8 Best AI Note-Taking Apps to Boost Your Productivity (2025)

When choosing the best AI note-taking app, you need to consider many factors, such as features, price, reliability, platforms, and more. After spending more than a year with AI note-taking apps, I realized that there are some questions that we need to clarify first before jumping in. The question is simple: What is an AI note-taker?

There are two types of AI note-takers. One transcribes, summarizes, and records online meetings, while the other helps with personal note-taking. Try not to mix these, as they are completely different categories of AI tools and work in different cases.

If this is your first time meeting these tools, it is normal that you are still unsure of them. You will get all the answers below.

In this guide, I ranked and reviewed the eight best AI note-taking apps for online meetings and personal notes to help you select the one that suits your needs.

Let’s get started.

What is an AI note-taker?

An AI note-taking app refers to a tool that uses artificial intelligence to perform specific tasks  In essence, there are two primary use cases for employing AI note-taking apps. The first relates to using AI note-taking apps for meeting notes and creating summaries, while the second pertains to enhancing personal note-taking experiences.

AI note-taker for online meetings (AI meeting assistant)

AI note-taking apps are seamlessly integrated with your meeting and video conferencing platforms so that they can join and transcribe conversations during meetings. This category of AI note-taking apps is often referred to as AI meeting assistants or AI meeting managers.

These note-taking tools leverage natural language processing and other speaker identification and recognition technologies to understand what was discussed during a virtual meeting. Essentially, they give a speaker ID for each meeting participant so you can track who said what in the meeting notes.

In general, AI note-takers can help you with the following tasks:

• It provides you with real-time transcription during a call.
• Once the meeting is over, it will send you meeting recaps that include the call’s crucial points.
• You can easily upload audio files, video, or webinar recordings and convert them into text.
• An AI note-taker has coaching tools that analyze online meetings and provide insights about speakers, topics, talk rate, sentiment, and punctuality.
• Some AI note-takers have collaboration features, so you can assign tasks, share files, or edit the same meeting note simultaneously.
• The past meetings are easily searchable and editable.
• You can integrate the AI note-taking apps with numerous other third-party apps. 

AI-note taker for personal note-taking

The other type of AI note-takers are those you use for manual note-taking. You can deploy AI note-taking apps for many purposes, including summarizing notes, brainstorming ideas, creating drafts, and much more.

These AI tools have diverse features to boost productivity, and you can implement them in many workflows. In a nutshell, they help you stay organized and productive.

How to choose the best AI note-taking app?

Ultimately, whether you choose to leverage AI note-taking apps for meeting-related tasks or personal note-taking purposes depends on your specific needs and which aspects of note-taking you aim to enhance and delegate to AI technology.

Choosing the best AI note-taking app for meetings

If you are looking for AI note-taking tools for meetings, you should consider some essential aspects:

• Meeting platform: Most AI note-taking apps are compatible with popular video conferencing tools like Microsoft Teams, Zoom, or Google Meet. However, if you use other video conferencing tools, you should pay extra attention when choosing an AI note-taking app.
• Language: All AI note-taking apps support English. If you use other languages, you need to check the languages supported.
• Feature: AI note-taking tools have many valuable features and integration options with CRM or other tools. Consider what additional features you might take advantage of.
• Purpose: Various AI meeting assistants are designed for a specific purpose. While some excel at enhancing internal meetings, others are better suited for sales meetings.
• Pricing: Many AI note-taking tools have a free plan, and you can use the basic features for free. The main difference between the free and paid plans is the features, available transcription minutes, and audio or transcript storage capacity.

Choosing the best AI tool to take better notes

Finding the best AI tool for personal note-taking is relatively easy compared to AI meeting assistants. You just need to focus on the features or maybe integrations, not consider factors like meeting platforms or languages.

If you want to select the best AI note-taking app for personal note-taking, you should check these points:

• AI assistant: You can use most AI note-taking apps to create, edit, or summarize notes. While some help you create a mind map, using others will allow you to generate to-do lists, lengthy documents, or a knowledge base.
• Spelling and grammar checker: Some AI tools can correct spelling and grammar errors, so you do not need additional tools like Grammarly.
• Enhanced searching functions: Some AI note-taking apps feature enhanced searching. By leveraging natural language processing, these apps can locate relevant notes based on the context of your query.
• Collaboration features: Some AI note-taking apps have incorporated enhanced collaboration functionalities. For example, Mem allows multiple users to simultaneously work on the same notes.
• Integrations: Take a look at the integrations and how easily you can implement them into your daily workflows.

Best AI note-taking apps for meetings

Let’s dive into the best AI note-taking apps for meetings.

tl;dv

Best free option for automatic meeting notes

Tl dv, or “too long; didn’t view,” is a free AI note-taker that automatically records and transcribes Google Meet, Microsoft Teams, and Zoom meetings in over 30 languages. It is one of the most popular AI note-takers, with a user base of more than half a million users, and provides many valuable features.

Tl dv records transcribes and summarizes Zoom or Google Meet meetings. What makes tl dv special is its simplicity and feature-rich free plan.

Unlike most other AI assistants, tl dv only starts recording the meeting once you click the button. So, you can choose which meetings you want to record, and tl dv will not automatically join these meetings.

Tl dv is tailored for those seeking a simple, free, straightforward note-taking solution.

Key Features:

• It records, transcribes, and summarizes audio and video meetings in more than 30 languages.
• Tl dv can create clips or reels so you can share these moments with others.
• AI-generated takeaways automatically summarize the parts you pinpoint during a meeting.
• Tl dv allows you to play the meeting recording at 1.5 or 2x speed.
• You can organize your meeting notes using folders and easily find the recording or AI summary that you are looking for.
• Tl dv can create clips, and you can share these moments with others.

User Experience:

Tl dv provides highly accurate transcripts regardless of which language you use. The meeting summaries have a clear overview so you can easily find the key points.

With many features in the free plan, Tl dv is an excellent choice for people seeking a cost-effective, simple solution.

Pricing:

• Free plan: Available
• Pro plan: $18/month per user
• Business plan: $59/month per user
• Enterprise plan: Contact sales

Pros and cons of tl;dv:

Pros

• Solid basic functions.
• Generous free plan, which includes unlimited recordings and transcripts.
• Able to transcribe meetings in more than 30 languages with high accuracy.
• Allow you to accelerate the playback speed of your meeting recordings.
• Straightforward solution for note taking.

Cons

• Still has some minor bugs.

If you are interested in tl;dv, you can find the full review here: My Honest Tl;dv Review After Using It For +18 Months (2025)

You get a 30% discount for the first six months using the link below.

Laxis

Best AI note-taking app for sales teams

Laxis is an AI-powered meeting assistant that not only records and transcribes meetings but also provides deep insights and actionable summaries. It works on Zoom, Google Meet, and Microsoft Teams. Laxis is designed to help professionals follow up fast and unlock insights effortlessly from customer conversations, making it perfect for revenue teams and business professionals who value productivity and precision.

Laxis empowers you to quickly share meeting takeaways with your team and streamline your workflows. It’s trusted by over 35,000 professionals from 3,000 organizations, making it a leading choice for teams looking to leverage AI in their everyday meetings.

Key Features:

• Automatically transcribes meetings and audio recordings in real time.
• Structured summaries highlight key points, decisions, and follow-up actions, which can be edited or shared with the team.
• Provides AI-powered insights into customer conversations, helping teams improve their performance and engagement.
• Capture and share important moments from meetings with ease.
• Organize and search past meetings for easy access to critical discussions.
• Laxis connects with tools like Salesforce, making it easier to manage customer interactions and data.

User Experience:

Laxis offers an intuitive, user-friendly interface that’s constantly updated to meet the needs of professionals. With its focus on delivering actionable insights, Laxis makes it easier for teams to stay on top of their meetings and customer interactions.

Pricing:

• Free plan
• Pro: $13.33/month per user
• Business: $24.99/month per user
• Enterprise: Custom pricing

Pros and cons of Laxis:

Pros:

• Excellent meeting insights and summaries.
• Highly intuitive platform with powerful integration options.
• Supports multiple languages.
• Responsive customer support.

Cons:

• Advanced features like analysis may require higher-tier plans.

Fireflies AI

Best AI meeting assistant for teams

Fireflies AI is a powerful note-taking tool ideal for teams. It is the most versatile app on the market, as it can take notes during online meetings at Zoom, Google Meet, Microsoft Teams, Blue Jeans, Skype, Dialpad, Webex, Lifesize, and GoToMeeting. Moreover, it supports over 69 languages.

The wide range of integrations, accurate meeting notes, and versatility make Fireflies AI an outstanding option in the AI note-taker market.

Key Features:

• Transcribe and record conversations from both audio and video meetings or files.
• It provides insights about speakers, topics, and sentiments.
• AI-powered search capabilities allow you to search through your meeting notes easily.
• You can leave comments and pins at different parts of calls.
• It can be integrated with multiple tools, making it a versatile and useful addition to your workflow.
• Fireflies AI supports live transcription in 69+ different languages. 
• It has an AI chat feature that helps you quickly find specific details in the meeting notes.

User Experience:

Fireflies AI stands out as a user-friendly note-taking tool with a strong emphasis on team collaboration. It is ideal for remote and agile teams.

Pricing:

• Free plan
• Pro: $10/month per user
• Business: $19/month per user
• Enterprise: $39/month per user

Pros and cons of Fireflies AI:

Pros

• Enhanced collaboration features.
• It is a budget-friendly option for teams. 
• Highly accurate transcription tool.
• Wide range of language support.
• Extensive integrations with many meeting platforms, project management tools, CRM systems, and more.
• Advanced search capabilities.
• It is a great option for sales, marketing and customer success teams.
• The conversation intelligence feature offers access to meeting insights, which can be crucial for coaching and improving meeting performance.

Cons

• If you have back-to-back meetings in different languages, you need to manually switch to the next call’s language before joining.
• Fireflies may encounter difficulties in accurately transcribing accents on occasion.
• Even with the Pro plan, Fireflies provides limited storage capacity.

You can find the full review here: Fireflies AI Review: Why is EVERYONE using it for meeting notes?

MeetGeek

An excellent AI note-taker for teams and individuals as well

MeetGeek is an AI meeting assistant that simplifies the process of recording, transcribing, summarizing, and delivering key points from each meeting. After an online meeting, MeetGeek makes it easy for you to share detailed meeting notes and transcription with your team.

Its well-structured automated summaries and meeting insights features set MeetGeek apart from other AI meeting assistants. Thanks to its AI summaries, you can quickly find the topics discussed in your meeting in seconds without reviewing the entire meeting transcripts. The meeting insights feature analyzes your meetings based on several indicators: talk rate, sentiment, punctuality, and participant involvement.

You can integrate MeetGeek with CRM systems, project management tools, and Google Drive, which helps you focus on video calls rather than endless admin work.

Key Features:

• MeetGeek offers the best AI summaries, which effectively collect main points and action items.
• You can upload audio files, video, or webinar recordings and convert them into text.
• The past meetings are easily searchable and editable.
• You can create and share highlights of the AI meeting notes.
• MeetGeek analyzes operational meeting data based on multiple factors so you can improve your performance over time.
• You can connect MeetGeek to HubSpot, Pipedrive, and Salesforce.
• Simply cc your colleagues on the meeting invite, and they will automatically receive a meeting summary.

User Experience:

MeetGeek has an easy-to-use platform with a user-friendly user interface, so you can effortlessly navigate and utilize its functionalities. Plus, they are constantly enhancing and updating the platform, ensuring it stays at the top of its game.

If you are looking for a comprehensive and effective tool, MeetGeek is one of the top choices.

Pricing:

• Free plan
• Pro: $15/month per user
• Business: $29/month per user
• Enterprise: From $59/month

Pros and cons of MeetGeek:

Pros:

• Well-structured AI summaries and real-time transcriptions.
• MeetGeek supports multiple languages in addition to English.
• Provides insights and takeaways from meetings.
• If you choose the business plan, you can try MeetGeek for free for 14 days.
• Responsive customer support.
• You can connect multiple popular tools to MeetGeek.
• You can quickly share meeting notes with others.

Cons:

• It offers only one year of transcript storage if you choose the Pro plan.

You can find the full review here: MeetGeek Review: Is It The Best AI Note-Taker For You? (2025)

Best AI tools for personal note-taking

Now, let’s explore the best AI note-taking apps designed for personal note-taking and editing.

Notion AI

Best AI Tool For Personal Note Taking And Editing

Notion AI is more than just another AI note-taking tool. Given the extensive range of AI capabilities, you can use Notion for many workflows, including note-taking, generating text, summaries, documents, to-do lists, fixing your spelling, and much more.

In a nutshell, Notion is a versatile AI tool that seamlessly integrates into all your workflows, significantly boosting your overall productivity. It stands out as the top choice if you aim to elevate your note-taking and supercharge your efficiency.

Key Features:

• The AI assistant feature can improve your writing, make it shorter or longer, and summarize the notes.
• You can create as many pages as you want with your team members.
• Notion detects errors in your writing and corrects misspelled words and incorrect grammar.
• You can organize your tasks, projects, and thoughts in one place.
• Free templates for creating to-do lists, meeting summaries, investor updates, recruiting trackers, etc.
• You can translate the written content into another language.
• Allows integration with Slack, GitHub, and more.

User Experience:

Notion AI is an easy-to-use AI tool with a user-friendly interface. You will quickly locate all the features you need without any hassle.

Pricing:

• Free plan: Available
• Plus: $8/month per user
• Business: $15/month per user
• Enterprise: Contact for pricing

Pros and cons of Notion AI:

Pros:

• Easy-to-understand buttons and intuitive menus.
• Notion replaces multiple applications such as ChatGPT and Grammary.
• It provides templates for various teams, including IT, product development, and recruitment.
• It is a centralized workspace where you can organize documents, meeting notes, tasks, and projects.
• Notion’s AI assistant feature can enhance your meeting notes, summaries, and text documents, elevating their quality and improving your writing.

Cons:

• If you use a free plan workspace with several members, you can add a limited number of blocks if you do not want to upgrade.

Related article: My Honest Notion Review After Using It For +2 Years (2025)

Taskade

Taskade is an excellent tool for managing notes, mindmaps, and tasks in a single place. Using Taskade, you can effectively create and review your and your team’s weekly tasks. You can assign tasks to others, give due dates, upload files, or just give your feedback.

Notion has many templates, but Taskade took it to the next level. There is a template for everything, whether it is related to work or personal life. Utilizing these templates can save time and effort, so you can focus on planning and execution instead of creating an organizational chart or to-do list.

Taskade is particularly well-suited for remote or small teams prioritizing daily collaboration and managing numerous ongoing projects.

Key Features:

• Taskade has numerous templates for every possible scenario.
• You can instantly generate summaries, task lists, mind maps, review lists, and custom workflows.
• It has an AI chatbot to generate task list notes, summarize text, or write content.
• You can assign tasks and due dates to team members.
• Taskade has artificial intelligence-powered email writing functions to express yourself clearly and professionally and help you keep yourself organized.

User Experience:

The user interface is very clean and simple, so you can easily find what you need. With just a few clicks, you can create tasks, set deadlines, and assign them to team members.

Pricing:

• Free version: Available
• Pro: $8/month per user
• Teams: $16/month per user

Pros and cons of Taskade:

Pros:

• Allows to collaborate with teammates in real-time.
• It offers several pre-built templates even if you do not choose paid plans.
• You can easily break down complex projects into manageable tasks.
• Available on multiple platforms, including Android and iOS.
• Customizable features.

Cons:

• Integrated only with a few tools.
• The free plan provides only 250MB of storage.

Related article: Taskade Review: Features, Pricing, Pros & Cons (2025)

Reflect

Reflect is a note-taking tool designed to help you prepare better notes. You can create article outlines and list key points, and Reflect gives you a hand in writing notes by fixing your grammar and spelling.

Reflect captures voice conversations through a technology called Whisper. You can record through the Reflect app, and this feature provides highly accurate AI notes. Ultimately, Reflect is a simple, reliable, and secure AI-based tool for writing notes and finding one place for all your notes.

Key Features:

• Reflect summarizes articles, improves writing, writes notes, emails, tweets, or suggests article titles.
• You can integrate your calendars with Reflect to keep track of meetings.
• Reflect has end-to-end encryption technology, so you can only access your notes.
• Easy searching functions based on project, date, and people involved.
• It is integrated with mobile or desktop, and the AI notes are synced in real-time.
• You can save your own prompts.

User Experience:

Reflect is a fast, easy-to-use platform with useful AI features. Its features allow you to write down thoughts at any time and keep them organized.

Pricing:

• Paid plan: $10/month per user

Pros and cons of Reflect:

Pros:

• The search works well, and you can quickly locate all your notes.
• It is a fast, reliable, and simple tool you can use online and offline.
• Thanks to the end-to-end encryption, your notes are safe.
• Continuous AI feature improvement by the developer team.

Cons:

• No free plan is available.

Mem

Mem is a fantastic tool for streamlining your note-taking process and increasing your productivity. Its simplicity and AI features make it one of the best AI note-taking tools.

One of its outstanding AI features is the enhanced search functions, making finding key points or relevant information easy. Mem also has an AI-powered personal assistant feature that you can use for questions, topic discussion, or content generation based on your own notes.

Key Features:

• Mem allows you to use tags to categorize and find your notes in one place.
• When setting up Mem, you can integrate your notes from other note-taking apps like Notion.
• It has robust search functions, so you can easily find key points from past notes.
• Its AI assistant feature enables you to ask questions or create content using your notes.
• Mem offers team collaboration features to make teamwork easier.

User Experience:

Mem has a straightforward and user-friendly interface, yet I and other users have encountered minor glitches.

Pricing:

• Free plan: Available
• Paid version: $8.33 per month 
• Mem Teams: Contact for pricing

Pros and cons of Mem:

Pros:

• You can integrate your notes from other tools.
• Simple user interface.
• Searching works fine most of the time.

Cons:

• It still has bugs.
• There is plenty of room for improvement in terms of the overall mobile experience.

Wrap-up

While it is a good thing that there are many AI note-takers, it makes it challenging to find the one that suits you the best. I hope this guide gave you some context about which AI note-taking app fits your situation and helps you boost your and your team’s productivity.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.