I tried Motion a couple of years ago, and now I feel like it’s time to test it again in 2025. During the past years, I reviewed +100 other productivity apps, including scheduling and project management tools, so I can see what Motion offers in the market. Using this plus two years of personal experience and my knowledge in the productivity app industry, I will share everything you need to know about this scheduling tool, from features to pros and cons, in this Motion app review.
But before we dive in, you might be wondering: what has changed in Motion since my last review, and whether it is worth the $228?
The short answer is yes, but if you scroll down, you will find out if this is the productivity tool that you are looking for.
Let’s get started!
What is Motion?

Motion is an artificial intelligence-based scheduling tool with task and project management features. More than 1 million people use Motion in day-to-day life for better meeting scheduling and task management.
Motion promises to boost people and team productivity by 137%. Sounds pretty massive, right? We will find out soon in this Motion app review whether it was the case for me.
Besides many other use cases, Motion can auto-schedule meetings, synchronize your work and personal calendar, and block time slots for recurring tasks and certain projects. Motion has a web app, desktop, and mobile app.
Motion is more than just a scheduling app. It is more like a productivity tool that works like a personal assistant. Motion combines multiple tools into one app:
- Calendar management
- Meeting management
- Task management app
- Project management software
It’s enough from its introduction, let’s see what features I discovered during my Motion app review.
Motion’s key features
Let’s jump into this Motion app review, starting with the key features!
Motion calendar

Managing your personal and work tasks across different calendars, like Gmail and Outlook, can get pretty challenging. But with Motion, you can bring the Google Calendar, Apple Calendar, and Outlook Calendar together into a single view.

If you go to settings and click on the “calendars” tab, you can add your calendars with just one click. It is super easy.
Bringing your calendar management into one tool is really efficient. You not only see your personal and work calendar items simultaneously, but you also plan your weekly to-do list much easier and add calendar events smoothly.
The best thing is that you can just drag and drop your calendar events to move them, and you can create tasks from this view as well.
AI scheduling tool

Motion not only integrates your calendar events into one single place, but it also uses AI scheduling to ensure you can meet all the deadlines and focus on high-priority tasks.
You can create tasks using your calendar view, and you can also make changes here. Personally, I used the “all task tab” to manage tasks. Once you create the task, Motion schedules them based on your availability, priorities, and settings.

During my Motion review, I found the scheduling tool to be the most exciting one. The auto-scheduling feature is useful for loading your tasks here, and it lets Motion find the best timeslot to complete them.

Nevertheless, before scheduling tasks, it makes sense to add your working hours, timeslots for personal activities, and more. You can do this in the settings menu using the schedules option.
If your task takes more time than you think, and you have no time to finish it or other tasks, Motion will reschedule based on your priorities, deep work hours, preferences, and personal events.
Motion designed its auto-scheduling feature based on how the most productive people work daily. However, if Motion schedules your tasks to an ideal time, you can just simply drag and drop, and Motion will learn from it.
Let’s continue this Motion app review with the meeting scheduler features!
Meeting assistant
Motion’s meeting scheduler helps you and others to book time with you. Motion uses booking links to simplify appointment scheduling.

To access the booking link feature, hit the “booking links” option at the top. Here, you can select which booking link you want to send, but you can also make changes when it should show you as available.

For example, I prepared a new schedule for me called “Meetings,” and Motion will only show the timeslots I gave in this schedule. However, you can customize it in more detail.
You can add buffer time and date range or limit the number of days for the meetings. Once you finish the customization, you can just share the link, and they can access your booking page.

Overall, the meeting scheduler feature assists you with automatic scheduling, limiting the daily meetings, and displaying preferred meeting times to others. I particularly loved during my Motrion app review that it offers many options to personalize your booking page.
Ultimately, this is a valuable feature for virtual meetings, as it eliminates the constant back-and-forth communication and helps find a suitable time slot for virtual meetings.
Task management

Motion’s task management feature is a powerful tool for developing more efficient tasks and time management. It allows you to smoothly add and assign new tasks to you or your teammates, while the tasks dashboard provides a clear overview of tasks in progress and those that have not been completed yet.
Having a customizable central hub for your tasks can make your life easier. You can overview your outstanding tasks and projects on a list or in a board view.
When adding a task, you can select the assignee, priority, duration, start date, due date, and when to auto-schedule it.
What I recognized during my Motion app review is that you can add tasks from almost all the pages. It is a small feature, but quite useful to ensure you add and manage tasks with the highest efficiency.
We all know there are times when it is all about firefighting. You need to jump in an important Google Meet or Microsoft Teams call, or simply some important tasks come up. With a single click, Motion’s automatic scheduling reorganizes your tasks based on your preferences and priorities.
An AI task manager like Motion can boost your productivity in many ways. Beyond helping you manage and track your focus time and tasks effectively, it simplifies task creation, prioritization, and time tracking and fosters team collaboration.
Project management solution

One of the key differences between Motion and most productivity apps is that Motion is an all-in-one tool. This is where it is quite similar to Notion.
Motion is a lightweight project management software that has all the tools to organize projects. It works similarly to the task manager feature.
When setting up a project, you can specify the due date, add priority notes, and assign tasks to your team members. Additionally, you and your teammates can leave comments under each project and add new tasks if necessary.

It was also great that Motion offers several view options like Gantt chart, Kanban boards, and list views. Also, you can apply filters and easily select, move, edit, or manage projects.
After you add the tasks, Motion will take it from here and schedule the tasks using its AI task management features. So, after you add a project, it makes sense to check your Motion calendar to see the upcoming tasks.

As you can see, Motion updated my calendar with the new tasks. It found the empty timeslots based on my preferences and automatically scheduled all the tasks. Compared to many project management tools, Motion not only helps you with the project management itself but also ensures that you will complete the tasks on time.
Motion’s project management feature has all the functions to manage small business projects and workflows. Essentially, the more projects and tasks you give, the more accurate your schedule will become.
Overall, using Motion for your project management can almost entirely automate your project planning, and you can focus on the tasks.
Team collaboration
Motion has strong team collaboration features as well. You can track each team member’s plan and priorities using the team schedule feature.
It is also great that they designed Motion for teams. So, whenever you add a project, you can assign tasks and communicate on the same page.
Motion’s integration

Motion offers numerous integrations. You can connect it with Google Calendar, Outlook Calendar, iCloud Calendar, Siri, Zapier, and more.
Utilizing the Zapier integration, you can access an additional 7,000 third-party apps. So, Motion is quite good in terms of integrations.
Motion’s mobile version
You can use Motion through its desktop app, web version, and mobile apps. You can use mobile devices on iOS and Android as well.
Personally, I used the iOS version, and it worked pretty fine for me. An additional plus for me is that their developer team frequently updates Motion.
Motion’s user interface

Motion has a simple user interface. I would not call it beautiful, but rather practical. You can easily navigate on its pages, and it is easy to find its tools.
Compared to Reclaim AI, Motion has a less intuitive user interface, and maybe it would be great if there were more colors. Nevertheless, I appreciated the option to change between numerous themes.
My experience with Motion app
During the Motion app review, the first thing that came up was that the navigation was pretty straightforward. It was also easy to locate all the key features and start using them.
However, I would say it has a steep learning curve compared to most of the productivity tools. For example, it took me 10-15 minutes to set up my booking page and find all the relevant options for this.
The good news is there are many tutorial videos and articles, so you do not have to find the solution for all your issues.
Moreover, Motion provides users with many customizable options to make sure they will not miss any important information. Entering tasks, changing existing tasks, or adding new tasks to a project work smoothly for me.
I particularly liked Motion as a project management software and scheduling tool. It is a great combination to create projects fast.
All in all, I had a very pleasant experience with using Motion in my daily work life.
Motion’s pricing

Motion has the following pricing structure with a one-week free trial.
Individual plan
There is a significant difference between the annual and the monthly plan. While the Individual plan is $19, if you opt for the annual plan, the monthly plan will cost you $34 per month.
Therefore, if you decide to commit to Motion after the free trial, it’s definitely more cost-effective to choose the annual plan.
The Individual plan includes all the features I showed you before. So, you can access the scheduling tool, meeting assistant, task, and project management features.
Compared to other scheduling tools, it might seem expensive. However, it is worth mentioning that Motion is more than just a scheduling app. It can effectively replace task management and project management tools.
Team plans
The Business Standard plan is $12 per month per user if picking the annual plan. In terms of features, the main difference between individual and team plans is the collaboration tools.
Furthermore, Motion offers a Business Pro plan as well for teams of 15 users or more. Motion applies customized pricing here.
Pros and cons of Motion app
Let’s dive into what I liked and disliked during my Motion app review.

Motion’s pros
Motion is an all-in-one app for calendar, task, and project management with solid scheduling features. It can replace not only one app in your tool stack but at least two or three.
I loved that Motion integrates with all your calendars. This way, you can track all your calendar events in one place.
During my Motion app review, I discovered that it is an efficient project management tool for small teams.
Motion is a straightforward app. I enjoyed how easy it is to add tasks, sub-tasks, or projects, and Motion will do the rest for me.
Motion’s cons
The biggest con for me is that Motion has no free plan with limited features. I understand many of you are just looking for a free scheduling tool without needing the project or task management tools.
While Motion is an artificial intelligence-based tool, I did not find the AI features to be that massive. The auto-scheduling feature works fine, but apart from this, there are no other AI capabilities built into Motion.
Motion app alternatives
If you are not sure whether Motion is right for you, here are some alternatives:
- Reclaim AI
- Timehero
- Clockwise
- Trevor AI
- Sidekick AI
- CalendarHero
Related articles:
- Motion vs Notion: Why I use BOTH (2025)
- Reclaim vs Motion: Which Smart Calendar App Is Better? (2025)
Wrap-up: Motion app review
My overall experience with Motion was great, and it was worth every penny for me. The integration of all my calendars, personal projects, and tasks into Motion is quite efficient.
It helps people to live and work in a more organized manner and overcome procrastination. It lets you effortlessly create events, to-do lists, and dedicated focus time, helping you make the most of your day-to-day life.
Ultimately, I recommend Motion to busy professionals and small teams as they are the ones who can make the most of it.
Frequently asked question
Is Motion worth it in 2025?
Motion has valuable features to optimize your time management. It works as a task manager, project management tool, and meeting scheduling app. While its project management capabilities may not be as comprehensive as some other project management tools, it has solid basic functions that are well-suited for smaller businesses and busy professionals.
How does Motion’s automatic scheduling work?
Motion auto-schedule your tasks and meetings based on your availability and priorities instead of moving tasks manually. With a few clicks, Motion smoothly auto-schedule your week and create a to-do list for you.
Is the Motion app secure?
Motion’s cloud infrastructure is hosted with Google Cloud Platform (GCP), which has massive security against online fraud, denial of service, and web attacks.
What is the alternative to the Motion app?
The best alternative to Motion app is Reclaim, an AI-powered scheduling and task management app. It can automatically reschedule a non-completed task, and you can integrate Reclaim with many project manager apps.
Is Motion free to use?
Motion does not offer a free plan, but it provides a free trial for its paid plans. Motion app costs $19 monthly for individuals, and the team plan is $12 monthly per user.
Can Motion create recurring tasks?
Yes, Motion can create recurring tasks. You can add a task for a specified time, and the task will be auto-scheduled based on your existing tasks, priorities, and preferences.
Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

Hey there! I am Aron, the founder of Thebusinessdive. I created Thebusinessdive to help you elevate your productivity to the next level. It is a place where you find the best tools, ideas, and tips to supercharge your productivity and performance. Subscribe to my YouTube channel to hear more about the best productivity tools. Let’s dive in!