If you are reading this, it is likely that you are someone who is always looking for ways to be more productive. Productivity is not just about getting more work done in less time; it is about pushing yourself to achieve new goals and become a better version of yourself. While having the right mindset is important, it is not enough on its own. You also need the right tools to help you along the way to succeed. That is why I have compiled a list of the best AI productivity tools for each workflow.
So, without further ado, let’s dive into the top AI productivity apps for 2024!
What are AI productivity tools?
AI productivity tools use artificial intelligence technology to help individuals and teams improve their productivity. These machine-learning tools can automate repetitive tasks, provide intelligent insights, and optimize workflows to save time and effort.
Such AI tools utilize machine learning and natural language processing with one aim: to help users maximize their time and resources and ultimately achieve better results.
The best AI tools for productivity by category
- AI transcription apps for online meetings: Tl;dv, Fireflies AI, MeetGeek
- Task management apps: Todoist, Taskade
- Project management apps: ClickUp, Wrike
- Scheduling apps: Reclaim AI, Motion, Timehero
- Email management app: Sanebox
- Workspace and document management app: Notion AI
- Survey automation tool: GeekBot
- Video editing tool: FlexClip
- AI-powered writing assistant for content creation: Jasper
- Grammar checker tool: Grammarly
- Image generation tool: Dall-E
What factors did I consider when choosing the best AI productivity tools?
I used several factors to determine the best AI productivity tools:
- Own experience: I evaluated my experience when selecting the best AI tools, as I use most of these AI productivity apps.
- Features: I considered how extensive each AI tool’s feature set is.
- Integrations: I looked at integration capabilities, a key aspect of using AI productivity tools.
- Pricing: I considered pricing, although this is relative to what each person or team needs and what the AI tool can provide.
- Reviews: I also read and added overall ratings from G2, ProductHunt, and Capterra to include other people’s views.
AI transcription apps for online meetings
AI note-taking apps are seamlessly integrated with your meeting and video conferencing platforms so that they can join and transcribe conversations during meetings. In addition to note-taking, these apps can record and summarize audio files and video meetings.
Due to the rapid advancement of AI note-taking apps’ development, these tools offer more than just note-taking or recording. They provide critical insights about your meetings and have many features that enhance team collaborations.
Tl;dv
Best for
Tl;dv is best for individuals, freelancers, students, and solopreneurs.
Key features
- It can record, transcribe, and summarize audio and video meetings on Zoom, Google Meet, and Microsoft Teams in over 30 languages.
- You can also create clips or reels of your meetings to share with others.
- The AI-generated takeaways can automatically summarize the most important parts of your meeting.
- Tl dv allows you to speed up the playback of your meeting recording by 1.5 or 2x, which can help you review the content more quickly.
- Tl dv integrates seamlessly with your favorite collaboration platforms and CRMs.
Pricing and reviews
Pricing:
- Free plan: Available
- Pro plan: starts at $20/recording user/month
Reviews:
- G2: 4.8/5 (140+ reviews)
- ProductHunt: 4.6/5 (180+ reviews)
You get a 30% discount for the first six months using the link below.
Fireflies AI
Best for
Fireflies AI is ideal for teams.
Key features
- It transcribes and records audio and video conversations or files from Zoom, Google Meet, Microsoft Teams, Blue Jeans, Skype, Dialpad, Webex, and Lifesize.
- Fireflies AI provides insights about speakers, topics, and sentiments.
- With the help of AI-powered search capabilities, you can effortlessly search through your meeting notes.
- You can leave comments and pins at various parts of calls.
- It can be integrated with multiple tools like Google Docs, making it a versatile and useful addition to your workflow.
- Wide range of language support (69+ languages).
Pricing and reviews
Pricing:
- Free plan
- Pro: $10/month per user
- Business: $19/month per user
- Enterprise: Contact for pricing
Reviews:
- G2: 4.7/5 (300+ reviews)
- ProductHunt: 4.2/5 (90+ reviews)
MeetGeek
Best for
MeetGeek is a versatile tool that is best suited for teams.
Key features
- MeetGeek can automate note-taking and recording on Microsoft Teams, Zoom, and Google Meet.
- You can upload audio files, videos, or recordings of webinars and convert them into text format.
- The previous meetings can be easily searched and modified if needed.
- You can create and share highlights of the AI meeting notes.
- MeetGeek analyzes operational meeting data to help you improve performance.
- MeetGeek seamlessly integrates with 2000+ apps, including AI tools like Notion and Todoist.
- Simply cc your colleagues on the meeting invite, and they will automatically receive a meeting summary.
Pricing and reviews
Pricing:
- Free plan: Available
- Pro: $15/month per user
- Business: $29/month per user
- Enterprise: From $59/month
Reviews:
- G2: 4.7/5 (170+ reviews)
- ProductHunt: 5/5 (90+ reviews)
Task management apps
AI-powered task manager apps can help you stay organized and boost your productivity. These AI productivity tools can help you create, track, and complete tasks more effectively. While each AI tool has different features, one thing is sure: AI task manager apps can help you work smarter, not harder, and achieve your goals more efficiently.
Todoist
Best for
Todoist is suited best for teams.
Key features
- You can quickly add tasks from other tools thanks to the +80 integrations.
- You can access your to-do list across all your devices, including desktop, IOS, and Android.
- With Todoist, you can get a great week overview by switching between list, calendar, or board view.
- You can easily divide projects, assign tasks for your teams, attach documents, and add comments.
- Todoist is full of features that help collaboration, including a shared workspace that allows your team to organize work together, separate from everyone’s personal tasks and projects.
- It provides you with productivity visualizations by week and month to ensure you achieve your goals.
- There are numerous templates for work and life.
Pricing and reviews
Pricing:
- Free plan: Available
- Pro: $4/month per user
- Business: $6/month per user
Reviews:
- G2: 4.4/5 (750+ reviews)
- ProductHunt: 4.8/5 (170+ reviews)
Taskade
Best for
Taskade is ideal for freelancers, solopreneurs, and small teams.
Key features
- Taskade offers a wide range of templates for almost every scenario.
- With one click, you can generate task lists, mind maps, review lists, and custom workflows.
- Taskade offers multiple visualization options, including lists, boards, calendars, mind maps, org charts, and action views.
- You can assign tasks and add due dates to team members.
- Its AI chatbot can generate task lists and notes, summarize text, or write content.
- The AI assistant feature allows you to organize and outline ideas and notes.
Pricing and reviews
Pricing:
- Free plan: Available
- Starter: $4/month up to 3 users
- Plus: $8/month up to 5 users
- Pro: $19/month for up to 10 users
- Business: $49/month for up to 25 users
- Ultimate: $99/month for up to 50 users
- Enterprise: Contact for pricing
Reviews:
- G2: 4.6/5 (40+ reviews)
- ProductHunt: 4.8/5 (300+ reviews)
Project management apps
As the benefits of artificial intelligence become more obvious, many project management tools started implementing AI capabilities into their products. Utilizing artificial intelligence in project management helps teams mitigate risk during the project lifecycle, track resources more accurately, and enhance productivity.
ClickUp
Best for
Best for remote and agile teams.
Key features
- ClickUp’s unique customization options allow you to tailor your workflows and dashboard to your specific needs.
- You can automate repetitive tasks like project summaries and updates with ClickUp AI Brain.
- ClickUp’s AI Brain feature allows you to ask questions and get answers regarding documents, tasks, and projects.
- The AI feature also works as a writing assistant that automatically checks your spelling and replies to messages with your tone.
- You can build documents, tag others with comments, assign them action items, and convert text into trackable tasks.
- ClickUp’s real-time chat function ensures immediate and responsive collaboration with teammates, enhancing productivity and efficiency.
- It allows you to add targets and track progress, whether numerical, monetary, or true/false milestones.
Pricing and reviews
Pricing:
- Free plan: Available
- Team: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
Reviews:
- G2: 4.7/5 (9400+ reviews)
- ProductHunt: 4.5/5 (950+ reviews)
Wrike
Best for
Best for teams of all sizes.
Key features
- Using the resource management feature, Wrike can assist in budgeting, time tracking, and workload optimization.
- You can generate briefs and plans and brainstorm ideas effortlessly with Wrike’s AI feature.
- Wrike’s machine learning algorithms help identify historical patterns and recurring issues, providing an overview of the project’s risk factors.
- The highly customizable dashboard puts you in control. It allows you to monitor plans, progress, and tasks effectively and empowers you to manage your projects.
- The flexible cross-tagging feature enables you to categorize all the workflows across tasks, subtasks, folders, milestones, phases, and projects, making it easy to adapt to your specific project needs.
- You will have access to a complete overview of project details, tasks, and timelines using Gantt charts.
- Wrike has building forms that include checkboxes, dropdowns, priority, due dates, etc, so you can make requests quickly.
Pricing and reviews
Pricing:
- Free plan: Available
- Team plan: $9.8/month per user
- Business plan: $24.8/month per user
- Enterprise plan: Contact for pricing
- Pinnacle plan: Contact for pricing
Reviews:
- G2: 4.2/5 (3600+ reviews)
- Capterra: 4.3/5 (2500+ reviews)
Scheduling apps
Imagine a world where you no longer need to worry about scheduling conflicts, checking time zones, or going back and forth about the perfect meeting time. With the help of AI scheduling assistants, finding the ideal time for you and your attendees based on your preferences has never been easier. For example, the scheduling app Reclaim says its AI tool can save 40% of the time by creating a personalized weekly schedule.
In short, these AI tools not only enhance productivity but also relieve you from the stress of planning and scheduling every task and meeting.
Reclaim
Best for
It is best for busy individuals who want to keep a work-life balance and for small teams.
Key features
- You can synchronize your Google Calendar with Reclaim AI and connect your iCloud or Outlook calendars indirectly through Google Calendar (you can connect Outlook directly soon).
- With Habits, you can tell activities that you do regularly and give a timeframe for when you want them to happen, and Reclaim AI will find the best time to make them happen.
- You can connect your project management tools, including ClickUp, Todoist, Asana, Jira, Linear, and Google Tasks, and Reclaim will autofill your task list and calendar.
- The scheduling link feature helps to share availability links, boosting easy booking across multiple calendars.
- You can track crucial aspects of time management, including focus time, work-life balance trends, buffer time, meeting time, team performance, and more.
- Reclaim AI’s team analytics tool helps to improve efficiency across focus time, meetings, and work-life balance.
Pricing and reviews
Pricing:
- Free version: Available
- Starter plan: $8 per user/month
- Business plan: $12 per user/month
- Enterprise plans: Enterprise $18 per user/month
Reviews:
- G2: 4.8/5 (70+ reviews)
- Capterra: 4.9/5 (70+ reviews)
Motion
Best for
Best for teams needing a versatile scheduling tool with project management features.
Key features
- You can sync Motion with your Gmail, Outlook, and iCloud calendars and see all of your calendars in one view.
- Motion takes your tasks and projects and builds a personalized weekly schedule based on your priorities, preferences, and due dates.
- Motion will help you determine the best task to work on at any moment, considering your projects, tasks, deadlines, priorities, and dependencies.
- You can customize your booking page to share your availability based on your preferred meeting times.
- Motion automates project planning and management by adding project work to your team’s calendar, measuring how much they completed, and building a prioritized, custom schedule for every teammate.
- It provides an overview of projects from different views, where you can add comments, attach files, and take notes on each project.
Pricing and reviews
Pricing:
- Individual plan: $19 per user/month
- Team plan: $12 per user/month
Reviews:
- G2: 4.2/5 (80+ reviews)
- Capterra: 4.3/5 (40+ reviews)
TimeHero
Best for
A simple yet versatile solution for teams.
Key features
- You can connect TimeHero with Google Calendar, Outlook, and Apple iCal.
- Timehero automatically builds a weekly action plan based on your tasks and availability.
- It allows you to track your team’s workload so you can make informed decisions when planning future projects.
- You can create templates based on past projects’ tasks and do not need to add the tasks to similar projects manually.
- Using Timehero, you can schedule tasks directly from Gmail.
- Timehero has extensive integrations with over 1500 apps.
- You can add files and comments in a shared folder under each project.
Pricing and reviews
Pricing:
- Basic plan: $4.6 per user/month
- Professional plan: $10 per user/month
- Premium plan: $22per user/month
Reviews:
- G2: 4.4/5 (40+ reviews)
- Capterra: 4.7/5 (20+ reviews)
Email management app
If you also receive a lot of emails every morning when opening up the PC, an AI-powered email management app could be a great solution for not just boosting productivity but also gaining peace of mind.
An artificial intelligence-driven email management app reduces the time spent sorting through emails, allowing you to focus on tasks that truly matter. For example, an average SaneBox customer saves 100+ hours/year. Doing a quick math means earning $60,000/year; SaneBox will save you $3000.
SaneBox
Key features
- SaneBox works with any email service provider, from Google to iCloud accounts.
- Thanks to the trainable machine learning algorithms, SaneBox identifies important emails and automatically organizes the rest of your emails.
- It provides daily updates about what was sorted, so you never miss anything essential.
- You can teach SaneBox with special filters, contact training, and more.
Pricing and reviews
Pricing:
- Snack plan (one email account + 2 picked features): $7 per month
- Lunch plan (two email accounts + 6 picked features each): $12 per month
- Dinner plan (four email accounts + all features): $36 per month
You can save several months’ subscription fee if you choose the annual plan.
Reviews:
- G2: 4.9/5 (170+ reviews)
- Capterra: 4.8/5 (70+ reviews)
Workspace and document management app
A workspace and document management app can help you to work more efficiently, collaborate more effectively, and stay organized, ultimately leading to increased productivity and better outcomes. Utilizing artificial intelligence for these apps can automate tasks while saving valuable time in everyday tasks at work.
Notion AI
Key features
- You can apply the AI assistant feature to create content, improve your writing, make it shorter or longer, and summarize the notes.
- Notion detects errors and corrects misspelled words and incorrect grammar.
- Using the Notion Projects feature, you can plan, manage, track, and execute your projects.
- With Notion, you can access many templates for creating to-do lists, meeting summaries, investor updates, recruiting trackers, etc.
- Notion allows the translation of the written content into another language.
- You can integrate Notion with Slack, GitHub, and more.
Pricing and reviews
Pricing:
- Free plan: Available
- Plus plan: $8/month per user
- Business plan: $15/month per user
- Enterprise plan: Contact for pricing
Reviews:
- G2: 4.7/5 (5200+ reviews)
- ProductHunt: 4.8/5 (2400+ reviews)
Survey and standup automation tool
There are various workflows where AI apps can save time and increase productivity. One such workflow is regular check-ins, standups, and surveys.
GeekBot is one of the best AI productivity tools I have come across because it can automate routine tasks and updates effortlessly. You can easily set the time and frequency of standups, determine the questions to ask, and select who should receive a prompt. With these simple steps, you are good to go!
GeekBot
Key features
- GeekBot allows you to automate standups, retros, surveys, 1-on-1s, and many workflows to save time and get an overview of who is working on what.
- GeekBot sends you real-time data-driven insights on the results.
- It also provides data analysis, helping you understand team happiness and engagement levels.
- You can add any questions and set them to be sent at a time and frequency that suits your team’s needs.
- You do not have to worry about time zones, as GeekBot works according to each user’s local time zone.
- You can seamlessly integrate GeekBot with Slack or Microsoft Teams.
Pricing and reviews
Pricing:
- Start-up (Free basic plan): Available for up to 10 participants
- Scale-up plan: $2.5/month per participant
- Enterprise plan: Contact for pricing
Reviews:
- G2: 4.6/5 (150+ reviews)
- Capterra: 4.9/5 (140+ reviews)
Video editing tool
AI video generation tools can automate and simplify video creation and editing. These tools generate videos from prompts, turn text into natural-sounding voices, or automatically generate subtitles. With AI video editing tools, you can save time and effort while producing high-quality video content.
FlexClip is among the best AI apps that have earned a reputation as the Canva of video editing, drawing in a vast worldwide user community exceeding 10 million. It is a user-friendly tool that helps users to create videos for any purpose.
FlexClip
Key features
- It has all the video creation and editing tools, like video compressing, merging, trimming, and more.
- FlexClip’s AI algorithms assist you in turning text into natural voice, generating video scripts, creating videos from blog posts, and adding subtitles to your videos.
- You can search from thousands of templates from social media posts to promo videos to create content more effectively.
- FlexClips allows you to auto-create text from video or audio files.
- It also has numerous tools for editing and creating audio content.
Pricing and reviews
Pricing:
- Free version: Available
- Plus plan: $9.99/month per user
- Business plan: $19.99/month per user
Reviews:
- Trustpilot: 4.4/5 (2000+ reviews)
- Capterra: 4.7/5 (100+ reviews)
Using this link, you can get a 10% discount for any plan.
Background noise cancellation tool
Working in noisy work environments is sometimes unavoidable, especially for remote workers. You may have experienced situations where a crying child or a barking dog interrupts an important call. Thanks to the advanced artificial intelligence tools available today, we now have an app that can effectively solve this problem.
Krisp
Key features
- Krisp’s background voice cancellation identifies the primary speaker’s voice and removes other nearby human voices.
- Krisp removes unwanted background noises from all meeting participants’ sides.
- Krisp eliminates distracting room and acoustic echo during a call.
- It can transcribe calls on multiple video conferencing platforms without bots.
Pricing and reviews
Pricing:
- Free plan: Available
- Pro plan: $8/month per user
- Enterprise plan: Contact for pricing
Reviews:
- G2: 4.8/5 (540+ reviews)
- ProductHunt: 4.8/5 (300+ reviews)
AI-powered writing assistant for content creation
Generating high-quality content is challenging and requires much effort and dedication. As someone who has experienced this firsthand, I can confirm that it is absolutely true.
That being said, AI tools can be incredibly helpful in speeding up the content creation process. In fact, according to a survey by eMarketer, businesses that use generative AI for content creation have seen a significant 58% improvement in their performance. Furthermore, Jasper AI claims that using an AI writing assistant can reduce the time spent crafting your first draft by up to 80%, allowing you to focus on other essential tasks.
It is not a matter of if but when you will start leveraging AI tools for content generation.
Jasper
Key features
- Jasper can generate content from written text, whether articles or social media posts, by providing text prompts or hints.
- It offers a document editor interface similar to Google Docs, where you can add links, headings, pictures, or move the text.
- You can set the tone of a blog post, article, or social media post.
- Jasper includes an integrated plagiarism checker that helps you to identify if there is any content that matches other sources.
- Jasper has a keyword input tool to ensure your content includes the related keywords for SEO.
- It provides templates for product reviews, blog posts, Google Ads, and more.
Pricing and reviews
Pricing:
- Creator plan: $39/month per user
- Pro plan: $59/month per user
- Business plan: Contact sales
Reviews:
- G2: 4.7/5 (1200+ reviews)
- Capterra: 4.8/5 (1800+ reviews)
Grammar checker tool
Using a grammar checker tool can save you time and help you present yourself professionally in your written communication. Correcting your grammar mistakes and typos ensures your message is clear and compelling. Moreover, such a tool can help you improve your language skills by pointing out common errors and suggesting improvements.
Overall, it is a valuable tool that can benefit anyone who wants to communicate effectively in writing, and an AI tool can offer even more.
Grammarly
Key features
- Grammarly identifies grammar, spelling, and punctuation errors in your text.
- You also receive advanced suggestions for words that would be more appropriate in the given sentence.
- Its AI writing assistant works like an integrated ChatGPT, so you can add text prompts, and it will generate or improve your content.
- You can set the tone of Grammarly’s AI writing assistant.
- It includes a plagiarism checker feature.
Pricing and reviews
Pricing:
- Free plan: Available
- Pro plan: $13/month per user
- Business plan: $15/month per user
Reviews:
- G2: 4.7/5 (8000+ reviews)
- Capterra: 4.8/5 (7000+ reviews)
Image generation tool
AI-powered image generators can help improve productivity in various ways. For one, they can automate the creation of high-quality images, allowing users to create more content in less time.
Additionally, these generators can help reduce the need for manual image editing and post-processing, which can be time-consuming and labor-intensive. Moreover, AI-powered image generators can give users more creative freedom by generating new and unique ideas, which can help spur innovation and enhance productivity.
Overall, AI-powered image generators can help users streamline their workflows, save time and resources, and improve the quality of their work.
Dall-E
Key features
- OpenAI’s DALL-E can create images from written text prompts.
- All the DALL-E versions leverage AI, advanced deep-learning techniques, and natural language processing to generate images.
- You can edit images based on natural language captions.
- DALL-E allows the generation of images in different styles.
- It seamlessly integrates into various creative workflows.
Pricing and reviews
Pricing
$0.016 – $0.080 per image
Reviews
- G2: 3.8/5 (25+ reviews)
- Capterra: 4.5/5 (10+ reviews)
Frequently asked questions
How to use AI for productivity?
Artificial Intelligence is revolutionizing how we work and increasing productivity in various areas such as note-taking, content generation, project management, scheduling, video editing, and many more. AI-powered apps allow you to automate mundane tasks, allowing you to focus on more high-valued tasks, thereby increasing overall efficiency and productivity.
With AI tools, you can save time and reduce errors while achieving better results.
What are the three major productivity tools?
While there is no one-size-fits-all answer, Microsoft Office, Google Suite, and Trello are the three major productivity tools. These tools, widely used by individuals and businesses, are designed to boost productivity and efficiency.
Microsoft Office, for instance, offers a suite of applications like Word, Excel, and PowerPoint, which are known for their robust features. Google Suite, on the other hand, provides collaborative tools like Google Docs, Sheets, and Slides. Trello, a unique project management tool, facilitates real-time collaboration and progress tracking for teams.
Nevertheless, there are other tools that can either replace or complement some of them. For instance, ClickUp and Wrike could be great alternatives to Trello. Also, you can use many tools to improve productivity besides these essential apps.
What is the most powerful AI tool for productivity?
While it depends on the specific needs, I would consider the above list to be the selection of the best AI productivity tools. All of these AI tools have advanced features, which makes them among the best in that area.
Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.
