In this Notion vs Taskade comparison, I will show you the key differences between these two productivity tools. I will compare Taskade to Notion based on features, pricing, user interfaces, and pros and cons. I spent numerous hours with both note-taking apps in the past two years, and I am here to share the benefits and limitations of each tool to ensure you make the right choice.
These are the key points that I explored during the Notion vs Taskade clash:
- Taskade is a better app for project and task management.
- Both productivity tools have user-friendly interfaces.
- Both Notion and Taskade have outstanding free plans and affordable pricing.
- There are no differences in terms of integration possibilities.
- Notion has more extensive note-taking features.
- Notion has a richer feature set than Taskade.
Now, let’s dive into the side-by-side comparison of Notion vs Taskade!
Key differences between Notion and Taskade
Here is a short overview of the key differences I found in the Taskade vs Notion showdown:
| Notion | Taskade | |
| Best for | Individuals and teams | Individuals and teams |
| Features | Notes, Project management, Templates, Wikis, AI writing assistant, Calendar | Project management, Task management, Note-taking, AI agents, Views, Chat |
| User interface | Simple user interface, but the tons of features might feel overwhelming at first | Intuitive user interface. |
| Integrations | Extensive integrations (+7,000) | Extensive integrations (+7,000) |
| Pricing | Free plan: Available Plus plan: €9.5 per month per user Business plan: €14 per month per user Enterprise plan: Custom pricing | Free plan: Available Taskade Pro: $8 per month per user Taskade for teams: $16 per month per user |
| Mobile app | Available | Available |
| Offline version | No | No |
| G2 ratings | 4.7 | 4.6 |
Comparison: Notion vs Taskade
First, I will show you both productivity apps’ features one by one. Second, I will guide you through their user interfaces, integration options, and pricing. Lastly, I will show you the pros and cons of Notion and Taskade and their alternatives and reveal my pick.
Key features
Notion’s features
Let’s start with Notion’s features!
Note-taking
Notion is one of the most popular note-taking apps, and it is not an accident. Just to give you a background on how this app works: You can have multiple workspaces in which you structure your notes and basically everything. For example, you can have a workspace for personal or work-related items. The workspaces include your pages.
The pages are the fundamentals of your workspaces. You can use them for notes, projects, tasks, and so on. There are no strict rules on how you structure your pages or what information you want to include in them. For instance, in my Notion’s workspace, there are pages dedicated to self-development, money plans, YT scripts, admin info, and notes. Now, let’s go back to note-taking!
Notion is a sophisticated text editor that allows you to easily add and organize different types of content called blocks. When writing your notes, you can add headings, sub-pages, bullet points, and tables without touching your mouse.
In your notes, you can insert images, bookmarks, videos, code, kanban board, and more by simply hitting the “/” button on your keyboard. I especially love the embedded functions. Notion offers multiple embedded forms like YouTube videos, Google Docs, Google Maps, Miro, and more.
Notion is incredibly useful for note organization and management. You can tag notes with custom keywords, add teammates, set due dates, etc. You can access all your notes with your sidebar on the left.
Project management tool
Notion also works as a simple task and project management software, where you can plan and execute your projects with your team. Let’s start with the project management features.
With Notion, you can visualize your projects’ workflows in different formats, from calendars to boards. Depending on the format you choose, Notion allows you to use progress bars to show how your project is moving forward. You can also create charts or visualize dependencies to see when one task is blocking another and avoid bottlenecks.
When checking your projects, you can utilize filters to show only the tasks assigned to you or the urgent ones.
Notion’s task management features have everything that you need. You can break your projects into manageable tasks and add status, assignee, or due dates.
Whether you want to use Notion for project or task management, you do not have to spend hours creating the proper form for you or your team. This is where you can use the templates.
Customizable templates
Notion currently has more than 20,000 free templates from which you can browse. This is an insane number. Just to give you an example: if you want to create a to-do list, you can choose from 460 templates.
Utilizing the templates, you do not have to go through the time-consuming process of creating pages to track your projects or tasks. With a few clicks, you can insert a template you like, and you just need to add the databases.
AI writing assistant
Notion’s AI writing assistant can greatly improve your writing by detecting errors and correcting misspelled words and incorrect grammar. But it can do much more.
On the bottom left corner of Notion, you can access the AI assistant feature that answers your questions, gives you summaries, translates your page, finds action items, and helps you improve your writing. Basically, it works like a built-in ChatGPT.
But it can do more than just work with text. The AI writing assistant’s feature can help you gather information from various file types, including PDFs and images.
Overall, these tools help you to become more efficient when taking notes.
Wikis
Team members often struggle to find the information they need. Using Notion, you can create your own knowledge library. These hubs can help your team members find and understand the information they need to do their jobs.
Imagine how powerful it could be when onboarding new employees or just wanting to have organized databases where your team members can access the information they need to do their jobs.
Calendar
You can connect your Google Calendar with your existing Notion workspace, so you will be able to see your meetings and appointments in your Notion calendar. Notion’s calendar is synced with your workspace, so you can make references to specific pages in the meeting invite.
Notion Calendar is available for iPhone and Android devices, and soon it will be compatible with Outlook and iCloud.
Ultimately, Notion’s calendar helps you to centralize your calendar management, notes, and project management tasks in a centralized app.
Taskade’s features
Let’s see Taskade’s key features!
Project management software
Taskade is a lightweight project management software. The reason why I say that it is a lightweight project management app is that it does not have advanced project management tools like time tracking features. Also, it is not a complex project management app compared to other apps.
However, it has many valuable features to make your project management workflows faster and simpler while enhancing productivity and team collaboration. With your AI agents, you can make the project planning much shorter, as it can structure the tasks, offer potential sub-tasks, set up reminders based on your timeline, etc.
Besides AI agents, automation is also useful in project management. Taskade’s automation allows you to streamline repetitive tasks by setting up triggers and actions. You can design custom workflows and integrate them with Google Sheets, Slack, or WordPress.
Let me give you some examples of how the automation works. You can create a rule for sending Slack notifications if there is a new comment for your tasks in Taskade. Or, it can automatically create a task after a meeting is scheduled in Calendly.
This was my favorite feature during my Taskade review, as you can customize the rules of automation in detail. So, when adding a next step when an action is triggered, there are many options from which you can choose, like sending it to another app or sending a notification to project managers.
Let’s move on to the task management features!
Task management
Taskade is a task management software that allows you to manage multiple projects and tasks effectively. When I said that Taskade is a lightweight project management app, it is not true for task management, as it has solid features.
You can easily add and assign tasks to your team members. With one click, you can create task lists and give due dates, tags, and notes to each task.
The AI agents are also quite helpful when creating multiple tasks. They can help break projects and complex tasks into sub-tasks and are great for brainstorming what other tasks you should consider.
Note-taking features
Taskade can also work as a note-taking app. Nevertheless, compared to note-taking apps like Notion, Obsidian, Anytype, or Xtiles, Taskade lacks advanced note-taking capabilities. It misses some crucial features like backlinks, database creation, note organization features, etc.
But to be honest, Taskade was simply not designed for these workflows. Taskade uses a task-based approach, so everything you write in Taskade can be transformed into tasks, and you can connect it to your projects or automate them.
And this approach comes in handy when it comes to meeting notes. You can instantly create tasks, summaries, and organized lists from your meeting notes using Taskade. Utilizing Taskade’s AI capabilities in these workflows can really enhance productivity.
Let’s take a look at these AI features!
AI agents
The AI agents are one of Taskade’s standout features. In short, AI agents are AI-powered assistants developed to automate tasks, streamline workflows, and improve productivity. You can tailor your AI agents to your specific needs by adding sources from which it can work and giving instructions.
You can create AI agents for project management, content creation, data analysis, and so on. When creating your AI agent, you need to describe precisely the scope of activities it is responsible for. Do not worry. Taskade will pre-fill the instructions for many AI agents, and you can amend them if you want.
After, you need to choose from the commands. For example, I created an AI assistant for project management, and I could choose from these commands:
Furthermore, you need to add the tools it should use. It can get its content from any website, or you can select some specific website from which it should provide you with input.
By creating more AI-powered assistants, you can deploy a whole AI team to deal with your tasks more effectively.
Views
You can choose from numerous view options, including list, board, table, mind map, org chart, calendar, and Gantt Chart views. My favorite one is the mind mapping feature.
Mind maps help you view the whole project from a bird’ s-eye view. You can change between the views dynamically with a click.
Chat with your docs
If you click on the “+” button, you can add files to your projects. Taskade supports almost all file formats, from PDF to JPG and MOV.
You can interact with the uploaded files if you move the mouse cursor over the uploaded attachment and click the “ask AI” tab. It allows you to ask questions about the document, summarize it, etc. So, this feature ultimately helps you digest documents faster.
Templates
Taskade offers numerous templates for task management, project management, mind maps, team management, etc. They can save you massive time, as you no longer need to start from scratch when creating a new project.
Collaboration tools
Taskade AI offers a shared space for teams to communicate, collaborate, and manage their projects. This app is full of collaboration features.
You can easily share your workspaces and projects with your team members. After you share them with your team members, you can chat with them next to every project. It is a practical solution that the chat and the project you work on are on the same page.
When you click on the chat, you can decide if you want to chat with Taskade AI & your team, only with your team, only with Taskade AI, or with one of your AI agents.
Moreover, Taskade has robust features when it comes to real-time collaboration. You can assign tasks to your team members, edit your projects together, and create a knowledge management center for your company.
User interface
Now, let’s take a look at both Taskade’s and Notion’s user interfaces!
Notion’s user interface
Notion’s user interface is simple. It has a minimalist aesthetics with white space, clear typography, and subtle colors are the focus. Even if you are a first-time Notion user, you will be able to quickly navigate the pages, as you will find every important information on the sidebar.
As you can see, Notion has many features. This is the only thing that might feel overwhelming at first. Even though I have used Notion for more than 2 years, I have not explored all its features and potential.
When working in Notion, you will quickly realize that it uses a block system that works like Lego. It transforms all the content into movable, customizable pieces, which gives you the flexibility to move these blocks around.
Thanks to the block system and extensive customization options, you have the flexibility to create databases, notes, and projects that 100% suit your needs.
Taskade’s user interface
Taskade has a user-friendly interface and a beautiful design. Also, it has quite a short learning curve, and you can quickly learn to utilize almost all the features.
I also enjoyed the way how Taskade structures its pages and functions. Essentially, you can find almost all the features on the page you are working on. So, you can access the team chat, AI features, different views, and other projects on the same page without feeling packed.
You can find Taskade among the mobile apps as well, whether you use Android or iOS.
Integrations
It is time to check the integration options in the Taskade vs Notion battle!
Notion’s integrations
Notion offers many third-party integrations. First of all, you can connect it with Zapier, which will give you access to more than 7000 apps.
Besides the Zapier integration, you can integrate Notion with more than 100 other apps, including Asana, ClickUp, Dropbox, Google Drive, or Jira.
Taskade’s integrations
During my Taskade review, I discovered that it offers a wide range of integrations. You can connect Taskade with Zapier, which allows you to integrate Taskade with more than 7000 third-party apps.
Furthermore, you can use automation with many popular apps like Gmail, Slack, Google Forms, WordPress, MailChimp, Webflow, Calendly, and more.
Pricing
Here, I will show you both productivity apps’ pricing models to see which one is better in the Taskade vs Notion comparison.
Notion’s pricing
Notion offers four pricing plans.
The free plan includes a collaborative workspace, integrations, basic page analytics, and a 7-day page history, and you can invite 10 guests. Based on my experience, Notion’s free version is totally sufficient for individuals to organize their notes and projects.
The plus plan is €9.50 per seat per month. It has unlimited blocks for teams, unlimited file uploads, 30-day page history, custom websites, automation, charts, and dashboards, and you can invite a maximum of 100 guests. The plus plan is ideal for small teams and individuals who work a lot with others.
The business plan costs you €14 per seat monthly. It offers private teamspaces, bulk PDF export, advanced page analytics, 90-day page history, and you can invite 250 guests. I recommend the business plan for bigger teams who want to utilize more advanced features.
Finally, Notion has an enterprise plan as well with custom pricing. By choosing this plan, you will receive a dedicated success manager, workspace analytics features, unlimited page history, security, and compliance integrations, and you can invite 250 guests.
Taskade’s pricing
Taskade offers three plans.
The free plan includes one AI agent, one workspace, all the views except the Gantt Chart, and five AI requests per day. This plan is ideal for individuals who only utilize Taskade for personal use or just want to give it a try.
The Taskade Pro is $8, and best suited for individuals and small teams that use Taskade daily. It has everything from the free plan to more. The Taskade Pro covers unlimited AI requests, custom AI agents, unlimited file upload, Gantt view, integrations, and more.
If you want to use all the features, go with the Teams plan, which costs you $16. It is also ideal for bigger teams and individuals who want to use Taskade without limits. The Teams plan includes multi-agent teams, unlimited workspaces, AI automation, version history, and share and embed functions.
Considering the pricing of other project management apps, or AI-powered productivity tools, Taskade’s pricing seems reasonable.
Notion’s pros and cons
Considering all the factors, let’s summarize Notion’s pros and cons!
Notion’s pros
First, Notion is an easy-to-use note-taking app. Using its sidebar, you can access all your notes with one click.
Secondly, Notion is an all-in-one app that you can use to manage your notes, calendars, projects, tasks, knowledge hubs, and soon your emails. Notion users can replace many other apps only by using Notion’s free version.
Moreover, Notion offers robust collaboration tools. You can share your workspaces, leave comments, work on projects in real-time, mention others, assign tasks and due dates, and so on.
Furthermore, Notion has extensive tutorials on its webpage. No matter whether you want to check the basic functions or create a wiki for your company, you will find everything on Notion’s webpage.
Finally, Notion’s free plan offers enough features for individuals. Basically, I have used Notion’s free plan for more than two years, and I can access all the important features. Also, you can utilize the templates for completely free.
Notion’s cons
The biggest cons I found during my Notion vs Taskade review is that Notion has no offline mode. It would be great if I could reach my notes without an internet connection.
Also, you can not protect your pages with passwords. As many of our notes could include sensitive data, it would be awesome if we could protect them with passwords.
Taskade’s pros and cons
Now, let’s check the pros and cons I explored during my Taskade review!
Taskade’s pros
First, Taskade’s collaborative features are outstanding. This tool is simply great for remote teams or individuals working with others.
Secondly, Taskade integrated the AI features fantastic, especially in the case of AI agents. Unlike numerous other AI features of productivity apps, these ones are quite useful and will definitely save you time.
Furthermore, automation makes project management less frustrating and time-consuming. Here, I loved the wide range of options to automate your workflows.
Moreover, Taskade’s pricing is generous if we consider the pricing of other project management apps.
Finally, Taskade has an intuitive user interface with a short learning curve.
Taskade’s cons
Taskade’s note-taking capabilities are limited compared to Notion or other apps. If you want to use Taskade for only taking notes, there are better alternatives on the market.
Also, it would be fantastic if Taskade had some more advanced project management tools.
Alternatives to Notion and Taskade
Here are some alternatives to Taskade and Notion:
- Xtiles: An easy-to-use note-taking app with visual boards.
- Obsidian: It has powerful note-taking features compared to Notion, Taskade, or Xtiles, which have massive backlink functions.
- Miro: Any easy-to-use app with an intuitive interface and many collaboration features.
- ClickUp: An efficient project management app with massive AI features.
- Wrike: A more robust project management software with advanced AI features.
- Todoist: A simple to-do list app to organize and delegate tasks.
Related articles:
- Xtiles Vs Notion: All Features Compared (2025)
- Notion Vs Obsidian: Which Note-Taking App Is Better For You?
- Taskade Review: Features, Pricing, Pros & Cons (2025)
- My Honest Notion Review After Using It For +2 Years (2025)
My pick: Notion vs Taskade
During my Notion vs. Taskade review, I quickly realized that they are both among the most efficient and popular productivity tools. And it is not a surprise, as they have powerful features.
Let’s break down this Taskade vs Notion comparison into different segments.
When it comes to project management, Taskade is the winner for me. You can automate tasks and projects effortlessly, and offers better collaboration tools for project management than Notion.
If we consider task management, Taskade has the upper hand again. With Taskade, you can assign, track, and discuss tasks easily thanks to its robust task management and communication features.
However, Notion is a way better tool for note-taking. Taskade has more limited note-taking features, and you can not customize your notes like you can with Notion.
In terms of user interfaces, it’s a draw for me. Both productivity tools have simple and user-friendly interfaces.
Lastly, Notion has a rich feature set. It offers more use cases than Taskade, from data to calendar management (and soon email management).
Overall, both Notion and Taskade are great productivity tools. When deciding which one to choose, it depends on what you want to use them.
If you are looking for a tool for project and task management, I would choose Taskade. Nevertheless, if you want to have an all-in-one productivity software with excellent note-taking capabilities, I would go with Notion.
Frequently asked questions
Is Taskade like Notion?
They are similar productivity tools, but if you check the feature comparison, you will see they have different use cases. Notion lacks strong project and task management features. However, it is a better all-around app with strong note-taking features.
Is Taskade a good app?
Taskade is an outstanding productivity app that tracks progress and manages tasks and projects. It has a generous free plan with an intuitive interface.
Is Taskade or Notion better for managing tasks?
My pick is Taskade. Nevertheless, Notion is also ideal for organizing tasks. Whether you use Taskade or Notion, I recommend you to check the templates to save you time when creating your page for task management.
Disclosure: I only recommend products I would use myself and all opinions expressed here are our own. This post may contain affiliate links that at no additional cost to you, I may earn a small commission. Read the full privacy policy here.
