Notion Vs Obsidian Which Note-Taking App Is Better For You

Here is the unbiased comparison of Notion vs Obsidian. Discover this comprehensive comparison of note-taking apps Notion and Obsidians, with Notion emerging as a top choice due to its automation, team collaboration features, and cost-effective pricing model.

So, without wasting any more time, let’s get into it.

Key differences between Obsidian and Notion

These are the main differences that I explored during the Obsidian vs Notion review:

NotionObsidian
Best for Both individuals and teamsIndividuals
Key features– Centralized workspace
– AI assistant
– Embeddings
– Free templates
– Backlinks between notes
– Knowledge graph structure
– Plugins
– Obsidian Publish
– Offline access
Collaboration toolsYesNo
User interfaceIntuitive and user-friendly experience Minimalistic
Mobile appDecent mobile appOutstanding mobile app
IntegrationsExtensive and smooth integration optionsExtensive, but requires more effort to connect with third-party apps
AI supportYesNo
PricingFree plan: Available
Plus plan: $8/month per user
Business plan: $15/month per user
Enterprise plan: Contact for pricing
Personal use: Free
Commercial use: $50/year per user
RatingsG2: 4.7/5 (5000+ reviews)
Capterra: 4.8/5 (2000+ reviews)
Product Hunt: 4.9/5 (480+ reviews)
Capterra: 4.8/5 (20+ reviews)

What is Notion?

Notion is great to improve team collaboration between remote teams and upgrade project management
Obsidian vs Notion: Notion’s side

I use Notion every day, and it is one of my favorite productivity and note-taking apps. Notion is a popular note-taking and productivity app that helps users organize their tasks, projects, and notes in one place. It offers a variety of features that make it a powerful tool for professional and personal use.

Notion allows users to create and customize pages and databases. Users can also collaborate with others in real-time, making it an excellent tool for project management.

Additionally, Notion has several integrations with other apps, such as Google Drive and Trello, making it a versatile tool for managing workflows.

Notion features

Centralized workspace

You can access many features by creating a Notion account.
You can access many features by creating a Notion account.

Notion AI provides an all-in-one workspace for note-taking, note organization, task management, wikis, and more. Essentially, you can implement Notion in many workflows to make you more productive.

AI assistant

Notion helps to improve your writing, make it shorter or longer, and summarize the notes using artificial intelligence. They recently launched the Q&A feature where you can get instant answers from an AI assistant to any question utilizing information across your knowledge base, documents, and notes.

Embeddings

Notion lets you integrate online content like audio, videos, Tweets, or Loom videos into Notion pages. Furthermore, you can boost your Notion pages by incorporating them with PDFs, forms, and interactive maps.

Obsidian vs. Notion: Notion lets you incorporate audio, videos or PDFS into your pages.
Obsidian vs. Notion: Notion lets you incorporate audio, videos or PDFS into your pages.

Templates

With Notion, you can access many templates to create notes or documents more smoothly. Notion offers templates for to-do lists, meeting summaries, investor updates, recruiting trackers, etc.

Collaboration tools

Notion also includes powerful collaboration tools that allow teams to work together more efficiently, such as real-time editing, commenting, or project management tools. Notion’s project and task management features help you to plan, manage, track, and execute your projects.

Integrations

Notion supports thousands of other apps for integration. You can connect Notion to tools like Jira, Google Drive, and Slack to improve your workflows.

Notion pricing

Notion comparison to Obsidian's pricing.
Notion comparison to Obsidian’s pricing.

It has the following pricing structure:

  • Free plan: Available
  • Plus plan: $8/month per user
  • Business plan: $15/month per user
  • Enterprise plan: Contact for pricing

The main differences between the free and the paid plans are:

  • There is a 5 MB file upload limit in the free plan.
  • The free plan has a limited block trial for 2+ members.
  • The paid plans have 30, 90, or unlimited page version history, while the free plan has a seven-day page version history.
  • The free plan does not include priority support.
  • Using the free plan, you can only have 10 guests in the collaborative workspace versus 100 or 250 in the paid plans.
  • You can sync up-to-date information only from one database if you opt for the free plan.

Notion user interface

The application boasts a user-friendly design with clearly labeled buttons and an intuitive interface that is easy to navigate, even for those who have no prior experience with a similar note-taking app. The learning curve is smooth, and users can quickly become adept at using the application’s various features and functions.

Overall, the app is designed to provide an intuitive and user-friendly experience for users of all levels of technical expertise.

Notion ratings

  • G2: 4.7/5 (5000+ reviews)
  • Capterra: 4.8/5 (2000+ reviews)

What is Obsidian?

Obsidian vs Notion
Obsidian vs Notion: Obsidian’s side

Obsidian is a note-taking app that allows users to create and manage notes simply and in order. The app provides features such as backlinks, enabling users to connect notes, a graph view to visualize the connections, and customizable themes and plugins to enhance the note-taking experience.

Obsidian features

Backlinks

A backlink for a note is a link from another document to that document. It is a powerful way to organize notes and see the connection between your personal notes. This feature goes hand in hand with the knowledge graph feature.

Knowledge graph structure

Notion vs Obsidian: Knowledge graph structure
Notion vs Obsidian: Knowledge graph structure helps you visualize the relationships between the notes in your vault.

The graph view allows you to visualize the relationships between the notes in your vault. Using filters and tags to make the visualization more precise based on your search query. This is one of Obsidian’s most unique features, making it an effective note-taking app.

Plugins

Plugins are one of the most essential elements of Obsidian. Currently, there are more than 1380 plugins available to upgrade your experience with Obsidian. For example, you can download plugins to record and incorporate audio into your notes or find specific templates among the plugins.

Essentially, plugins give you more functionality when using Obsidian.

Obsidian has many community and core plugins.
Obsidian has many community and core plugins.

Obsidian Publish

The feature called Obsidian Publish is a cloud service that allows users to publish notes as a wiki, knowledge base, documentation, or digital garden. Using Obsidian Publish, you can share your ideas and knowledge with others online using a custom domain, and Obsidian will host and take care of the security.

Customization options

Due to the extensive plugins, Obsidian offers various options to customize your user interface. You can customize the navigation order and display of files, while you can also choose themes.

Offline access

Obsidian stores files locally, and you can access your notes without an internet connection. Having your notes stored locally, you have complete control over your data and can access your notes seamlessly without dependency on an internet connection or a cloud service.

Besides the offline access, Obsidian offers end-to-end encryption to your Obsidian vault. End-to-end encryption is a security method that keeps your documents secure so no one can access your notes.

Obsidian pricing

Notion vs Obsidian: Pricing comparison
Notion vs Obsidian: Pricing comparison.

Obsidian has the following pricing:

  • Personal use: Free
  • Commercial use: $50/year per user

If you choose the commercial plan, you receive a 14-day free trial to try Obsidian and ensure it fits your needs.

Obsidian user interface

Obsidian has a pretty minimalistic design compared to Notion. Personally, I felt like it is similar to OneNote.

One of the advantages of having a simple design is that you can navigate easily around the menus. Moreover, you can use templates to customize and personalize your experience with Obsidian.

Obsidian ratings

  • Product Hunt: 4.9/5 (480+ reviews)
  • Capterra: 4.8/5 (20+ reviews)

Alternatives

Here are some alternatives to Obsidian and Notion:

  • Evernote
  • Microsoft OneNote
  • Hypernotes
  • Google Keep
  • Coda

Wrap-up: Notion vs Obsidian

When it comes to note-taking apps, there are various options to choose from. However, in my personal experience, both Obsidian and Notion are favorites. After using both note-taking apps, I have concluded that Notion is the absolute winner for me.

Notion offers a broader range of team collaboration features, making it an ideal choice for teams. Additionally, Notion can automate more workflows like project management, making staying organized and on top of tasks easier.

Overall, I have found Notion to be the more comprehensive and versatile option for my note-taking needs. However, if you are looking for a secure and reliable note-taking app for personal use, Obsidian is also worth a try.

Frequently asked questions

Are Obsidian notes worth using?

After thorough research and playing, it is safe to say that Obsidian is an excellent tool for personal note-taking and is worth its money. It is not an accident that people refer to this tool as a second brain.

This note-taking tool has a unique approach to connecting the dots between multiple notes. Another great addition is that it syncs notes on multiple devices; you can access them without an internet connection.

Can I use Notion and Obsidian together?

Yes, you can use Notion and Obsidian at the same time. Furthermore, you can even sync notes from Notion using a community plugin.

Can Obsidian replace Notion?

If you consider using Obsidian solely for personal note-taking, it could replace Notion. However, it is important to note that Obsidian features are more limited than Notion’s. For example, if you require task management features to organize your workflow or team collaboration features to work with others, Obsidian may not fit your needs best.

On the other hand, Obsidian can be a great option if you are looking for a platform to manage and store your personal notes due to its robust linking and backlinking capabilities.

Is using Notion worth it?

I have been using Notion AI as my go-to note-taking application, and I must say it has exceeded my expectations. It is a well-rounded app that offers a range of features, including team collaboration and task management, which have helped me streamline my workflow.

The app’s user interface is intuitive, making it easy to organize my notes and keep track of my progress. Overall, I highly recommend Notion to anyone who wants a comprehensive note-taking solution.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

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