6 Best Trello Alternatives After Testing +20 Tools (2025)
Trello is a popular task management app, and many people use it to track progress, projects, and tasks. Nevertheless, while I personally think it is an okay task management tool, I understand it is not perfect for everyone, so I decided to collect the best Trello alternatives in 2025.
After personally testing over 20 project and task management tools, I collected the best six alternatives to Trello for 2025. So, if you are curious about what I found after spending +100 hours testing, sit back and scroll down to discover the best Trello alternatives.
Just a heads-up: You can find the pricing comparison of these Trello alternatives at the end of this article.
Let’s dive in!
Which are the best Trello alternatives in 2025?
There are numerous factors and preferences when choosing a Trello alternative. And honestly, I do not know all of your needs. However, I tried to structure the alternatives based on the most frequent use cases and considered the following aspects when selecting them:
Features: One of the most important aspects was the feature set. I wanted to include only the tools that have powerful and similar features to Trello.
Pricing: I know, guys, many of you have to work within a tight budget, so I also took the pricing plans into account when selecting the best Trello alternatives.
User-friendliness: Navigation and user experience are also crucial when using task management software. Therefore, I considered this as well.
My experience: As mentioned, I personally tested and tried all of these project management tools to ensure I can provide you with the most accurate recommendation. Thus, my experience with the specific tool is one of the key elements in ranking the best Trello alternatives.
Top 6 Trello alternatives I tried after testing +20 other tools
Based on these factors, here are the 6 best Trello alternatives:
|
Best Trello Alternatives |
My Top Picks |
|---|---|
 |
The best Trello alternative for solo entrepreneurs |
 |
The best Trello alternative for small teams |
 |
The best all-in-one Trello alternative |
 |
The best simple Trello alternative |
 |
The best Trello alternative for larger businesses |
 |
The best free Trello alternative |
Taskade
The best Trello alternative for solo entrepreneurs
Taskade is an AI-powered productivity tool for task, work, project management, and note-taking. So, it is quite a mixed app with many use cases for individuals and businesses.
Taskade is a special app, and I think it is one of the best task management apps. I understand its user interface and functionalities are not for everyone, but if you are interested in an out-of-box Trello alternative, Taskade is a top choice, particularly for solo entrepreneurs.
Key features
Project management tools: Taskade is a lightweight project management software. The reason why I say that it is a lightweight project management app is that it does not have advanced project management tools like time tracking features. Also, it is not a complex project management app compared to other apps. It has a board, mindmap, table, organization, calendar views, and Gantt charts as well.
Task management features: It is a task management software that allows you to manage multiple projects and tasks effectively. When I said that Taskade is a lightweight project management app, it is not true for task management, as it has solid features. You can easily add and assign tasks to your team members. With one click, you can create task lists and give due dates, tags, and notes to each task. I particularly loved how I could utilize Taskade’s view options to track progress visually.
Note-taking tool: Taskade can also work as a note-taking app. Nevertheless, compared to note-taking apps like Notion, Obsidian, Anytype, or Xtiles, Taskade lacks advanced note-taking capabilities. Taskade uses a task-based approach, so everything you write in Taskade can be transformed into tasks, and you can connect it to your projects or automate them.
AI agents: In short, AI agents are AI-powered assistants developed to automate tasks, streamline workflows, and improve productivity. You can tailor your AI agents to your specific needs by adding sources from which it can work and giving instructions. You can create AI agents for project management, content creation, data analysis, and so on. When creating your AI agent, you need to describe precisely the scope of activities it is responsible for. Taskade will pre-fill the instructions for many AI agents, and you can amend them if you want. Furthermore, you can interact with the uploaded files if you move the mouse cursor over the uploaded attachment and click the “ask AI” tab. It allows you to ask questions about the document, summarize it, etc. So, this feature ultimately helps you digest documents faster.
Team collaboration features: Taskade offers a shared space for teams to communicate, collaborate, and manage their projects. This app is full of collaboration features. You can easily share your workspaces and projects with your team members. After you share them with your team members, you can chat with them next to every project. It is a practical solution that the chat and the project you work on are on the same page.
Automation: Taskade’s automation allows you to streamline repetitive tasks by setting up triggers and actions. You can design custom workflows and integrate them with Google Sheets, Slack, or WordPress.
Integrations: During my Taskade review, I discovered that it offers a wide range of integrations. You can connect Taskade with Zapier, which allows you to integrate Taskade with more than 7000 third-party apps.
Mobile app: It has a mobile version for iOS and Android devices, which works quite well compared to other project management software in this list.
Taskade user interface
Taskade has a user-friendly and intuitive interface with a beautiful design. Also, it has quite a short learning curve, and you can quickly learn to utilize almost all the features.
I also enjoyed the way how Taskade structures its pages and functions. Essentially, you can find almost all the features on the page you are working on. So, you can access the team chat, AI features, different views, and other projects on the same page without feeling that it is packed.
My experience with Taskade
To be honest, when I first saw the user interface during my Taskade review, I was a little bit skeptical. It did not look like a tool for work. But after a few hours, it totally changed.
It was easy to navigate, and I discovered almost every feature in a few hours. I especially loved the way they integrated the automation and the AI agents.
With the current feature set, Taskade offers a unique experience to manage your projects, tasks, and notes with your team members in a centralized place.
Ultimately, I had a pleasant experience with this AI-productivity tool, and Taskade is worth a try.
Taskade pricing
Free Plan
The free plan includes one AI agent, numerous view options, unlimited lists and projects, and cross-platform access. This plan is ideal for individuals who only utilize Taskade for personal use or just want to give it a try.
Paid plans
The Taskade Pro is best suited for professionals, business owners, and solo entrepreneurs who use Taskade daily. It has everything from the free plan to more. The Taskade Pro covers unlimited AI agents, automation, and 10 workspaces, and two users are included.
If you want to use all the features, go with the Teams plan. It is also ideal for small teams who want to use Taskade without limits. The Teams plan includes unlimited workspaces, advanced team permissions, custom tools, and SSO & API access.
Lastly, Taskade offers an Enterprise plan for organizations with custom pricing.
Pros and cons of Taskade
Why is it the best Trello alternative for solo entrepreneurs?
Taskade is a powerful task management app with affordable pricing (i.e., Pro plan) for solo entrepreneurs. Currently, it is one of the best task management apps with multiple advanced tools.
While its Team plan is overpriced, I think its Pro plan offers great value for its price. Based on this, I can safely say that it is the best Trello alternative for solo entrepreneurs, business owners, professionals, and basically everyone who works alone.
Full review here: Taskade Review: I Nearly Spit Out My Coffee (2025)
Related articles:
- Taskade Vs Coda: Side-by-Side Comparison (2025)
- Taskade vs ClickUp | An Unfiltered Comparison (2025)
- Notion Vs Taskade: Side-by-Side Comparison (2025)
Hive
The best Trello alternative for small teams
Hive is a project management tool designed for teams, whether it is an agency, a marketing team, or a non-profit organization. It has numerous features to track projects, collaborate with team members, and build automated workflows. You can use it on the web and desktop versions on Mac and Windows.
Key features
Project management tools: Hive offers numerous view options to visualize and track your projects. Each view option gives you a different angle on your projects. If you click on the plus icon next to the calendar view, you can also choose from more view options. While it does not provide as many project view options as Monday.com, it has all the possibilities that a small or mid-sized business might need. You can access lists, KanBan boards, tables, Gantt charts, and more. For teams and project managers, the view option is quite useful for resource management, as you can get a quick look at your team members’ capacity and assign or move tasks between them.
Task management features: When creating tasks, you can assign them and add due dates, schedule time, dependencies, labels, and descriptions. Nevertheless, if you scroll down, you can access some additional task management features. With Hive, you can attach files and add comments, and it will automatically add the recorded time for each task. Overall, Hive provides a simple task management experience.
App library: Hive offers some add-ons to further customize your experience and the tools you use daily. Personally, I think it is a positive thing that Hive has many add-ons that you can utilize. There are some add-ons that you can use in the free plan, but others require paid plans.
Dashboards: Utilizing the dashboards, you can bring the most important information from your workspace and projects into one place. These dashboards provide insights into your tasks and projects. It is great to customize them with widgets, filters, and external embeds. You can add bar charts, goals, notes, and more.
Team collaboration tools: You can invite your team members to your workspace and start working on projects. After, you can add comments, track team members’ projects, and assign tasks. Furthermore, Hive has collaborative documents that you can edit with your team members. You can insert pictures, attachments, and tables here. The collaborative documents work across all platforms (web, desktop, and mobile). In addition, Hive has an instant messaging tool where you can discuss projects and tasks with your team members. With this feature, you can send direct and group messages as well. Finally, Hive provides an update feed where you can see if someone mentioned you, but you can also pin the notification.
Time tracking: Among the add-ons, you can find Hive’s time tracking and timesheet features as well. The time tracking is easy to use, and you can use filters. For example, you can just filter on the time spent on one specific project.
Inbox: After you integrate Hive with your email provider, you can access your emails inside Hive. You only need to click on the Mail tab on the left, and you can see all your emails.
Automation: Setting up automation is quite easy, and it is similar to other project management tools. You only need to select the criteria for when the automation should be triggered and the required action in such cases.
AI tools: First, Hive has an AI assistant called Buzz built into the software. It helps you to answer questions, create projects, automate workflows, and more. Besides just providing answers, it can also create widgets and dashboards, so it is a valuable feature overall. Secondly, you can use Hive’s AI feature in the notes as well to create content faster. Besides generating text, you can also use it to generate an image.
Integrations: Hive offers some direct integrations with Google Drive, Microsoft Teams, Dropbox, and more. However, you can connect Hive to over 7,000 third-party apps using its Zapier integration.
Mobile app: Hive offers a mobile version for iOS and Android devices. The mobile apps are synced with the desktop version and allow you to create and track tasks and projects, but you can also use the communication tools. Personally, I used the iOS version and had no issues with it.
Hive user interface
Hive has a user-friendly design and offers a smooth experience when navigating its pages. After testing numerous project management apps, I believe Hive’s ease of use is outstanding.
During my Hive review, I experienced a short learning curve, and learning its features was quite fast. I also appreciated that it has a Hive University tab on the left, where you can access videos and articles on how to learn to use Hive effectively.
My experience with Hive
Hive feels like an easy-to-use project management platform, and it still offers many advanced features. I particularly noticed during my Hive review that it has advanced collaboration and AI tools.
I also loved that you can customize your workspace with the add-ons. Furthermore, its dashboard views are valuable for getting real-time insights about your projects, workspaces, and tasks.
From a feature set perspective, I did not have any major concerns or issues with Hive. There are only some really tiny issues, like the number of project views or the lack of an AI feature in the email feature.
The only real issue was with Hive’s pricing plans. While it offers a good value for its price, most of the advanced and unlimited tools are included in the Teams plan.
Nevertheless, my overall experience with Hive was great, and it is definitely among my top project management apps.
Hive pricing
Free plan
You can use Hive’s Free plan for up to 10 people, and it offers 200MB storage, 10 projects, unlimited tasks, and collaborative notes. You can also access Hive’s email and chat tools.
As for the view, the Free plan includes all the project views, but some of them have a limit of 100 uses. Furthermore, Hive’s Free plan has limits when it comes to AI tools, customization options, integrations, and collaboration tools.
Overall, Hive has a decent Free plan that has some useful features. It is ideal for those who want to try Hive before purchasing it or if the basic project management features are sufficient for them.
Paid plans
Hive’s Starter plan covers unlimited storage, project views (except project summary and portfolio), collaborative and private notes, and, most importantly, unlimited dashboards. However, it still has limited customization, reporting, and integration options. Also, you can use it for up to 10 team members and 10 projects.
It is $5 per month per user if choosing the yearly plan. If you opt for the monthly plan, it is $7 per user per month.
Ultimately, the Starter plan is a budget-friendly option for small teams that does not require time tracking and form features.
The Teams plan is $12 per month per user if buying the yearly plan. In terms of monthly billing, it is $18 per user.
With the Teams plan, you can have unlimited workspace users, projects, dashboards, and forms, as well as access to time tracking, timesheets, and resourcing features.
In terms of feature set, the Teams plan has everything that a small or mid-size team might need. Also, you can buy premium add-ons like enterprise security, automation, or proofing for an extra cost.
Hive’s Enterprise plan has custom pricing, and they provide more flexibility, extra support, and security if choosing this plan.
Pros and cons of Hive
Why is it the best Trello alternative for small teams?
With its advanced collaboration features and AI tools, I think Hive is an excellent project management tool overall. It is a user-friendly solution that is excellent for small and mid-sized businesses to track their projects.
Most importantly, it is among the most affordable project management tools, especially for teams.
Full review here: Hive Review: The Best Project Management App? (2025)
Motion
The best all-in-one Trello alternative
This one may be a surprise as well because not too many reviewers mention Motion among the best Trello alternatives. Nevertheless, Motion did some huge updates lately and earned its spot on this list.
Motion is an all-in-one app with AI calendar, scheduling, AI note-taking, document management, and task & project management features. So, yeah, it has a lot of features, which makes it the best all-in-one solution.
More than 1 million people use Motion in day-to-day life for better meeting scheduling and task management. It has a web, desktop, and mobile app as well.
Key features
Project management tools: Motion is a lightweight project management software that has all the tools to organize projects. When setting up a project, you can specify the due date, add priority notes, and assign tasks to your team members. Additionally, you and your teammates can leave comments under each project and add new tasks if necessary. It offers several view options like Gantt chart, Kanban boards, and list views. Also, you can apply filters and easily select, move, edit, or manage projects.
Task management software: It allows you to smoothly add and assign new tasks to you or your teammates, while the tasks dashboard provides a clear overview of tasks in progress and those that have not been completed yet. When adding a task, you can select the assignee, priority, duration, start date, due date, and when to auto-schedule it.
Calendar app: With Motion, you can bring the Google Calendar, Apple Calendar, and Outlook Calendar together into a single view.
AI scheduling: Motion not only integrates your calendar events into one single place, but it also uses AI scheduling to ensure you can meet all the deadlines and focus on high-priority tasks. Once you add your tasks, Motion will schedule them into your calendar based on your priorities, deadlines, preferences, and more. If your task takes more time than you think, and you have no time to finish it or other tasks, Motion will reschedule.
Team collaboration features: Motion has fewer collaboration features than other apps in this list. Nevertheless, you can track each team member’s plan and priorities using the team schedule feature. Whenever you add a project, you can assign tasks and communicate on the same page.
Meeting Assistant: Motion’s meeting scheduler helps you and others to book time with you. Motion uses booking links to simplify appointment scheduling. You can add buffer time and date range or limit the number of days for the meetings. Once you finish the customization, you can just share the link, and they can access your booking page.
AI meeting note-taker: Motion records, transcribes, and summarizes your meetings—and then turns action items into tasks for your team.
Documents: It allows you to take notes and store them in a safe place. You can easily link tasks and projects inside these documents, so you do not have to jump between tools.
Integrations: Motion offers numerous integrations. You can connect it with Google Calendar, Outlook Calendar, iCloud Calendar, Siri, Zapier, and more. Utilizing the Zapier integration, you can access an additional 7,000 third-party apps. So, Motion is quite good in terms of integrations.
Mobile app: You can use Motion’s mobile apps on iOS and Android as well. Personally, I used the iOS version, and it worked pretty fine for me. An additional plus for me is that their developer team frequently updates Motion.
Motion user interface
Motion has a simple user interface. I would not call it beautiful, but rather practical. You can easily navigate on its pages, and it is easy to find its tools.
My experience with Motion
During the Motion app review, the first thing that came up was that the navigation was pretty straightforward. It was also easy to locate all the key features and start using them.
However, I would say it has a steep learning curve compared to most of the productivity tools. For example, it took me 10-15 minutes to set up my booking page and find all the relevant options for this.
The good news is there are many tutorial videos and articles, so you do not have to find the solution for all your issues.
Moreover, Motion provides users with many customizable options to make sure they will not miss any important information. Entering tasks, changing existing tasks, or adding new tasks to a project work smoothly for me.
I particularly liked Motion as a project management software and scheduling tool. It is a great combination to create projects fast.
All in all, I had a very pleasant experience with using Motion in my daily work life.
Motion pricing
Motion offers a one-week free trial for all its plans. This is what the Motion’s paid plans look like with one seat:
Pro AI
There is a significant difference between the annual and the monthly plan. While the Pro AI plan is $19, if you opt for the annual plan, the monthly plan will cost you $49 per month.
Therefore, if you decide to commit to Motion after the free trial, it’s definitely more cost-effective to choose the annual plan.
The Pro AI plan includes all the features I showed you before. So, you can access the scheduling tool, meeting assistant, task, and project management features. Also, you can use Motion’s recently launched features, such as AI note-taker, docs, writer, and more.
Compared to other scheduling tools, it might seem expensive. However, it is worth mentioning that Motion is more than just a scheduling app. With its new features, it can effectively replace task management, project management tools, and AI note-takers as well.
Business AI
The Business AI plan is $29 per month per user if picking the annual billing. If you choose the monthly billing, it will cost you $49 per month per user.
Whether you choose the Pro AI or the Business AI plans, the pricing will be 40% cheaper for three seats. The above pricing considers that you will have at least three seats when using the Business AI since this plan was designed for small teams mostly.
In terms of features, the Business AI plan covers productivity charts, team capacity planning features, dashboards, reporting, analytics, time tracking, central billing, and more.
After 15 users, Motion applies customized pricing.
Pros and cons of Motion
Why is it the best all-in-one Trello alternative?
Motion has become an all-in-one app that has all the tools a solo entrepreneur or a business owner needs to run the business with high efficiency. It has project management tools, document management features, AI note-taking, scheduling, and more.
If you want to have only one tool for all these workflows, and most importantly, a simple one, I highly recommend taking a look at Motion.
Full review: Motion App Review: My $348 Experience and Why I Don’t Regret It
Related articles:
- Motion vs Asana | A Honest Comparison (2025)
- Motion vs ClickUp | An Unfiltered Comparison (2025)
- Motion vs Notion: Why I use BOTH (2025)
Coda
The best simple Trello alternative
Coda is an all-in-one collaborative workspace for individuals and teams. It integrates note-taking, task management, project management, document management, and team collaboration features into one platform.
More than 50,000 teams use Coda to manage documents, track projects, automate recurring tasks, and centralize information in a hub.
Key features
Project management tools: Coda is not a business intelligence tool, but it has sufficient depth when it comes to project management tools. It offers numerous view options that help to visualize task dependencies, making the project planning and tracking much smoother. It is very easy to create customized dashboards. You can choose from numerous view layouts when creating your projects. Just click on the options tab next to the block, and you can access the tables, grids, boards, calendars, Gantt charts, and more views. Coda excels in customizing the way how you track projects. For example, you can apply filters, change the details of how Coda displays the information, or set the order for the rows.
Task management features: You can add different columns for each task. When adding columns, you can change their types, which is great, as it makes filling the data easier and organizing your tasks. When considering what type you want to add, there is a full list from which you can choose. You can insert text, dates, checkboxes, links, files, assignees, and many other elements. Coda has a pretty solid formula editor, so you can add conditional formatting, colors, etc. Using these, you can organize your data in a way that helps you to overview the relevant information. Furthermore, Coda allows you to comment, mention someone, and attach files to each task. This way, you can discuss the tasks and project details in one place without switching between numerous apps.
Note-taking tool: Coda is an ideal tool for note-taking as well. It uses building blocks when creating notes. The note-taking is quite intuitive and works similarly to Notion. It has a drag-and-drop interface, and you can structure your content with headings, texts, bullet points, tables, and more.
Data and document management: Coda is a great tool for creating different types of documents, such as spreadsheets, databases, and wikis. Its document management capabilities are similar to those of Dropbox Paper. You can let your team members view, play, or edit the document. If choosing the view option, anyone can view the Coda Docs, but they can not interact with it. This option is helpful for blog posts, for instance.
Team collaboration tools: Coda has a wide range of team collaboration features. You can edit text in real-time, mention and tag others, or assign tasks to your team members. Also, Coda allows you to share documents easily with your team members with a click, so you can be on the same page. Using its permission management tools, you can create and properly use more types of documents. For example, you can create only a viewable document about company policies and a playable document about voting on where the next team should be building.
Automation: If you click on the settings icon in the top-right corner of your document, you can create rules. You can select triggers, conditions, and actions. So, Coda uses the When and Then conditional logic for workflow automation.
Coda AI: Essentially, Coda AI helps you to edit, write, summarize, and paraphrase your content. However, you can implement it in more workflows. For instance, it can help you brainstorm projects and tasks, or you can ask to analyze customers, summarize meetings, and convert text into tables.
Integrations: You can connect Coda with multiple third-party apps, including Zapier. Thanks to the Zapier integrations, Coda supports integrations with more than 7,000 third-party apps.
Mobile app: Coda developed mobile apps for both iOS and Android devices to track progress anywhere.
Coda user interface
Coda is a beautiful and simple productivity app. Personally, I experienced a short learning curve, and it was easy to navigate through its features.
While Coda is a simple app, it has the depth to manage documents and projects in more detail. So, it will take some time to learn all the features. Nevertheless, it has some tutorials and guides, so you will quickly master Coda.
My experience with Coda
Coda was a surprise to me, especially its project management features. Its ease of use, wide range of display options, and customization possibilities make Coda a perfect choice.
Coda has many templates for specific use cases, so you can speed up the document creation process. Also, I appreciated that it has powerful note-taking capabilities and all the tools to create a knowledge management center for your or your business.
During my Coda.io review, I discovered we can mention Coda on the same page as Notion. More likely, this is the app that has similar extensive features to become an all-in-one app.
I had only two issues with Coda.
First, it does not have a desktop app you can access even without an internet connection. Secondly, the Enterprise plan is quite pricey.
Overall, my experience with Coda was 10/10, and I highly recommend it to individuals and small teams.
Coda pricing
Free plan
The free plan has essential features like unlimited doc size for unshared docs, collaborative docs, tables, charts, kanban boards, forms, and automation. The free version is ideal for individuals or teams that want to test whether Coda suits the whole team.
Paid plans
The Pro plan is $10 per month and is ideal for small businesses or individuals who need advanced features. This plan includes a 30-day version history, hidden pages, custom domains, brandings, icons, and AI credits as well.
If you want unlimited automation, version history, and AI credits, you need to go for the Team plan, which is $30 per month. This plan is great for small and bigger teams as well. Using Coda’s Team plan, you will access the folder access, which can be crucial for teams.
Lastly, Coda offers an Enterprise plan for large businesses. It is $60 per month, and you will have access to advanced security features and a dedicated customer success manager.
Pros and cons of Coda
Why is it the best simple Trello alternative?
Coda has all the essential project management solutions you need to track project progress effectively. It is an ideal app for individuals and small teams who are getting started with project organization and need a lightweight tool for project tracking.
Full review here: My Honest Coda.io Review: Here’s What Surprised Me! (2025)
Related articles:
- Coda vs ClickUp | A Honest Comparison (2025)
- Taskade Vs Coda: Side-by-Side Comparison (2025)
- Notion vs. Coda: Is It Time to Switch After +2 Years? (2025)
Monday.com
The best Trello alternative for larger businesses
Monday.com is an intuitive project management platform mostly for teams. Thanks to its security measures and integration options, Monday.com is ideal for enterprises as well.
Key features
Project management tools: With Monday.com, you can organize your projects into several workspaces. Monday.com offers many view options to visualize your project schedules from different aspects. You can use the Gantt chart, Kanban boards, calendar, and workload view. I believe this project management software is among the ones I tried, yet it provides the most view options. It is also great that it does not take too much time to load and that the new project view options are used. For teams, the workload view could be very helpful when managing resources. As I work alone, it is not that suggestive, but it can clearly represent how the workload is allocated in your team. Furthermore, Enterprise customers can access portfolio management features to get a holistic view of all their projects in one place.
Task management features: During my Monday.com review, I realized how easy it is to add and assign tasks to others. The task creation is smooth. You can add a new task with one click and select its status, priority level, timeline, owner, and due date. It is also great that you can create more columns to manage tasks effectively. Furthermore, you can customize the label or create your own. If you love structured task management, you will love Monday. After reviewing Monday.com’s task management tools, I was satisfied, but I missed one thing. I could not find the option to add recurring tasks. Although it is a small task management tool, it can be quite useful in avoiding adding recurring tasks manually.
Custom dashboards: Custom dashboards are useful for displaying the key information of all your projects in a single layout. You can apply +30 widgets and apps here so you can understand better the project progress, workloads, budgets, and more. This way, you can identify bottlenecks and reach better project outcomes.
Team collaboration tools: You can start discussions in your projects, mention others, attach files, and leave comments. Furthermore, you can do the same under each task. Another useful team collaboration feature is the update feed. Using this Monday.com feature, you get notified when someone mentions or assigns a task to you. Lastly, you can share projects with your team members and change the permission level to a member, admin, or viewer.
Time tracking: If you need to export the time tracking column to Excel, you only need to click the column menu dropdown and select “Export Column Data to Excel.” With this, you can collect the time you spend on each task and report it easily.
Automation: You can manage and create custom automation with Monday.com. The automation feature is quite an intuitive and simple tool. You only need to select the criteria for when the automation should be triggered and the required action in such cases. Depending on the trigger you’ve picked, you might need to select a condition as well.
Docs: Using Monday.com, you can create and draft documents. You can either start from scratch or use a template. You can add numerous types of formats, such as text, tables, widgets, lists, and more. Furthermore, you can use Monday.com’s AI assistant to help you write and summarize the text.
Integrations: You can directly connect Monday.com with over 200 third-party apps. Furthermore, Monday.com has a Zapier integration as well, so you can access an additional 7,000 apps.
Mobile app: Monday.com provides mobile access as well if you have an iOS or Android device. The mobile version’s user interface is okay, but it still has some bugs and has fewer features compared to the web and desktop apps. Also, sometimes I experience that when you add new items to boards, they do not always sync with the desktop or web app.
Monday.com user interface
Monday.com has an incredibly intuitive user interface. It is easy to navigate on it, and you can find all the key features with a few clicks. I love that it is simplified, and I do not have the feeling that it is packed.
My experience with Monday.com
Similarly to other project management tools, Monday.com has a learning curve. Nonetheless, it offers some video tutorials and support articles to help you find and use its features.
I particularly enjoyed using Monday.com’s project views. It has a wide range of options to review your projects from different angles.
Monday.com’s task management tools are easy to use, and you can customize the columns and parameters easily. The only thing I missed from Monday.com’s task management features is the recurring tasks.
Furthermore, the fully customizable dashboard stood out for me during my Monday.com review. Using its dashboard, you can utilize various widgets and apps to track your projects.
Ultimately, I had a positive experience with Monday.com, and the higher-tier plans have all the features a small business might need to manage projects.
Monday.com pricing
Free plan
Monday.com’s free version has some limitations, and it is only sufficient for individuals at maximum. With the Free plan, you can access 3 boards, 8 column types, +200 project templates, unlimited docs, and the iOS and Android apps.
Paid plans
Monday.com has four paid plans. Whenever you decide to buy one of the paid plans of Monday.com, you need to know that there is no single-user subscription.
If choosing the Basic plan, you can add unlimited projects, access to 5GB file storage, 500 AI credits per month per account, prioritized customer support, and you can create a dashboard based on 1 board. You can give read-only access to unlimited free viewers. Also, Monday’s Basic plan allows for unlimited users.
You can get the Basic plan for $9 monthly if purchasing the annual subscription. If you choose the monthly billing, it is $12 per month per user.
Based on my experience, this plan might be ideal for small businesses, but it lacks some critical features.
With the Standard plan, you can use the timeline, Gantt, and calendar views and access the automation and integrations. Also, you can create a dashboard that combines five boards and provides 20GB of file storage.
It is $12 per month per user if billed annually. If you want to pay on a monthly basis, it will cost $14 per month per user.
Compared to the Basic plan, the Standard plan offers more options to visualize projects, more space for your files, and longer activity logs (i.e., 6 months)
The Pro plan starts at $19 per month if the annual billing is chosen. Otherwise, it is $24 monthly per user.
With the Pro Plan, you access the private boards, chart view, time tracking, formula column, and more automation, integrations, dashboards, and AI credits. This plan is excellent for small and mid-sized businesses.
Lastly, Monday.com offers an Enterprise plan for larger businesses with custom pricing. You get enterprise-scale automation and integrations, enterprise-grade security, advanced reporting and analytics, and 24/7 customer support.
Pros and cons of Monday.com
Why is it the best Trello alternative for larger businesses?
Security and trust are key for large businesses when selecting project management software. I think Monday.com is a safe and robust tool for project planning and execution in larger organizations.
Full review here: Monday.com Review 2025: Is the $228 Price Tag Justified?
Related articles:
- Asana Vs Monday: I Personally Tested Both (2025)
- ClickUp vs Monday: My Findings After +6 Months (2025)
- Teamwork vs Monday 2025 | I Personally Tested Both
- Notion vs Monday: An Unfiltered Comparison (2025)
- 5 Best Monday Alternatives in 2025 | 20+ Personally Tested Apps
ClickUp
Best free Trello alternative
ClickUp is a project management software designed for teams to help them organize tasks, collaborate effectively, and manage multiple projects. It is a popular option for project management, streamlines work processes, and improves team productivity.
Key features
Project management tools: ClickUp has many view options for your projects. Just click on the “+ View” icon, and you will see numerous other view options like list, Kanban board, calendar, or Gantt chart views. Each view has its advantages. For example, when using the list view, you can filter on status, assignees, priorities, tasks, due dates, or task types. Or, with a Gantt chart, you can filter on periods. Moreover, if you click on the customize tab, you can further personalize your views and choose from layout options, filters, permissions, and more. I know that resource management tools are critical for many of you managing teams. To access the relevant metrics, you can select the workload, box, and team views. With these views, you can get a quick understanding of who has free capacity and who is overcommitted.
Task management features: No matter if you are in your projects or space, you can create new tasks with a click. If you click on the add task on the right side, you can add a new task. When creating a task, you can add descriptions and sub-tasks and select priority levels, assignees, due dates, tags, and reminders. After you create a task, there are other options that you can use for efficient task management. ClickUp allows you to attach files, write comments, add relationships, and more.
Team collaboration tools: In addition to assigning tasks and sharing projects and workspaces with others, ClickUp has some powerful collaboration tools for teams. One of my favorite collaboration tools is the whiteboard, which is particularly useful for remote teams. ClickUp allows you to drag and drop all parts of the elements and move them around. ClickUp offers a chat feature as well to enhance team communication. It helps to centralize their communication, project management, task management, and other workflows into one single place. Moreover, it has a feature called Docs, which offers a great way to take notes and create company wikis, knowledge bases, and more. So, it works like a note-taking app and information management tool.
Time tracking: ClickUp has some simple time-tracking tools to track how much time you spend on your tasks. You can record your time from your desktop, mobile, or web browser as well. Using time tracking with the timesheet tool, you can get some insights about your time management and that of your team members. It is also cool that you can filter on specific projects and workflows and build customized reports.
Automation: ClickUp uses “when” and “then” logic when creating automation. You can create automation for actions related to task management, communication, dates, and more. It is a helpful feature for automating routine tasks.
AI tools: If paying an additional fee, you can access its AI feature called ClickUp Brain. You can ask questions about your projects, tasks, and documents, and it will give you answers pretty fast. Moreover, there are many other use cases on how you can implement ClickUp Brain into your daily workflows. It can help you to automatically transcribe meetings recorded by ClickUp, check your spelling, and accelerate other workflows like creating tables or content.
Integrations: ClickUp is quite massive in terms of integrations. Thanks to its Zapier integration, you can connect ClickUp with over 7,000 third-party apps, including Microsoft Teams, Slack, and Google Calendar.
Mobile app: ClickUp has a mobile app for iOS and Android devices as well. I liked the design of the mobile app, and it was great to access my projects and tasks from my phone. While ClickUp’s development team constantly updates the mobile app, it still has bugs and is slow sometimes. Also, numerous features are not available when using the mobile version.
ClickUp user interface
ClickUp has a clean user interface. You can access your projects, documents, and whiteboards on the left with a few clicks. On the right top, you can see some additional tools like reminders, recording, and notepad.
Since ClickUp has numerous additional tools compared to many other project management software, it might have a slightly longer learning curve. For me, it was a great help that it has a search bar, so every time I did not find a feature like the time tracking tools, it just helped me to locate them.
My experience with ClickUp
Overall, I had a pleasant experience during my ClickUp review. Although I found some glitches and encountered some performance issues, I think it is a great project management app.
It is great that they have a generous free plan, and you can access numerous features, even collaboration tools, for free.
At first, ClickUp might be overwhelming since it has many features. However, there is a lot of content and tutorials on the web, such as ClickUp University, that can help you master this productivity app quickly.
ClickUp pricing
Free plan
The free version covers 100MB storage, unlimited tasks, unlimited free plan members, two-factor authentication, and numerous project views. However, the list of features you see in the picture is not full.
With the free plan, you can also use time-tracking tools, automation, and many collaboration tools. Basically, you can access all the features I show you in this ClickUp review, except for its AI tool.
Considering the features included in the free plan, it is ideal for professionals or personal use.
Paid plans
The Unlimited plan covers all the features in the free version, plus you will access unlimited storage, integrations, dashboards, chat messages, and others. This plan costs you $7 monthly if choosing the yearly billing. However, if you choose the monthly billing, it is $10 per user per month.
The Unlimited plan is an excellent choice for small teams. If we compare it with other project management software’s pricing, I would say they offer a fair price.
ClickUp’s Business plan is $12 per user if you opt for the yearly plan. Alternatively, if you choose the monthly billing, it is $19 per user.
This plan includes all the advanced tools that even larger businesses need. For example, timesheets, workload management features, advanced time tracking, and automation. ClickUp designed this plan for mid-sized businesses.
Lastly, ClickUp offers an Enterprise plan for large businesses as well. Nevertheless, they apply customized pricing here.
Related post:
- ClickUp Pricing 2025 | Why Is EVERYONE Choosing It?
- 5 Best ClickUp Alternatives | +20 Apps Tested (2025)
Pros and cons of ClickUp
Why is it the best free Trello alternative?
This is the right project management software for those who need advanced features and a more robust app to manage complex projects. It has a generous free plan, which is perfectly sufficient for personal use.
Full review here: My Honest ClickUp Review After Using It For +3 Months (2025)
Related articles:
- SmartSuite vs ClickUp 2025 | A Honest Comparison
- Motion vs ClickUp | An Unfiltered Comparison (2025)
- ClickUp vs Monday: My Findings After +6 Months (2025)
- Taskade vs ClickUp | An Unfiltered Comparison (2025)
- Coda vs ClickUp | A Honest Comparison (2025)
- Notion Vs ClickUp: What I Discovered in 90 Days! (2025)
- Asana Vs ClickUp: This will save you $300 (2025)
Pricing comparison of the best Trello alternatives
Here, I compare the best Trello alternatives based on their free and paid plans.
|
Top Trello Alternatives |
Free Plan |
Paid Plans |
|---|---|---|
|
Available for up to 1 user |
| |
|
Available for up to 10 users |
| |
|
Only trial |
| |
|
Available with unlimited users |
| |
|
Available for up to 2 users |
| |
|
Available with unlimited users |
|
Summary: Best Trello Alternatives in 2025
After I spent numerous months testing project and task management apps, I found these as the top Trello alternatives in 2025. I tried to categorize them based on the most frequent use cases to help you get a full picture of the tools you can choose from.
Related readings:
- 8 Best Project Management Software in 2025 | My Honest List
- 5 Best ClickUp Alternatives | +20 Apps Tested (2025)
- 5 Best Basecamp Alternatives in 2025 | 100+ Hours Testing
I hope I was able to find the best alternatives to Trello in 2025. As always, I will keep updating this list to ensure it reflects the reality.
Why you can trust our reviews
At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.
Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.
Have a question or suggestion? I’d love to hear from you. Feel free to reach out anytime at aronkantor@thebusinessdive.com.
Frequently asked questions
Which is better than Trello?
There are many project management software options on the market if you are looking for a Trello alternative. I would recommend a different app for software development teams than someone who runs an agency and needs an agile project management app.
However, after spending +100 hours with personal testing, these six are the best Trello alternatives for me:
- Taskade
- Hive
- Motion
- Coda
- Monday.com
- ClickUp
What is the free alternative to Trello?
If you work alone, there are numerous great Trello alternatives. For me, ClickUp, Notion, and Coda are definitely among the top free Trello alternatives.
What replaced Trello?
Well, in the past +5 years, many project management tools have risen up & become more than a solid Trello alternative. For example, Asana, ClickUp, Monday.com.
What are the best Trello competitors?
In addition to the apps mentioned here, I would add Notion, Todoist, Asana, Airtable, Microsoft Project, and Jira. For software development projects, people love SmartSuite as well.
Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.
Hey there! I am Aron, the founder of Thebusinessdive. With my website & YouTube channel, I reach 25.000 -35.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel to hear more about the best productivity tools. Let’s dive in!
