6 Best Business Apps You Don’t Know | 200+ Tools Tested
There are a lot of business apps out there. Believe me, I personally tested over 200 tools in the past two years, trying to find the best business apps.
Yeah, that’s a lot of apps.
Was it burdensome? Yes.
Are the +10,000 hours of testing worth it? Absolutely.
After testing hundreds of tools, I’ve found a few hidden gems — and in this article, I’ll reveal the best business apps you’re likely missing out on.
Let’s dive in!
Which business apps are best in 2025?
When putting together my best business apps list, I considered features, pricing, my experience, and overall, how much impact they can have on your business.
Here are the top 6 business apps that stood out the most to me in 2025:
|
Business Apps |
My Experience When Testing |
Category |
|---|---|---|
 |
Best AI note-taker for businesses | |
 |
Best time tracking app for small businesses | |
 |
Best all-in-one app for small businesses | |
 |
Best project management app for businesses | |
 |
Best PDF software for businesses | |
 |
Best email app for businesses |
Top Business Apps in 2025 | 200+ Tools Tested Over 2 Years
Let’s see the best business apps I’ve tried so far!
Fellow
Best AI note-taker for businesses
As a small business owner myself, I burn many hours on unnecessary or unproductive meetings. So, I started to use Fellow in my business, so it can take notes instead of me, and I can focus on the crucial business questions.
Since then, I have used Fellow in my day-to-day business, and it gives me an unreal advantage.
Key features
Transcription & recording: Whenever you join online meetings on Microsoft Teams, Zoom, and Google Meet, Fellow will automatically transcribe and record such meetings in over 35 languages. Using its recording library, I can organize my previous calls into channels, for example, sales channels, interviews, etc. You get the point.
Meeting notes: The meeting notes provide you with the key points, action items, and decisions from the meeting. Utilizing this feature, Fellow makes my only calls easily digestible in a few minutes.
Collaboration tools: Fellow has great collaboration features like collaborative agendas, but you can assign action items, give feedback to meeting participants, and easily share the meeting notes with others.
AI assistant: One of my favorite features of this business app is Ask Copilot during the review. It is pretty efficient for getting meeting information and answers to meeting-related questions fast, or asking it to prepare me a follow-up or a simple thank you email.
Integration options: Fellow integrates Slack, Google Calendar, Google Docs, Microsoft Outlook, ClickUp, and over 50 other apps.
Mobile app: Fellow has a mobile version for iOS and Android devices, so I can transcribe and summarize in-person meetings as well.
Use this link to sign up and get 10% off the paid plans if you upgrade.
Pricing
Fellow offers two plans for individuals and four plans for businesses.
Pricing plans for individuals
Fellow’s free version for individuals is excellent for those who want to give Fellow a try. It includes five AI meeting notes, recordings, audio and video upload, summary, transcription, and the Ask Fellow feature.
The Solo Plan is great for freelancers, professionals, and business owners who want to access all the advanced features. It is $19 monthly if choosing the annual billing. Alternatively, it is $29 billed per user per month if billed monthly.
Pricing plans for businesses
Fellow offers four plans for teams and businesses.
The Free plan includes access to AI recording, recaps, and transcriptions. Additionally, it provides access to features such as collaborative meeting notes, meeting agendas, meeting timers, and integrations with Zoom, Slack, Microsoft Teams, and Google Meet.
The Team plan was developed for small teams and starts with three users, and you can get it for $7 per user monthly if moving forward with the annual billing. If choosing the monthly billing, it will cost you $11 per user per month.
The Team plan includes all the features in the Free plan with higher limits and offers meeting automation tools and additional integrations with Notion or project management tools.
The Business plan starts with three users and provides unlimited recordings, transcription minutes, organization-wide meeting templates, sales AI recap templates, and more integrations. Fellow charges $15 per user monthly with annual billing. For the monthly billing, it is $23 per user.
The Enterprise plan offers advanced control, security, and AI meeting support for $25 monthly per user with yearly billing. With this plan, you can create customized rules for recording and have more recordings and transcription minutes.
Use this link to sign up and get 10% off the paid plans if you upgrade.
My experience with Fellow
Fellow is the safest AI note-taker that respects my privacy, and many huge organizations use it. And it’s not an accident, I can easily remove and pause its transcription and recording on my sensitive calls, and give myself full power.
It helped me to increase the efficiency of all my online meeting-related workflows. In short, it made my life much easier and saved me tons of hours each week.
So, if you want to try out only a new app this year, it should be Fellow.
Use this link to sign up and get 10% off the paid plans if you upgrade.
Pros and cons of Fellow
Why is it the best AI note-taker for businesses?
Fellow offers highly accurate transcriptions with numerous features to supercharge your productivity. And it does this with the highest level of security and privacy.
Use this link to sign up and get 10% off the paid plans if you upgrade.
Related articles:
- In-Depth Fellow App Review: Is It The Right AI Note-Taker For You In 2025?
- Otter AI vs Fellow: My pick after +2 years testing (2025)
Toggl Track
Best time tracking app for small businesses
Toggl Track is a time tracking app designed for freelancers and businesses. It offers automated time tracking, project management, invoicing, and reporting features to help you maximize productivity and revenue.
I recently tested this tool, and I believe it is one of the best small business apps currently for time tracking.
Key features
Automated time tracking: When using the desktop version on your computer, you can easily switch between apps, websites, and documents without manually logging time entries thanks to this feature. When opening a window, you get a notification to start a project time entry, and Toggl Track will automatically capture and record the time spent with that specific project.
Timer: This tool is quite straightforward; you only need to add a description, add a tag or a project, select whether it is billable or not, and you can start recording the time. Once you finish the task, you only need to hit the stop button, and that’s it.
Projects and clients: With this business app, you can create projects and clients. So, you can easily track project profitability, the time spent on tasks, clients, and teams. It is also great that you can filter on a specific project, team member, client, or whether it is billable or not. This offers a quick picture of your projects with the most crucial data. If you select one of the projects, you can gain insight into the hours worked on the specific project. You can also access the team members who worked on it and what tasks they performed relating to this project.
Timesheet: The timesheet itself is pretty simple. It automatically collects your tracked time and structures it based on projects. This way, you do not need to deal with manual time entries.
Invoicing: Toggl Track offers an invoicing feature as well. This feature allows you to record every billable hour worked across your entire team and create an invoice with a few clicks for your clients.
Reporting and analytics: When testing and exploring Toggl Track’s features, I discovered that it provides a detailed report about how you & your team spent their time with clients and projects. You can quickly access a project distribution and billable hours. Nevertheless, besides the projects, you can filter on clients, team members, tags, tasks, and more. So, you have many options to get the data you need.
Mobile devices: Toggl Track has mobile apps for iOS and Android devices. I loved the functionalities of Toggl Track’s phone app for iOS.
Pricing
Free Plan
Toggl Track offers its Free Plan for up to five users. With this plan, you will access the automated time tracking, personal productivity tools like Pomodoro timer or reminders, as well as integrations with Google Calendar, Outlook, and 100+ tools via browser extension.
Furthermore, you can access the productivity reporting features using the Free Plan. After using Toggl Track in my business for a few weeks, I think the free version is ideal for freelancers and professionals to get started with time tracking.
Starter Plan
If you want to utilize more features during your day-to-day work, you can give Toggl Track’s Starter Plan a try. It is $9 monthly per user for annual billing. If opting for the monthly billing, the Starter Plan is $10 per user per month.
This plan includes team collaboration features, billable rates & invoices, project management tools, and more advanced reporting.
Based on my experience, it’s an ideal choice for small teams who want to have a solid time tracking app but do not need advanced features like profitability analysis or customizable reporting.
Premium Plan
With the Premium Plan of Toggl Track, you will get the essence of this time tracking app. It is $18 per user monthly if choosing the yearly billing. If you want to move forward with monthly billing, the Premium Plan will cost you $20 per user per month.
This Plan offers fully customizable reports, profitability analysis, single sign-on (SSO), fixed fee projects, and many more.
Quick note here: When you sign up for Toggl Track, you will get a 30-day trial, so you can access all the Premium features for completely free. So, you will have a chance to take a look at these features and decide if they are helpful for you in your daily work.
Also, Toggl Track offers discounts for nonprofits, students, and educational institutions. So, if you are one of these, I would definitely recommend checking this out.
Overall, the Premium Plan is excellent for small and mid-sized businesses that need more advanced data compliance tools and advanced features.
Enterprise Plan
Finally, Toggl Track offers an Enterprise Plan for larger businesses. Besides the features included in the Premium Plan, you will get a personalised onboarding and a dedicated customer success manager for your business.
Moreover, Toggl Track offers custom solutions for your setup, workflows, and integrations, and larger teams will probably receive discounts on the annual plan. However, Toggl Track has custom pricing, and you need to discuss the pricing with the sales team.
My experience with Toggl Track
I spent a lot of time with this time-tracking software during testing. I not only tested it, but also implemented it in my business to see how it affects my workflows.
And honestly, I was quite satisfied. This time tracking app is super simple to use, while providing all the features a small or medium-sized business might need.
It has a user-friendly interface, and the reporting and client billing tools are outstanding. Considering its features & pricing, Toggl Track is among the best time tracking apps for me.
While it is not ideal for businesses with field services, as it does not support location tracking, it is especially valuable for remote teams, agencies, or consultancy businesses.
Pros and cons of Toggl Track
Why is it the best time tracking app for businesses?
Toggl Track focuses on time tracking and reporting, and it does those things exceptionally well. If you are a freelancer, small business owner, or managing a team, Toggl Track offers an excellent solution for time tracking with an intuitive interface.
Motion
Best all-in-one app for small businesses
Motion is an all-in-one app for project management, note-taking, centralizing your calendars, and auto-scheduling tasks. More than 1 million people use Motion in their day-to-day life for better meeting scheduling and task management.
Key features
Project management tools: Motion works as a simple project management tool and offers all the tools a small business needs to manage and organize projects. It offers several view options like Gantt chart, Kanban boards, and list views, and you can easily apply filters, which makes it an ideal option for managing projects in a small business.
Task management software: It allows you to smoothly add and assign new tasks to yourself or your teammates, while the tasks dashboard provides a clear overview of tasks in progress and those that have not been completed yet. When adding a task, you can select the assignee, priority, duration, start date, due date, and when to auto-schedule it.
Calendar app: With Motion, you can bring the Google Calendar, Apple Calendar, and Outlook Calendar together into a single view.
AI employees: The AI employees work like customized AI bots trained based on your business needs and data. You can create AI employees for project management, sales, marketing, and basically any workflow.
AI scheduling: In addition to integrating numerous calendars into one, it also uses AI scheduling to ensure you can meet all the deadlines and focus on high-priority tasks. Once you add your tasks, Motion will schedule them into your calendar based on your priorities, deadlines, preferences, and more. If your task takes more time than you think, and you have no time to finish it or other tasks, Motion will reschedule.
Team collaboration features: You can track each team member’s plan and priorities using the team schedule feature. Whenever you add a project, you can assign tasks and communicate on the same page.
Meeting Assistant: Motion’s meeting scheduler helps you and others to book time with you. Motion uses booking links to simplify appointment scheduling. You can add buffer time and date range, or limit the number of days for the meetings. Once you finish the customization, you can just share the link, and they can access your booking page.
AI meeting note-taker: Motion records, transcribes, and summarizes your meetings—and then turns action items into tasks for your team.
Documents: It allows you to take notes and store them in a safe place. You can easily link tasks and projects inside these documents, so you do not have to jump between tools.
Integrations: Motion offers numerous integrations. You can connect it with Google Calendar, Outlook Calendar, iCloud Calendar, Siri, Zapier, and more. Utilizing the Zapier integration, you can access an additional 7,000 third-party apps. So, Motion is quite good in terms of integrations.
Mobile app: You can use Motion’s mobile apps on iOS and Android as well. Personally, I used the iOS version, and it worked pretty well for me. An additional plus for me is that their developer team frequently updates Motion.
Pricing
Motion offers a one-week free trial for all its plans. This is what the Motion’s paid plans look like with one seat:
AI Workplace
The AI Workplace plan is $29 monthly for one seat if you opt for the annual plan. Above three seats, you get a 40% discount on both plans. For this, you can find the screenshot below.
The AI Workspace plan includes all the features I showed you before. So, you can access the scheduling tool, meeting assistant, task, and project management features. Also, you can use Motion’s recently launched features, such as AI note-taker, docs, writer, and more.
Compared to other scheduling or project management tools, it might seem expensive. However, it is worth mentioning that Motion is more than just a scheduling app or a project management tool.
With its new features, it can effectively replace task management, project management tools, and AI note-takers as well. So, it works like an all-in-one app for solo entrepreneurs and businesses.
AI Employees
The AI Employees plan is $29 per month per user for three seats and above. For one seat, it is $49 per month. In terms of features, this plan covers all the AI employees for sales, customer support, marketing, and more.
After 50 users, Motion applies customized pricing, so you need to contact its sales team.
My experience with Motion
In the course of my testing, the first thing that came up was that the navigation was pretty straightforward. It was also easy to locate all the key features and start using them.
However, I would say it has a steep learning curve compared to most of the productivity tools. For example, it took me 10-15 minutes to set up my booking page and find all the relevant options for this.
The good news is that there are many tutorial videos and articles, so you do not have to find the solution for all your issues.
Moreover, Motion provides users with many customizable options to make sure they will not miss any important information. Entering tasks, changing existing tasks, or adding new tasks to a project work smoothly for me.
I particularly liked Motion as a project management software and scheduling tool. It is a great combination to create projects fast.
All in all, I had a very pleasant experience using Motion in my daily work life.
Pros and cons of Motion
Why is it the best all-in-one app for small business owners?
If you only want to use one app for your business, I recommend you try Motion. Although it’s not a cheap business app, it integrates at least five different tools into one.
Related articles:
- Motion App Review: My $348 Experience and Why I Don’t Regret It
- Motion vs Asana | A Honest Comparison (2025)
- Motion vs ClickUp | An Unfiltered Comparison (2025)
- Motion vs Notion: Why I use BOTH (2025)
Monday
Best project management app for businesses
If you need a dedicated project management app for your business, Monday is still one of the best small business apps. It is an intuitive project management platform designed mostly for teams.
Key features
Project management tools: With Monday.com, you can organize your projects into several workspaces. Monday.com offers many view options to visualize your project schedules from different aspects. You can use the Gantt chart, Kanban boards, calendar, and workload view. Essentially, this project management tool offers the most options to visualize your workflows.
Task management features: When testing Monday.com, I realized how easy it is to add and assign tasks to others. The task creation is smooth. You can add a new task with one click and select its status, priority level, timeline, owner, and due date. It is also great that you can create more columns to manage tasks effectively. Furthermore, you can customize the label or create your own.
Custom dashboards: Custom dashboards are useful for displaying the key information of all your projects in a single layout. You can apply up to +30 widgets and apps here so you can understand better the project progress, workloads, budgets, and more. This way, you can identify bottlenecks and reach better project outcomes.
Team collaboration tools: Utilizing this project management app, you can begin discussions in your projects, mention others, attach files, and leave comments. Another valuable team collaboration feature I regularly use is the update feed. With this feature, you get notified when someone mentions or assigns a task to you. Lastly, you can share projects with your team members and change the permission level to a member, admin, or viewer.
Time tracking: If you need to export the time tracking column to Excel, you only need to click the column menu dropdown and select “Export Column Data to Excel.” With this, you can collect the time you spend on each task and report it easily.
Automation: You can manage and create custom automation with Monday.com. The automation feature is quite an intuitive and simple tool. You only need to select the criteria for when the automation should be triggered and the required action in such cases. Depending on the trigger you’ve picked, you might need to select a condition as well.
Docs: With Monday.com, you can prepare documents and create a knowledge base for your business. You can either start from scratch or use a template. You can add numerous types of formats, such as text, tables, widgets, lists, and more. Furthermore, you can use Monday.com’s AI assistant to help you write and summarize the text.
Integrations: You can directly connect Monday.com with over 200 third-party apps. Furthermore, Monday.com has a Zapier integration as well, so you can access an additional 7,000 apps.
Mobile app: It offers mobile access for Android and iOS devices.
Pricing
Free plan
Monday.com’s free version has some limitations, and it is only sufficient for individuals at most. With the Free plan, you can access 3 boards, 8 column types, +200 templates, unlimited docs, and the iOS and Android apps.
Paid plans
Monday.com has four paid plans. Whenever you decide to buy one of the paid plans of Monday.com, you need to know that there is no single-user subscription.
If choosing the Basic plan, you can add unlimited items, access to 5GB file storage, 500 AI credits per month per account, prioritized customer support, and you can create a dashboard based on 1 board. Nevertheless, you can give read-only access to unlimited free viewers.
You can get the Basic plan for $9 monthly if you purchase the annual subscription. If you choose the monthly billing, it is $12 per month per user.
Based on my experience, this plan might be ideal for small businesses, but it lacks some critical features.
With the Standard plan, you can use the timeline, Gantt, and calendar views, and access the automation and integrations. Also, you can create a dashboard that combines five boards and provides 20GB of file storage.
It is $12 per month per user if billed annually. If you want to pay on a monthly basis, it will cost $14 per month per user.
Compared to the Basic plan, the Standard plan offers more options to visualize projects, more space for your files, and longer activity logs (i.e., 6 months)
The Pro plan starts at $19 per month if the annual billing is chosen. Otherwise, it is $24 monthly per user.
With the Pro Plan, you access the private boards, chart view, time tracking, formula column, and more automation, integrations, dashboards, and AI credits. This plan is excellent for small and mid-sized businesses.
Lastly, Monday.com offers an Enterprise plan for larger businesses with custom pricing. You get enterprise-scale automation and integrations, enterprise-grade security, advanced reporting and analytics, and 24/7 customer support.
My experience with Monday
All the project management apps have a learning curve, and Monday.com is not an exception. Nonetheless, it offers some video tutorials and support articles to help you find and use its features.
When using Monday.com, I particularly enjoyed the project views. It offers numerous options to check your projects from different angles.
Monday.com’s task management tools are easy to use, and you can customize the columns and parameters easily. The only thing I missed from Monday.com’s task management features is the recurring tasks.
Furthermore, the fully customizable dashboard stood out to me during my Monday.com review. Using its dashboard, you can utilize various widgets and apps to track your projects.
Ultimately, I had a positive experience with Monday.com, and the higher-tier plans have all the features a small business might need to manage projects.
Pros and cons of Monday
Why is it the best project management app for businesses?
Monday has to be among the best small business apps, as it is one of the best project management tools designed for teams. Besides offering a centralized platform to manage projects, Monday will also help you to maximize efficiency in your business.
Related articles:
- Monday.com Review 2025: Is the $228 Price Tag Justified?
- Asana Vs Monday: I Personally Tested Both (2025)
- ClickUp vs Monday: My Findings After +6 Months (2025)
- Teamwork vs Monday 2025 | I Personally Tested Both
- Notion vs Monday: An Unfiltered Comparison (2025)
- 5 Best Monday Alternatives in 2025 | 20+ Personally Tested Apps
PDNob
Best PDF software for businesses
As mentioned, guys, I wanted to bring you something fresh, and not the solutions you already know, like Google Workspace or Microsoft Office. The same goes for PDF editors, and this is why I want to show you one of the best Adobe Acrobat alternatives for small businesses.
PDNob is an intuitive and easy-to-use PDF editor for Windows and Mac with powerful AI features. It is 3X cheaper than Adobe Acrobat, yet it offers more advanced features.
Key features
PDF editing tools: When editing your PDFs, PDNob uses a drag-and-drop system. With this PDF editor, you can make changes in the text, pictures, and more. If you select a text box, you can move it around, change the font type, adjust the alignment, and more. Nevertheless, you can insert images and add or remove watermarks and backgrounds, so you have many possibilities to work with your PDF document.
Optical character recognition: PDNob offers an optical character recognition feature as well to edit and convert scanned PDFs. You can find the OCR feature on the top sidebar. Overall, the OCR was quite accurate, and I was satisfied with this feature when testing.
Convert PDFs: Using PDNob, you can convert PDF format into Excel, PowerPoint, images, Word documents, and more. The conversion takes 10-15 seconds, and you can work on the document in the desired format.
Annotate PDFs: Using this PDF editor, you can easily add annotations, for example, comments, text highlights, and more. Similarly to the editing features, annotating PDFs is very simple with PdNob.
Organize PDFs: If you select the Page tab on the top tools, you can access PDNob’s tools to organize your PDF pages. You can select the pages’ order, insert a new one, rotate, split, and replace them if you want.
PDF compress: You can compress your PDF files with the PDNob. If selecting high quality, you can essentially reduce the size without losing the files’ quality. It is very accessible, as you can find this feature under your home tab.
Password protection: If you click on “Protect,” you can easily add password protection to your PDF files and restrict access to more sensitive data. When restricting access to PDF documents, PDNob provides numerous options. For instance, you can only allow others to print but do not allow editing.
AI tools: One of the best features of the PDNob PDF editor is the AI-powered tools. You can ask the AI assistant to summarize your PDF document in seconds. Moreover, you can chat with your PDFs and get instant answers about your PDF documents. Lastly, you can ask AI to translate, rewrite, or explain the PDF for you.
Pricing
Free trial
Tenorshare PDNob offers a one-week free trial. You can access 50 AI Credits, 2 GB cloud storage, and the ability to upload 120 pages per file, and the size has to be below 15MB. You can edit and organize your PDF documents with the free trial, but it will include watermarks.
Essentially, the free trial is ideal for trying its features and deciding if it fits your needs.
One Month License
The monthly plan’s regular price is $49.99. However, PDFNob is running a campaign, so you can get it for $14.99. It covers 100 AI credits/month, one month of free updates, 20 GB of cloud storage, and no watermarks.
One Year License
The one-year license’s original price is $79.99, but you can get it for $35.99 now. Essentially, it has the same features as the PDNob PDF editor offers in the monthly plan.
Considering that this is a way cheaper option if we break down the price monthly, I recommend going with this plan if you are satisfied with the PDNob PDF editor.
Lifetime License
Finally, the PDNob PDF editor has lifetime access for $349.95. Its current price is $69.99, and it offers lifetime access to all the features. It’s also great that it covers the updates, as most of the time, you have to buy those separately.
My experience with PDNob
Tenorshare PDNob offers a wide range of PDF editing and annotation tools. With its easy-to-use tools and user-friendly interface, I had almost zero learning curve with this PDF editor.
Using the OCR and converting features was super smooth, and I had almost zero learning curve to utilize such features. They were fast, easy to use, and did not encounter any issues.
To summarize, I had an absolutely positive experience with the PDNob PDF editor, and I recommend it to those who need a simple yet effective solution for PDF management on multiple platforms.
Pros and cons of PDNob
Why is it the best PDF software for businesses?
After testing 30+ PDF editors this year, PDNob stood out to me the most with its advanced feature set. So, if you need a versatile PDF editor, but with affordable pricing for small businesses, PDNob can be a great alternative.
Related articles:
- Tenorshare PDNob Review 2025 | My Unfiltered Opinion
- The 9 Best PDF Editors In 2025 | 30+ Personally Tested PDF Tools
- The 8 Best Adobe Acrobat Alternatives: 30+ PDF Editors Tested
Missive
Best email app for businesses
Missive is an email app designed for businesses and team collaboration. This business app offers a special combination of emails and task management.
Key features
Email integration: Missive collects all the emails from your Gmail and Outlook into one centralized place to review and answer them.
Team inboxes: Utilizing this feature, you can avoid missing any important messages, and you can assign those messages to other teams. For example, suppose you work in a project management team and receive an email about the sales and marketing teams. In that case, you can quickly assign it to them, and the assignees will receive a notification and access to the conversation.
Chat: With Missive, you can streamline team communication by mentioning a coworker’s username and starting a direct chat within the email thread.
To-do lists: Missive has task management features that allow you to create and assign tasks to your team members, even directly from your emails.
Missive Calendar: You can integrate your Office 365 and Google Calendar accounts, so you can see your calendars inside this app.
Email analytics: This feature provides key metrics to measure and understand your team’s productivity and communication habits.
Rules: You can automate your team workflows with rules. The automation works like Outlook 365 rules and Gmail filters. So, when all or any of the rule conditions are met, the automated action will be triggered. However, you can establish quite complex automation with Missive.
AI tools: Use integrated AI prompts to accelerate the way you reply to emails.
Integrations: You can integrate Missive with numerous productivity apps like Asana, ClickUp, and Todoist. Also, it offers a Zapier integration, which allows you to connect Missive with +7,000 third-party apps.
Pricing
Free plan
Missive is one of the best free apps for businesses if you have fewer than 3 people. It covers a 15-day history, 5 shared accounts per user, and you will access a 30-day trial of rules and integrations.
Starter Plan
Missive’s Starter Plan includes team spaces and inboxes, the conversation and chat features, and you can connect your email, SMS, or social accounts. You can use this plan for up to 5 users.
If choosing the yearly billing, you can get this plan for $14 per user per month. In case of monthly billing, it is $18 per user per month.
Productive Plan
Up to 50 users, you can buy the Productive Plan. It includes everything in the Starter Plan plus integrations, automation, and email analytics features. Also, you will get the API access here.
The Productive Plan is $24 monthly per user with yearly billing. If you want to move forward with monthly billing, it will be $30 per user/month.
Business Plan
The Business Plan was designed for small and medium-sized businesses and allows unlimited users. It has all the features that you can find in the Productive Plan and covers more advanced security and analytics features.
In terms of pricing, the Business Plan is $36 monthly per user in case of yearly billing. For monthly billing, Missive charges $45 per user per month.
My experience with Missive
To summarize my personal experience with Missive, I think it is truly a game-changer for your productivity. This is an ideal email app for professionals and small businesses.
It tackles all the challenges we face with traditional email apps—like disorganization and lack of collaboration. With shared inboxes, collaborative tools, and seamless integrations, it is no wonder people are loving it.
Pros and cons of Missive
Why is it the best email app for businesses?
Missive is a business-first email app that integrates your email inboxes, calendars, and team workflows in one app. From managing emails to integrating team chats, Missive brings everything together seamlessly, allowing you to stay organized and focused on what truly matters.
Related articles:
Pricing table of the top business apps
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Wrap-up: Best business apps in 2025
There are numerous excellent business apps out there, and we tried many of them. However, after testing more than 200 apps, we found these to be the best small business apps.
I hope I was able to find the best business apps in 2025. As always, I will keep updating this list to ensure it reflects reality.
Frequently asked questions
What app is the best to start a business?
If you start a business and want to keep the costs down, I recommend simply using Google Workspace. With Google Drive, you can easily share files with your team members and collect the necessary data in one place.
After, I would invest in an all-in-one app or a project management tool to ensure you don’t use too many business apps, so you can work within budget more easily.
Which app is mostly used for business?
I believe all businesses use Google Workspace or Microsoft Office. In addition to these, there are various tools you can choose from, but it really depends on your business and preferences.
If you are an agency, you probably need to invest in marketing tools. However, if you have many employees and want to streamline internal processes, you might need to look for an expense tracking tool.
What apps do small businesses use?
Again, it depends on your industry and preferences. My top small business apps are the following:
- Fellow for your online meetings
- Toggl Track for time tracking
- Motion for those who need an all-in-one app
- Monday for project management
- PDNob for PDF editing
- Missive for managing your emails
What is the best app to make a business plan?
Honestly, I have been making my business plan in Notion in the past few years. But there are a few other software programs you can try, for example, Coda or ClickUp.
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