Best Organization Apps To Maximize Productivity

Staying organized is crucial to success. It helps you to feel more in control of your life and to become more productive and effective. However, staying organized when so much is happening can be tough. Fortunately, numerous organization apps can help you stay on top of your to-do list, manage your schedule, and boost your productivity. 

In this guide, I collected the best organization apps to supercharge productivity and stay organized. Let’s get it started! 

The best organization apps by category

Here are the best organization apps, selecting them based on categories:

Organization AppsCategoryTop FeaturesPrice
TodoistBest task management app– You can access your to-do list across all your devices
– Divide your projects, give tasks to others, set deadlines, add files, and leave comments
– Switch between list, calendar, or board view
Free plan: Available
Pro: $4/month per user
Business: $6/month per user
ClickUpBest project management app– It provides an overview of your tasks, projects, due dates, etc.
– Unique customization options allow you to tailor your workflows and dashboard to your specific needs
– Ask questions and get answers regarding documents.
Free plan: Available
Team: $7/month per user
Business: $12/month per user
Enterprise: Contact for pricing
Reclaim AIBest calendar app– Reclaim will keep your calendars organized and will auto-schedule events based on your preferences
– Sync multiple calendars, including Google Calendar, to see all your events in one place
– You can track crucial aspects of time management
Free version: Available
Starter plan: $8 per user/month
Business plan: $12 per user/month
Enterprise plans: Enterprise $18 per user/month
SaneboxBest email management app– It automatically filters out junk mail
– You will receive a reminder if someone does not respond to your email
– It is compatible with all email service providers
Snack plan (one email account + 2 picked features): $7 per month
Lunch plan (two email accounts + 6 picked features each): $12 per month
Dinner plan (four email accounts + all features): $36 per month
NotionBest workspace app– It keeps your documents, wikis, tasks, projects, and meeting notes in one place
– Access many templates for creating to-do lists, class schedules, meeting notes, etc.
– It helps to plan, manage, track, and execute your projects
Free plan: Available
Plus plan: $8/month per user
Business plan: $15/month per user
Enterprise plan: Contact for pricing
MissiveBest app for team communication– The team inboxes can help you avoid missing any important messages, and you can assign those to other teams
– You can start a chat within the email thread
– It provides key metrics to measure your team’s productivity and communication habits
Free plan: Available (Up to three users)
Starter plan: $14 monthly per user (Up to five users)
Productive plan: $18 monthly per user (Up to fifty users)
Business plan: $26 monthly per user (Unlimited users)

How do you choose organization apps?

Consider the following aspects before deciding which organization app to choose:

  • Features: Consider the features of the organization apps and how you can implement them into your workflows.
  • User interface: A simple interface is key. A complicated interface can be overwhelming, resulting in decreased productivity and performance.
  • Integrations: Take a look at the integration capabilities to avoid constantly switching from one app to another. 
  • Pricing: If you plan to use the app for a while, you should consider the annual plan, which is way cheaper. 
  • Reviews:  Evaluate the reviews, ratings, and user experience when deciding which organization apps to use. It can help to understand what other people have experienced with the apps.

Best organization apps in 2024

Todoist

Best task management app to accomplish more

Best AI Productivity Tools That Will Change the Way You Work - Task management

Todoist is the number one to-do list app that millions already use. It is an AI-powered task management tool that helps you organize your life and work. Todoist is a simple yet effective productivity app that assists you become more focused and organized.

Best for

It is best for those who are looking for a tool to easily manage to-do lists, set reminders, create different projects, and track progress.

Key features

  • You can access your to-do list across all your devices, including desktop, IOS, and Android.
  • Switch between list, calendar, or board view to see your whole week at a glance.
  • It is easy to divide your projects, give tasks to others, set deadlines, add files, and leave comments.
  • Todoist also has a shared workspace so your team can work together and keep everything organized.
  • It provides you with productivity visualizations by week and month to ensure you achieve your goals.
  • You can quickly add tasks in Todoist or from other tools thanks to the +80 integrations.
  • There are numerous templates for work and life.

Pricing and reviews

Pricing:

  • Free plan: Available
  • Pro: $4/month per user
  • Business: $6/month per user

Reviews:

  • G2: 4.4/5 (750+ reviews)
  • ProductHunt: 4.8/5 (170+ reviews)

ClickUp

Best project management app to organize your projects

Best organization app for project management

ClickUp is a project management tool with extensive feature set. It allows you to track your projects and tasks while providing many  collaboration features to enhance teamwork.

Best for

ClickUp is best for agile or remote teams.

Key features

  • ClickUp’s unique customization options allow you to tailor your workflows and dashboard to your specific needs. 
  • Its dashboard provides an overview of your tasks, projects, due dates, etc.
  • With ClickUp AI Brain, you can make your life easier by automating repetitive tasks like project summaries and updates.
  • ClickUp’s AI Brain feature allows you to ask questions and get answers regarding documents, tasks, and projects.
  • You can create documents, add comments for others, give them tasks and milestones, and even turn text into items you can keep track of.
  • ClickUp has a real-time chat to improve productivity, efficiency, and team communication.
  • It allows you to add targets and track progress, whether numerical, monetary, or true/false milestones.

Pricing and reviews

Pricing:

  • Free plan: Available
  • Team: $7/month per user
  • Business: $12/month per user
  • Enterprise: Contact for pricing

Reviews:

  • G2: 4.7/5 (9400+ reviews)
  • ProductHunt: 4.5/5 (950+ reviews)

Reclaim AI

Best calendar app for keeping track of your tasks and maintain work-life balance

Reclaim AI's calendar view can help you accomplish more

Reclaim is an AI scheduling app that automatically finds the best time for tasks, meetings, habits, and breaks based on your preferences, priorities, and due dates. Reclaim automatically moves and reschedules events as your week changes, so you will not miss any important things.

Ultimately, Reclaim takes off your shoulders the stress of daily planning by reducing unnecessary meetings, finding empty slots for heads-down work, and defending your habits.

Best for

It is best for busy people and teams to improve their time management, get more work done, and maintain a healthy balance between work and life.

Key features

  • Utilizing AI, Reclaim will keep your calendars organized and will auto-schedule events based on your preferences. 
  • You can synchronize multiple calendars, including Google Calendar, to see all your meetings, appointments, and tasks in one place.
  • With the Habits feature, you can tell activities you do regularly and give a timeframe for when you want them to happen, and Reclaim will find the best time to make them happen.
  • You can connect your project management tools, including ClickUp, Todoist, Asana, Jira, Linear, and Google Tasks, and Reclaim will autofill your task list and calendar.
  • The scheduling link feature helps you share availability links with your team so they can easily find and book time with you when you are available.
  • You can track crucial aspects of time management, including focus time, work-life balance trends, buffer time, meeting time, team performance, and more.
  • The team analytics tool helps to improve efficiency across focus time, meetings, and work-life balance.

Pricing and reviews

Pricing:

  • Free version: Available
  • Starter plan: $8 per user/month
  • Business plan: $12 per user/month
  • Enterprise plans: Enterprise $18 per user/month

Reviews:

  • G2: 4.8/5 (70+ reviews)
  • Capterra: 4.9/5 (70+ reviews)

Sanebox

Best email management app to keep your inbox organized

ai productivity tools - SaneBox

Sanebox is an artificial intelligence-driven email management app that significantly reduces the time spent sorting through emails, allowing you to focus on tasks that truly matter. An average SaneBox customer saves 100+ hours/year, which allows them to be more productive and focused on their primary responsibilities. 

Best for

Sanebox is excellent for team leaders and business owners dealing with the everyday email tsunami.

Key features

  • Sanebox is compatible with all email service providers, including Google or iCloud accounts.
  • It automatically filters out junk mail before it can interrupt your day.
  • Sanebox identifies important emails and automatically organizes the rest of your emails.
  • With Sanebox, you will receive a reminder if someone does not respond to your email.
  • It provides daily updates about what was sorted, so you never miss anything essential.
  • You can teach SaneBox with special filters, contact training, and more.

Pricing and reviews

Pricing:

  • Snack plan (one email account + 2 picked features): $7 per month
  • Lunch plan (two email accounts + 6 picked features each): $12 per month
  • Dinner plan (four email accounts + all features): $36 per month

You can save several months’ subscription fee if you choose the annual plan.

Reviews:

  • G2: 4.9/5 (170+ reviews)
  • Capterra: 4.8/5 (70+ reviews)

Notion

Best workspace app to keep your workflows organized

Notion is among the best Organization Apps

Notion is among the best apps that help you stay organized, collaborate more effectively, and improve productivity. It can assist you with project management, writing, and centralizing your or your team’s knowledge.

Best for

Forbes called Notion “Your AI Everything app, ” which is true. Notion is best for everyone, including teams, individuals, college students, and more.

Key features

  • Notion helps you to keep all your documents, wikis, tasks, projects, and meeting notes in one place. 
  • With Notion, you can access many templates for creating to-do lists, class schedules, meeting summaries, investor updates, recruiting trackers, etc.
  • It allows the translation of the written content into another language.
  • Using the AI assistant feature improves content creation and writing, or you can just ask it to make text shorter or longer.
  • Notion detects errors and corrects misspelled words and incorrect grammar.
  • It also has an in-built calendar to enhance and track your time management.
  • Using the Notion Projects feature, you can plan, manage, track, and execute your projects.
  • You can integrate Notion with Slack, GitHub, and more.

Pricing and reviews

Pricing:

  • Free plan: Available
  • Plus plan: $8/month per user
  • Business plan: $15/month per user
  • Enterprise plan: Contact for pricing

Reviews:

  • G2: 4.7/5 (5200+ reviews)
  • ProductHunt: 4.8/5 (2400+ reviews)

Missive

Best app to make your team’s communication smooth

Besides Slack, my other favorite team communication app is Missive. It is primarily a team email management app. However, it has flexible chat options, collaboration features, and team inboxes. With Missive, teams can keep their emails and communication organized in the same place. 

Best for

Best for teams who want to simplify their email communication.

Key features

  • Utilizing the team inboxes can help you avoid missing any important messages, and you can assign those messages to other teams. 
  • With Missive, you can streamline team communication by mentioning a coworker’s username and starting a direct chat within the email thread.
  • Missive offers three themes to customize the interface according to your preference.
  • You can connect Missive with useful tools like Google Workspace, Asana, ClickUp, Dropbox, and many others.
  • With Missive Calendar, you can easily send invitations, schedule meetings, and video calls, as well as receive reminders about upcoming activities.
  • Missive’s Email Analytics feature provides key metrics to measure and understand your team’s productivity and communication habits.
  • Its task management features allow you to create and assign tasks to your team members.

Pricing and reviews

Pricing:

  • Free plan: Available (Up to three users)
  • Starter plan: $14 monthly per user (Up to five users)
  • Productive plan: $18 monthly per user (Up to fifty users)
  • Business plan: $26 monthly per user (Unlimited users)

Reviews:

  • Trustpilot: 4.9/5 (60+ reviews)
  • Capterra: 4.9/5 (60+ reviews)

Wrap-up

Being organized is super important to succeed in anything, whether business, sports, or studying. Some people seem to be naturally organized, but it comes down to three things.

Pillars of staying organized: Habits, consistency and the best organization apps

First, you have to be disciplined and develop good habits, no matter what productivity apps or tools you use. With the proper habits, you can stay organized under any circumstance.

Second, you must use technology to your advantage. Adopting the right tools can help you stay organized and maximize your productivity.

Finally, consistency is key. Sometimes, keeping good habits is tough, and days can easily slip away. Life happens, and you have lost track of your goals before you know it. That is where a productivity app can help you get back on track. However, let’s be honest: you need to put in the effort to do so in these situations. 

There are no secrets; it is all about adopting the proper habits and utilizing the power of technology at the same time.

Frequently asked questions

What are the best productivity apps to keep me organized?

These are the best apps that help to keep you organized:

  1. Todoist
  2. ClickUp
  3. Reclaim AI
  4. Sanebox
  5. Notion
  6. Missive

You can access most of these apps on desktop, phone, and the web.

Is there an app to organize my day?

Many apps can help you organize your day. For example, Reclaim uses artificial intelligence to find time for every important event during your week. It has the ability to prioritize based on your preferences, due dates, and how important each activity is to you. Reclaim can help you streamline your day and stay on top of everything that matters.

What is the best task management app?

The best task management app for me is Todoist. It has everything to keep your life organized. Also, you can access it on many devices irrespectively whether you use an iPhone, iPad, Android, or PC.

Are there better calendar apps than Google Calendar?

While Google Calendar is a minimalist but effective, many improved calendar apps can help you enhance your daily organization. Apps like Reclaim AI or Motion have features that allow you to manage your tasks and projects more effectively.

What is the best app for organizing school life?

Due to the wide range of features, Notion suits students best. You can use it for note-taking, creating to-do lists and class schedules, or writing content with AI. Also, centralizing your knowledge, notes, and documents in Notion can make study life easier and more structured.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

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