In this Notion vs Coda comparison, I will show you the key differences between these two productivity tools. I will compare Coda to Notion based on features, pricing, user interfaces, and pros and cons. I spent numerous hours with both apps, and I am here to share the benefits and limitations of each tool to ensure you make the right choice.
These are the key points that I explored during the Notion vs Coda clash:
- Notion is a more affordable solution than Coda.
- Both Notion and Coda have simple user interfaces.
- Both Notion and Coda are ideal for note-taking.
- Coda has more powerful features in terms of project management.
Now, let’s dive into the side-by-side comparison of Notion vs Coda!
Key differences between Notion and Coda
Here is a short overview of the key differences I found in the Notion vs Coda showdown:
| Notion | Coda | |
| Best for | Individuals and teams | Individuals and small teams |
| Features | Notes, Project management, Templates, Wikis, AI writing assistant, Calendar | Project, task, and document management, Notes, Coda AI, Templates |
| User interface | Simple user interface, but the tons of features might feel overwhelming at first | Simple and user-friendly interface |
| Integrations | Extensive integrations (+7,000) | Extensive integrations (+7,000) |
| Pricing | Free plan: Available Plus plan: €9.5 per month per user Business plan: €14 per month per user Enterprise plan: Custom pricing | Free plan: Available Pro plan: $10 per month per doc maker Team plan: $30 per month per doc maker Enterprise plan: $60 per month per doc maker |
| Mobile app | Available | Available |
| Offline version | No | No |
| G2 ratings | 4.7 | 4.7 |
Comparison: Notion vs Coda
First, I will show you both productivity apps’ features one by one. Second, I will guide you through their user interfaces, integration options, and pricing. Lastly, I will show you the pros and cons of Notion and Coda and their alternatives and reveal my pick.
Key features
Let’s start with Notion’s features!
Notion’s features
Project management tool
Notion also works as a lightweight task and project management software, where you can plan and execute your projects with your team. Let’s start with the project management features.
With Notion, you can visualize your projects’ workflows in different formats, from calendars to boards. Depending on the format you choose, Notion allows you to use progress bars to show how your project is moving forward. You can also create charts or visualize dependencies to see when one task is blocking another and avoid bottlenecks.
When checking your projects, you can utilize filters to show only the tasks assigned to you or the urgent ones.
Notion’s task management features have everything that you need. You can break your projects into manageable tasks and add status, assignee, or due dates.
Whether you want to use Notion for project or task management, you do not have to spend hours creating the proper form for you or your team. This is where you can use the templates.
Note-taking
Notion is one of the most popular note-taking apps, and it is not an accident. Just to give you a background on how this app works: You can have multiple workspaces in which you structure your notes and create your second brain. For example, you can have a workspace for personal or work-related items. The workspaces include your pages.
The pages are the fundamentals of your workspaces. You can use them for notes, projects, tasks, and so on. There are no strict rules on how you structure your pages or what information you want to include in them. For instance, in my Notion’s workspace, there are pages dedicated to self-development, money plans, YT scripts, admin info, and notes. Now, let’s go back to note-taking!
Notion is a sophisticated text editor that allows you to easily add and organize different types of content called blocks. When writing your notes, you can add headings, sub-pages, bullet points, and tables without touching your mouse.
In your notes, you can insert images, bookmarks, videos, code, kanban board, and more by simply hitting the “/” button on your keyboard. I especially love the embedded functions. Notion offers multiple embedded forms like YouTube videos, Google Docs, Google Maps, Miro, and more.
Notion is incredibly useful for note organization and management. You can tag notes with custom keywords, add teammates, set due dates, etc. You can access all your notes with your sidebar on the left.
Notion templates
Notion currently has more than 20,000 free templates from which you can browse. This is an insane number. Just to give you an example: if you want to create a to-do list, you can choose from 460 templates.
Utilizing the templates, you do not have to go through the time-consuming process of creating pages to track your projects and tasks, or creating a page for meeting notes. With a few clicks, you can insert a template you like, and you just need to add the databases.
Notion AI
Notion’s AI writing assistant can greatly improve your writing by detecting errors and correcting misspelled words and incorrect grammar. But it can do much more.
On the bottom left corner of Notion, you can access the AI assistant feature that answers your questions, gives you summaries, translates your page, finds action items, and helps you improve your writing. Basically, it works like a built-in ChatGPT.
But it can do more than just work with text. The AI writing assistant’s feature can help you gather information from various file types, including PDFs and images.
Overall, these tools help you to become more efficient when taking notes.
Wikis
Team members often struggle to find the information they need. Using Notion, you can create your own Notion database and knowledge library. These hubs can help your team members find and understand the information they need to do their jobs.
Imagine how powerful it could be when onboarding new employees or just wanting to have organized databases where your team members can access the information they need to do their jobs.
Calendar
You can connect your Google Calendar with your existing Notion workspace, so you will be able to see your meetings and appointments in your Notion calendar. Notion’s calendar is synced with your workspace, so you can make references to specific pages in the meeting invite.
Notion Calendar is available for iPhone and Android devices, and soon, it will be compatible with Outlook and iCloud.
Ultimately, Notion’s calendar helps you to centralize your calendar management, notes, and project management tasks in a centralized app.
Coda’s features
Project management tools
Coda is not a business intelligence tool, but it has sufficient depth when it comes to project management tools. During my Coda.io review, I discovered that this tool makes it easy for people to get the information they need quickly, as it has advanced visualization features.
Coda offers numerous view options that help to visualize dependencies, making the project planning and tracking much smoother. It is very easy to create customized dashboards.
You can choose from numerous view layouts when creating your projects. Just click on the options tab next to the block, and you can access the tables, grids, boards, calendars, Gantt charts, and more views.
Coda excels in customizing the way how you track projects. For example, you can apply filters, change the details of how Coda displays the information, or set the order for the rows.
Overall, Coda’s project management tools allow smooth collaborative work. It is also great that this productivity tool offers in-depth customization options.
Let’s move on to the task management features of Coda and how they work with its project management tools.
Task management
Task and project management come hand-in-hand, as the tasks are mostly related to one of your projects. Regarding the tasks, Coda gives you many options to structure them in a way that suits you.
You can add different columns for each task. When adding columns, you can change their types, which is great, as it makes filling the data easier and organizing your tasks.
When considering what type you want to add, there is a full list from which you can choose. You can insert text, dates, checkboxes, links, files, assignees, and many other elements.
Coda has a pretty solid formula editor, so you can add conditional formatting, colors, etc. Using these, you can organize your data in a way that helps you to overview the relevant information.
Furthermore, Coda allows you to comment, mention someone, and attach files to each task. This way, you can discuss the tasks and project details in one place without switching between numerous apps.
Note-taking
Coda is an ideal tool for note-taking as well. It uses building blocks when creating notes.
The note-taking is quite intuitive and works similarly to Notion. It has a drag-and-drop interface, and you can structure your content with headings, texts, bullet points, tables, and more.
If you click on the “/” tab, you can insert many text formats besides the essential ones. For example, you can use callouts, codes, pull quotes, and embed pages.
The text formatting is decent, as you can apply bold, italics, underline, and strike-through to your text. Also, you can choose from different text and highlight colors.
Embedding audio, video files, pictures, maps, files, and socials is also possible. Coda allows direct import from other tools like Notion, AirTable, Google Sheets, and Docs to your page.
If you push the “/” and go below, you will access the version history and share the page with your team members.
Lastly, you can utilize the nested pages to connect your notes and create your personal knowledge base. With this feature, you can create sub-pages for your notes or projects.
Data and document management
Coda is a great tool for creating different types of documents, such as spreadsheets, databases, and wikis. Its document management capabilities are similar to those of Dropbox Paper.
Coda has a permission management feature as well, which you can use to set up the published Coda Docs. There are three types of permission settings.
You can let your team members view, play, or edit the document. If choosing the view option, anyone can view the Coda Docs, but they can not interact with it. This option is helpful for blog posts, for instance.
If using the play mode, your team members can use the buttons and reactions in your Coda Docs. This is ideal for quizzes, calculators, or worksheets.
Finally, you can let your team members edit the document so they can add rows, columns, and text. The editing is useful when creating trackers for project management or brainstorming.
Automation
Automation allows you to create workflow rules and automate repetitive tasks. If you click on the settings icon in the top-right corner of your document, you can create rules.
You can select triggers, conditions, and actions. So, Coda uses the When and Then conditional logic for workflow automation.
The first step in workflow automation is the When. Here, you can select the time, row changed, the form submitted, and webhook invoked-based triggers.
Second, you can add an additional rule to the automated actions if needed. Finally, you can decide what actions Coda should take if the conditions are met.
To ensure the workflow automation works fine, you can run a test. If everything works well, you are good to go!
Coda AI
Coda AI utilizes artificial intelligence and helps you in many ways to make you more productive and save time. If you push”/”, you will quickly access Coda AI. It will instantly give suggestions on what topic it should generate for you, from blog posts to sales emails or meeting agendas.
Essentially, Coda AI helps you to edit, write, summarize, and paraphrase your content. However, you can implement it in more workflows. For instance, it can help you brainstorm projects and tasks, or you can ask to analyze customers, summarize meetings, and convert text into tables.
The use cases of Coda AI are almost endless. As you use Coda along the way, you will implement it in more workflows than you think.
Templates
Coda’s Gallery includes many templates for project management, meetings, knowledge management, project briefs, OKRs, and more. Templates are great for creating documents and projects faster.
If you click on the workspaces, you will see the templates tab next to your workspace’s name. There are not as many templates as Notion has, but they are quite practical and useful, and you do not need to start your documents from scratch.
Collaboration tools
Coda has a wide range of team collaboration features. You can edit text in real-time, mention and tag others, or assign tasks to your team members.
You can share documents easily with your team members with a click, so you can be on the same page. Both permission management and workflow automation are key to collaborating more efficiently.
With permission management, you can create and properly use more types of documents. For example, you can create only a viewable document about company policies and a playable document about voting on where the next team should be building.
When it comes to automation, you can easily trigger actions that will send data or notifications via Gmail or Slack. This feature can be quite helpful to eliminate repetitive communication or tasks within your team.
User interface
Now, let’s take a look at both Coda’s and Notion’s user interfaces!
Notion’s user interface
Notion’s user interface is simple. It has a minimalist aesthetics with white space, clear typography, and subtle colors are the focus. Even if you are a first-time Notion user, you will be able to quickly navigate the pages, as you will find every important information on the sidebar.
As you can see, Notion has many features. This is the only thing that might feel overwhelming at first. Even though I have used Notion for more than 2 years, I have not explored all its features and potential.
When working in Notion, you will quickly realize that Notion relies on a block system that works like Lego. It transforms all the content into movable, customizable pieces, which gives you the flexibility to move these blocks around.
Thanks to the block system and extensive customization options, you have the flexibility to create databases, notes, and projects that 100% suit your needs.
Coda’s user interface
Coda is a beautiful and simple productivity app. Personally, I experienced a short learning curve, and it was easy to navigate through its features.
While Coda a simple app, it has the depth to manage documents and projects in more detail. So, it will take some time to learn all the features. Nevertheless, it has some tutorials and guides, so you will quickly master Coda.
Integrations
It is time to check the integration options in the Notion vs Coda battle!
Notion’s integrations
Notion offers many third-party integrations. First of all, you can connect it with Zapier, which will give you access to more than 7000 apps.
Besides the Zapier integration, you can integrate Notion with more than 100 other apps, including Asana, ClickUp, Dropbox, Google Drive, or Jira.
Coda’s integrations
You can connect Coda with multiple third-party apps, including Zapier. Thanks to the Zapier integrations, Coda supports integrations with more than 7,000 third-party apps.
Pricing
Here, I will show you both productivity apps’ pricing models to see which one is better in the Notion vs Coda comparison.
Notion’s pricing
Notion offers four pricing plans.
The free plan includes a collaborative workspace, integrations, basic page analytics, and a 7-day page history, and you can invite 10 guests. Based on my experience, Notion’s free version is totally sufficient for individuals to organize their notes and projects.
The plus plan is €9.50 per seat per month. It has unlimited blocks for teams, unlimited file uploads, 30-day page history, custom websites, automation, charts, and dashboards, and you can invite a maximum of 100 guests. The plus plan is ideal for small teams and individuals who work a lot with others.
The business plan costs you €14 per seat monthly. It offers private teamspaces, bulk PDF export, advanced page analytics, 90-day page history, and you can invite 250 guests. I recommend the business plan for bigger teams who want to utilize more advanced features.
Finally, Notion has an enterprise plan as well with custom pricing. By choosing this plan, you will receive a dedicated success manager, workspace analytics features, unlimited page history, security, and compliance integrations, and you can invite 250 guests.
Coda’s pricing
Coda offers four pricing plans.
The free plan has essential features like unlimited doc size for unshared docs, collaborative docs, tables, charts, kanban boards, forms, and automation. The free version is ideal for individuals or teams that want to test whether Coda suits the whole team.
The Pro plan is $10 per month and is ideal for small businesses or individuals who need advanced features. This plan includes a 30-day version history, hidden pages, custom domains, brandings, icons, and AI credits as well.
If you want unlimited automation, version history, and AI credits, you need to go for the Team plan, which is $30 per month. This plan is great for small and bigger teams as well. Using Coda’s Team plan, you will access the folder access, which can be crucial for teams.
Lastly, Coda offers an Enterprise plan for large businesses. It is $60 per month, and you will have access to advanced security features and a dedicated customer success manager.
Notion’s pros and cons
Considering all the factors, let’s summarize Notion’s pros and cons!
Notion’s pros
First, Notion is an easy-to-use note-taking app. Using its sidebar, you can access all your notes with one click.
Secondly, Notion is an all-in-one workspace that you can use to manage your notes, calendars, projects, tasks, knowledge hubs, and soon your emails. Notion users can replace many other apps only by using Notion’s free version.
Moreover, Notion offers robust collaboration tools. You can share your workspaces, leave comments, work on projects in real-time, mention others, assign tasks and due dates, and so on.
Furthermore, Notion has extensive tutorials on its webpage. No matter whether you want to check the basic functions or create a wiki for your company, you will find everything on Notion’s webpage.
Finally, Notion’s free plan offers enough features for individuals. Basically, I have used Notion’s free plan for more than two years, and I can access all the important features. Also, you can utilize the templates for completely free.
Notion’s cons
The biggest cons I found during my Coda vs Notion review is that Notion has no offline mode. It would be great if I could reach my notes without an internet connection.
Also, you can not protect your pages with passwords. As many of our notes could include sensitive data, it would be awesome if we could protect them with passwords.
Coda’s pros and cons
Now, let’s check the pros and cons I explored during my Coda review!
Coda’s pros
Coda has solid project management features that you can customize in detail. I particularly loved how many view options it has and how easy it is to change between them.
Furthermore, Coda is an ideal tool for note-taking. It uses building blocks for your notes, and you can easily move them around.
Moreover, Coda AI is a useful addition that saves you time when creating documents, projects, and notes.
Finally, Coda has a generous free plan that is ideal for individuals.
Coda’s cons
My biggest issue is that Coda does not have a desktop app. So, you always need to have internet access when using Coda.
Additionally, the Enterprise plan is pricey compared to other tools.
Alternatives to Notion and Coda
Here are some alternatives to Notion and Coda:
- Taskade: An AI-powered workflow and lightweight project management app.
- Xtiles: An easy-to-use note-taking app with visual boards.
- ClickUp: An easy-to-use AI-powered project management software.
- Wrike: A more robust project management software with advanced features.
- Monday.com: An online collaboration and work-management app.
My pick: Notion vs Coda
While many people say that Coda has a steep learning curve, I honestly did not feel this way after my Notion vs Coda review. Yes, you need time to learn the automation features and project management tools, but it is not a big deal. I think you need to spend as much time as you need to invest in learning Notion.
When it comes down to which one is the better note-taking tool, it is a draw for me. I personally use Notion for writing, but both tools use a similar block system. So, when I started using Coda after Notion, I did not notice any significant differences at first glance.
If we consider the project management features, I found Coda to be a more powerful tool. It offers more view, customization, and automation features than Notion.
Regarding pricing, Notion is a more affordable solution, particularly if you are looking for a tool for larger teams.
Ultimately, both Notion and Coda are fantastic tools. I hope this Notion vs Coda article helped you to understand the key differences and decide which one is the best tool for you.
Related articles:
- Xtiles Vs Notion: All Features Compared (2025)
- Notion Vs NotebookLM: Side-by-Side Comparison (2025)
- Notion Vs Obsidian: Which Note-Taking App Is Better For You?
- My Honest Notion Review After Using It For +2 Years (2025)
Frequently asked questions
Is Coda better than Notion?
Coda is better than Notion in terms of project management and automation features. You have more customization options when managing your projects, tasks, documents, and workflows if using Coda. If we consider note-taking, I think it’s a draw, as they have very similar features.
Nevertheless, Notion’s pricing is more budget-friendly for larger organizations.
Is Coda free to use?
Coda has a free plan that includes essential features like unlimited doc size for unshared docs, collaborative docs, tables, charts, kanban boards, forms, and automation.
How to migrate from Notion to Coda?
First, you need to export your data from Notion. After, you can import it to Coda as a new document or import one of your existing document.
Disclosure: I only recommend products I would use myself and all opinions expressed here are our own. This post may contain affiliate links that at no additional cost to you, I may earn a small commission. Read the full privacy policy here.
Hey there! I am Aron, the founder of Thebusinessdive. I created Thebusinessdive to help you elevate your productivity to the next level. It is a place where you find the best tools, ideas, and tips to supercharge your productivity and performance. Subscribe to my YouTube channel to hear more about the best productivity tools. Let’s dive in!
