Timeboxing is one of the most popular time management techniques. Both Elon Musk and Bill Gates stated that they use timeboxing to optimize their work schedules and maximize their productivity. This is not surprising. Implementing the right timeboxing app helps you become more focused, prevent procrastination, reduce stress, and improve your productivity and efficiency.
In this article, I share the best timeboxing apps with you, not just to simply complete tasks and boost productivity but also to make you feel better knowing what and when to do next.t
What is timeboxing?
Timeboxing is a time management technique that allocates a fixed time period called a “timebox” for a specific task or activity. It encourages us to break down projects into more manageable time blocks for better control and predictability.
While it is an efficient way to stay on track with tasks, finding the balance between flexibility and rigidity is crucial. Overly rigid timeboxing may lead to stress and the ability to reprioritize tasks and adapt to new circumstances. Therefore, it is recommended to build some flexibility when using the timeboxing technique to adapt to unexpected challenges.
Advantages of timeboxing
Let’s quickly take a look at the main advantages of timeboxing:
Focused work
Timeboxing is a powerful method for avoiding multitasking and distractions. It promotes single-tasking and undivided attention to the task at hand, which allows you to maintain focus. Why is it essential to switch into focus mode when dealing with tasks?
Recent research in cognitive science has found that our brains may not be well-equipped to handle numerous tasks simultaneously. Every time we switch from one task to another, there is a cognitive cost. This means that multitasking actually reduces productivity rather than enhances it.
So, implementing a timeboxing app in our daily work can help us maintain focus and improve productivity.
No more procrastination
Let’s be honest; we all experience procrastination. Sometimes, being disciplined and taking one step to another is challenging.
However, Timeboxing can be a highly effective technique for overcoming procrastination. Breaking down daunting or complex tasks into smaller, more manageable timeboxes can help you easily overcome them. Clear time limits also provide a sense of structure and accountability, helping to stay on track and avoid the trap of procrastination.
With the right timeboxing app, you can overcome procrastination more easily and increase your daily focus time.
Improved time management
Timeboxing apps can help us better understand the actual time required to complete specific tasks. Tracking the time spent on a task will help you in the future when blocking time for a similar task. Knowing how much time you should plan for your tasks can give you a better overview of your workload, which helps avoid overcommitments and tight deadlines.
Ultimately, implementing time blocking leads to more accurate daily planning and improved time management skills.
Reduced stress
Time blocking reduces stress by providing a clear structure for completing tasks. It is like seeing the light at the end of the tunnel. You do not have to wake up every day thinking about what to do next, but using a timeboxing app can help you prioritize tasks and block time.
I am an obsessed planner. I always try to plan every minute, and if I can not do it, I eventually start to feel some kind of frustration because I do not see the clear road to my next goal. If you also feel like this sometimes, time blocking can be a great way to regain control.
Knowing what to do next, when, and how much time to allocate to that specific task will reduce the feeling of overwhelm and stress. Additionally, timeboxing apps can help you to prevent tasks from piling up.
Best 6 timeboxing apps
Let’s dive into the six best timeboxing apps!
Reclaim AI

Reclaim AI is a calendar app that you can effectively use for timeboxing. It helps you stay focused and complete all the essential tasks during your working hours. Besides time blocking, its AI-powered features take care of your week’s planning using your priorities and due dates, so you can focus on accomplishing your goals instead of planning the way toward them.
Key features
- Using Reclaim, you can effectively schedule time blocks and drag and drop tasks in your calendar.
- Reclaim has task management features that allow you to easily create tasks where you can add several time blocks.
- Thanks to its AI technologies, Reclaim can prepare a weekly schedule based on your priorities, due dates, preferences, and recurring tasks.
- Reclaim can synchronize multiple calendars so you can see all your tasks and meetings in one place.
- With the Habits feature, you can tell activities you do regularly and give a timeframe for when you want them to happen, and Reclaim will schedule time blocks to complete them.
- After connecting your project management tools, including ClickUp, Todoist, Asana, Jira, Linear, and Google Tasks, Reclaim will autofill your to-do list and schedule time blocks for your tasks.
- The scheduling link feature helps you share availability links with your team so they can easily find and book time with you when you are available.
- This time-blocking app helps you effectively track your time management, including focus time, work-life balance trends, buffer time, meeting time, team performance, and more.
Pricing

- Free version: Available
- Starter plan: $8 per user/month
- Business plan: $12 per user/month
- Enterprise plans: Enterprise $18 per user/month
Pros and cons
Pros
- You can easily add tasks, color codes, block time, or drag and drop time blocks.
- It is more than just a timeboxing app, Reclaim provides you with a personalized weekly plan, so you can focus on action instead of planning.
- Reclaim has a very intuitive interface.
- You can effectively maintain your work-life balance by tracking your time management with Reclaim.
- The scheduling links feature completely eliminates the back-and-forth discussions when setting up meetings.
Cons
- Supports limited calendar integration (only Google Calendar).
Todoist

Todoist is a popular task management app that helps you organize and track the progress of your tasks and projects. With Todoist, you can easily create to-do lists, set deadlines, add notes, and prioritize tasks to stay productive and focused. You can access Todoist on various devices and platforms to easily manage your tasks from anywhere.
Key features
- You can quickly create tasks and add due dates, priority levels, and assignees.
- If you opt for the Pro version, you will have access to the calendar layout, where you can easily drag and drop tasks and block time, in addition to the task management features.
- Besides the calendar view, Todoist offers list and board views to help you manage your tasks and block time for them.
- You can access your to-do list across all your devices, including desktop, IOS, and Android.
- Todoist supports team collaboration; for example, you can create a shared workspace to organize projects and tasks with your team, separate from everyone’s personal tasks.
- You can smoothly add tasks from other tools thanks to the +80 integrations.
- It has numerous templates for work and life.
Pricing

- Free plan: Available
- Pro: $4 per user/month
- Business: $6 per user/month
Pros and cons
Pros
- Reasonable pricing.
- You can easily access it using the mobile or desktop app.
- It has a user-friendly interface.
- Quick task creation and prioritization.
- Todoist offers an excellent solution to block time for important tasks no matter where you are.
- It is an effective task management app for teams as well.
Cons
- You can access the calendar view only in Pro and Business plans.
Morgen

Morgen is a well-rounded timeboxing app that assist you in optimizing your weekly schedule and finding time for focused work. It is available on the web, desktop, and mobile as well.
Key features
- Morgen is an easy-to-use timeboxing app that allows you to block time for your tasks and calendar events.
- Using Morgen lets you quickly drop tasks from your to-do list and project manager apps.
- You can connect Morgen with unlimited third-party calendars if you choose the Pro plan.
- By creating a customized scheduling page, you can make it easy for others to book time with you when it’s ideal for both of you.
- Morgen calculates and schedules travel time based on event details, the preferred mode of travel, and the time of day.
Pricing

- Basic plan: Free
- Pro plan: $9 per user/month
- Enterprise plan: Contact for pricing
Pros and cons
Pros
- User-friendly interface.
- Affordable pricing.
- Morgen has task manager features.
- It has keyboard shortcuts.
- Works well with Mac as well.
Cons
- You can not customize the keyboard shortcuts.
Motion

Motion is an AI-powered productivity tool for time blocking and project management. Thanks to its AI support, this timeboxing app not only helps you effectively block time for your tasks and projects but also relieves you from the stress of planning and scheduling tasks or meetings.
Key features
- You can schedule time blocks or drag and drop tasks in your calendar.
- With Motion, you can integrate your Outlook, iCloud, and Google calendars in one place, and you can see all your appointments using one app.
- Motion takes your tasks and projects and builds a personalized weekly schedule based on your priorities, preferences, and due dates.
- It will help you determine the most important tasks to work on, considering your projects, tasks, deadlines, priorities, and dependencies.
- Motion offers an overview of projects from different views, where you can add comments, attach files, and take notes on each project.
Pricing

- Individual plan: $19 per user/month
- Team plan: $12 per user/month
Pros and cons
Pros
- Motion is a versatile timeboxing app that you can also use to improve your project management skills.
- Besides Google Calendar, you can also integrate your iCloud and Outlook calendars.
- Motion’s AI scheduling feature is ideal for those who do not want to spend too much time planning what to do next, as it will give you some suggestions based on priorities and due dates.
- It is an excellent solution for teams as well.
Cons
- Pricey individual plan.
Timehero

Timehero is a powerful calendar app driven by AI. Its extensive integrations with other apps and team features make It ideal for both teams and individuals.
Key features
- You can smoothly schedule time blocks for your tasks.
- Using your to-do list, priorities, and availability, Timehero automatically builds a weekly action plan.
- You can integrate your third-party calendars with Timehero.
- Connect Timehero with over 1500 apps for a seamless workflow.
- Timehero allows you to schedule tasks directly from Gmail.
- You can keep track of your team’s workload so you can make better decisions when allocating tasks in the future.
- With Timehero, you can easily add files and comments in a shared folder under each project for streamlined collaboration.
Pricing

- Basic plan: $4.6 per user/month
- Professional plan: $10 per user/month
- Premium plan: $22 per user/month
Pros and cons
Pros
- Simple and easy-to-use tool.
- Timehero provides a clear weekly view of your projects and tasks.
- Easily add, assign, change, and drag and drop tasks with Timehero.
- It supports a wide range of integrations with other apps.
Cons
- No free plan.
Sunsama

Sunsama is a timeboxing app that helps you with your daily planning and task management. With Sunsama, you can stay on top of your agenda, maintain your focus and find time for your tasks.
Key features
- You can easily time-block your tasks in your calendar.
- You can browse your tasks from your project management apps using Sunsama and drag and drop tasks from them.
- Sunsama allows you to integrate all your Google and Outlook calendars into one place.
- You can turn Slack and Teams messages into tasks.
- Sunsama helps you avoid over-commitment by estimating the time for your tasks so you can clearly see how many you can complete in a day.
- It offers calendar and Kanban views to visualize your days.
Pricing

- Yearly subscription: $16 per user/month
- Monthly subscription: $20 per user/month
Pros and cons
Pros
- The user interface has a beautiful design.
- You can easily integrate it with other apps and drag and drop tasks from them.
- It works as a time-tracking app as well.
- I love the daily emails, which help me to be more efficient with time management.
Cons
- No free plan.
- Pricey.
- Limited customization options.
Summary
Timeboxing is an efficient time management technique for maximizing productivity while maintaining a healthy work-life balance. Although you can use this technique without a timeboxing app, they definitely make it easier to do it effectively on a daily basis.
Furthermore, several time-blocking apps come with additional features like project, task management, or time tracking. I think trying a timeboxing app is worth trying, especially if there is a free plan or trial, as you have nothing to lose!
Frequently asked questions
What is the best timeboxing app?
The best timeboxing apps are Reclaim AI, Todoist, Morgen, Motion Timehero, and Sunsama.
When choosing the best timeboxing app, you also need to consider what additional features you might need. Some time-blocking apps have project management features, while others have advanced analytics or time-tracking tools.
Is timeboxing an effective time management technique?
Setting specific time frames for tasks and activities helps improve focus, productivity, and efficiency. It also encourages better work-life balance by allowing scheduled breaks and preventing overworking.
Timeboxing can be particularly useful for avoiding procrastination and enhancing motivation as it creates a sense of urgency to complete tasks within the set time and breaks them into manageable intervals. Additionally, it provides a structured approach to managing time, allowing you to allocate specific time slots for different projects or responsibilities.
Many people find that using timeboxing techniques helps them stay organized and reduces the feeling of being overwhelmed. Nevertheless, try to be flexible when setting time blocks to avoid a rigid schedule.
Are the timeboxing app and calendar app the same?
Timeboxing and calendar apps are not the same. People use calendar apps to schedule and organize events, appointments, and meetings.
On the other hand, a timeboxing app is designed specifically for time management techniques like timeboxing. It allows you to allocate specific time frames for tasks and activities, set timers, and track your progress within those time frames. Timeboxing apps often provide features tailored to the timeboxing method, such as Pomodoro timers, notifications, and progress tracking.
While both types of apps can help with time management, timeboxing apps focus more on productivity and task management, while calendar apps help with scheduling.
What are the differences between a project management tool and a timeboxing app?
A project management tool assists you in planning, executing, and managing projects. It includes workload optimization, budgeting, time tracking, and many other features. Ultimately, project management tools enhance the collaboration between team members and provide an overview of the project’s status and timeline.
On the other hand, a timeboxing app focuses on time management and productivity. It encourages people to allocate specific periods, or “timeboxes,” to individual tasks or activities. By setting time limits for tasks, the app helps people stay focused, manage their time effectively, and avoid procrastination.
In summary, while a project management tool is more comprehensive and focuses on the overall planning and execution of projects, a timeboxing app is specifically tailored to help people manage their time and improve productivity on a day-to-day basis.
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Hey there! I am Aron, the founder of Thebusinessdive. I created Thebusinessdive to help you elevate your productivity to the next level. It is a place where you find the best tools, ideas, and tips to supercharge your productivity and performance. Subscribe to my YouTube channel to hear more about the best productivity tools. Let’s dive in!