5 Best Monday Alternatives in 2025 | 20+ Personally Tested Apps
I believe Monday is among the top project management apps, but I understand that it is not perfect for everyone. So, I decided to collect the best Monday alternatives in 2025 to help you find the one that fits you.
After personally testing over 20 project management tools, I collected the best five alternatives to Monday for 2025. So, if you are curious about what I found after spending +100 hours testing, sit back and scroll down to discover the best Monday alternatives.
Just a heads-up: You can find the pricing comparison of these Monday alternatives at the end of this article.
Let’s dive in!
Which are the best Monday alternatives in 2025?
After a few years in the productivity tools business, I learned that you do not choose the project management software, but it chooses you. Since you all have many preferences and probably different needs, it is hard to pick the alternatives for Monday.
Nevertheless, I tried my best and considered the following factors when selecting the top alternatives to Monday for different use cases:
Features: One of the most important aspects was the feature set. I wanted to include only the tools that have powerful and similar features to Monday.
Pricing: I know, guys, many of you have to work within a tight budget, so I also took the pricing plans into account when selecting the best Monday alternatives.
User-friendliness: Navigation and user experience are also crucial when using project management software. Therefore, I considered this as well.
My experience: As mentioned, I personally tested and tried all of these project management tools to ensure I can provide you with the most accurate recommendation. Thus, my experience with the specific tool is one of the key elements in ranking the best Monday alternatives.
Top 5 Monday alternatives I tried after testing +20 project management apps
Based on these factors, here are the 5 best Monday alternatives:
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Best Monday Alternatives |
My Top Picks |
|---|---|
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Best Monday alternative for small teams |
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Best Monday alternative for solo entrepreneurs |
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Best Monday alternative for client work |
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Best simple Monday alternative |
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Best Monday alternative for team collaboration |
SmartSuite
Best Monday alternative for small teams
SmartSuite is a work management platform that helps teams deliver projects, run more efficient processes, and streamline workflows. It has a fresh design compared to the typical project management software.
SmartSuite’s key features
Project management tools: This work management tool offers numerous view options for managing projects and workflows. It has Gantt charts, Kanban boards, a timeline, and a dashboard view, so you can easily monitor project progress and identify bottlenecks. What I particularly enjoyed is the tools you can use to display, sort, filter, and group information. They really went into the details to create custom databases and manage them with the highest efficiency. Such capabilities make SmartSuite an ideal solution to not only manage your projects but also company-wide databases.
Task management features: With SmartSuite, you can add due dates, assignees, project status, and many other parameters for your tasks. You can add custom fields to your tasks so you can customize them in-depth. For example, you can insert time-tracking logs, formulas, addresses, and many others for each task. Overall, it has all the task management capabilities that a small business might need.
Team collaboration tools: Using SmartSuite, multiple team members can view and edit the projects at the same time. Also, you can see other team members where they work exactly at the table or records. I appreciated the option to send a link to any page, record, or report as an email attachment. If you open the member directory, you can invite team members and add teams. This team collaboration feature gives you an overview of who is online and some basic data about their role, interests, skills, locations, and skills, and you can reach out no matter where they are working.
Automation: With SmartSuite, you can smoothly automate repetitive tasks. It follows the “when and then” logic and you can add further conditions. You can create automation for events like creating or updating records, submitting forms, and more. Thanks to SmartSuite’s email integration with Outlook and Gmail, you can set up workflow automation for events when you receive an email.
Time tracking: You can insert time tracking logs to each field where you want. SmartSuite offers basic time tracking tools, but they are sufficient to keep track of how you spend your team on projects.
Permission and roles: SmartSuite has two levels of permissions. Role-based access determines the maximum permission level that can be assigned to you or your team members. You can find this in the settings menu under your workspace information. However, you can also provide people with guest access so they can view the records that you assigned to them. The number of guest accesses depends on the subscription. Furthermore, you can add solution permissions for your team members. With this type of permission, you can control who can view, create, modify, or delete records in your solutions (i.e., projects).
Integrations: SmartSuite offers some native integrations, so you can connect this work management tool with Google Drive, Salesforce, Slack, Microsoft Teams, Hubspot, and more. In addition, you can connect SmartSuite with Zapier, which allows you to access an additional +7,000 third-party apps.
Mobile app: SmartSuite offers a mobile version for iOS and Android users. During my SmartSuite review, I used the iOS version. Similar to many other project management tools, I also encountered a few bugs here. For instance, it does not save the fields or records.
SmartSuite’s pricing
Free plan
Using the Free plan, a maximum of three users and one guest user can utilize SmartSuite. When I looked at the features included in the Free Plan, I was surprised. SmartSuite’s free version has numerous tools you can use for free.
You can access all the real-time collaboration tools, many project view options, basic permissions, workflow automation, and all the task management features.
Paid plans
The Team plan is $12 per user per month if you choose the yearly billing. If you want to have monthly billing, it is $15 per user per month. Based on my experience, the Teams plan is ideal for small businesses.
If you opt for the Professional plan, it will cost you $30 per user per month when choosing the annual billing. In the case of monthly billing, it is $34 per user per month. The Professional plan was designed for small and mid-sized businesses that need more advanced permissions and higher limits on the features.
Furthermore, SmartSuite offers an Enterprise plan for organizations that need advanced features, security, and support. It is $45 per user per month in the case of annual billing. If you want to choose the monthly billing, the Enterprise plan is $50 per user per month.
Finally, SmartSuite has a Signature plan that offers full flexibility to customize features, usage limits, and more. You need to contact their sales team for this.
No matter which paid plans you want to try, you will get a 14-day free trial, so you can make sure that SmartSuite is the best software for you.
SmartSuite’s user interface
SmartSuite has an intuitive interface and follows a structure different from most project management software. But once you understand its logic, it will be easy to find the tools you need.
That said, SmartSuite has a steep learning curve. It took time for me to understand what I could and could not do with SmartSuite.
My experience with SmartSuite
What I realized first during my testing was SmartSuite’s performance. It is super fast and has almost zero loading time.
I loved how they implemented this Excel-like approach when working with tables. You can easily link records to each other and save time with this solution. This solution could be especially useful for software development teams.
The reason why I think it is one of the best software for teams is the level of focus they put on the permission levels. It has all the options you need to control who can access your data and projects.
During my SmartSuite review, I started to feel like it is more than just a project management software. It is a combination of a project and data management software. It combines aspects of databases, spreadsheets, and project visualization to manage your workflows.
Overall, SmartSuite was a huge surprise for me, and I think it is definitely among the top project management tools when it comes to work management.
Pros and cons of SmartSuite
Why is it the best Monday alternative for small teams?
SmartSuite has an extensive free version for up to three users. It offers numerous advanced tools, which are normally included in the paid plans.
Overall, I think it is really a hidden gem and one of the best software when it comes to project and work management for small teams.
Full review here: SmartSuite Review 2025: A Hidden Gem
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Motion
Best Monday alternative for solo entrepreneurs
Motion is an AI-based scheduling tool with task and project management features. More than 1 million people use Motion in day-to-day life for better meeting scheduling and task management.
Besides many other use cases, Motion can auto-schedule meetings, synchronize your work and personal calendar, and block time slots for recurring tasks and certain projects. Motion has a web app, desktop, and mobile app.
Key features
Project management tools: Motion is a lightweight project management software that has all the tools to organize projects. When setting up a project, you can specify the due date, add priority notes, and assign tasks to your team members. Additionally, you and your teammates can leave comments under each project and add new tasks if necessary. It offers several view options like Gantt chart, Kanban boards, and list views to track progress. Also, you can apply filters and easily select, move, edit, or manage projects.
Task management software: It allows you to smoothly add and assign new tasks to you or your teammates, while the tasks dashboard provides a clear overview of tasks in progress and those that have not been completed yet. When adding a task, you can select the assignee, priority, duration, start date, due date, and when to auto-schedule it.
Calendar app: With Motion, you can bring the Google Calendar, Apple Calendar, and Outlook Calendar together into a single view. This way, you will never miss your important tasks, no matter which calendar you use.
AI scheduling: Motion not only integrates your calendar events into one single place, but it also uses advanced scheduling to ensure you can meet all the deadlines and focus on high-priority tasks. Once you add your tasks, Motion will schedule them into your calendar based on your priorities, deadlines, preferences, and more. If your task takes more time than you think, and you have no time to finish it or other tasks, Motion will reschedule.
Team collaboration features: Motion has fewer collaboration features than other apps in this list. Nevertheless, you can track each team member’s plan and priorities using the team schedule feature. Whenever you add a project, you can assign tasks and communicate on the same page.
Meeting assistant: Motion’s meeting scheduler helps you and others to book time with you. Motion uses booking links to simplify appointment scheduling. You can add buffer time and date range or limit the number of days for the meetings. Once you finish the customization, you can just share the link, and they can access your booking page.
AI meeting note-taker: Motion records, transcribes, and summarizes your meetings—and then turns action items into tasks for your team.
Documents: It allows you to take notes and store them in a safe place. You can easily link tasks and projects inside these documents, so you do not have to jump between tools.
Integrations: Motion offers numerous integrations. You can connect it with Google Calendar, Outlook Calendar, iCloud Calendar, Siri, Zapier, and more. Utilizing the Zapier integration, you can access an additional 7,000 third-party apps. So, Motion is quite good in terms of integrations.
Mobile app: You can use Motion’s mobile apps on iOS and Android as well. Personally, I used the iOS version, and it worked pretty fine for me. An additional plus for me is that their developer team frequently updates Motion.
Motion’s pricing
Motion offers a one-week free trial for all its plans. This is what the Motion’s paid plans look like with one seat:
Pro AI
There is a significant difference between the annual and the monthly plan. While the Pro AI plan is $19, if you opt for the annual plan, the monthly plan will cost you $49 per month.
Therefore, if you decide to commit to Motion after the free trial, it’s definitely more cost-effective to choose the annual plan.
The Pro AI plan includes all the features I showed you before. So, you can access the scheduling tool, meeting assistant, task, and project management features. Also, you can use Motion’s recently launched features, such as AI note-taker, docs, writer, and more.
Compared to other scheduling tools, it might seem expensive. However, it is worth mentioning that Motion is more than just a scheduling app. With its new features, it can effectively replace task management, project management tools, and AI note-takers as well.
Business AI
The Business AI plan is $29 per month per user if picking the annual billing. If you choose the monthly billing, it will cost you $49 per month per user.
Whether you choose the Pro AI or the Business AI plans, the pricing will be 40% cheaper for three seats. The above pricing considers that you will have at least three seats when using the Business AI since this plan was designed for small teams mostly.
In terms of features, the Business AI plan covers productivity charts, team capacity planning features, dashboards, reporting, analytics, time tracking, central billing, and more.
After 15 users, Motion applies customized pricing.
Motion’s user interface
Motion has a simple user interface. I would not call it beautiful, but rather practical. You can easily navigate on its pages, and it is easy to find its tools.
My experience with Motion
During the Motion app review, the first thing that came up was that the navigation was pretty straightforward. It was also easy to locate all the key features and start using them.
However, I would say it has a steep learning curve compared to most of the productivity tools. For example, it took me 10-15 minutes to set up my booking page and find all the relevant options for this.
The good news is there are many tutorial videos and articles, so you do not have to find the solution for all your issues.
Moreover, Motion provides users with many customizable options to make sure they will not miss any important information. Entering tasks, changing existing tasks, or adding new tasks to a project work smoothly for me.
I particularly liked Motion as a project management software and scheduling tool. It is a great combination to create projects fast.
All in all, I had a very pleasant experience with using Motion in my daily work life.
Motion’s pros and cons
Why is Motion the best Monday alternative for solo entrepreneurs?
Motion has become an all-in-one app that has all the tools a solo entrepreneur or a business owner needs to run the business with high efficiency. It has project management tools, document management features, AI note-taking, scheduling, and more.
If you want to have only one tool for all these workflows, and most importantly, a simple one, I highly recommend taking a look at Motion.
Full review: Motion App Review: My $348 Experience and Why I Don’t Regret It
Related articles:
- Motion vs Asana | A Honest Comparison (2025)
- Motion vs ClickUp | An Unfiltered Comparison (2025)
- Motion vs Notion: Why I use BOTH (2025)
Teamwork.com
Best Monday alternative for client work
Teamwork.com is a project management software specialized for client work. It helps to keep your client projects on track, manage your resources, and keep tabs on every billable hour.
This project management tool was designed for agencies, IT service providers, consultants, and basically everyone who works with clients.
Key features
Project management tools: Teamwork.com allows you to use a project template, but you can start it from scratch. It offers numerous templates designed for agencies and different teams. When it comes to project view options, Teamwork.com offers the essential ones. You can use Gantt charts, Kanban boards, and list views to track and visualize your projects. Also, utilizing the project dashboards helps you get a solid understanding of the tasks, their stages, and non-billable and billable hours, and ultimately shows the key project data. In addition to the dashboards, the milestones feature is also a valuable tool. It is a target date representing a point of progress or a goal within your project.
Task management features: I loved that you can add tasks from everywhere, no matter which project view you use. With Teamwork.com, you can add or assign tasks with one click. When creating a task, you can add dependencies, priorities, stages, and due dates. While all these are obvious, and you can add such parameters with every project management app, you can also select followers with Teamwork.com.
Client management software: Teamwork.com is a special project management app that focuses on client work. Besides projects, you can also add clients. The client view is a centralized place where you can access all your clients’ projects and keep track of high-level client data. For each client, you can assign more projects with different budgets and project owners. With Teamwork.com, you can add client users. Basically, it is a limited-permission license for your clients. When adding client users, you can provide your client with visibility into your work and create trackable work that you will invoice your client for later. The client users can leave comments, attach files, edit project items, and reply to messages.
Budgeting tool: This feature helps you in numerous ways, such as monitoring the project costs, tracking profit margin, and having a good understanding of your projects from a financial perspective. You can select the billable rate for each project and easily track the cost, billable hours, and overall profit. This offers an effective solution to measure project performance.
Team collaboration tools: You can assign tasks, add owners to projects, and easily invite your team members to your workspace. However, Teamwork.com offers more collaboration tools. The Teamwork Chat offers an excellent solution to keep team members informed, attach files, create channels, and ultimately have real-time project discussions. I especially value the fact that you can create tasks from your Teamwork Chat channels.
Automation: Teamwork.com offers many templates for automation. You can easily filter those based on priority, tags, progress, and more. However, if you did not find the one you need, you can also create custom workflow automation.
Time tracking: When using the timer, you only need to select the project, task, and whether it is billable or not. Once you are done, you will see the timer on the left button of your page. However, you can move it around and pause and stop the time tracking with a click.
Proofs: You can bring your clients directly into a proof to review, provide feedback, and approve. It allows you to attach files, give due dates, and assign a project and task. Also, you can invite your team members to review the materials before client approval.
Resource management: This project management app has fantastic workload management features to optimize resource allocation. With the resource management features, you will know exactly who is available, when, and for how much. This way, you can plan your future projects more easily and with confidence. Teamwork.com provides more view options like schedule, workload, portfolio, or chart to get a clear understanding of the available capacity and manage resources effectively, even at the stage of project planning.
Integrations: You can directly connect Teamwork.com with many third-party apps. In addition, Teamwork.com has a Zapier integration as well, so you can access an additional 7,000 apps.
Mobile app: Teamwork.com has a mobile version that is available for Android and iPhone users as well. This way, you can manage projects and access your tasks from your mobile devices. Personally, I used the iOS version and experienced some bugs when filtering on tasks.
Pricing
Free plan
Teamwork.com offers a Free Plan for individuals and small teams of up to 5 users. Based on my experience with project management tools, the free version has all the essential project management features and some basic tools for client work.
Compared to other tools, it is quite a decent free version.
Paid Plans
The Deliver Plan includes automation and forms, and you can invite client users as well. It starts with 3 users, and you can get it for €10.99 in case of annual billing per user. If you choose the monthly billing, it will cost you €13.99 per user per month.
The Deliver Plan has more advanced project management features, which make it ideal for small teams.
Teamwork.com provides a Grow Plan to manage more complex projects. It is €19.99 per month per user if you opt for the annual billing. If you want to move forward with the monthly plan, the Grow Plan is €25.99 per month per user. Also, you need at least 5 users to purchase this plan.
This is the plan that has everything a small business might need. It covers the workload and resource management tools, advanced budgeting, and the reports I showed you above.
The Scale Plan is excellent for small and mid-sized businesses. It has custom pricing.
Compared to the Grow Plan, this plan does not offer many more features but provides unlimited access to these features.
Finally, Teamwork.com offers an Enterprise Plan with custom pricing. This plan covers premium customer support and consulting, advanced security & SSO, and has a dedicated infrastructure.
Teamwork.com’s user interface
Teamwork.com has an intuitive interface, and I loved its design. However, during my Teamwork.com review, I experienced that sometimes it was challenging to find the features, for example, invoicing.
Also, the design and the ease of use of the Gantt chart view were off for me. But apart from these, I had no problem with Teamwork.com’s interface.
My experience with Teamwork.com
During my Teamwork.com review, this project management software surprised me numerous times. Due to the number and depth of features, it has a bit longer learning curve, but it is worth the time.
It offers many helpful features to manage client work, such as proofs, time tracking, forms, and more. If you are a professional like me who runs an agency, these are valuable tools in my day-to-day life.
Furthermore, it has advanced reporting and workload management features, which make it a fantastic tool for teams. You easily access all the data you need to make your team and processes more efficient.
To summarize my experience, I think Teamwork.com is almost the perfect project management tool for agencies, consultants, creatives, and marketing teams who want to maximize not only their efficiency but also their profit.
Pros and cons of Teamwork.com
Why is it the best Monday alternative for client-facing teams?
Teamwork.com’s features were designed for client-facing teams and ensure that you not only make your workflows more efficient but also deliver work on time and on budget. It has solid time tracking, budgeting, and resource management features.
So, if you have an agency or consultancy or interact with clients frequently, Teamwork.com is the best project management software you can get.
Full review: Teamwork.com Review 2025: Here Is My Honest Opinion
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Coda
Best simple Monday alternative
Coda is an all-in-one collaborative workspace for individuals and teams. It integrates note-taking, task management, project management, document management, and team collaboration features into one platform.
More than 50,000 teams use Coda to manage documents, track projects, automate recurring tasks, and centralize information in a hub.
Coda’s key features
Project management tools: Coda is not a business intelligence tool, but it has sufficient depth when it comes to project management tools. It offers numerous view options that help to visualize task dependencies, making the project planning and tracking much smoother. It is very easy to create customized dashboards. You can choose from numerous view layouts when creating your projects. Just click on the options tab next to the block, and you can access the tables, grids, boards, calendars, Gantt charts, and more views. Coda excels in customizing the way how you track projects. For example, you can apply filters, change the details of how Coda displays the information, or set the order for the rows.
Task management features: You can add different columns for each task. When adding columns, you can change their types, which is great, as it makes filling the data easier and organizing your tasks. When considering what type you want to add, there is a full list from which you can choose. You can insert text, dates, checkboxes, links, files, assignees, and many other elements. Coda has a pretty solid formula editor, so you can add conditional formatting, colors, etc. Using these, you can organize your data in a way that helps you to overview the relevant information. Furthermore, Coda allows you to comment, mention someone, and attach files to each task. This way, you can discuss the tasks and project details in one place without switching between numerous apps.
Note-taking tool: Coda is an ideal tool for note-taking as well. It uses building blocks when creating notes. The note-taking is quite intuitive and works similarly to Notion. It has a drag-and-drop interface, and you can structure your content with headings, texts, bullet points, tables, and more.
Data and document management: Coda is a great tool for creating different types of documents, such as spreadsheets, databases, and wikis. Its document management capabilities are similar to those of Dropbox Paper. You can let your team members view, play, or edit the document. If choosing the view option, anyone can view the Coda Docs, but they can not interact with it. This option is helpful for blog posts, for instance.
Team collaboration tools: Coda has a wide range of team collaboration features. You can edit text in real-time, mention and tag others, or assign tasks to your team members. Also, Coda allows you to share documents easily with your team members with a click, so you can be on the same page. Using its permission management tools, you can create and properly use more types of documents. For example, you can create only a viewable document about company policies and a playable document about voting on where the next team should be building.
Automation: If you click on the settings icon in the top-right corner of your document, you can create rules. You can select triggers, conditions, and actions. So, Coda uses the When and Then conditional logic for workflow automation.
Coda AI: Essentially, Coda AI helps you to edit, write, summarize, and paraphrase your content. However, you can implement it in more workflows. For instance, it can help you brainstorm projects and tasks, or you can ask to analyze customers, summarize meetings, and convert text into tables.
Integrations: You can connect Coda with multiple third-party apps, including Zapier. Thanks to the Zapier integrations, Coda supports integrations with more than 7,000 third-party apps.
Mobile app: Coda developed mobile apps for both iOS and Android devices to track progress anywhere.
Coda’s pricing
Free plan
The free plan has essential features like unlimited doc size for unshared docs, collaborative docs, tables, charts, kanban boards, forms, and automation. The free version is ideal for individuals or teams that want to test whether Coda suits the whole team.
Paid plans
The Pro plan is $10 per month and is ideal for small businesses or individuals who need advanced features. This plan includes a 30-day version history, hidden pages, custom domains, brandings, icons, and AI credits as well.
If you want unlimited automation, version history, and AI credits, you need to go for the Team plan, which is $30 per month. This plan is great for small and bigger teams as well. Using Coda’s Team plan, you will access the folder access, which can be crucial for teams.
Lastly, Coda offers an Enterprise plan for large businesses. It is $60 per month, and you will have access to advanced security features and a dedicated customer success manager.
Coda’s user interface
Coda is a beautiful and simple productivity app. Personally, I experienced a short learning curve, and it was easy to navigate through its features.
While Coda is a simple app, it has the depth to manage documents and projects in more detail. So, it will take some time to learn all the features. Nevertheless, it has some tutorials and guides, so you will quickly master Coda.
My experience with Coda
Coda was a surprise to me, especially its project management features. Its ease of use, wide range of display options, and customization possibilities make Coda a perfect choice.
Coda has many templates for specific use cases like marketing campaigns or product releases, so you can speed up the document creation process. Also, I appreciated that it has powerful note-taking capabilities.
During my Coda.io review, I discovered we can mention Coda on the same page as Notion. More likely, this is the app that has similar extensive features to become an all-in-one app.
I had only two issues with Coda.
First, it does not have a desktop app you can access even without an internet connection. Secondly, the Enterprise plan is quite pricey.
Overall, my experience with Coda was 10/10, and I highly recommend it to individuals and small teams.
Pros and cons of Coda
Why is it the best simple Monday alternative?
Coda has all the essential project management solutions you need to manage your projects effectively. It is an ideal app for individuals and small teams who are getting started with project management and need a lightweight tool for project tracking.
Full review here: My Honest Coda.io Review: Here’s What Surprised Me! (2025)
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ClickUp
Best Monday alternative for team collaboration
ClickUp is a project management software designed for teams to help them organize tasks, collaborate effectively, and manage complex projects. It is a popular option for project management, streamlines work processes and improves team productivity.
Key features
Project management tools: ClickUp has many view options for your projects. Just click on the “+ View” icon, and you will see numerous other view options like list, Kanban board, calendar, or Gantt chart views. Each view has its advantages. For example, when using the list view, you can filter on status, assignees, priorities, tasks, due dates, or task types. Or, with a Gantt chart, you can filter on periods. Moreover, if you click on the customize tab, you can further personalize your views and choose from layout options, filters, permissions, and more. I know that resource management tools are critical for many of you managing teams. To access the relevant metrics, you can select the workload, box, and team views. With these views, you can get a quick understanding of who has free capacity and who is overcommitted.
Task management features: No matter if you are in your projects or space, you can create new tasks with a click. If you click on the add task on the right side, you can add a new task. ClickUp offers multiple task management tools. When creating a task, you can add descriptions and sub-tasks and select priority levels, assignees, due dates, tags, and reminders. After you create a task, there are other options that you can use for efficient task management. ClickUp allows you to attach files, write comments, add relationships, and more.
Team collaboration tools: In addition to assigning tasks and sharing projects and workspaces with others, ClickUp has some powerful collaboration tools for teams. One of my favorite collaboration tools is the whiteboard, which is particularly useful for remote teams. ClickUp allows you to drag and drop all parts of the elements and move them around. ClickUp offers a chat feature as well to enhance team communication. It helps to centralize their communication, project management, task management, and other workflows into one single place. Moreover, it has a feature called Docs, which offers a great way to take notes and create company wikis, knowledge bases, and more. So, it works like a note-taking app and information management tool.
Time tracking: ClickUp has some simple time-tracking tools to track how much time you spend on your tasks. You can record your time from your desktop, mobile, or web browser as well. Using time tracking with the timesheet tool, you can get some insights about your time management and that of your team members. It is also cool that you can filter on specific projects and workflows and build customized reports.
Automation: ClickUp uses “when” and “then” logic when creating automation. You can create automation for actions related to task management, communication, dates, and more. It is a helpful feature for automating routine tasks.
AI tools: If paying an additional fee, you can access its AI feature called ClickUp Brain. You can ask questions about your projects, tasks, and documents, and it will give you answers pretty fast. Moreover, there are many other use cases on how you can implement ClickUp Brain into your daily workflows. It can help you to automatically transcribe meetings recorded by ClickUp, check your spelling, and accelerate other workflows like creating tables or content.
Integrations: ClickUp is quite massive in terms of third-party integrations. Thanks to its Zapier integration, you can connect ClickUp with over 7,000 third-party apps, including Microsoft Teams, Slack, and Google Calendar.
Mobile app: ClickUp has a mobile app for iOS and Android devices as well. I liked the design of the mobile app, and it was great to access my projects and tasks from my phone. While ClickUp’s development team constantly updates the mobile app, it still has bugs and is slow sometimes. Also, numerous features are not available when using the mobile version.
ClickUp’s pricing
Free plan
The free version covers 100MB storage, unlimited tasks, unlimited free plan members, two-factor authentication, and multiple project views. However, the list of features you see in the picture is not full.
With the free plan, you can also use time-tracking tools, automation, and many collaboration tools. So, you can access more advanced features as well, besides the basic project management tools.
Considering the features included in the free plan, it is ideal for professionals or personal use.
Paid plans
The Unlimited plan covers all the features in the free version, plus you will access unlimited storage, integrations, dashboards, chat messages, and others. This plan costs you $7 monthly if choosing the yearly billing. However, if you choose the monthly billing, it is $10 per user per month.
The Unlimited plan is an excellent choice for small teams. If we compare it with other project management software’s pricing, I would say they offer a fair price.
ClickUp’s Business plan is $12 per user if you opt for the yearly plan. Alternatively, if you choose the monthly billing, it is $19 per user.
This plan includes all the advanced tools that even larger businesses need. For example, timesheets, workload management features, advanced time tracking, and automation. ClickUp designed this plan for mid-sized businesses.
Lastly, ClickUp offers an Enterprise plan for large businesses as well. Nevertheless, they apply customized pricing here.
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ClickUp’s user interface
ClickUp has a clean and visually appealing user interface. You can access your projects, documents, and whiteboards on the left with a few clicks. On the right top, you can see some additional tools like reminders, recording, and notepad.
Since ClickUp has numerous additional tools compared to many other project management software, it might have a slightly longer learning curve. For me, it was a great help that it has a search bar, so every time I did not find a feature like the time tracking tools, it just helped me to locate them.
My experience with ClickUp
Overall, I had a pleasant experience during my ClickUp review. Although I found some glitches and encountered some performance issues, I think it is a great project management app.
It is great that they have a generous free plan, and you can access numerous features, even collaboration tools, for free.
At first, ClickUp might be overwhelming since it has many features. However, there is a lot of content and tutorials on the web, such as ClickUp University, that can help you master this productivity app quickly.
ClickUp’s pros and cons
Why is ClickUp the best Monday alternative for team collaboration?
This is the right project management software for those who need advanced features and a more robust app. ClickUp enables teams to complete projects efficiently, even the most complex ones.
Full review here: My Honest ClickUp Review After Using It For +3 Months (2025)
Related articles:
- SmartSuite vs ClickUp 2025 | A Honest Comparison
- Motion vs ClickUp | An Unfiltered Comparison (2025)
- ClickUp vs Monday: My Findings After +6 Months (2025)
- Taskade vs ClickUp | An Unfiltered Comparison (2025)
- Coda vs ClickUp | A Honest Comparison (2025)
- Notion Vs ClickUp: What I Discovered in 90 Days! (2025)
- Asana Vs ClickUp: This will save you $300 (2025)
Pricing comparison of the best Monday.com alternatives
Here, I compare the best Monday.com alternatives based on their free and paid plans.
|
Top Monday Alternatives |
Free Plan |
Paid Plans |
|---|---|---|
|
Available for up to 3 users |
| |
|
Only trial |
| |
|
Available for up to 5 users |
| |
|
Available with unlimited users |
| |
|
Available with unlimited users |
|
Summary: Best Monday Alternatives in 2025
After I spent numerous months testing project management apps, I found these as the top Monday alternatives in 2025 and tried to categorize them based on use cases. This way, you can select which one fits you.
Related readings:
- 8 Best Project Management Software in 2025 | My Honest List
- 5 Best ClickUp Alternatives | +20 Apps Tested (2025)
- 6 Best Trello Alternatives After Testing +20 Tools (2025)
- 5 Best Airtable Alternatives in 2025 (#1 Will Surprise You)
- 5 Best Basecamp Alternatives in 2025 | 100+ Hours Testing
I hope I was able to find the best alternatives to Monday in 2025. As always, I will keep updating this list to ensure it reflects the reality.
Why you can trust our reviews
At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.
Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.
Have a question or suggestion? I’d love to hear from you. Feel free to reach out anytime at aronkantor@thebusinessdive.com.
Frequently asked questions
Who is Monday.com’s biggest competitor?
Monday has numerous competitors on the market. Currently, Asana, ClickUp, and Zoho Projects are the biggest ones.
Is Notion or Monday better?
For project managers who need to manage complex projects and workflows, Monday is the better choice. It has advanced features to track project progress and collaborate with team members.
Nevertheless, if you need an all-in-one app, Notion is a better choice. It has excellent note-taking capabilities and offers a fantastic solution for managing your tasks, data, and notes in one place.
Related article:
Is Asana or Monday better?
Easy answer – Monday is the winner for me. I think it has a more advanced feature set than Asana. Also, I did not like Asana’s misleading pricing model and the lack of customer support.
What’s better, ClickUp or Monday?
This one is a tougher question. My pick would be Monday, but ClickUp is also a solid project management app. Where ClickUp is better than Monday is the collaboration features. When testing ClickUp, I loved how many features it offers for small and larger teams as well to work together.
Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.
Hey there! I am Aron, the founder of Thebusinessdive. With my website & YouTube channel, I reach 25.000 -35.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel to hear more about the best productivity tools. Let’s dive in!
