Best AI Note Taking Apps

When choosing the best AI note-taking app, you need to consider many factors like features, price, reliability, platforms, and more. But the first question is why people would need AI note-taking apps.

Well, note-taking can feel like an overwhelming task, especially when your days are filled with back-to-back meetings. Staying organized in such a hectic schedule can be a real struggle, believe me.

It impacts your productivity and increases the risk of missing crucial information during calls, potentially leading to unsuccessful sales, dissatisfied clients, or communication breakdowns.

However, there is a solution to this common problem: artificial intelligence. With AI-powered note-taking, you can delegate the task and focus your full attention on the meetings.

In this guide, I ranked and reviewed the 8 best AI note-taking apps to help you select the one that suits your needs.

Let’s get started.

What is an AI note-taking app?

An AI note-taking app refers to a tool that uses artificial intelligence to perform specific tasks related to note-taking. It uses natural language processing, speaker recognition, and machine learning to make AI notetaking more efficient, accurate, and organized.

In essence, there are two primary use cases for employing AI note-taking apps. The first relates to using AI note-taking apps for meeting notes and creating summaries, while the second pertains to enhancing personal note-taking experiences.

Meeting notes and summaries

AI note-taking apps are seamlessly integrated with your meeting and video conferencing platforms so that they can join and transcribe conversations during meetings. This category of AI note-taking apps is often referred to as AI meeting assistants or AI meeting managers.

These note-taking tools leverage natural language processing and other speaker identification and recognition technologies to help you during virtual meetings. Essentially, they give a speaker ID for each meeting participant so you can track in the meeting notes who said what.

Aside from note-taking, these apps can record and summarize audio files and video meetings. However, an AI meeting assistant offers many features beyond note-taking, recording, and meeting summary.

Personal note-taking

Besides meeting notes and summaries, you can also use AI note-taking apps for personal note-taking and editing. You can employ AI note-taking apps to summarize notes, brainstorm ideas, or create drafts.

These AI tools have diverse features to boost your productivity, and you can implement them in many workflows. After all, keeping yourself organized, organized, and productive is priceless.

How to choose the best AI note-taking app?

Ultimately, whether you choose to leverage AI note-taking apps for meeting-related tasks or personal note-taking purposes depends on your specific needs and which aspects of note-taking you aim to enhance and delegate to AI technology.

Choosing the best AI note-taking app for meetings

If you are looking for AI note taking tools for meetings, you should consider some essential aspects:

  • Meeting platform: Most AI note-taking apps are compatible with popular video conferencing tools like Microsoft Teams, Zoom, or Google Meet. However, if you use other video conferencing tools, you should pay extra attention when choosing an AI note-taking app.
  • Language: All AI note-taking app supports English. If you use other languages, you need to check the languages supported.
  • Feature: AI note-taking tools have many valuable features and integration options with CRM or other tools. Consider what additional features you might take advantage of.
  • Purpose: Various AI meeting assistant is designed for a specific purpose. While some excel at enhancing internal meetings, others are better suited for sales meetings.
  • Pricing: Many AI note-taking tools have a free plan, and you can use the basic features completely free. The main difference between the free and paid plans is the features, available transcription minutes, and audio or transcript storage capacity.

Choosing the best AI tool to take better notes

Finding the best AI tool for personal note-taking is relatively easy compared to AI meeting assistants. You just need to focus on the features and not consider factors like meeting platforms or languages.

If you want to select the best AI note-taking app for personal note-taking or editingyou should check these features:

  • AI assistant and editor: You can use most AI note-taking apps to edit or summarize notes. However, it is essential to note that not all AI tools support new text generation, and the way prompts work may vary.
  • Spelling and grammar checker: Some AI tools have the capability to correct spelling and grammar errors, so you do not need additional tools like Grammarly.
  • Enhanced searching functions: Some AI note-taking apps feature enhanced searching. By leveraging natural language processing, these apps can locate relevant notes based on the context of your query.
  • Collaboration features: Some AI note-taking apps have incorporated enhanced collaboration functionalities. For example, Mem allows multiple users to work on the same notes simultaneously.

Best AI note taking apps for meetings

Let’s dive into the best AI note-taking apps for meetings.

tl;dv

Best AI meeting manager - tldv

Tl dv, or “too long; didn’t view,” is a free AI note taker that automatically records and transcribes Google Meet, Microsoft Teams and Zoom meetings in more than 30 languages. It is one of the most popular AI note takers with a user base of more than half a million users and provides many valuable features.

Tl dv records, transcribes, and summarizes Zoom or Google Meet meetings. What makes tl dv special is its simplicity and wide range of language support, covering more than 30 languages.

Unlike most other AI assistants, tl dv only starts recording the meeting once you click the button. So, you can choose which meetings you want to record, and tl dv will not automatically join these meetings.

Tl dv is tailored for those seeking a simple and straightforward note-taking solution.

Key Features:

  • Records, transcribes and summarizes audio and video meetings in more than 30 languages.
  • Tl dv can create clips or reels so you can share these moments with others.
  • AI-generated takeaways automatically summarize the parts you pinpoint during a meeting.
  • Tl dv allows you to play the meeting recording at 1.5 or 2x speed.

User Experience:

Tl dv provides highly accurate transcripts regardless of which language you use. The meeting summaries have a clear overview so you can easily find the key points.

With many features in the free plan and an affordable pro plan, Tl dv is an excellent choice for people seeking a cost-effective, simple solution.

Pricing:

  • Free plan: Available
  • Pro plan: starts at $20/recording user/month

Pros and cons of tl;dv:

Pros

  • Solid basic functions.
  • Generous free plan, which includes unlimited recordings and transcripts.
  • Able to transcribe meetings in more than 30 languages with high accuracy.
  • Allow you to accelerate the playback speed of your meeting recordings.
  • Straightforward solution for note taking.

Cons

  • Still has some minor bugs.

You get a 30% discount for the first six months using the link below.

Fireflies AI

Fireflies AI vs Otter AI

Have you ever experienced that you and others have totally different takeaways from the same meeting? Well, Fireflies AI can help solve this problem.

Fireflies AI is a note-taking tool that enhances team collaboration. It can record and transcribe online meetings at Zoom, Google Meet, Microsoft Teams, Blue Jeans, Skype, Dialpad, Webex, Lifesize, GoToMeeting. Moreover, it supports over 69 languages.

The ability to easily share documents and engage in collaborative note-taking makes Fireflies AI an excellent choice for agile teams. If you are not a lone wolf in meetings and often collaborate closely with your team, Fireflies AI is the ideal choice. It transcribes conversations and allows real-time editing of meeting notes, fostering productive teamwork.

Key Features:

  • Transcribe and record conversations from both audio and video meetings or files.
  • It provides insights about speakers, topics, and sentiments.
  • AI-powered search capabilities allow you to search through your meeting notes easily.
  • You can leave comments and pins at different parts of calls.
  • It can be integrated with multiple tools, making it a versatile and useful addition to your workflow.
  • Fireflies AI supports live transcription in 69+ different languages. 

User Experience:

Fireflies AI stands out as a user-friendly note-taking tool with a strong emphasis on team collaboration. It is ideal for remote and agile teams.

Pricing:

  • Free plan
  • Pro: $10/month per user
  • Business: $19/month per user
  • Enterprise: Contact for pricing

Pros and cons of Fireflies AI:

Pros

  • Enhanced collaboration features.
  • Highly accurate transcription tool.
  • Wide range of language support.
  • Extensive integrations with many meeting platforms, project management tools, CRM systems, and more.
  • Advanced search capabilities.
  • The conversation intelligence feature offers access to meeting insights, which can be crucial for coaching and improving meeting performance.
  • You can easily integrate Fireflies AI into your workflows.
  • Reasonable pricing.

Cons

  • If you have back-to-back meetings in different languages, you need to manually switch to the next call’s language before joining.
  • Fireflies may encounter difficulties in accurately transcribing accents on occasion.
  • Even with the Pro plan, Fireflies provides limited storage capacity.

MeetGeek

Meetgeek - best otter ai alternatives

MeetGeek is an AI-powered meeting manager that simplifies the process of recording, transcribing, summarizing, and delivering key points from each meeting. After an online meeting, MeetGeek makes it easy for you to share detailed meeting notes, summaries, and content with your team.

Its advanced keyword research and meeting insights functionalities set MeetGeek apart from other AI meeting assistants. With the highlight and keyword research features, you can quickly find the topics discussed in your meeting in seconds without going through the entire recording. The meeting insights feature analyzes your meetings based on several indicators: talk rate, sentiment, punctuality, and participant involvement.

You can integrate MeetGeek with CRM systems, project management tools, and Google Drive, which helps you focus on video calls rather than endless admin work.

Key Features:

  • You can upload audio files, video, or webinar recordings and convert them into text.
  • The past meetings are easily searchable and editable.
  • You can create and share highlights of the AI meeting notes.
  • MeetGeek analyzes operational meeting data based on multiple factors so you can improve your performance over time.
  • You can connect MeetGeek to HubSpot, Pipedrive, and Salesforce.
  • Simply Cc your colleagues in the meeting invite, and they automatically receive a meeting summary.

User Experience:

MeetGeek has an easy-to-use platform with a user-friendly user interface, so you can effortlessly navigate and utilize its functionalities. Plus, they are constantly enhancing and updating the platform, ensuring it stays at the top of its game.

If you are after a comprehensive and effective tool, MeetGeek is one of the top choices.

Pricing:

  • Free plan
  • Pro: $15/month per user
  • Business: $29/month per user
  • Enterprise: From $59/month

Pros and cons of MeetGeek:

Pros:

  • MeetGeek supports multiple languages in addition to English.
  • Provides insights and takeaways from meetings.
  • If you choose the business plan, you can try MeetGeek for free for 14 days.
  • Responsive customer support.
  • You can connect multiple popular tools to MeetGeek.
  • The summary includes action items and key topics.

Cons:

  • Controlling when the AI meeting assistant joins the calls and when it should not.

Krisp

AI meeting manager - Krisp

Krisp stands as both an AI note-taking and a noise-canceling application. It utilizes artificial intelligence to make your online meeting more effective and remove disruptive noise. Krisp’s AI-powered noise, voice, and echo cancellation technology has been named one of the Time 100 “Best Inventions of 2020” in the artificial intelligence category.

Krisp supports many meeting platforms, including Zoom, Google Meet, Microsoft Teams, Skype, Webex, Slack, RingCentral, Discord, and More.

What separates Krisp from other AI note-taking apps is two things:

  • This is the only AI note-taking tool that does not require bots to join the calls and transcribe meetings.
  • It can completely remove disruptive noise from the online meeting.

If you prioritize high-quality meeting audio and prefer not to have bots participating in your calls, Krisp could be your ideal choice.

Key Features:

  • Krisp can transcribe virtual meetings without using bots.
  • Ready-to-use templates to generate and share discussion topics, meeting summaries, and action items.
  • Remove disruptive noise from all sides of the call.
  • It provides a call summary and real-time insights about the meeting, for example, talk time and ratio.

User Experience:

It is easy to set up and navigate on the platform. It is for those who want to delegate note-taking to AI and eliminate background noise for peace of mind.

Pricing:

  • Free plan: Available
  • Pro: $8/month per user
  • Enterprise: Contact for pricing

Pros and cons of Krisp:

Pros

  • You can have AI meeting notes without a bot joining the calls.
  • Noise cancellation is very effective, especially for those working in noisy environments.
  • Compatible with many meeting platforms.
  • The meeting summaries and real-time insights can be pretty helpful.
  • It is cheap compared to other AI note-taking apps.

Cons

  • Only supports English.
  • You can easily exceed the 60 minutes per day limit of noise cancellation, which is included in the free plan.

Best AI tools for personal note-taking

Now, let’s explore the best AI note-taking apps designed for personal note-taking and editing.

Notion AI

Best AI Tool For Personal Note Taking And Editing

Notion is the best AI tool for personal note taking

Notion AI is more than just another AI note-taking tool. Given the extensive range of features, you can use Notion for many workflows, including note-taking, generating text, summaries, to-do lists, fixing your spelling, and much more.

In a nutshell, Notion is a versatile AI tool that seamlessly integrates into all your workflows, significantly boosting your overall productivity.

Notion stands out as the top choice if you aim to elevate your note-taking and supercharge your efficiency without relying entirely on AI note-taking apps for transcription and meeting summaries.

Key Features:

  • The AI assistant feature can improve your writing, make it shorter or longer, and summarize the notes.
  • Notion detects errors in your writing and corrects misspelled words and incorrect grammar.
  • The change tone feature is pretty useful, and it can replace ChatGPT.
  • You can organize tasks by project and track progress across your team.
  • Free templates for creating to-do lists, meeting summaries, investor updates, recruiting trackers, etc.
  • You can translate the written content into another language.
  • Allows integration with Slack, GitHub, and more.

User Experience:

Notion AI is an easy-to-use AI tool with a user-friendly interface. You will quickly locate all the features you need without any hassle.

Pricing:

  • Free plan: Available
  • Plus: $8/month per user
  • Business: $15/month per user
  • Enterprise: Contact for pricing

Pros and cons of Notion AI:

Pros:

  • Easy-to-understand buttons and intuitive menus.
  • Notion replaces multiple applications such as ChatGPT and Grammary.
  • It provides templates for various teams, including IT, product development, and recruitment.
  • Such templates are available in the free plan.
  • An effective note organization tool.
  • Notion’s AI assistant feature can enhance your meeting notes, summaries, and text documents, elevating their quality and improving your writing.

Cons:

  • If you use a free plan workspace with several members, you can add a limited number of blocks if you do not want to upgrade.

Taskade

One of the best AI note taking app for personal notes

Taskade is a more task and project management-focused AI note-taking tool. Using Taskade, you can effectively create and review your and your team’s weekly tasks. You can assign tasks to others, give due dates, upload files, or just give your feedback.

Notion has many templates, but Taskade took it to the next level. There is a template for everything, whether it is around your work or your personal life. Utilizing these templates can save time and effort, so you can focus on planning and execution instead of creating an organizational chart or to-do list.

Taskade is particularly well-suited for remote teams or teams that prioritize daily collaboration and manage numerous ongoing projects.

Key Features:

  • Taskade has numerous templates for every possible scenario.
  • You can instantly generate summaries, task lists, mind maps, review lists, and custom workflows.
  • It has an AI chatbot to generate task list notes, summarize text, or write content.
  • You can assign tasks and due dates to team members.
  • Taskade has artificial intelligence-powered email writing functions to express yourself clearly and professionally and help you keep yourself in organized manner.

User Experience:

The user interface is very clean and simple, so you can easily find what you need. You can create tasks, set deadlines, and assign them to team members with just a few clicks.

Pricing:

  • Free plan: Available
  • Starter: $4/month up to 3 users
  • Plus: $8/month up to 5 users
  • Pro: $19/month for up to 10 users
  • Business: $49/month for up to 25 users
  • Ultimate: $99/month for up to 50 users
  • Enterprise: Contact for pricing

Pros and cons of Taskade:

Pros:

  • Allows to collaborate with teammates in real-time.
  • It offers several pre-built templates even if you do not choose paid plans.
  • You can easily break down complex projects into manageable tasks.
  • Available on multiple platforms, including Android and iOS.
  • Customizable features.

Cons:

  • Integrated only with a few tools.
  • The free plan provides only 250MB of storage.

Reflect

Reflect AI - note taking app powered by artificial intelligence

Reflect is a note-taking tool designed to help you prepare better notes. You can create article outlines and list key points, and Reflect gives you a hand in writing notes by fixing your grammar and spelling.

Reflect captures voice conversations through a technology called Whisper. You can record through the Reflect app, and this feature provides highly accurate AI notes.

Ultimately, Reflect is a simple, reliable, and secure AI-based tool to write notes and find one place for all your notes.

Key Features:

  • Reflect summarize articles, improve your writing, write notes, emails, tweets, or suggest article titles.
  • You can integrate your calendars with Reflect to keep track of meetings.
  • Reflect has an end-to-end encryption technology, so only you can access your notes.
  • Easy searching functions based on project, date, and people involved.
  • It is integrated with mobile or desktop, and the AI notes are synced in real time.
  • You can save your own prompts.

User Experience:

Reflect is a fast, easy-to-use platform with useful AI features. ItsIt’s features allow you to write down thoughts at any time and keep them organized.

Pricing:

  • Paid plan: $10/month per user

Pros and cons of Reflect:

Pros:

  • The search works well, and you can quickly locate all your notes.
  • It is a fast, reliable, and simple tool you can use online and offline.
  • Thanks to the end-to-end encryption, your notes are safe.
  • Continuous AI feature improvement by the developer team.

Cons:

  • No free plan is available.

Mem

Mem AI  - note taking app powered by artificial intelligence

Mem is also a great tool to streamline your note-taking process and increase your productivity. The reason why I think Mem should be among the best AI note-taking tools is its simplicity and AI features.

One of its outstanding AI features is the enhanced search functions, making finding key points or relevant information easy. Mem has an AI-powered personal assistant feature as well that you can use for questions, topic discussion, or content generation based on your own notes.

Key Features:

  • Mem allows you to use tags to categorize and find your notes in one place.
  • When setting up Mem, you can integrate your notes from other note-taking apps like Notion.
  • It has robust search functions, so you can easily find key points from past notes.
  • Its AI assistant feature enables you to ask questions or create content using your notes.
  • Mem offers team collaboration features to make teamwork easier.

User Experience:

Mem has a straightforward and user-friendly interface, yet I and other users have encountered minor glitches.

Pricing:

  • Free plan: Available
  • MemX plan: $8 per month 
  • MemX Teams: $15 per month 
  • Enterprise: Contact for pricing

Pros and cons of Mem:

Pros:

  • You can integrate your notes from other AI note-taking tools.
  • Simple user interface.
  • Searching works fine most of the time.

Cons:

  • It still has bugs.
  • There is plenty of room for improvement in terms of the overall mobile experience.

Wrap-up

While it is a good thing that there are many note-taking apps and AI meeting assistants, it makes it challenging to find the one that suits you the best.

When selecting an AI note-taking app, prioritize factors like reliability, speed, features, security, and compatibility with your existing tools.

I hope this guide gave you some context about which AI note-taking app fits your situation and helps you boost your productivity.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

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