Best 9 AI Note-Takers | My Top Picks After +2 Years Testing (2026)
Looking for the best AI note-taker, but don’t know which one is worth checking out?
I spent over 2 years testing 20+ AI note-takers and investing hundreds of hours in reviewing them. I used some for weeks, others for months, to get a clear picture of how they actually work in real meetings, and not based on marketing claims.
After all that testing, I narrowed the list to the 9 best AI note-takers for different use cases, so you can find the one that suits your workflows.
Let’s dive in!
Quick Picks: Best AI Note-Takers
🤝 Best for teams & professionals: Fellow
📝 Best for detailed AI meeting notes: MeetGeek
🎧 Best for noise cancellation & offline meetings: Krisp
🖥️ Best for Mac users who need bot-free recording: Supernormal
💸 Best budget-friendly AI note-taker: Fireflies AI
👤 Best for individuals & freelancers: tl;dv
🆓 Best free AI note-taker: Fathom
🛡️ Best for privacy-focused bot-free recording: Bluedot
📊 Best for meeting inclusion & speaking analytics: Equal Time
How We Test AI Note-Takers
To keep our reviews and final scores fair and consistent, we evaluate every AI note-taking tool using a standardized testing framework built on real-world usage and hands-on experience.
We reviewed and personally tested every AI note-taker featured in this list, and you will find links to the full review articles for each tool. Based on our hands-on testing, we assigned an overall score using our standardized scoring system.
While these overall review scores influenced the rankings in this article, we also considered specific use cases, workflows, and standout strengths to recommend the best AI note-takers for different needs and teams.
Our scoring breakdown after testing 20+ AI note-takers:
🤖 Features & functionality — 50%
🖥️ User interface — 10%
💰 Pricing — 20%
🔐 Security — 10%
👥 Real-world experience — 10%
Want a detailed breakdown of how we test each category?
Learn exactly how we test tools → Review methodology
Top AI Note-Takers Compared
Here is my list of the best AI note-takers in 2026:
|
AI note-takers |
Ideal for 🎯 |
Where It Excels ⚡ |
Main limitation⚠️ |
Transcription accuracy ✅ |
Pricing starts 💰 |
|---|---|---|---|---|---|
|
Professionals and teams needing strong collaboration features |
High security, accurate transcription, and team collaboration |
Limited free version |
95% – 100% |
Free plan + paid from $7/user/month billed annually |
|
|
Teams and professionals needing detailed AI meeting notes |
AI summaries and conversation intelligence |
Free plan has limited transcription hours |
95% – 100% |
Free plan + paid from $9.99/month billed annually |
|
|
Professionals require noise cancellation, combined with AI note-taking |
Noise cancellation and bot-free recording on all the platforms |
Advanced features are locked behind paid plans |
95% – 100% |
Free plan + paid from $8/user/month billed annually |
|
|
Mac users wanting a free bot-free AI note-taker |
Task management + AI follow-up actions |
Mac only |
90% – 95% |
Free plan + paid from $20/user/month billed annually |
|
|
Budget-conscious teams and individuals |
Platform support |
Limited free plan |
85% – 90% |
Free plan + paid from $10/user/month billed annually |
|
|
Individuals and freelancers |
Generous free plan, AI reports, easy-to-use interface |
Mobile app experience is limited |
95%-100% |
Free plan + paid from $18/user/month billed annually |
|
|
Individuals and teams that need a free AI note-taker |
Excellent free plan and simple UX |
Lacks some advanced features |
85%-90% |
Free plan + paid from $15/user/month billed annually |
|
|
Users who need an easy-to-set-up AI note-taker that works without a bot |
Easy-to-use bot-free recording |
Requires cloud processing to generate meeting notes |
85%-90% |
Free plan + paid from $14/user/month billed annually |
|
|
Teams focused on meeting inclusion and speaking analytics |
Advanced inclusion analysis |
No free plan |
90%-95% |
Paid from $15/user/month billed annually |
Breaking Down the Best AI Note-Takers in 2026
Fellow
Fellow is designed for organization-wide use, but it works great with smaller teams and professionals as well. It works on Windows, Mac, iOS, Android, and online, and supports Google Meet, Zoom, MS Teams, and Slack in over 92 languages. Personally, I have been using it for over 6 months, and it has been a game-changer for meeting notes.
Quick verdict
Professionals and teams needing strong collaboration features
If you are looking for a free & occasional AI note-taking
High security, accurate transcription, and team collaboration
Limited free version (5 AI notes/lifetime)
⚡ Biggest productivity gain: Streamlines the entire meeting workflow from preparing agendas before the call to generating AI summaries, follow-up emails, and action items afterward.
Testing Fellow in real meetings
After testing numerous AI note-takers, I found Fellow the most accurate and safest one. It is full of AI tools to supercharge productivity and save time with your online calls.
And this is one of the main reasons why I use it as my default AI note-taker for more than a year now.
Based on my experience, Fellow transcribes my online meetings with 95%+ accuracy. After my video calls, it prepares the AI meeting summaries and transcription within minutes, so I can quickly review how it went.
One of the most underrated features of Fellow is the meeting agendas. Using this feature, you can collect all the points you want to discuss in the next meeting, and you will see them next to the meeting participants during your calls.
While Fellow just recently implemented its bot-free AI note-taker feature, it works reliably in the background and captures all the meetings effortlessly and securely, whether you’re online, in person, or somewhere in between.
Who should use Fellow?
Who should avoid Fellow?
Use this link to sign up and get 10% off the paid plans if you upgrade
Meeting platforms
Microsoft Teams, Google Meet, Slack and Zoom.
Features that stood out during testing
Transcription & recording: Whenever you join online meetings on Microsoft Teams, Zoom, Slack and Google Meet, Fellow will automatically transcribe and record (with a bot or without a bot) such meetings in over 92 languages. With its recording library, you can organize your previous meetings into channels.
Meeting notes: The meeting notes provide you with the key points, action items, and decisions from the meeting. Utilizing this feature, Fellow makes online meetings easily digestible in a few minutes.
Collaboration tools: Fellow has great collaboration features like collaborative agendas, but you can assign action items, give feedback to meeting participants, and easily share the meeting notes with others.
My favorite features: My favorite feature was Fellow’s AI assistant called Ask Copilot during the review of this AI note-taker. It is pretty efficient for getting meeting information and answers to meeting-related questions or asking it to prepare follow-up emails.
Mobile app: Fellow has a mobile version for iOS and Android devices, so you can capture key moments during in-person meetings as well.
Integration options: Fellow integrates Slack, Google Calendar, Google Docs, Microsoft Outlook, ClickUp, and over 8000 other apps with Zapier.
Plans & pricing
If you work alone, Fellow’s free plan (both for individuals and teams) gives you 5 AI meeting notes and recordings. The five-cap applies to audio and video uploads as well.
The Solo plan is $19 per month with annual billing. With this plan, you can access all features without limits and use the integrations.
If you choose the team plan for $7 per user per month, you get 10 AI meeting notes, recordings, and file uploads per user.
The Business plan is $15 per user per month for annual billing. You can use all features without limits and access additional organization-wide templates and advanced CRM integration.
Finally, Fellow offers an Enterprise plan for $25 per month that provides advanced control and security.
You will get a 2-week free trial to test the advanced features and decide whether it is worth upgrading.
Fellow’s pros and cons
To make your decision easier, here are the main reasons you might choose or skip Fellow.
Fellow’s pros
Fellow’s cons
🔎 Read my full review: Fellow Review: My Thoughts After +12 Months (2026)
Use this link to sign up and get 10% off the paid plans if you upgrade
MeetGeek
MeetGeek is a robust AI note-taker with detailed meeting notes and analytics. You can use it on Zoom, Teams, Google Meet, Webex, Slack, and more, and transcribe meetings in 50 languages. You can download it to a Mac and use it on mobile devices for in-person meetings as well.
Quick verdict
Extensive meeting notes & meeting insights
If you need a lightweight AI note-taker
Detailed AI meeting notes
Limited transcription minutes in the Pro plan
⚡ Biggest productivity gain: Helps sales and customer-facing teams uncover patterns, decisions, and follow-ups faster.
Testing MeetGeek in real meetings
Before Fellow, I used MeetGeek as my default AI note-taking app for 20+ meetings. It offers highly accurate transcripts and has all the advanced features an individual or business might need.
It offers one of the most accurate transcriptions, and I only achieved a similar level of quality with Fellow. However, the real power of MeetGeek is its detailed AI notes & advanced meeting analytics features.
While it’s not the cheapest AI note-taker and comes at a premium price, it’s an outstanding solution for those looking for in-depth AI notes and advanced features.
Who should use MeetGeek?
Who should avoid MeetGeek?
Meeting platforms
Microsoft Teams, Google Meet, Webex, and Zoom
Features that stood out during testing
Transcription & recording: Whenever you join virtual meetings on Microsoft Teams, Zoom, and Google Meet, MeetGeek will automatically transcribe and record such meetings. If you check the settings, you can also add your preferences for which meeting you want MeetGeek to join. During my MeetGeek test, I used my PC’s built-in microphone and experienced over 95% transcription accuracy.
Meeting notes: Based on my two years of experience with AI note-takers, I think MeetGeek offers the best AI meeting summaries. It is fascinating how it breaks down each part of the meetings into tasks, next steps, concerns, facts, and decisions. It is also great that you can edit these meeting notes to add or remove specific points from your virtual meetings.
Conversation intelligence: MeetGeek analyzes not only what was said during meetings but also how the conversation unfolded. It provides sentiment analysis and key behavioral metrics such as silence rate, participation levels, talk time distribution, punctuality, and overall engagement.
Collaboration tools: You can create and share meeting snippets, add comments on meeting notes, and easily send the meeting notes to your team members. MeetGeek has a searchable library where you can store your meetings, and it ultimately makes it easy to find and review previous calls.
My favorite features: Besides the AI-powered meeting notes, another excellent feature is the templates. This AI note-taker automatically identifies the type of meeting, for instance, a customer call or a weekly team meeting, and prepares customized meeting notes for such a call.
Mobile app: MeetGeek offers a mobile app for iOS and Android devices. With the mobile app, you can record and get meeting notes from in-office meetings or events.
Integration options: MeetGeek supports +8000 integrations, so you can use this AI note-taking app with your favorite tools.
Plans & pricing
The Free plan includes 3 hours of transcription per month, 3 months of transcript storage, and 1 month of audio storage.
The Pro plan is for professional and small teams that have more meetings. It includes all the features in the free plan, plus 20 hours of transcription per month, 1 year of transcript storage, and 6 months of video storage.
The Business plan is ideal for teams and individual professionals who want to get the full MeetGeek experience. It offers unlimited transcription, unlimited transcript storage, and 12 months of video storage.
MeetGeek also offers an Enterprise plan that includes some extras like branded emails, organization-wide settings, a dedicated account manager, and more.
MeetGeek’s pros and cons
After using MeetGeek for 20-plus meetings, here are the biggest strengths and weaknesses I discovered.
MeetGeek’s pros
MeetGeek’s cons
🔎 Read my full review: MeetGeek Review: Is It The Best AI Note-Taker For You? (2026)
Krisp
Krisp is a voice AI platform that removes background noise from your real-time online calls, provides AI note-taking, and accent conversion. It does not use bots and works with almost all video conferencing platforms.
Quick verdict
Professionals require noise cancellation, combined with AI note-taking
Users who are looking for a free AI note-taker
It works on most communication platforms
No permanent free plan
⚡ Biggest productivity gain: Removes background noise while automatically capturing AI notes and meeting summaries
Testing Krisp in real meetings
When I joined calls through Google Meet in Chrome, the extension made it simple to capture the meeting without opening the desktop app. I feel the tool is lightweight overall, but still powerful.
For transcription accuracy and meeting notes, Krisp was solid during my testing. I was totally satisfied with the output and loved the AI chat. Also, it’s great that you can use it for in-person meetings.
As for the other features, Krisp offers some outstanding, unique tools, such as accent conversion and noise cancellation. With this extensive feature set, Krisp is an ideal choice for customer calls.
While I had a smoother experience with other bot-less AI note-takers like Granola or Bluedot, Krisp offers a more complete platform for calls.
Who should use Krisp?
Who should avoid Krisp?
Meeting platforms
All conferencing platforms including Google Meet, Zoom, Microsoft Teams, and any in-person meeting.
Features that stood out during testing
Transcription & recording: In my tests, Krisp delivered accurate transcriptions. I did not have to wait long, transcripts and recordings were available within minutes, and I could edit them directly inside the app. I also liked that I could upload audio or video files later and still get the same clean transcripts.
Meeting notes & action items: After each call, Krisp automatically generated AI-powered notes that highlighted the main discussion points and next steps. I found these summaries structured and easy to skim, which saved me time when following up with teammates. The action items were especially helpful since they were clearly assigned to specific people.
Noise cancellation: Krisp’s noise cancellation made a noticeable difference. Background chatter and keyboard sounds were filtered out, so the transcripts came out cleaner than with other tools I have tried.
My favorite features: One of the things I found unique is Krisp’s built-in AI chat. I was able to just ask Krisp questions directly in the app. For example, I tried asking, “What did we decide about timelines in this call?” and it instantly pulled the relevant part of the meeting.
Accent conversion: Krisp includes real-time accent conversion, which helps make global meetings clearer and easier to follow. It transforms strong accents into a more neutral-sounding voice without changing the meaning.
Custom vocabulary: I also appreciated that Krisp let me add industry-specific technical terms. I tested this with product acronyms, and it picked them up much more accurately once I added them to the workspace glossary.
Mobile app: Unlike most tools I have used, Krisp supports offline conversations too. Using the mobile app, I could record an in-person meeting and still get transcripts and summaries. This was a big plus for me since a lot of my quick discussions do not happen on Zoom.
Integrations: Krisp integrates directly with CRMs like HubSpot and Salesforce, and Zapier support allows it to connect with thousands of other apps. This flexibility makes it easy to fit into existing workflows.
Plans & pricing
Krisp offers only a 7-day free trial, and there is no free plan.
The Pro plan ($16 per user/month, or just $8 with yearly billing) gives unlimited audio and video recording, AI meeting notes and action items, AI chat, multilingual summaries, and in-person meeting support.
For larger teams, the Business plan ($30 per user/month, or $15 with yearly billing) adds features such as 4 hours per day of accent conversion, 30GB of storage, SSO/SCIM, manager view, and advanced admin controls.
Finally, Enterprise plans come with advanced security options, private on-device transcription, dedicated account managers, and usage analytics.
Krisp’s pros and cons
Compared to other AI note-taking tools, here are the features that impressed me most during testing, along with the limitations you should know about.
Krisp’s pros
Krisp’s cons
🔎 Read my full review: My Brutal Honest Krisp Review 2026 | Is It Worth It?
Supernormal
Supernormal (formerly Radiant) is a simple AI-powered personal assistant for Mac users that helps you capture your meetings and execute your next steps.
Quick verdict
Combining AI note-taking with task and workflow management
Users who need more advanced note-taking features like recording
Task management + AI follow-up actions
Mac only
⚡ Biggest productivity gain: Turns meeting conversations into ready-to-execute tasks, emails, and follow-ups in seconds
Testing Supernormal in real meetings
Compared to other AI note-taker tools, Supernormal showed me something new, and I discovered that it’s more than just an AI meeting assistant, but a task management app as well.
Supernormal offers the perfect combination of note-taking and task management by integrating AI that suggests your next steps and prepares your drafts.
It takes you one step further toward actually getting things done, as you receive a pretty solid draft for all the tasks you have to do after your call.
So, if you want to try out something fresh with more focus on taking actions (and you have a Mac), I definitely recommend checking out Supernormal.
Who should use Supernormal?
Who should avoid Supernormal?
Meeting platforms
Microsoft Teams, Google Meet, and Zoom.
Features that stood out during testing
Bot-less transcription: Supernormal transcribes your online and in-person meetings in real time, so you can stay present and focus on the call. Either connect your calendar for automatic meeting reminders and detection, or click on the “New Capture” button to automatically start the transcription. After your calls, you can quickly access your transcription with timestamps.
Meeting notes: When your call is over, Supernormal generates notes including action items, actionable insights, and more. If you want to add or remove some points, it’s not a problem, as Radiant allows you to edit the meeting notes before you share them.
Follow-up actions: Using Supernormal, you not only automate the note-taking process, but also task management. This AI meeting assistant suggests follow-up actions based on the action items you mentioned during your meetings. During my testing, I experienced that this feature significantly helped me boost productivity and reduce repetitive manual tasks.
My favorite features: With Supernormal’s AI chat, you can ask questions about your calls, next steps, and so on. But this feature offers many more possibilities. You can ask Radiant to adjust the draft emails it creates, such as making them shorter or longer, or help you with setting up a follow-up meeting.
Integrations: Supernormal supports integration with the most popular team collaboration tools like Slack, Notion, ClickUp, and Asana.
Plans & pricing
Supernormal offers a free plan that includes 5 daily credits, 15 monthly credits, and other features.
The Pro plan is designed for businesses and allows unlimited users to use it at once. While it starts at $18 per month with annual billing per organization, you will quickly run out of AI credits. That said, the monthly price would likely be between $54 and $90.
The Business plan starts at $40 per month and includes SSO, audit logs, data retention, and admin controls. However, the AI credits apply here as well, so it can easily cost between $120 and $200 monthly.
Supernormal’s pros and cons
Here are the areas where Supernormal stood out the most and where it still needs improvement.
Supernormal’s pros
Supernormal’s cons
🔎 Read my full review: Radiant Review: Something Special? (2026)
Fireflies AI
Fireflies AI is one of the most popular AI note-takers with a budget-friendly paid plan for businesses and individuals. It supports Google Meet, Zoom, Teams, and Webex, and offers web, desktop, and mobile apps.
Quick verdict
Budget-friendly meeting transcription & note-taking
If you are looking for an extensive free plan
Platform and language support
Limited free plan
⚡ Biggest productivity gain: Speeds up post-meeting workflows with instant summaries, smart search, and shareable notes
Testing Fireflies AI in real meetings
My overall experience with Fireflies AI was solid, especially considering how easy it is to get started. Setup took only a few minutes, and it worked reliably across different platforms, which made it easy to integrate into my existing workflow.
Yes, the transcription and meeting notes are not exceptional and did not achieve the same level of accuracy as Fellow; however, it’s a well-balanced option overall.
Based on my experience, it outperformed Otter AI, another popular alternative, in both transcription accuracy and AI-generated meeting notes.
Overall, Fireflies AI is not the most advanced tool in any single category. Still, it offers a strong mix of usability, features, and pricing, which makes it a very practical choice for everyday meeting workflows.
Who should use Fireflies AI?
Who should avoid Fireflies AI?
Meeting platforms
Microsoft Teams, Google Meet, Zoom, Blue Jeans, Skype, Dialpad, Webex, Lifesize, GoToMeeting
Features that stood out during testing
Transcription & recording: Fireflies AI can transcribe meetings and video or audio files as well. When you transcribe meetings or files, you will see the meeting transcripts on the right side. In my experience, it is a reliable transcription tool with over 85% accuracy. Once the virtual meeting starts, Fireflies AI automatically joins records and transcribes them. You can also transcribe video and audio files with this AI note-taker.
Meeting notes: Once the call is over, Fireflies AI will send you the meeting notes, which include an overview, key points with timestamps, and action items. These recaps have all the important details you need to quickly review what happened during the meeting.
Live assist: In addition to post-meeting summaries, Fireflies AI can also help you during meetings. This feature quickly summarizes what’s been discussed so far, points out action items as they come up, and helps you catch up if you join a meeting late.
Collaboration tools: Similar to other AI note-takers, you can organize your team’s meeting notes, recordings, and transcriptions in one app. Also, Fireflies AI allows you to share meeting notes and recordings with your team easily.
My favorite features: My pick here is Fireflies AI’s analytics feature. It is very simple but includes the key metrics you need to track to improve in online calls. For example, it shows the speaker’s talk time and the sentiment of the meeting.
Mobile app: Fireflies AI offers a mobile version for iOS and Android devices as well.
Integration options: You can connect Fireflies AI with thousands of the most popular apps through Zapier.
Plans & pricing
The Free plan includes unlimited transcription and limited AI summaries with 800 minutes of storage.
The Pro plan is ideal for individuals or small teams with many meetings each month. It includes unlimited transcription minutes and meeting recaps.
If you want the conversation intelligence feature, which includes meeting analysis functions and team insights, you must go with the Business plan. The Business plan is perfect for small and large teams that can utilize these extra features.
The Enterprise plan is for large-scale enterprises. You will get a dedicated support team and an onboarding program here.
Fireflies AI’s pros and cons
To summarize my experience, these are the biggest wins and compromises of using Fireflies AI.
Fireflies AI’s pros
Fireflies AI’s cons
🔎 Read my full review: Fireflies AI Review: Why is EVERYONE using it for meeting notes?
tl;dv
tl;dv is a straightforward AI note-taker that comes with an extensive free plan and accurate transcriptions, ideal for individuals and freelancers. It works with 30+ languages, and you can transcribe meetings on Microsoft Teams, Zoom, and Google Meet.
Quick verdict
Individuals & freelancers who need easy-to-use AI note-taking
Bot-free recording
Easy-to-use interface with a generous free plan
Mobile app experience is limited
⚡ Biggest productivity gain: Accelerate post-meeting workflows and information collection with AI reports
Testing tl;dv in real meetings
For a long time, I used tl;dv as my default AI note-taking app, alongside MeetGeek, for business calls. During this time, I had a positive experience with tl;dv. While it has robust features to automate online meetings from A to Z, it remains a simple, user-friendly tool.
It offers accurate transcriptions, easily digestible AI notes, and features like AI reports to automate meeting workflows. I switched to Fellow after 18 months because my team started expanding, and I needed more advanced features.
Nevertheless, tl;dv a straightforward and reliable AI note-taker to manage your meetings on Microsoft Teams, Zoom, and Google Meet.
Who should use tl;dv?
Who should avoid tl;dv?
If you fall in love with tl;dv and switch to paid plans in the future, you will get a 30% discount for the first six months if you use this link for sign-up.
Meeting platforms
Microsoft Teams, Google Meet, and Zoom
Features that stood out during testing
Transcription & recording: Whenever you join online meetings on Microsoft Teams, Zoom, and Google Meet, tl;dv will automatically transcribe and record such meetings. Tl;dv can transcribe meetings and video or audio files as well. Based on my experience, it provides highly accurate transcriptions you can easily access. It also gives IDs for different speakers, so you can easily see who said what. Tl;dv also records your meetings.
Meeting notes: Tl;dv’s meeting notes cover key points of your discussions. Additionally, you can filter the next steps, general information, and customizable points depending on which meeting templates you use.
Collaboration tools: With a few clicks, you can easily share meeting insights, transcriptions, AI meeting notes, and recordings with your team members. Moreover, you can collect and organize your recordings and meeting notes with your team members in one single place.
My favorite features: My favorite feature was the AI reports when testing tl;dv. The AI reports offer an easy way to collect the essential information from your previous meetings. You can generate a list of next steps or action items from your conversations.
Mobile app: Tl;dv has a mobile app for Android and iOS. However, it is only Lite, so the full experience is still desktop-first based.
Integration options: Tl;dv offers seamless integrations with more than 8000 apps.
Plans & pricing
The free plan includes unlimited video recordings and unlimited transcription, five file uploads, AI notes for up to 10 meetings and up to 10 Ask AI queries. Compared with other tools, tl;dv’s free plan is pretty generous and includes many features.
The Pro plan is ideal for individuals or small teams having many meetings in a month. It has all the features in the free plan, plus unlimited meetings with AI notes, unlimited single-meeting Ask AI, global transcript search, 8000+ integrations, and unlimited uploads & storage.
If you want multi-meeting AI insights and more advanced coaching features, you have to pay for the Business plan.
The Enterprise plan is solely for large businesses, where you get custom pricing. With this plan, tl;dv provides a dedicated customer success manager, custom invoicing, and advanced data management features.
tl;dv’s pros and cons
If you are considering using tl;dv, these pros and cons should help you decide faster.
tl;dv’s pros
tl;dv’s cons
🔎 Read my full review: My Honest Tl;dv Review After Using It For +18 Months (2026)
If you fall in love with tl;dv and switch to paid plans in the future, you will get a 30% discount for the first six months if you use this link for sign-up.
Fathom
Fathom suits users who need the essential features for free and a simple AI note-taker. It supports 38 languages and captures calls on Microsoft Teams, Zoom, and Google Meet.
Quick verdict
Simple AI note-taking with free core features
If you are looking for a robust AI note-taker
Accurate transcriptions and well-structured meeting notes for free
No mobile app
⚡ Biggest productivity gain: Finding information from past meetings is way faster with Ask Fathom
Testing Fathom in real meetings
Fathom was a pleasant surprise for me when using it for months.
After testing almost all the AI note-taking apps on the market, I found Fathom’s free plan among the best. So, if you don’t want to spend a penny on AI note-takers, Fathom is a top choice. Alternatively, you can consider tl;dv, which also offers an excellent free version.
Fathom focuses on the core features, and does it extremely well. It has solid transcription accuracy (85-90%), well-organized AI notes, and the Ask Fathom works great.
While it does not offer as many features as Fellow or MeetGeek, Fathom’s focus on the basics makes it ideal for those looking for a lightweight, free AI note-taker.
Who should use Fathom?
Who should avoid Fathom?
If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.
Meeting platforms
Microsoft Teams, Google Meet, and Zoom
Features that stood out during testing
Transcription & recording: After you enter the meeting, you can let Fathom’s bot join the call, and it will automatically transcribe and record the conversation. Based on my experience, the transcription accuracy is between 85% and 90%. When it comes to recording, it delivers high-quality video you can easily share with your team.
Meeting notes: The meeting summaries show the key points that were discussed during the call. When I tested this AI note-taker, I discovered that the meeting summary is shorter and follows a different structure compared to others. Personally, I would love it if the meeting summary were a bit more detailed, like MeetGeek’s, but this shorter summary would also be great for many of you.
Collaboration tools: Fathom helps you to organize your meeting notes and recordings into different folders that your team can access. Also, you can mention and add comments to the meeting notes. If we look at the advanced team collaboration features, you can access the coaching feature and the deal view in the higher plans.
My favorite features: My favorite feature was Ask Fathom, which works like ChatGPT, and you can chat with the meeting notes. For example, you can ask questions regarding a Zoom call or ask it to write a follow-up email.
Mobile app: Fathom has no mobile version.
Integration options: Thanks to the Zapier integration, you can integrate Fathom with over 8000 apps. However, using the Premium plan, you only have limited access to Zapier integrations. Besides the Zapier integration, you can connect Fathom with Asana, Slack, HubSpot, Salesforce, Close, and more.
Plans & pricing
Fathom has a free plan and three paid subscription plans. The free plan includes unlimited recordings, storage, and transcriptions. Compared with other tools, Fathom’s free plan is outstanding thanks to the unlimited recordings, transcriptions, and storage capacity.
The Premium plan is ideal for individuals who want to utilize more features. It has all the features in the free plan. However, you can use all the AI features with this plan.
The Team plan was designed for small teams. With this plan, you will access team collaboration features like folders, comments, mentions, and keyword alerts.
If you want powerful features like AI coaching and deal view, you have to pay for the Business plan. If you choose this plan, you will have unlimited integrations, advanced security controls, single sign-on integration, and custom data retention policies.
Fathom’s pros and cons
Before adding Fathom to your tool stack, these are the pros and cons I think you should know about.
Fathom’s pros
Fathom’s cons
🔎 Read my full review: My Honest Fathom Review After Using It For +3 Months (2026)
If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.
Bluedot
Bluedot is a bot-free AI note-taker for Google Meet, Zoom, Microsoft Teams, and Slack calls. I found it an easy-to-use AI note-taker with bot-free recording, transcription, and summaries, but the free plan is quite limited.
Quick verdict
Users who need an easy-to-set-up AI note-taker that works without a bot
Users looking for a fully free AI note-taking solution
Easy-to-use bot-free recording
Requires cloud processing to generate meeting notes
⚡ Biggest productivity gain: Eliminates manual CRM updates by syncing meeting insights directly into tools like HubSpot and Notion
Testing Bluedot in real meetings
After testing 25+ AI note-takers, I found Bluedot to be one of the easiest to use. While I noticed that a few users mentioned that Bluedot’s setup can be clunky and requires more manual configuration than competitors, I don’t agree with them. For me, it was really smooth to set up Bluedot and get started.
Bluedot reminded me how simple note-taking should be. It’s not trying to be an all-in-one meeting intelligence platform, despite all the advanced functionalities it has in store.
The AI summaries were impressively accurate and I loved how you get to interact with the meeting via AI chat to draw conclusions or simply get reminded of important points.
The impression I have of Bluedot is that it is a perfect match for professionals who want fast, accurate meeting notes without the hassle of bots or complex setups.
When comparing it to other bot-less AI note-takers I tried, like Granola and Krisp, I think Bluedot really finds the right balance between being a lightweight tool and offering all the necessary features. In contrast, Granola felt too basic at times, while Krips is feature-heavy but requires a learning curve.
Who should use Bluedot?
Who should avoid Bluedot?
Meeting platforms
Microsoft Teams, Google Meet, and Zoom
Features that stood out during testing
Transcription & recording: Bluedot transcribes meetings or the uploaded audio/video files. With over 100 languages supported, the transcriptions are fast and accurate, even with diverse accents and background noise. What I also liked about this tool is the fact that you can still edit the transcription, as well as the video, though Bluedot automatically cuts your uhms and filler words, making the transcripts look way more neat and professional.
Meeting notes: Once your recording is done or the video/audio file is uploaded, you will have your meeting notes and transcript side by side. Bluedot already provides some great note templates, and you can also customize them. All in all, the notes come out very organized and structured, with perfectly identified action items for each meeting participant. Based on the notes, you can also send an automatically generated email follow-up.
Collaboration tools: You can organize your recordings into shared libraries where teammates can comment, edit, and work on meeting notes in one centralized space, eliminating the need to dig through scattered docs and email threads. You can also share your recordings externally or sync the notes with Notion and Slack.
My favorite features: Apart from the obvious answer, which would have to be the way less intrusive no-bot recording, what made me believe Bluedot might really be the best AI note-taker currently on the market is the clean, minimalistic interface and the customized meeting notes for all lines of work and meeting-styles.
Mobile app: Currently, Bluedot does not offer a mobile app. All functionality runs through your browser and browser-based extension, but a mobile app is in the making.
Integration options: Bluedot offers a native integration with your Google Calendar and Google Drive, Hubspot, Salesforce, Slack, Notion, Zoom, but you can connect it to so many other apps via Zapier or Webhook.
Plans & pricing
Bluedot offers a flexible pricing structure that scales with your team’s needs, starting with a forever-free plan that lets you record and transcribe up to five meetings. It’s a great way to test the waters if you’re curious about bot-free AI note-taking.
From there, the Basic plan ($14–18/user/month) unlocks unlimited audio recordings and core features like Slack integration and Chrome-based capture.
If you need video support, longer recordings, and custom meeting templates, the Pro tier ($20–25/user/month) offers a more complete toolkit for collaborative teams.
For growing businesses that rely on CRM workflows, the Business plan ($32–39/user/month) adds valuable integrations with platforms like HubSpot and Salesforce, plus bulk import options and topic tracking.
Larger organizations can opt for Enterprise pricing, which includes features like SSO, custom retention policies, and advanced admin controls.
Bluedot’s pros and cons
After testing Bluedot in real meetings, these were the biggest things it did well and where it struggled.
Bluedot’s pros
Bluedot’s cons
🔎 Read my full review: My Honest Bluedot Review After Testing 25+ AI Note-Takers
Equal Time
Equal Time is an AI-powered meeting assistant for Zoom, Google Meet, and Microsoft Teams calls. During my testing, it stood out as a straightforward AI note-taker with an excellent inclusion analysis feature, but it lacks a free plan and a desktop and mobile version.
Quick verdict
Teams focused on meeting inclusion and speaking analytics
If you need an AI note-taker that has a desktop and mobile version as well
Advanced inclusion analysis
No free plan
⚡ Biggest productivity gain: Helps teams identify speaking imbalances, interruptions, and monologues automatically
Testing Equal Time in real meetings
When testing this AI note-taker, I really loved its simplicity. I found everything easily and encountered no technical issues.
After using Equal Time for a few calls, I concluded that it offers accurate transcription. But what impressed me most was its inclusion analysis features.
It shows you the participation rate, monologues, mansplaining, and the number of interruptions. Also, Equal Time breaks down your online call and provides a more detailed overview of the conversation patterns.
On the other hand, the user interface is a bit old-fashioned and lacks a free plan. Also, it’s the least versatile AI note-taking app on this list, since it only has a web version.
However, it was great to see that there are no fluffs, it does its job reliably, and it is one of the most straightforward AI note-takers I have used in recent years.
Who should use Equal Time?
Who should avoid Equal Time?
Meeting platforms
Microsoft Teams, Google Meet, and Zoom
Features that stood out during testing
Transcription & recording: Based on my experience, Equal Time offers high transcription accuracy even if you use only your PC’s built-in microphone. For me, it took approximately five minutes to get the transcription after my calls, so it’s quite fast.
Meeting notes: After your meeting is over, Equal Time sends you the meeting summary via email, but you can also access it in the app. Such meeting notes are pretty simple and give you a quick picture of what happened during the call. If you enter the app and click on the “Summary” tab of a specific meeting, you can find a quick meeting summary with the decisions and conclusion. With one click, you can export the meeting details to a Google Doc.
Collaboration tools: You can export the meeting details to Google Docs or send them to your custom webhook.
My favorite features: Equal Time offers speaking time analysis by gender, so you can see how much of the meeting was dominated by men (or women, or nonbinary folks). This feature is also a special one, as I did not see anything similar in the past when reviewing other tools.
Mobile app: It does not have a mobile version.
Integration options: You can connect Equal Time to thousands of apps via Zapier, Make, or your custom webhook. These integrations allow you to automatically send all your meeting summaries at the end of your meeting to your CRM, issue tracker, chat tool, and more.
Plans & pricing
Although EqualTime has no free plan, it offers a 7-day trial for the Premium and Team plans.
With the Premium Plan, you can use the AI meeting notes, transcription, meeting analysis, and global search features, and add a custom vocabulary of up to 1000 terms.
You can get the Premium plan for $15 monthly per user if you choose the annual billing. Alternatively, you can go for the monthly billing for $18 per user per month.
The Equal Time Team plan includes all the features that you can access in the Premium, but it was designed for teams.
The Team Plan is $75 per month with yearly billing and covers 5 Premium Seats. You can add additional seats for $18 monthly. If you want to have monthly billing, the Team Plan will cost you $90 per month, but you can add additional seats at the same price.
Equal Time applies customized pricing for the Company License. Compared to the Equal Time Team plan, it includes company-wide deployment, user management features, advanced reporting and security, and you can access additional integrations here with tools like Notion, Jira, Salesforce, and more.
Equal Time’s pros and cons
During my testing, these were the biggest advantages and drawbacks I noticed with Equal Time.
Equal Time’s pros
Equal Time’s cons
🔎 Read my full review: Equal Time Review: More Than A Simple AI Note-Taker (2026)
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Wrap-up: Best AI note-taker for 2026
Taking notes is a burdensome task, especially if you are alone in the call and you need to focus on every task at once, like listening or asking the right questions. Fortunately, this is for the past, and AI note-takers have completely changed how we participate in online meetings.
Related articles:
- 5 Best Bot-Free AI Note-Takers In 2026 (NOT What You’d Think)
- Best 5 Otter AI Alternatives | 20+ Personally Tested Apps (2026)
- 15 Best AI Tools | 200+ Tested By A Skeptical (2026)
I hope I was able to find the best AI note-taker for you. As always, I will keep updating this list to ensure it reflects the reality.
Looking for similar tools?
Visit our AI note-takers library to explore other apps we’ve reviewed in this space and how they compare.
Why you can trust our reviews
At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.
Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.
Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.
Frequently asked questions
Which is the best AI meeting assistant for online meetings?
After testing numerous AI note-takers, I found Fellow the best. It is a safe AI note-taking app that follows industry standards for data protection and also offers great features to improve productivity.
How much does a Fathom AI note-taker cost?
Fathom has four pricing plans. The free plan includes unlimited recordings, storage, and transcriptions. It also gives you some integrations, and you can use some basic features like clips.
The Premium plan is ideal for individuals who want to utilize more features. It has all the features in the free plan. However, you can use all the AI features with this plan and connect Fathom to Zapier.
The Team plan was designed for small teams. With this plan, you will access team collaboration features like folders, comments, mentions, and keyword alerts.
If you want powerful features like AI coaching and deal view, you have to pay for the Business plan. If you choose this plan, you will have unlimited integrations, advanced security controls, single sign-on integration, and custom data retention policies.
You can read the full Fathom review here: My Honest Fathom Review After Using It For +3 Months (2026)
Is there a free AI Note-taker for Zoom?
All the AI note-takers I collected in this post have free plans for calls on Zoom. To capture conversations on Zoom for free, I recommend trying MeetGeek.
Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.
Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!