5 Best ClickUp Alternatives | +20 Apps Tested (2025)
ClickUp is a solid project management tool, but I understand that it is not perfect for everyone. Therefore, I decided to collect the best ClickUp alternatives in 2025.
After personally testing over 20 project management tools, I collected the best five alternatives to ClickUp for 2025. So, if you are curious about what I found after spending +100 hours testing, sit back and scroll down to discover the best ClickUp alternatives.
A quick side note: You can find the pricing comparison of these ClickUp alternatives at the end of this article.
Let’s dive in!
Which are the best ClickUp alternatives in 2025?
After a few years in this business, I learned that you do not choose the project management software, but it chooses you. Since you all have many preferences and probably different needs, it is hard to pick the alternatives to ClickUp.
Nevertheless, I tried my best and considered the following factors when selecting the top alternatives to ClickUp:
Features: One of the most important aspects was the feature set. I wanted to include only the tools that have powerful and similar features to ClickUp.
Pricing: I know, guys, many of you have to work within a tight budget, so I also took the pricing plans into account when selecting the best ClickUp alternatives.
User-friendliness: Navigation and user experience are also crucial when using project management software. Therefore, I considered this as well.
My experience: As mentioned, I personally tested and tried all of these project management apps to ensure I can provide you with the most accurate recommendation. Thus, my experience with the specific tool is one of the key elements in ranking the best ClickUp alternatives.
Top ClickUp alternatives I tried after testing +20 project management apps
Based on these factors, here are the best 5 ClickUp alternatives:
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Best ClickUp Alternatives |
My Top Picks |
|---|---|
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Best ClickUp alternative for large teams |
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Best ClickUp alternative for small teams |
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Best free ClickUp alternative for small teams |
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Best ClickUp alternative for client work |
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The best simple ClickUp alternative |
Monday.com
Best ClickUp alternative for large teams
Monday.com is an intuitive project management platform mostly for teams. Thanks to its security measures and integration options, Monday.com is ideal for enterprises as well.
Monday.com’s key features
Project management tools: With Monday.com, you can organize your projects into several workspaces. Monday.com offers multiple project views to visualize your workflows from different aspects. You can use the Gantt chart, Kanban boards, calendar, and workload view. I believe this project management software is among the ones I tried, yet it provides the most view options. It is also great that it does not take too much time to load and that the new project view options are used. For teams, the workload view could be very helpful in reviewing resource allocation and project workflows. As I work alone, it is not that suggestive, but it can clearly represent how the workload is allocated in your team. Furthermore, Enterprise customers can access portfolio management features to get a holistic view of multiple projects in one place.
Task management features: During my Monday.com review, I realized how easy it is to add and assign tasks to others. The task creation is smooth. Monday allows us to prioritize tasks, adding status, owner, timeline, and more. It is also great that you can create more columns for effecting task tracking. Furthermore, you can customize the label or create your own. After reviewing Monday.com’s task management tools, I was satisfied, but I missed one thing. I could not find the option to add recurring tasks. Although it is a small task management tool, it can be quite useful in avoiding adding recurring tasks manually.
Custom dashboards: Custom dashboards are useful for displaying the key information of all your projects in a single layout. You can apply +30 widgets and apps here so you can track project progress effectively and understand better workloads, budgets, and more. This way, you can identify bottlenecks and reach better project outcomes.
Team collaboration tools: You can start discussions in your projects, mention others, leave comments, and Monday supports file sharing as well. Furthermore, you can do the same under each task. Another useful team collaboration feature is the update feed. Using this Monday.com feature, you get notified when someone mentions or assigns a task to you. Lastly, you can share projects with your team members and change the permission level to a member, admin, or viewer.
Time tracking: If you need to export the time tracking column to Excel, you only need to click the column menu dropdown and select “Export Column Data to Excel.” With this, you can collect the time you spend on each task and report it easily.
Automation: You can manage and create custom automation with Monday.com. The automation feature is quite an intuitive and simple tool. You only need to select the criteria for when the automation should be triggered and the required action in such cases. Depending on the trigger you’ve picked, you might need to select a condition as well.
Docs: Using Monday.com, you can create and draft documents. You can either start from scratch or use a template. You can add numerous types of formats, such as text, tables, widgets, lists, and more. Furthermore, you can use Monday.com’s AI assistant to help you write and summarize the text.
Integrations: You can directly connect Monday.com with over 200 third-party apps. Furthermore, Monday.com has a Zapier integration as well, so you can access an additional 7,000 apps.
Mobile app: Monday.com provides mobile access as well if you have an iOS or Android device. The mobile version’s user interface is okay, but it still has some bugs and has fewer features compared to the web and desktop apps. Also, sometimes I experience that when you add new items to boards, they do not always sync with the desktop or web app.
Monday.com’s pricing
Free plan
Monday.com’s free version has some limitations, and it is only sufficient for individuals at maximum. With the Free plan, you can access 3 boards, 8 column types, +200 templates, unlimited docs, and the iOS and Android apps.
Paid plans
Monday.com has four paid plans. Whenever you decide to buy one of the paid plans of Monday.com, you need to know that there is no single-user subscription.
If choosing the Basic plan, you can add unlimited items, access to 5GB file storage, 500 AI credits per month per account, prioritized customer support, and you can create a dashboard based on 1 board. Nevertheless, you can give read-only access to unlimited free viewers.
You can get the Basic plan for $9 monthly if purchasing the annual subscription. If you choose the monthly billing, it is $12 per month per user.
Based on my experience, this plan might be ideal for small businesses, but it lacks some critical features.
With the Standard plan, you can use the timeline, Gantt, and calendar views and access the automation and integrations. Also, you can create a dashboard that combines five boards and provides 20GB of file storage.
It is $12 per month per user if billed annually. If you want to pay on a monthly basis, it will cost $14 per month per user.
Compared to the Basic plan, the Standard plan offers more options to visualize projects, more space for your files, and longer activity logs (i.e., 6 months)
The Pro plan starts at $19 per month if the annual billing is chosen. Otherwise, it is $24 monthly per user.
With the Pro Plan, you access the private boards, chart view, time tracking, formula column, and more automation, integrations, dashboards, and AI credits. This plan is excellent for small and mid-sized businesses.
Lastly, Monday.com offers an Enterprise plan for larger businesses with custom pricing. You get enterprise-scale automation and integrations, enterprise-grade security, advanced reporting and analytics, and 24/7 customer support.
Monday.com’s user interface
Monday.com has an incredibly intuitive user interface. It is easy to navigate on it, and you can find all the key features with a few clicks. I love that it is simplified, and I do not have the feeling that it is packed.
My experience with Monday.com
Similarly to other project management tools, Monday.com has a learning curve. Nonetheless, it offers some video tutorials and support articles to help you find and use its features.
I particularly enjoyed using Monday.com’s project views. It has a wide range of options to review your projects from different angles.
Monday.com’s task management tools are easy to use, and you can customize the columns and parameters easily. The only thing I missed from Monday.com’s task management features is the recurring tasks.
Pros and cons of Monday.com
Why is it the best ClickUp alternative for large teams?
Security and trust are key for large businesses when selecting project management software. Based on what I found, Monday.com is one of the safest project management tools for larger businesses and even enterprises.
Full review here: Monday.com Review 2025: Is the $228 Price Tag Justified?
Related articles:
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- ClickUp vs Monday: My Findings After +6 Months (2025)
- Teamwork vs Monday 2025 | I Personally Tested Both
- Notion vs Monday: An Unfiltered Comparison (2025)
Hive
Best ClickUp alternative for small teams
Hive is a project management tool designed for teams, whether it is an agency, a remote team, or a non-profit organization. It has numerous features to track projects, collaborate with team members, and build automated workflows. You can use it on the web and desktop versions on Mac and Windows.
Hive’s key features
Project management tools: Hive offers numerous view options to visualize and track your projects. Each view option gives you a different angle on your projects. If you click on the plus icon next to the calendar view, you can also choose from more view options. While it does not provide as many project view options as Monday.com, it has all the possibilities that a small or mid-sized business might need. You can access lists, KanBan boards, tables, Gantt charts, and more. For teams and project managers, the view option is quite useful for resource management, as you can get a quick look at your team members’ capacity and assign or move tasks between them.
Task management features: When creating tasks, you can assign them and add due dates, schedule time, dependencies, labels, and descriptions. Nevertheless, if you scroll down, you can access some additional task management features. With Hive, you can attach files and add comments, and it will automatically add the recorded time for each task.
App library: Hive offers some add-ons to further customize your experience and the tools you use daily. Personally, I think it is a positive thing that Hive has many add-ons that you can utilize. There are some add-ons that you can use in the free plan, but others require paid plans.
Dashboards: Utilizing the dashboards, you can bring the most important information from your workspace and projects into one place. These dashboards provide insights into your tasks and projects. It is great to customize them with widgets, filters, and external embeds. You can add bar charts, goals, notes, and more.
Team collaboration tools: You can invite your team members to your workspace and start working on projects. After, you can add comments, track team members’ projects, and assign tasks. Furthermore, Hive has collaborative documents that you can edit with your team members. You can insert pictures, attachments, and tables here. The collaborative documents work across all platforms (web, desktop, and mobile). In addition, Hive has an instant messaging tool where you can discuss projects and tasks with your team members. With this feature, you can send direct and group messages as well. Finally, Hive provides an update feed where you can see if someone mentioned you, but you can also pin the notification. Overall, it is a very agile project management tool with these extensive collaboration tools.
Time tracking: Among the add-ons, you can find Hive’s time tracking and timesheet features as well. The time tracking is easy to use, and you can use filters. For example, you can just filter on the time spent on one specific project.
Inbox: After you integrate Hive with your email provider, you can access your emails inside Hive. You only need to click on the Mail tab on the left, and you can see all your emails.
Automation: Setting up automation is quite easy, and it is similar to other project management tools. You only need to select the criteria for when the automation should be triggered and the required action in such cases.
AI tools: First, Hive has an AI assistant called Buzz built into the software. It helps you to answer questions, create projects, automate workflows, and more. Besides just providing answers, it can also create widgets and dashboards, so it is a valuable feature overall. Secondly, you can use Hive’s AI feature in the notes as well to create content faster. Besides generating text, you can also use it to generate an image.
Integrations: Hive offers some direct integrations with Google Docs & Drive, Microsoft Teams, Dropbox, and more. However, you can connect Hive to over 7,000 third-party apps using its Zapier integration.
Mobile app: Hive offers a mobile version for iOS and Android devices. The mobile apps are synced with the desktop version and allow you to create and track tasks and projects, but you can also use the team communication tools. Personally, I used the iOS version and had no issues with it.
Hive’s pricing
Free plan
You can use Hive’s Free plan for up to 10 people, and it offers 200MB storage, 10 projects, unlimited tasks, and collaborative notes. You can also access Hive’s email and chat tools.
As for the view, the Free plan includes all the project views, but some of them have a limit of 100 uses. Furthermore, Hive’s Free plan has limits when it comes to AI tools, customization options, integrations, and collaboration tools.
Overall, Hive has a decent Free plan that has some useful features. It is ideal for those who want to try Hive before purchasing it or if the basic project management features are sufficient for them.
Paid plans
Hive’s Starter plan covers unlimited storage, project views (except project summary and portfolio), collaborative and private notes, and, most importantly, unlimited dashboards. However, it still has limited customization, reporting tools, and integration options. Also, you can use it for up to 10 team members and 10 projects.
It is $5 per month per user if choosing the yearly plan. If you opt for the monthly plan, it is $7 per user per month.
Ultimately, the Starter plan is a budget-friendly option for small teams that does not require time tracking and form features.
The Teams plan is $12 per month per user if buying the yearly plan. In terms of monthly billing, it is $18 per user.
With the Teams plan, you can have unlimited workspace users, projects, dashboards, and forms, as well as access to time tracking, timesheets, and resourcing features.
In terms of feature set, the Teams plan has everything that a small or mid-size team might need. Also, you can buy premium add-ons like enterprise security, automation, or proofing for an extra cost.
Hive’s Enterprise plan has custom pricing, and they provide more flexibility, extra support, and security if choosing this plan.
Hive’s user interface
Hive has a user-friendly design and offers a smooth experience when navigating its pages. After testing numerous project management apps, I believe Hive’s ease of use is outstanding.
During my Hive review, I experienced a short learning curve, and learning its features was quite fast. I also appreciated that it has a Hive University tab on the left, where you can access videos and articles on how to learn to use Hive effectively.
My experience with Hive
Hive feels like an easy-to-use project management platform, and it still offers many advanced features. I particularly noticed during my Hive review that it has advanced collaboration and AI tools.
I also loved the extensive customization options of your workspace with the add-ons. Furthermore, its dashboard views are valuable for getting real-time insights about your projects, workspaces, and tasks.
From a feature set perspective, I did not have any major concerns or issues with Hive. There are only some really tiny issues, like the number of project views or the lack of an AI feature in the email feature.
The only real issue was with Hive’s pricing plans. While it offers a good value for its price, most of the advanced and unlimited tools are included in the Teams plan.
Nevertheless, my overall experience with Hive was great, and it is definitely among my top project management apps.
Pros and cons of Hive
Why is it the best ClickUp alternative for small teams?
With its advanced collaboration features and AI tools, I think Hive is an excellent project management tool overall. It is a user-friendly solution that is excellent for small and mid-sized businesses to track their projects.
Full review here: Hive Review: The Best Project Management App? (2025)
SmartSuite
Best free ClickUp alternative for small teams
SmartSuite is a work management platform that helps teams deliver projects, run more efficient processes, and streamline workflows. It has a fresh design compared to the typical project management software.
SmartSuite is the best free ClickUp alternative for three team members.
SmartSuite’s key features
Project management tools: This work management tool offers numerous view options for managing projects and workflows. It has Gantt charts, Kanban boards, a timeline, and a dashboard view, so you can easily monitor progress and identify bottlenecks. What I particularly enjoyed is the tools you can use to display, sort, filter, and group information. They really went into the details to create custom databases and manage them with the highest efficiency. Such capabilities make SmartSuite an ideal solution to not only manage your projects but also company-wide databases.
Task management features: With SmartSuite, you can add due dates, assignees, project status, and many other parameters for your tasks. You can add custom fields to your tasks so you can customize them in-depth. For example, you can insert time-tracking logs, formulas, addresses, and many others for each task.
Team collaboration tools: Using SmartSuite, multiple team members can view and edit the projects at the same time. Also, you can see other team members where they work exactly at the table or records. I appreciated the option to send a link to any page, record, or report as an email attachment. If you open the member directory, you can invite team members and add teams. This team collaboration feature gives you an overview of who is online and some basic data about their role, interests, skills, locations, and skills, and you can reach out no matter where they are working.
Automation: With SmartSuite, you can smoothly automate repetitive tasks. It follows the “when and then” logic, and you can add further conditions. You can create automation for events like creating or updating records, submitting forms, and more. Thanks to SmartSuite’s email integration with Outlook and Gmail, you can set up workflow automation for events when you receive an email.
Time tracking: You can insert time tracking logs to each field where you want. SmartSuite offers basic time tracking tools, but they are sufficient to keep track of how you spend your team on projects.
Permission and roles: SmartSuite has two levels of permissions. Role-based access determines the maximum permission level that can be assigned to you or your team members. You can find this in the settings menu under your workspace information. However, you can also provide people with guest access so they can view the records that you assigned to them. The number of guest accesses depends on the subscription. Furthermore, you can add solution permissions for your team members. With this type of permission, you can control who can view, create, modify, or delete records in your solutions (i.e., projects).
Integrations: SmartSuite offers some native integrations, so you can connect this work management tool with Google Drive, Salesforce, Slack, Microsoft Teams, Hubspot, and more. In addition, you can connect SmartSuite with Zapier, which allows you to access an additional +7,000 third-party apps.
Mobile app: SmartSuite offers a mobile version for iOS and Android users. During my SmartSuite review, I used the iOS version. Similar to many other project management tools, I also encountered a few bugs here. For instance, it does not save the fields or records.
SmartSuite’s pricing
Free plan
Using the Free plan, a maximum of three users and one guest user can utilize SmartSuite. When I looked at the features included in the Free Plan, I was surprised. SmartSuite’s free version has numerous tools you can use for free.
You can access all the real-time collaboration tools, many project view options, basic permissions, workflow automation, and all the task management features.
Paid plans
The Team plan is $12 per user per month if you choose the yearly billing. If you want to have monthly billing, it is $15 per user per month. Based on my experience, the Teams plan is ideal for small businesses.
If you opt for the Professional plan, it will cost you $30 per user per month when choosing the annual billing. In the case of monthly billing, it is $34 per user per month. The Professional plan was designed for small and mid-sized businesses that need more advanced permissions and higher limits on the features.
Furthermore, SmartSuite offers an Enterprise plan for organizations that need advanced features, security, and support. It is $45 per user per month in the case of annual billing. If you want to choose the monthly billing, the Enterprise plan is $50 per user per month.
Finally, SmartSuite has a Signature plan that offers full flexibility to customize features, usage limits, and more. You need to contact their sales team for this.
No matter which paid plans you want to try, you will get a 14-day free trial, so you can make sure that SmartSuite is the best software for you.
SmartSuite’s user interface
SmartSuite has an intuitive interface and follows a structure different from most project management software. But once you understand its logic, it will be easy to find the tools you need.
That said, SmartSuite has a steep learning curve. It took time for me to understand what I could and could not do with SmartSuite.
My experience with SmartSuite
What I realized first during my testing was SmartSuite’s performance. It is super fast and has almost zero loading time.
I loved how they implemented this Excel-like approach when working with tables. You can easily link records to each other and save time with this solution. This solution could be especially useful for software development teams.
The reason why I think it is one of the best software for teams is the level of focus they put on the permission levels. It has all the options you need to control who can access your data and projects.
During my SmartSuite review, I started to feel like it is more than just a project management software. It is a combination of a project and data management software. It combines aspects of databases, spreadsheets, and project visualization to manage your workflows.
Overall, SmartSuite was a huge surprise for me, and I think it is definitely among the top project management tools when it comes to work management.
Pros and cons of SmartSuite
Why is it the best free ClickUp alternative for small teams?
SmartSuite has an extensive free version for up to three users. It offers numerous advanced tools, which are normally included in the paid plans.
Overall, I think it is really a hidden gem and one of the best software when it comes to project and work management for small teams.
Full review here: SmartSuite Review 2025: A Hidden Gem
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Teamwork.com
Best ClickUp alternative for client work
Teamwork.com is a project management software specialized for client work. It helps to keep your client projects on track, manage your resources, and keep tabs on every billable hour.
This project management tool was designed for agencies, IT service providers, consultants, and basically everyone who works with clients.
Key features
Project management tools: Teamwork.com allows you to use a project template, but you can start it from scratch. It offers numerous templates designed for agencies and different teams. When it comes to project view options, Teamwork.com offers the essential ones. You can use Gantt charts, Kanban boards, and list views to track and visualize your projects. Also, utilizing the project dashboards helps you get a solid understanding of the tasks, their stages, and non-billable and billable hours, and ultimately shows the key project data. In addition to the dashboards, the milestones feature is also a valuable tool. It is a target date representing a point of progress or a goal within your project.
Task management features: I loved that you can add tasks from everywhere, no matter which project view you use. With Teamwork.com, you can add or assign tasks with one click. When creating a task, you can add dependencies, priorities, stages, and due dates. While all these are obvious, and you can add such parameters with every project management app, you can also select followers with Teamwork.com.
Client management software: Teamwork.com is a special project management app that focuses on client work. Besides projects, you can also add clients. The client view is a centralized place where you can access all your clients’ projects and keep track of high-level client data. For each client, you can assign more projects with different budgets and project owners. With Teamwork.com, you can add client users. Basically, it is a limited-permission license for your clients. When adding client users, you can provide your client with visibility into your work and create trackable work that you will invoice your client for later. The client users can leave comments, attach files, edit project items, and reply to messages.
Budgeting tool: This feature helps you in numerous ways, such as monitoring the project costs, tracking profit margin, and having a good understanding of your projects from a financial perspective. You can select the billable rate for each project and easily track the cost, billable hours, and overall profit. This offers an effective solution to measure project performance.
Team collaboration tools: You can assign tasks, add owners to projects, and easily invite your team members to your workspace. However, Teamwork.com offers more collaboration tools. The Teamwork Chat offers an excellent solution to keep team members informed, attach files, create channels, and ultimately have real-time project discussions. I especially value the fact that you can create tasks from your Teamwork Chat channels.
Automation: Teamwork.com offers many templates for automation. You can easily filter those based on priority, tags, progress, and more. However, if you did not find the one you need, you can also create custom automation.
Time tracking: When using the timer, you only need to select the project, task, and whether it is billable or not. Once you are done, you will see the timer on the left button of your page. However, you can move it around and pause and stop the time tracking with a click.
Proofs: You can bring your clients directly into a proof to review, provide feedback, and approve. It allows you to attach files, give due dates, and assign a project and task. Also, you can invite your team members to review the materials before client approval.
Resource and team management: This project management app has fantastic workload management features to optimize resource allocation. With the resource management features, you will know exactly who is available, when, and for how much. This way, you can plan your future projects more easily and with confidence. Teamwork.com provides more view options like schedule, workload, portfolio, or chart to get a clear understanding of the available capacity and allocate resources effectively.
Integrations: You can directly connect Teamwork.com with many third-party apps. In addition, Teamwork.com has a Zapier integration as well, so you can access an additional 7,000 apps.
Mobile app: Teamwork.com has a mobile version that is available for Android and iPhone users as well. This way, you can manage projects and access your tasks from your mobile devices. Personally, I used the iOS version and experienced some bugs when filtering on tasks.
Pricing
Free plan
Teamwork.com offers a Free Plan for individuals and small teams of up to 5 users. Based on my experience with project management tools, the free version has all the essential project management features and some basic tools for client work.
Compared to other tools, it is quite a decent free version.
Paid Plans
The Deliver Plan includes automation and forms, and you can invite client users as well. It starts with 3 users, and you can get it for €10.99 in case of annual billing per user. If you choose the monthly billing, it will cost you €13.99 per user per month.
The Deliver Plan has more advanced project management features, which make it ideal for small teams.
Teamwork.com provides a Grow Plan to manage more complex projects. It is €19.99 per month per user if you opt for the annual billing. If you want to move forward with the monthly plan, the Grow Plan is €25.99 per month per user. Also, you need at least 5 users to purchase this plan.
This is the plan that has everything a small business might need. It covers the workload and resource management tools, advanced budgeting, and the reports I showed you above.
The Scale Plan is excellent for small and mid-sized businesses. It has custom pricing.
Compared to the Grow Plan, this plan does not offer many more features but provides unlimited access to these features.
Finally, Teamwork.com offers an Enterprise Plan with custom pricing. This plan covers premium customer support and consulting, advanced security & SSO and has a dedicated infrastructure.
Teamwork.com’s user interface
Teamwork.com has an intuitive interface, and I loved its design. However, during my Teamwork.com review, I experienced that sometimes it was challenging to find the features, for example, invoicing.
Also, the design and the ease of use of the Gantt chart view were off for me. But apart from these, I had no problem with Teamwork.com’s interface.
My experience with Teamwork.com
During my Teamwork.com review, this project management software surprised me numerous times. Due to the number and depth of features, it has a bit longer learning curve, but it is worth the time.
It offers many helpful features to manage client work, such as proofs, time tracking, forms, and more. If you are a professional like me who runs an agency, these are valuable tools in my day-to-day life.
Furthermore, it has advanced reporting and workload management features, which make it a fantastic tool for teams. You easily access all the data you need to make your team and processes more efficient.
To summarize my experience, I think Teamwork.com is almost the perfect project management tool for agencies, consultants, creatives, and marketing teams who want to maximize not only their efficiency but also their profit.
Pros and cons of Teamwork.com
Why is it the best ClickUp alternative for client-facing teams?
Teamwork.com’s features were designed for client-facing teams and ensure that you not only make your workflows more efficient but also deliver work on time and on budget. It has solid time tracking, budgeting, and resource management features.
So, if you have an agency or consultancy or interact with clients frequently, I recommend giving it a try to Teamwork.com.
Full review: Teamwork.com Review 2025: Here Is My Honest Opinion
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Coda
The best simple ClickUp alternative
Coda is an all-in-one collaborative workspace for individuals and teams. It integrates note-taking, task management, project management, document management, and team collaboration features into one platform.
More than 50,000 teams use Coda to manage documents, track projects, automate recurring tasks, and centralize information in a hub.
Key features
Project management tools: Coda is not a business intelligence tool, but it has sufficient depth when it comes to project management tools. It offers numerous view options that help to visualize task dependencies, making the project planning and tracking much smoother. It is very easy to create customized dashboards. You can choose from numerous view layouts when creating your projects. Just click on the options tab next to the block, and you can access the tables, grids, boards, calendars, Gantt charts, and more views. Coda excels in customizing the way how you track projects. For example, you can apply filters, change the details of how Coda displays the information, or set the order for the rows.
Task management features: You can add different columns for each task. When adding columns, you can change their types, which is great, as it makes filling the data easier and organizing your tasks. When considering what type you want to add, there is a full list from which you can choose. You can insert text, dates, checkboxes, links, files, assignees, and many other elements. Coda has a pretty solid formula editor, so you can add conditional formatting, colors, etc. Using these, you can organize tasks in a way that helps you to overview the relevant information. Furthermore, Coda allows you to comment, mention someone, and attach files to each task. This way, you can discuss the tasks and project details in one place without switching between numerous apps.
Note-taking tool: Coda is an ideal tool for note-taking as well. It uses building blocks when creating notes. The note-taking is quite intuitive and works similarly to Notion. It has a drag-and-drop interface, and you can structure your content with headings, texts, bullet points, tables, and more.
Knowledge management: Coda is a great tool for creating different types of documents, such as spreadsheets, databases, and wikis. Its document management capabilities are similar to those of Dropbox Paper. You can let your team members view, play, or edit the document. If choosing the view option, anyone can view the Coda Docs, but they can not interact with it. This option is helpful for blog posts, for instance.
Team collaboration tools: Coda has a wide range of team collaboration features. You can edit text in real-time, mention and tag others, or assign tasks to your team members. Also, Coda allows you to share documents easily with your team members with a click, so you can be on the same page. Using its permission management tools, you can create and properly use more types of documents. For example, you can create only a viewable document about company policies and a playable document about voting on where the next team should be building.
Automation: If you click on the settings icon in the top-right corner of your document, you can create rules. You can select triggers, conditions, and actions. So, Coda uses the When and Then conditional logic for workflow automation.
Coda AI: Essentially, Coda AI helps you to edit, write, summarize, and paraphrase your content. However, you can implement it in more workflows. For instance, it can help you brainstorm projects and tasks, or you can ask to analyze customers, summarize meetings, and convert text into tables.
Integrations: You can connect Coda with multiple third-party apps, including Zapier. Thanks to the Zapier integrations, Coda supports integrations with more than 7,000 third-party apps.
Mobile app: Coda developed mobile apps for both iOS and Android devices to track progress anywhere.
Pricing
Free plan
The free plan has essential features like unlimited doc size for unshared docs, collaborative docs, tables, charts, kanban boards, forms, and automation. The free version is ideal for individuals or teams that want to test whether Coda suits the whole team.
Paid plans
The Pro plan is $10 per month and is ideal for small businesses or individuals who need advanced features. This plan includes a 30-day version history, hidden pages, custom domains, brandings, icons, and AI credits as well.
If you want unlimited automation, version history, and AI credits, you need to go for the Team plan, which is $30 per month. This plan is great for small and bigger teams as well. Using Coda’s Team plan, you will access the folder access, which can be crucial for teams.
Lastly, Coda offers an Enterprise plan for large businesses. It is $60 per month, and you will have access to advanced security features and a dedicated customer success manager.
Coda’s user interface
Coda is a beautiful and simple productivity app. Personally, I experienced a short learning curve, and it was easy to navigate through its features.
While Coda is a simple app, it has the depth to manage documents and projects in more detail. So, it will take some time to learn all the features. Nevertheless, it has some tutorials and guides, so you will quickly master Coda.
My experience with Coda
Coda was a surprise to me, especially its project management features. Its ease of use, wide range of display options, and customization possibilities make Coda a perfect choice.
Coda has many templates for specific use cases, so you can speed up the document creation process. Also, I appreciated that it has powerful note-taking capabilities.
During my Coda.io review, I discovered we can mention Coda on the same page as Notion. More likely, this is the app that has similar extensive features to become an all-in-one app.
I had only two issues with Coda.
First, it does not have a desktop app you can access even without an internet connection. Secondly, the Enterprise plan is quite pricey.
Overall, my experience with Coda was 10/10, and it is a flexible platform for individuals and small teams to manage tasks and projects.
Pros and cons of Coda
Why is it a simple ClickUp alternative?
Coda has all the essential project management solutions you need to manage your projects effectively. It is an ideal app for individuals and small teams who are getting started with project management and need a lightweight tool for project tracking.
Full review here: My Honest Coda.io Review: Here’s What Surprised Me! (2025)
Related articles:
- Coda vs ClickUp | A Honest Comparison (2025)
- Taskade Vs Coda: Side-by-Side Comparison (2025)
- Notion vs. Coda: Is It Time to Switch After +2 Years? (2025)
Pricing comparison of the best ClickUp alternatives
Here, I compare the best ClickUp alternatives based on their free and paid plans.
|
Top ClickUp Alternatives |
Free Plan |
Paid Plans |
|---|---|---|
|
Available for up to 2 users |
| |
|
Available for up to 10 users |
| |
|
Available for up to 3 users |
| |
|
Available for up to 5 users |
| |
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Available without user limit |
|
Summary: Best ClickUp Alternatives in 2025
After my long research and continuous testing, I found these as the top ClickUp alternatives in 2025 and tried to categorize them based on use cases. This way, you can select which one fits you.
Related readings:
- SmartSuite vs ClickUp 2025 | A Honest Comparison
- ClickUp vs Monday: My Findings After +6 Months (2025)
- ClickUp Pricing 2025 | Why Is EVERYONE Choosing It?
- My Honest ClickUp Review After Using It For +3 Months (2025)
- 6 Best Asana Alternatives in 2025 | 20+ Personally Tested Apps
- 6 Best Trello Alternatives After Testing +20 Tools (2025)
- 5 Best Airtable Alternatives in 2025 (#1 Will Surprise You)
I hope I was able to find the best alternatives to ClickUp in 2025. As always, I will keep updating this list to ensure it reflects the reality.
Why you can trust our reviews
At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.
Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.
Have a question or suggestion? I’d love to hear from you. Feel free to reach out anytime at aronkantor@thebusinessdive.com.
Frequently asked questions
Is there anything better than ClickUp?
I think Monday, Hive, SmartSuite, Teamwork.com, and Coda are the best alternative to ClickUp right now. Nevertheless, there are many project management apps out there, so I am open to debate on this one.
Which is the best project management tool?
It depends on your preferences and current processes. For me, SmartSuite, Monday, Teamwork.com, and Motion are definitely among the best project management apps.
Full article here: 8 Best Project Management Software in 2025 | My Honest List
Is Asana or ClickUp better?
After my ClickUp vs Asana review, I discovered that both software solutions are great for project managers, teams, and business owners to increase team collaboration and streamline workflows. However, my pick is ClickUp for several reasons.
ClickUp offers more project management tools to allow you to have complete creative control over your projects. It is an all-in-one tool for project management, note-taking, and team collaboration with a more robust feature set. For example, time-tracking tools, more comprehensive spreadsheet functionality, and advanced customization options.
While I enjoy using Asana’s features, and I think it is an ideal tool for managing projects, it is a no-go for me due to its misleading pricing model.
Full article about ClickUp vs Asana: Asana Vs ClickUp: This will save you $300 (2025)
Which is better, ClickUp or Notion?
After my Notion vs ClickUp review, I discovered that both apps are great. While I have used Notion for more than 2 years, even for managing my projects, it only has the essentials for project management.
So, here is what I can say to you: If you want a project management app solely, ClickUp is a better choice. While it has a longer learning curve, ClickUp has all the features you need to manage your projects and tasks.
Nevertheless, if you want an all-in-one solution and do not need advanced project management tools, give it a try to Notion. With this app, you can integrate numerous workflows into one single platform.
Full article about ClickUp vs Notion: Notion Vs ClickUp: What I Discovered in 90 Days! (2025)
Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.
Hey there! I am Aron, the founder of Thebusinessdive. With my website & YouTube channel, I reach 25.000 -35.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel to hear more about the best productivity tools. Let’s dive in!
