Key differences between Asana and Notion

Here is a short overview of the key differences I found in the Asana vs Notion showdown:

What is Asana?

Asana is project management software that helps teams organize, track, and manage projects and workflows. It offers numerous view options for projects and tasks, and overall, it is an easy-to-use app compared to other project management software.

You can use Asana on the web and on your desktop. Furthermore, Asana has mobile apps for iOS and Android devices.

When signing in, you have the option to add extra security by using two-factor authentication. This essentially means that Asana will ask for another code besides your email address and password when you log in next time.

What is Notion?

Notion is like a Swiss army knife; you can use it for many purposes. It provides a centralized workspace where you can organize your thoughts, notes, tasks, projects, and documents in one place. Personally, I use Notion to write scripts, track projects, and organize learning.

You can create pages for almost every purpose, such as reading lists, meeting summaries, goals, etc. Every item on a page is customizable; you can easily drag and drop items and insert pictures or videos.

It is also a great tool with numerous collaboration features for teams. You can invite your team members to work on pages in real-time, create and assign tasks and projects to others, and much more.

Comparison: Asana vs Notion

First, I will show you the features of both project management tools one by one. Second, I will guide you through their user interfaces, integration options, and pricing. Lastly, I will show you the pros and cons of Asana and Notion and their alternatives and reveal my pick.

Key features

Let’s start with Asana’s features!

Asana’s key features

Home Dashboard

Your home dashboard gives you a quick overview of your tasks and projects. Under the “Good morning, Aron” part, you can filter your monthly or weekly tasks.

Also, you have the option to see only the upcoming, overdue, or completed tasks for a more focused view. I enjoyed that Asana offers customization options for your dashboard.

You can drag and drop the cards, move them around, change the background color, and add widgets like notepad, Asana AI, or comments mentioning me. While you might not have infinite options to customize your home page, you can put the workflows you need here.

On the top, you will access a search bar, which is quite useful for quickly accessing specific tasks or projects in your workspace. You can use this search bar on every page of Asana.

At the next step of this Asana review, let’s dive into its project management tools!

Project management tools

Asana has robust project management features compared to Notion. Using this project management tool, you can create projects in a few minutes. You only need to add the essential information, such as due dates or team members, to get started. Furthermore, you can accelerate the process by using the Asana intelligence (AI) tool.

When creating projects, Asana offers some templates that you can use. There are templates for marketing, IT, sales, and product teams. When using a template, you have no further to do, just to change the example tasks and their parameters.

The heart of your project management is the project views. You can choose from numerous view options like Gantt charts, kanban boards, workflow, lists, calendar views, etc.

The project overview provides you with some essential information about the specific projects. On the right side, you can ask Asana’s AI tool to summarize what happened on this project lately.

While other project management software also has AI tools, I found this helpful since you can generate a report with one click.

You can change between the project views with a click, although some view options took time to load. If you click on the “+” icon, you will access some additional view options, such as a workload view, which is quite valuable for resource planning.

It is also worth mentioning that Asana offers a portfolio feature that provides a holistic view of all your projects in one place. You can create more portfolios and decide which projects you want to involve in each portfolio.

Now, let me show you some task management tools I tried during my Asana review.

Task management tools

No matter which project views you use, you can easily add new tasks. When you click on the task, you can edit, change due dates, assignees, and leave comments.

It is great that you can add recurring tasks in Asana. You can change the frequency of the task, and it will pop up based on your instructions.

Although this is a small thing, it saves you from constantly adding repetitive tasks.

Overall, Asana’s task management tool is quite easy to use, and you can easily track progress on your home page.

Collaboration tools

As mentioned earlier, you can add task comments, but you can also leave comments under the project view. This option is useful when you have a more general comment regarding your project rather than a task-specific.

In the top right corner, you can share projects with your team members. You can also change the access level and user permissions so you can choose whether everyone inside your organization should see the project or only those who received an invite.

Among the view options, you will find the “files.” By clicking on it, you can drag and drop files to share them with your team members inside the project. If you want to attach a file only to a task, that is not a problem, you can do it inside the task.

Another exciting feature I discovered during my Asana review is the collaborators. When you assign tasks to your team members, you can also add collaborators. Collaborators can work actively on a task and track how the task is going.

Rules

Asana’s automation builder tool is called Rules. You can access this tool under the customize options inside your projects.

There are rules for automation, but you can also create custom rules. Similarly to other project management tools, it follows the “when” and “then” logic. It is also great that you can use Asana AI here to help you set up your own rules.

All in all, the rules are easy to set up, and Asana AI can help a lot with this process. Now, if we are here, let’s check Asana’s AI tool more closely!

Asana AI

To access this feature, click on the AI icon at the top right corner. Essentially, this tool helps you obtain the project data or information you need and answers your questions.

Based on my experience, it works pretty fast, and it is also useful to include references from your projects.

When it comes to the outputs, I got relevant and quite good answers from Asana’s AI assistant. So, overall, I was satisfied with this feature.

https://www.youtube.com/watch?v=mazCvkfGq4M&list=PLrRm3Kq-V4Mfi9mLfBnJUVsCrlLuneCF_&index=9&ab_channel=Thebusinessdive

Goals

You can add three types of goals in Asana. First, there are company goals that focus on your business’s mission, priorities, and objectives.

Second, there are team goals. These goals are created by different teams to support company goals and other teams’ goals. Lastly, there are my goals. These objectives focus on your performance and aims.

This tool helps you track your key objectives and gives you a fantastic overview of how your goals are connected to each other. You can connect your goals, leave comments under them, and add owners.

Honestly, this feature was one of my favorites during my Asana review.

Notion’s key features

Let’s check Notion’s features now!

Project management tool

Notion also works as a lightweight task and project management software, where you can plan and execute your projects with your team. Let’s start with the project management features.

With Notion, you can visualize your projects’ workflows in different formats, from calendars to boards. Depending on the format you choose, Notion allows you to use progress bars to show how your project is moving forward. You can also create charts or visualize dependencies to see when one task is blocking another and avoid bottlenecks.

When checking your projects, you can utilize filters to show only the tasks assigned to you or the urgent ones.

Overall, Notion’s project management features are ideal for individuals and small teams.

Task management

Notion’s task management features have everything that you need. You can break your projects into manageable tasks and add status, assignee, or due dates.

Whether you want to use Notion for project or task management, you do not have to spend hours creating the proper form for you or your team. This is where you can use the templates.

Note-taking

Notion is one of the most popular note-taking apps, and it is not an accident. Just to give you a background on how this app works: You can have multiple workspaces in which you structure your notes and create your second brain. For example, you can have a workspace for personal or work-related items. The workspaces include your pages.

The pages are the fundamentals of your workspaces. You can use them for notes, projects, tasks, and so on. There are no strict rules on how you structure your pages or what information you want to include in them. For instance, in my Notion’s workspace, there are pages dedicated to self-development, money plans, YT scripts, admin info, and notes. Now, let’s go back to note-taking!

Notion is a sophisticated text editor that allows you to easily add and organize different types of content called blocks. When writing your notes, you can add headings, sub-pages, bullet points, and tables without touching your mouse.

In your notes, you can insert images, bookmarks, videos, code, kanban board, and more by simply hitting the “/” button on your keyboard. I especially love the embedded functions. Notion offers multiple embedded forms like YouTube videos, Google Docs, Google Maps, Miro, and more.

Notion is incredibly useful for note organization and management. You can tag notes with custom keywords, add teammates, set due dates, etc. You can access all your notes with your sidebar on the left.

Notion templates

Notion currently has more than 20,000 free templates from which you can browse. This is an insane number. Just to give you an example: if you want to create a to-do list, you can choose from 460 templates.

Utilizing the templates, you do not have to go through the time-consuming process of creating pages to track your projects and tasks, or creating a page for meeting notes. With a few clicks, you can insert a template you like, and you just need to add the databases.

Notion AI

Notion’s AI writing assistant can greatly improve your writing by detecting errors and correcting misspelled words and incorrect grammar. But it can do much more.

On the bottom left corner of Notion, you can access the AI assistant feature that answers your questions, gives you summaries, translates your page, finds action items, and helps you improve your writing. Basically, it works like a built-in ChatGPT.

But it can do more than just work with text. The AI writing assistant’s feature can help you gather information from various file types, including PDFs and images.

Overall, these tools help you to become more efficient when taking notes.

Wikis

Team members often struggle to find the information they need. Using Notion, you can create your own Notion database and knowledge library. These hubs can help your team members find and understand the information they need to do their jobs.

Imagine how powerful it could be when onboarding new employees or just wanting to have organized databases where your team members can access the information they need to do their jobs.

Calendar

You can connect your Google Calendar with your existing Notion workspace, so you will be able to see your meetings and appointments in your Notion calendar. Notion’s calendar is synced with your workspace, so you can make references to specific pages in the meeting invite.

Notion Calendar is available for iPhone and Android devices, and soon, it will be compatible with Outlook and iCloud.

Ultimately, Notion’s calendar helps you to centralize your calendar management, notes, and project management tasks in a centralized app.

User interface

Now, let’s take a look at both Notion and Asana’s user interfaces!

Asana’s user interface

Asana has a user-friendly interface. You can easily navigate among its features, and you can quickly find all the tools you need.

The learning curve is relatively short compared to many other project management tools. There are two reasons behind this.

First, Asana’s user-friendly interface helps you find all the features smoothly. Second, Asana has fewer features than some other tools, such as ClickUp.

Notion’s user interface

Notion’s user interface is simple. It has a minimalist aesthetics with white space, clear typography, and subtle colors are the focus. Even if you are a first-time Notion user, you will be able to quickly navigate the pages, as you will find every important information on the sidebar.

As you can see, Notion has many features. This is the only thing that might feel overwhelming at first. Even though I have used Notion for more than 2 years, I have not explored all its features and potential.

When working in Notion, you will quickly realize that Notion relies on a block system that works like Lego. It transforms all the content into movable, customizable pieces, which gives you the flexibility to move these blocks around.

Thanks to the block system and extensive customization options, you have the flexibility to create databases, notes, and projects that 100% suit your needs.

Integrations

It is time to check the integration options in the Notion vs Asana battle!

Asana’s integrations

Asana offers many third-party integrations like Google Calendar, Microsoft Teams, and more. Furthermore, you can connect Asana with Zapier, so you can access an additional +7,000 third-party apps.

Notion’s integrations

Notion offers many third-party integrations. First of all, you can connect it with Zapier, which will give you access to more than 7000 apps.

Besides the Zapier integration, you can integrate Notion with more than 100 other apps, including Asana, ClickUp, Dropbox, Google Drive, or Jira.

Pricing

Here, I will show you both productivity apps’ pricing models to see which one is better in the Notion vs Asana comparison.

Asana’s pricing

Personal Plan (i.e. Free Plan)

Asana’s Free Plan includes some of the most essential features like projects, tasks, activity logs, storage, and comments. With the free Plan, you can access the list, board, and calendar views, a few integrations for your workflow builder, and basic reporting tools.

Compared to other project management tools free plans, I would say Asana has a decent one, and it is ideal for personal use.

Starter Plan

Asana’s Starter plan is $10.99 per month if you choose the annual billing. It covers all the features in the Free Plan, plus a list, board, calendar, timeline, and Gantt views. Furthermore, you will access Asana’s AI tool, advanced integrations, and scaled security.

It is ideal for small teams and individuals, BUT here is the problem with Asana’s paid plans. There is no single-user subscription, and you will charged for at least two seats without clear notice from Asana.

When I read the user reports, I did not believe them first, so I also checked them for myself. I also ran into the same issue when I tried to upgrade my Plan.

Moreover, the default setting for your Plan is for 5 seats. So, if you do not check the details, you can easily buy the Starter plan for 5 seats.

So, if you want to use Asana alone, the Starter Plan is actually $21.98 if you opt for the annual billing.

Advanced Plan

You can get Asana’s Advanced Plan for $24.99 in case of annual billing. Besides the features included in the Starter plan, you can use five project views, portfolios, goals, advanced reporting, and resource management tools. These features make Asana ideal for teams.

Asana’s pricing mechanic works the same here, so you can purchase two seats at a minimum for $49.98, which makes this project management tool one of the most expensive on the market.

So, if you are not careful, you can easily spend an extra $300/year for nothing!

Enterprise Plan

Lastly, Asana offers Enterprise and Enterprise + plans for larger teams and businesses. Here, they apply custom pricing.

Related post: Asana Pricing For 2025 | This Will Save You +$300

Notion’s pricing

Notion offers four pricing plans.

The free plan includes a collaborative workspace, integrations, basic page analytics, and a 7-day page history, and you can invite 10 guests. Based on my experience, Notion’s free version is totally sufficient for individuals to organize their notes and projects.

The plus plan is €9.50 per seat per month. It has unlimited blocks for teams, unlimited file uploads, 30-day page history, custom websites, automation, charts, and dashboards, and you can invite a maximum of 100 guests. The plus plan is ideal for small teams and individuals who work a lot with others.

The business plan costs you €14 per seat monthly. It offers private teamspaces, bulk PDF export, advanced page analytics, 90-day page history, and you can invite 250 guests. I recommend the business plan for bigger teams who want to utilize more advanced features.

Finally, Notion has an enterprise plan as well with custom pricing. By choosing this plan, you will receive a dedicated success manager, workspace analytics features, unlimited page history, security, and compliance integrations, and you can invite 250 guests.

My experience with Asana

I will divide my experience with Asana into two parts. In the first part, I will discuss only its project management tools. In the second part, I will also share my feelings about its pricing and other red flags.

Starting with the features, I loved the simplicity of working with Asana. It has a user-friendly interface and a short learning curve. While it does not have too many project management tools compared to other apps, it has all the features you need even to manage large teams.

It was great that I could use multiple project views and easily customize them. The goals feature is also very useful, especially for teams.

Now, let’s discuss the red flags I discovered during my Asana vs Notion review.

Asana’s pricing methodology is not fair. There are many negative user reports on this issue, and they have not been changed. While I did not fall for this, many people did and requested a refund.

The most surprising thing was that all of these reports say that Asana denied the request for a refund. So, it is a huge red flag for me.

Furthermore, I have read many negative reports about Asana’s customer support. Many Asana users who had issues were ghosted multiple times before they finally replied and solved the problem.

Bad customer support means another red flag for me.

My experience with Notion

In the past years, Notion has become a must-have tool for me to keep my notes and projects organized. While I think there are tools with more features for note-taking or project management, Notion is still the best or one of the best all-around productivity tools.

It is about centralizing my ideas, databases, and stuff in one app. With its calendar feature and soon email capabilities (Notion Mail), Notion is on its way to becoming an all-in-one app.

Overall, Notion has helped me increase my productivity in the past years and take my organization to the next level.

Asana’s pros and cons

At this stage of my Asana vs Notion review, let’s summarize Asana’s pros and cons!

Asana’s pros

I loved Asana’s user interface and the fact that they put an emphasis on simplicity and have only the relevant tools to manage projects.

Asana’s goal tool offers a great way to connect and visualize business, teams, and personal goals in one place.

Furthermore, Asana has fantastic project view options where you can see the task dependencies, deadlines, responsible team members, and more.

Moreover, Asana supports a wide range of integrations, so you can easily connect it with other popular apps.

Lastly, Asana allows you to add recurring tasks, which I really appreciate.

Asana’s cons

Sometimes, I experienced that Asana is slow when changing between views and even freezes out.

However, there is a more significant problem: their pricing model. Asana’s pricing is misleading, and you can only realize it when you check out.

Lastly, the user reports regarding Asana’s customer support are a huge con for me.

Notion’s pros and cons

Now, let’s check the pros and cons I explored during my Notion review!

Notion’s pros

First, Notion is an easy-to-use project management tool. Using its sidebar, you can access all your notes with one click.

Secondly, Notion is an all-in-one app that you can use to manage your notes, calendars, projects, tasks, knowledge hubs, and soon your emails. Notion users can replace many other apps only by using Notion’s free version.

Moreover, Notion has advanced collaboration features. You can share your workspaces, leave comments, work on projects in real-time, mention others, assign tasks and due dates, and so on.

Furthermore, Notion has extensive tutorials on its webpage. No matter whether you want to check the basic functions or create a wiki for your company, you will find everything on Notion’s webpage.

Finally, Notion’s free plan offers enough features for individuals. Basically, I have used Notion’s free plan for more than two years, and I can access all the important features. Also, you can utilize the templates for completely free.

Notion’s cons

The biggest cons I found during my Notion review is that this note-taking app has no offline mode. It would be great if I could reach my notes without an internet connection.

Also, you can not protect your pages with passwords. As many of our notes could include sensitive data, it would be awesome if we could protect them with passwords.

Notion has basic project management tools. As it is more like an all-in-one workspace rather than a dedicated project management tool.

Alternatives to Asana and Notion

If you are still unsure about your pick after this Notion vs Asana battle, here are some great alternatives:

• ClickUp: An easy-to-use AI-powered project management software.
• Taskade: An AI-powered workflow and lightweight project management app.
• Wrike: A more robust project management software with advanced features.
• Monday.com: An online collaboration and work-management app.
• Coda: An all-in-one app that is similar to Notion, however, with more massive project management tools
• Motion: It is an AI calendar app, but also works as a project management software.

My pick: Notion vs Asana

After my Asana vs Notion review, I discovered that these project management platforms are two different software. While Notion has more basic project management features, it offers many other features to improve team collaboration and task management. It is really like an all-in-one workspace to organize your thoughts, notes, data, tasks, projects, and documents in one place.

On the other side, Asana is a dedicated project management tool that is ideal for managing complex projects. Unlike Notion, it has all the features you could expect from a traditional project management tool, and it is ideal for project managers and teams as well.

So, from a feature set point of view, Asana might be a better choice. However, its misleading pricing is too much for me. And the fact that you need to pay approx. $50 if you need the advanced features and work alone, which makes Asana a very pricey option.

Considering all these aspects, my pick would be Notion.

I hope I was able to help you guys. As always, I will update this Asana vs Notion article over time so you guys have up-to-date information about these project management tools.

Related articles:

• My Honest Notion Review After Using It For +2 Years (2025)
• Best 6 Notion Alternatives In 2025 | 100+ Personally Tested Tools
• Asana Review: I Might Be Banned for Saying This (2025)
• Asana Vs ClickUp: This will save you $300 (2025)
• Notion Vs ClickUp: What I Discovered in 90 Days! (2025)

Frequently asked questions

Is Asana better than Notion?

Notion has limited features when it comes to project management features. However, it offers a feature-rich free plan. Also, it has many additional tools for note-taking, data management, wikis, and more.

Asana is an easy-to-use project management tool that is ideal for managing even more complex projects. I had no problem with its features; the only issues I had were about its pricing model and customer support.

Is Notion good for project management?

Notion is a decent project management software for individuals and small teams. It has all the essential features to track progress and manage tasks and projects.

Is there anything better than Asana?

Here are some project management platforms that are better than Asana:

• ClickUp: An easy-to-use AI-powered project management software.
• Taskade: An AI-powered workflow and lightweight project management app.
• Wrike: A more robust project management software with advanced features.
• Monday.com: An online collaboration and work-management app.
• Coda: An all-in-one app that is similar to Notion, however, with more massive project management tools
• Motion: It is an AI calendar app, but also works as a project management software.

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