In this SignWell vs PandaDoc comparison, I will show you the key differences between these two electronic signature software solutions. I will compare PandaDoc to SignWell based on features, pricing, user interfaces, my experience, and pros and cons.

Our team spent many days with both e-signature tools, and I am here to share the benefits and limitations of each software to ensure you make the right choice.

Now, let’s dive into the side-by-side comparison of SignWell vs PandaDoc!

My ratings: SignWell Vs PandaDoc

Key differences between SignWell and PandaDoc

What is SignWell?

SignWell is an electronic signature platform designed to make signing documents fast, simple, and affordable. The company says its mission is to simplify document signing for millions of people and businesses.

The platform is used by over 65,000 businesses and has processed more than 10 million digital documents. The company also reports a 98% customer satisfaction score for its 24/7 support, positioning SignWell as a customer-first alternative to larger, more complex e-signature tools.

What is PandaDoc?

PandaDoc is also located in San Francisco and was founded in 2011. It is an all-in-one tool that integrates e-signatures with other business tools for creating, editing, and managing complex document workflows.

Compared to many other e-signature platforms, PandaDoc is a more complete solution for document management. The platform is especially popular with sales teams and growing companies, since it includes features like templates, content libraries, analytics, and CRM integrations.

Let’s take a look at both e-signature apps’ key features!

Comparison: SignWell vs PandaDoc

First, I will show you the features of both e-signature solutions one by one. Second, I will guide you through their user interfaces, integration options, and pricing. Lastly, I will show you the pros and cons of PandaDoc and SignWell and their alternatives and reveal my pick.

Key features

Let’s begin with SignWell’s features!

SignWell’s key features

Here, I show you the tools I tried when testing SignWell!

Dashboard

SignWell doesn’t have a traditional dashboard. Instead, the home screen opens on the Documents tab, which serves as the central hub for managing your files. Unlike some other platforms that display a highly visual dashboard, SignWell keeps things minimal.

The home screen is essentially a clean list of your documents, showing the title, status, and date. Navigation is straightforward: the top menu lets you quickly switch between Documents, Templates, Bulk Sending, and Contacts.

Personally, I like this stripped-down approach because it makes navigation straightforward, even for someone using an e-signature tool for the first time. In that sense, the dashboard reflects SignWell’s core promise of a simplified signing process – and it really does feel simplified in practice.

Document signing & document management

Uploading a document in SignWell is quick and easy. The Documents tab doubles as your home screen, so the ‘New Document’ button is right there as soon as you log in.

You can upload one or several files at once, or just pick a template if you want to skip the setup. After that, you assign who needs to sign, and the editor opens right away. The editor isn’t overloaded with options; you just drag in what you need: signatures, dates, text fields, and checkboxes.

In SignWell, you don’t see a signature option on the home screen or in a separate ‘Manage Signature’ section like in some other tools. Instead, you get to it once you’re inside the editor. You can either upload an existing signature, type one using different font styles, or draw it – fairly standard options.

Once the fields are in place, hit Send and you’re done.

The only thing missing here is a preview option before sending. I didn’t mind, but if you’re the type who likes to double-check every detail, you might notice its absence.

Templates

SignWell lets you save a document as a template before sending it, or you can create one directly from the Templates tab by uploading a file.

After uploading, you add placeholder recipients (essentially defining what type of people will need to complete the document). From there, the same drag-and-drop editor opens, letting you add fields like signatures, dates, or checkboxes.

Once you’re done, you can set reminders, choose the recipient’s language, or even redirect signers to a custom page after completion. This makes templates flexible, especially if you reuse the same contracts or forms often.

One limitation, though, is that SignWell doesn’t provide any pre-built templates to get you started. While creating your own is simple enough, having a library of ready-made options would make the feature more useful right out of the box.

Also, keep in mind that the free plan allows for only one template.

Bulk sending

Bulk Send is one of SignWell’s more advanced features, but it’s not available on the free plan. It’s designed for cases where you need to send the same document (or even multiple documents) to a larger group of recipients at once.

The process is smooth: you select the document(s), upload a CSV file with recipient details, and SignWell even provides a sample CSV template you can download, which makes it much easier for first-time users.

Before sending, you get a preview of all recipients. You can also add a custom message to go along with the documents, and you can apply a signing order. A nice touch is that recipients can still be removed even after the document has been sent, giving you a bit of flexibility in case of mistakes.

Contacts

To add a contact in SignWell, all you need is an email, and you can always add more details later if needed.

It’s also good to see that SignWell includes an option to bulk import contacts via CSV, since not every e-signature tool offers it. For anyone who already has a contact list stored elsewhere, this can save time compared to manually adding contacts.

Team management

SignWell makes it easy to collaborate by allowing you to add multiple users to your account and assign them different roles, such as Admin, Manager, or Member. These roles come with varying levels of permissions, so you can control who manages what.

Users can also be grouped into different teams, which helps keep responsibilities clear. On top of that, the ability to switch between workspaces gives teams another layer of organization, making it easier to separate workflows and avoid overlap.

Branding

SignWell lets you customize the look and feel of your documents with simple branding options. You can upload your company logo, define the ‘From’ email field, and add a custom email signature that will appear in outgoing messages and on recipient pages.

The setup is simple and works smoothly, so it’s incredibly easy to add a professional touch without spending much time adjusting details. While the customization options are limited compared to enterprise-level tools, they cover the essentials most small businesses need.

PandaDoc’s key features

Now, let’s see how the other competitor stacks up in the PandaDoc vs SignWell battle!

Dashboard

PandaDoc offers a user-friendly interface for document management. And the best part is that it is fully customizable.

You can filter documents by status (Drafts, Actions Required, Waiting for Others, Finalized), adjust the time period you want to review, and even choose which tabs are visible depending on your workflow.

Using this clean user interface, tracking documents and staying on top of your documents is simple, and you don’t get that overwhelming feeling.

However, one thing you won’t find here is direct access to your signature. Like many e-sign platforms, PandaDoc keeps this option tucked away under Settings → Profile → Signature, and it supports only one signature and a set of initials.

Nevertheless, a shortcut to your signatures would be great. Platforms like Xodo Sign even go a step further and let you manage multiple signatures right from the main screen.

On the free plan, the Dashboard primarily works as a tracker. Many of the deeper analytics and reporting tools are only available if you upgrade.

E-signatures & stamps

PandaDoc provides legally binding signatures in most regions, including the U.S. and EU, as it utilizes methods to maintain document integrity after you sign documents electronically.

Creating electronic signatures is a smooth and flexible process. With PandaDod, you can upload an image of your signature, draw it (with different color options), or just type it out.

What stands out is the extra Stamps option, placed right under Signature. While initials are familiar elsewhere, stamps are less common.

They can be useful for businesses that rely on official company seals, administrative approvals, or international documents where a stamp still adds formality and trust. Even if not everyone needs it, it’s a nice addition for those who do.

Document management

Just like the entire PandaDoc interface, the Documents tab is clean and easy to navigate, which is excellent, as you will visit this page frequently to manage documents.

Inside the Documents, you can apply filters by date, status (Draft, Completed, Viewed), owner, or recipient. There are also “Smart Views” like Created by me and Expiring soon, plus the option to create folders for better organization. Such features help a lot in the entire contract lifecycle management by providing the data you need.

Next to ‘My Documents’ is the ‘Content Library’. It’s designed for saving commonly used content for faster document creation. You simply upload the document you want to sign or get signed, and you can easily track its status.

Document creating & editing

Creating documents is flexible, and PandaDoc offers more options than competitors like Docusign. That said, you can upload a file, bulk import, or start from templates. After adding recipients, the document opens in a drag-and-drop editor. But here too, many advanced options are grayed out if you use the free version.

When it comes to editing, the experience is mixed. PDF files can’t be edited directly, so you can only add reusable blocks like signatures, text boxes, or dates.

Word documents, on the other hand, can be modified, and there’s an “Edit with AI” option, which is handy for quick tweaks. Still, true PDF editing is off the table unless you rely on external tools. Once finished, documents can be shared by email, link, or even text message.

Ultimately, PandaDoc offers many options to customize documents.

Templates

PandaDoc offers a Template Gallery that includes many categories. There are options for sales proposals, agreements, invoices, HR, real estate, marketing, healthcare, and many others.

I honestly couldn’t even count them all. But in a nutshell, this feature allows you to create multiple documents in a few minutes. You can also check ‘Featured templates’ or browse the ‘Community Gallery’ for extra choices.

The templates give you a quick head start, and I liked how easy it was to preview and customize them. You can create a blank file, upload your own, or customize one of the ready-made designs. The variety makes it easy to draft common business documents without starting from scratch.

But when I tried to actually send a document, I hit a paywall. Many templates rely on content blocks (like text, images, or pricing tables), which are locked behind the Business plan. Without upgrading, you have to remove those blocks, which limits how useful the templates really are.

Contacts

Adding contacts in PandaDoc is quick and straightforward. You can import them directly from Google, or just click the Contact button to add one manually.

The manual form is simple: first name, last name, email, phone, company, and job title. I liked how fast this option was, since you don’t need to fill out every field at once. Even a single detail is enough, and you can always update the rest later.

For larger teams, PandaDoc also recommends connecting your CRM or utilizing a Zapier integration to minimize manual entry. This makes contact management flexible, whether you’re adding just one recipient or syncing an entire database.

I didn’t hit as many paywalls here as in other sections, which made Contacts one of the smoother parts of the free plan.

Other Features (Locked For Paid Plans)

Some features in PandaDoc were completely unavailable when using the free plan. Catalog and Forms were locked from the start, as was Branding – a feature that was accessible in free trials on almost every other e-signature platform I tested.

Team management also feels limited. My plan showed “1 of 1 seat activated,” meaning I couldn’t add teammates. On platforms like Signable, I was able to invite an unlimited number of users, making the contrast here noticeable.

And even the sign-up flow highlights these limits. When I registered with a personal email, PandaDoc put me into the Free eSign plan with a banner saying it’s “built for small businesses.” It sounds promising, but in practice, the plan is so restricted that you can barely test the platform.

User interface

In the next step of this PandaDoc vs SignWell article, let’s compare their user interfaces!

SignWell’s user interface

I noticed that many users praise SignWell’s interface for being simple and intuitive, and I completely agree. The layout is clean and uncluttered, with key actions always easy to find, so even first-time users can get started right away.

In that sense, the UI really delivers on SignWell’s promise of making document signing simplified and fast.

PandaDoc’s user interface

Honestly, the first thing I noticed about PandaDoc was how good it looks. The whole platform feels polished, clean, and kind of inviting compared to some other tools I’ve tried.

It also delivers on usability, with an intuitive user interface that makes navigation feel effortless even for first-time users.

Integrations

Now, let’s take a look at the integrations!

SignWell’s integrations

SignWell has a short list of integrations. It works with Close CRM, Intuit QuickBooks, and Zapier. However, through Zapier, you can connect SignWell with over 2,000 other services, including Google Drive, Dropbox, and OneDrive.

The QuickBooks integration is particularly notable, as SignWell was the first e-signature tool to offer a native connection with QuickBooks Online. This makes it possible to send documents for signature directly from QuickBooks and tie agreements into accounting workflows.

While the list of direct integrations isn’t nearly as extensive as what you’ll find with tools like DocuSign, SignWell covers the essentials and adds some unique advantages. I think most small businesses won’t miss the broader catalog of integrations.

PandaDoc’s integrations

You can integrate PandaDoc with many third-party apps, but you can access most of the integrations with the paid plans. On the free version, I only had access to Google Workspace and Stripe. These are helpful, but pretty limited if you want to see how the platform connects with the rest of your workflow.

The full lineup looks impressive, with big names like Salesforce, HubSpot, Pipedrive, Zoho CRM, monday.com, plus payment gateways like PayPal and Square, and collaboration tools like Slack and Microsoft Teams. There’s also Zapier, webhooks, and an API for custom workflows.

Still, it was a bit disappointing not to be able to test these during my trial. On paper, the list is strong, but unless you’re on a paid plan, it feels more like a showcase than something you can actually use.

Pricing

It’s time to check the pricing plans in this PandaDoc vs SignWell comparison!

SignWell’s pricing

During my SignWell review, I discovered that it offers a free plan and two paid tiers, plus a customizable Enterprise option. Here’s how they break down:

Free plan

The free plan is limited but functional: it includes up to three documents per month and one custom template. This can work for individuals or very small businesses with occasional digital signing needs, but most users will likely find it too restrictive for regular use.

One important thing to note is that SignWell does not offer a free trial for paid plans, so the free version is the only way to test the platform without upgrading.

Light plan

This plan includes one sender (with the option to add more for $12 monthly each, or $10 with annual billing), unlimited documents, and up to five templates per user. It also comes with bulk send, template links, reminders and notifications, and advanced preferences.

The Light plan costs $12 per month with monthly billing, or $10 per month when billed annually. It’s a good fit for freelancers or small teams who want affordable access to the essentials.

Business plan

The Business plan is priced at $36 per month with monthly billing, or $30 per month when billed annually. It includes three senders by default, with additional senders available for $15 per month or $12 per month with annual billing.

Along with unlimited templates and documents, it adds additional features like custom branding, redirect URLs, data validation, request attachments, and in-person signing.

This plan is best suited for small to mid-sized teams that need more flexibility and a professional setup.

API & Enterprise

For larger organizations or businesses with complex needs, SignWell offers customized Enterprise solutions. These include API access, dedicated and phone support, high-volume usage, and tailored plans.

It’s the right choice for companies that need to integrate electronic signatures deeply into their existing systems and workflows.

Overall, SignWell positions itself as one of the more affordable e-signature solutions compared to giants like DocuSign. For freelancers, small businesses, and growing teams, its pricing strikes a strong balance between cost and features.

PandaDoc’s pricing

PandaDoc technically offers a free version, but as I mentioned earlier, it’s very limited. To get access to the real features, you’ll need to move into one of the paid plans.

Starter plan

At $19 per user a month when billed annually (or $35 a month on monthly billing), the Starter plan gives you unlimited documents and e-signatures, plus a drag-and-drop editor, templates (up to 5), real-time tracking, and 24/7 chat and email support.

It’s designed for individuals or very small teams who just need a clean way to create and sign contracts. Honestly, it’s fine for the basics, but it feels a bit stripped down if you’re looking for more than simple document workflows.

Business plan

The Business plan is $49 per user a month with an annual plan (or $65 a month on monthly billing) and unlocks the features that make PandaDoc more than just an e-sign tool. You get CRM integrations, content libraries, custom branding, approval workflows, deal rooms, web forms, and bulk send.

This is where the platform starts to feel like a real sales and document automation hub. But at this price point, it’s a noticeable jump from Starter, and not every small business will find the upgrade worth it unless they’re heavily focused on proposals and sales pipelines.

Enterprise plan

Finally, there’s the Enterprise plan with custom per-seat or per-document pricing. It includes everything from Business plus advanced automations, CPQ (configure-price-quote), smart content, SSO, team workspaces, notary support, and API access.

It’s clearly aimed at larger organizations with complex workflows. However, the price is hidden behind “Contact Sales,” which means you can’t easily compare costs unless you’re ready to negotiate with their team.

Per-document pricing

For those who don’t want to commit to seats, PandaDoc also mentions a per-document package. In theory, this gives you unlimited seats, and you only pay for the documents you create. It’s not publicly listed, though, so you’ll need to contact sales for details.

My experience with SignWell

While working on this SignWell review, my overall experience was mostly positive, but I did run into one limitation right away: there is no free trial for paid plans, and the free plan is pretty restricted, making it hard to properly test the platform.

So, I reached out to their support team. Not only were they quick to respond, but they were also very helpful, and that kind of responsiveness left me with a great impression. It also shows that their promise of 24/7 human support isn’t just marketing.

Overall, this gave me confidence that users who rely on customer support will be in good hands.

You can check my full SignWell review here: SignWell Review 2025: Docusign FINALLY has a Competitor

My experience with PandaDoc

Regarding PandaDoc, it also left me with some mixed feelings. On the positive side, the platform looks great, the interface is easy to navigate, and features like the Dashboard, folders, and even the stamps option show attention to detail.

So, the features are really top-notch.

But if you sign up with a personal email, you only have access to the limited Free eSign version. It’s marketed as a plan built for small businesses, yet most of the core features are locked away. Therefore, PandaDoc is not ideal for individuals or even freelancers who only have a personal email.

Overall, PandaDoc is a polished and clearly powerful tool to sign documents, and it was clearly designed only for businesses and professionals.

Check out my full PandaDoc review here: PandaDoc Review: What Nobody Tells You (2025)

SignWell’s pros and cons

Let’s summarize the pros and cons of SignWell!

SignWell’s pros

SignWell’s cons

PandaDoc’s pros and cons

Now, it’s time to see how PandaDoc performed in this SignWell vs PandaDoc battle.

PandaDoc’s pros

PandaDoc’s cons

Alternatives to SignWell and PandaDoc

If you are still unsure about your pick after this SignWell vs PandaDoc comparison, here are some great alternatives:

• Dropbox Sign: A user-friendly e-signature tool.
• SmallPDF: A lightweight PDF editor that allows you to sign PDF documents easily.
• Foxit: An advanced PDF editor with e-signature features.
• Xodo Sign (formerly known as Eversign): A popular e-signature platform.
• Signable: An e-signature platform focusing on affordability and ease of use, it stands out from competitors by offering flexible pricing options, including a unique pay-as-you-go model.
• Docusign: One of the most well-known e-signature platforms.
• BoldSign: A popular e-signature platform with extensive features ensuring legal compliance.

My pick: SignWell vs PandaDoc

While SignWell is a lightweight e-signature solution, PandaDoc is a more robust one. That said, it is easier to build automated workflows with PandaDoc thanks to its features and extensive integration options. So, for a larger business, I see PandaDoc as a better choice than SignWell.

Related articles:

• 7 Best Docusign Alternatives (2025) | NOT What You’d Think
• BoldSign Vs PandaDoc 2025: An Unfiltered Comparison
• BoldSign Vs SignWell 2025: A Tough Decision

However, for small businesses, freelancers, and business owners, SignWell is a more suitable e-signature platform. It offers more affordable pricing plans and the best customer support for eSign solutions. And most importantly, it is an easy-to-use app overall.

Why you can trust our reviews

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Every month, 35,000–50,000 people trust us to find the best productivity apps at the best price.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros so that you can make an easier decision.

Have a question or suggestion? I’d love to hear from you. Feel free to reach out anytime at aronkantor@thebusinessdive.com.

Frequently asked questions

Is SignWell trustworthy?

Based on my experience and the user reviews, I can say with almost 100% accuracy that SignWell is a trustworthy e-signature solution.

What is better, Docusign vs PandaDoc?

If I need to choose between Docusign and PandaDoc, I would go with PandaDoc based on my testing. When comparing the two e-signature platforms, I felt that the document signing and editing feel more intuitive when using PandaDoc, and it provides more customization options than Docusign.

You can see my full comparison here: Docusign Vs PandaDoc 2025: The Truth (4-Week Test)

Is SignWell really free?

SignWell does offer a free plan, but it’s limited to three documents per month and one custom template. For regular or business use, most users will need to upgrade to a paid plan.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.