11 Best AI Meeting Managers in 2023: Ranked & Reviewed

Navigating back-to-back meetings can be a real struggle. Balancing speaking, manual note-taking, and managing meetings while staying engaged is challenging. The advancement of artificial intelligence can be an answer to these challenges. You can offload many tasks with an AI meeting manager during online meetings.

These AI tools replace manual meeting notes and help you with comprehensive meeting notes, meeting recaps, recording, analysis, and more. This way, you can fully dedicate your attention and time to the meeting participants during virtual meetings and maximize your meeting productivity.

In this guide, I ranked and reviewed the 11 best AI meeting manager tools so that you can pick the best one for you.

What is an AI meeting manager (AI meeting assistant)? 

An AI meeting manager utilizes natural language processing, speaker recognition, and machine learning. Natural language processing is crucial to understanding text and spoken words as humans can. This ability is especially valuable to transcribe meetings. 

Speaker recognition technology gives a speaker ID for each meeting participant so you can track in the meeting transcription who said what. 

AI meeting assistants are seamlessly integrated with your meeting and video conferencing platforms. While some call it a personal AI meeting assistant and others an AI meeting manager, they essentially refer to the same AI meeting tool.

Depending on the features of an AI meeting assistant app, it can generally help you with the following tasks:

• Recording meeting,
• Taking notes,
• Prepares meeting summaries,
• Meeting analysis,
• Automated meeting scheduling,
• It helps you to find relevant information more efficiently in your meeting notes.

How to choose the best AI meeting manager?

It is easy to get lost in the many AI meeting assistants in the market. So, here are some key insights and steps to find the perfect AI meeting manager for you.

1. Meeting platform: The first question is which video conferencing platforms you use for online meetings on a daily basis. Some AI meeting assistants are compatible with just a few video conferencing platforms. 
2. Languages: If you are using languages other than English, it is worth taking a look at the capabilities of the AI meeting manager to avoid paying money for the wrong AI tool. 
3. Features: Online meeting recording and note-taking are the most basic functions. Many AI meeting assistants provide additional features which can be helpful during meetings. Consider whether you need only must-have features or you need some extra.
4. Purpose: It is essential to recognize that various AI meeting managers are designed for specific purposes. While some excel at enhancing internal meetings, others are better suited for sales meetings, presentations, or client interactions. Before making a purchase decision, consider the versatility of the platform and your everyday meeting routine.
5. Pricing: Many AI meeting assistant apps have a free plan, and you can use the basic features completely free. The main difference between the free and paid plans is the features, available transcription minutes, and audio or transcript storage capacity.

What are the best AI meeting managers?

The following are the best AI meeting manager tools available.

Avoma

Best AI Meeting Manager Tool Overall

Avoma is a powerful tool for transcription and meeting management. Its ability to automatically record all your meetings and receive high-accuracy meeting transcripts and meeting recaps makes it the best AI meeting note-taker.

What sets Avoma apart from other AI meeting managers is its robust business-oriented features seamlessly integrated with popular CRM systems like Copper, HubSpot, Pipedrive, Salesforce, Zendesk, and Zoho.

Avoma took one step further when it comes to efficiency for customer support and sales teams. After synchronizing with your CRM system, it provides field-level CRM updates, deal health alerts and analysis, and scorecards for coaching.

If you’re seeking more than a run-of-the-mill AI meeting manager, Avoma’s business-centric capabilities make it a top choice, especially for customer support and sales teams.

Platforms:

Zoom, Microsoft Teams, Google Meet, Blue Jeans, GoTo Meeting, Uber Conference, Lifesize, Highfive

Key Features:

• A complete platform with many solutions to save time, advance projects, and increase collaboration.
• Integration possibility with many CRM systems.
• Coaching features and performance insights, including AI-powered scoring.
• Topic detection and tracking features automatically categorize conversations under topics such as Business Needs, Pain Points, Next Steps, etc.
• Versatility to record calls from multiple video conferencing platforms.
• A ratio tracker that helps you find the ideal balance between speaking and listening during customer meetings.
• Conversation insights to get an overview of conversations and outcomes by teams, individual users, and more.
• Collaborate on note-taking in real-time so you can simultaneously take notes, view, and edit them together. 

User Experience:

Easy-to-understand dashboards and intuitive menus make Avoma an excellent choice for both internal and client calls. It simply has all the functions you need to maximize your productivity during meetings.

Avoma might be among the more expensive AI meeting assistants, but it is definitely worth its money.

Pricing:

• Free plan
• Starter: $19/month per user
• Plus: $49/month per user
• Business: $79/month per user
• Enterprise: $129/month per user

What I Like/Dislike About Avoma:

Like:

• Versatility to record calls from different platforms.
• High meeting transcribing accuracy.
• Valuable features for customer-facing teams, whether it is support or sales.
• Effortless collaboration and sharing functions.
• Useful insights and analysis on the meetings.
• Continuous product improvement.
• Easy to use platform.

Dislike:

• It can only transcribe meetings in English.
• Pricey.

tl;dv

Best AI Meeting Manager Tool For Free

Tl dv, or “too long; didn’t view,” is an AI meeting manager tool that automatically records and transcribes Google Meet and Zoom in more than 20 languages. It already has more than half a million users and offers many valuable features.

Tl dv records transcribes, and summarizes video calls using the Zoom app or Google Meet’s Chrome Extension. Its impressive capability to automatically transcribe meetings in more than 20 languages makes tl dv an excellent choice for teams with more languages.

Unlike most of the other AI assistant apps, tl dv only starts recording the meeting once you click the button. So, you can choose which meetings you want to record, and tl dv will not join automatically to the online meetings.

Platforms:

Zoom, Google Meet

Key Features:

• Records transcribes, and summarizes video calls in more than 20 languages.
• Tl dv can create clips or reels, which makes it easy to share these moments on social media.
• AI-generated takeaways automatically summarize the parts you pinpoint during a meeting.
• Tl dv allows you to play the meeting recording at 1.5 or 2x speed.
• Regardless of the accent and speed, tl dv is highly accurate when taking notes.
• CPU and memory usage is lower than other AI meeting manager apps.

User Experience:

Tl dv provides highly accurate transcripts regardless of which language you use. The meeting recap has a clear overview, so you can find the key points easily.

With many features available in the free plan and an affordable pro plan, Tl dv is an excellent choice for individuals seeking a cost-effective, all-around solution.

Pricing:

• Free plan
• Pro plan: $20/month per user

What I Like/Dislike About tl;dv:

Like

• Able to transcribe meetings in more than 20 languages with high accuracy.
• Enables you to accelerate the playback speed of your meeting recordings.
• The free plan includes unlimited recordings and transcripts.

Dislike

• Compatible only with Google Meet and Zoom.
• Still has some minor bugs.

You get a 30% discount for the first six months using the link below.

Fireflies

Best AI Meeting Manager Tool For Collaboration

Fireflies AI is a meeting manager tool powered by artificial intelligence. It helps you and your entire team to transcribe, summarize, search, and analyze important voice conversations.

The extensive conversation intelligence features differentiate Fireflies AI from other AI meeting assistants. Fireflies AI’s conversation intelligence features assist you in tracking performance and measuring the quality of your team’s conversations. You can track the number of questions asked, talk-to-listen ratio, spent time in conversations, and more.

Besides the features supporting online meeting analysis, you can use Fireflies AI for meeting notes, recording, and AI-generated summaries. The solid searching features help you find all those meeting notes you might need in the future. Fireflies AI claims that it has a 90% accuracy for most types of meetings and supports several languages.

Platforms:

Zoom, Google Meet, Microsoft Teams, Blue Jeans, Skype, Dialpad, Webex, Lifesize, GoToMeeting

Key Features:

• Transcribe and record conversations from audio and video meetings or files.
• The conversation intelligence feature provides insights about speakers, topics, and sentiment.
• AI-powered search capabilities in meeting transcriptions.
• You can leave comments and pins at different parts of calls.
• You can integrate Fireflies AI with multiple CRM, collaboration, and project management tools.
• Fireflies AI supports transcription in 69+ different languages. 

User Experience:

It is easy to set up and get used to it. Fireflies AI works fast and could be ideal for smaller multilanguage teams.

Pricing:

• Free plan
• Pro: $10/month per user
• Business: $19/month per user
• Enterprise: Contact for pricing

What I Like/Dislike About Fireflies:

Like

• Fireflies AI supports a lot of languages compared to other AI meeting tools.
• Receiving insights about your meeting performance is helpful.
• Smart search and topic tracking can save time.
• You can integrate Fireflies AI with many tools and meeting platforms.

Dislike

• The UI should be more intuitive.
• If you have meetings in different languages, you must manually switch to the next call’s language before joining.
• Sometimes, it can not transcribe accents properly.
• Limited storage even if you choose the pro plan.

Motion

If you are looking for an AI meeting assistant that builds a perfect schedule for you, Motion can be a great solution. Motion leverages artificial intelligence to optimize your daily agenda, and it does all this for just 62 cents a day.

Motion builds a schedule for you, automatically prioritizes projects, and reschedules undone work to ensure you complete everything by the deadline. This AI meeting assistant combines Google Calendar and Outlook Calendar into one view to see everything in one place.

For those seeking an AI assistant that prioritizes organization and productivity rather than focusing primarily on note-taking, recording, and meeting analysis, Motion could be the ideal choice.

Platforms:

No AI meeting notes and recording features are available yet.

Key Features:

• This AI assistant calculates your weekly tasks, meetings, and total working hours to build a custom schedule to get everything done in an organized manner.
• It’s task manager feature organizes, prioritizes, and adds tasks to your schedule.
• The project planning features can add project work to your team’s calendars, measure how much the team completed, and build a prioritized, custom schedule for every teammate.
• It integrates Google Calendar and Outlook Calendar into one view of your personal and work calendars simultaneously.
• With just a few clicks, this AI assistant helps you plan the day across many time zones, schedule meetings, and build a to-do list.

User Experience:

Motion helps to move from task to task since you do not have to spend time on what to do next. It offers a wide range of meeting management tools to reduce unnecessary time spent on setting up and rescheduling, scheduling meetings, setting reminders, or attaching files.

Its user-friendly interface gives an intuitive experience to manage your professional and personal schedule easily. If you prefer not to delegate note-taking to AI but still want to supercharge your meetings, schedule, and all your tasks, Motion is the perfect solution.

Pricing:

• Individual plan: $19/month
• Team: $12/month per user

What I Like/Dislike About Motion:

Like

• Effortle­ssly create projects and divide­ them into manageable tasks with the option of setting reminders, deadline­s, and notifications.
• The warning feature lets you know if you will not meet a target deadline and need to re-arrange.
• The basic project management features could be quite useful for a smaller organization.
• Its visualization can really help to see how you can get all the work done before the deadlines.
• The auto-scheduling feature is extremely useful.
• 7-day free trial.

Dislike

• No AI meeting notes features have been introduced yet.
• Some users reported bugs.
• Lack of integrations with project management tools.
• The mobile app still has room for improvement.
• No free plan.

Airgram

Airgram is a multilingual AI meeting tool that takes care of recording, note-taking, and sharing. It supports eight different languages: English, German, French, Spanish, Portuguese, Russian, Japanese, and Chinese.

One of Airgram’s significant advantages is the features improving collaboration. You and others can have different takeaways or observations from the same meeting. In Airgram, you can collaborate on note-taking and share right away.

The ability to easily share documents and engage in collaborative note-taking makes Airgram an excellent choice for agile teams.

Platforms:

Zoom, Google Meet, Microsoft Teams, Webex

Key Features:

• You can supplement AI-generated meeting summaries with your own manual notes and share them with your entire team for comments and feedback.
• Share the meeting recording, transcripts, and notes with anyone via a link or email.
• You can export the meeting notes and transcripts to platforms like Slack, Notion, Microsoft Word, and Google Docs.
• You can make video clips alongside the meeting transcript.
• A real-time notepad where you can assign tasks to your teammates.
• Option to customize the meeting recording playback speed at 0.5, 0.75, 1.25, 1.5, 1.75 and 2x speed.
• Airgram joins the meeting only after you click on the designated button.

User Experience:

Airgram stands out as a user-friendly AI meeting assistant with a strong emphasis on collaboration. It is ideal for remote and agile teams that primarily use AI meeting assistants for internal meetings.

Pricing:

• Free plan
• Plus: $18/month per user

What I Like/Dislike About Airgram:

Like

• Easy to use collaboration and share functions.
• Option to accelerate the playback speed of your meeting recordings.
• Wide range of language support.
• Integrated with Google Docs and Microsoft Word.
• 7-day free trial to test it.

Dislike

• There are very limited features included in the free plan.
• There are cases when AI does not differentiate a speaker’s voice correctly.

Meetgeek

MeetGeek is an AI meeting manager that records videos, transcribes, summarizes, and delivers key points from each meeting. After the online meeting, you can seamlessly share detailed meeting notes, summaries, and content within teams. What separates MeetGeek from other AI meeting assistants is the keyword research and meeting insights functionalities.

Using the highlight and keyword research features, you can quickly find the topics you are looking for in your meeting discussions in a few seconds, so you do not need to go through the whole recording. MeetGeek’s meeting insights feature analyzes your meetings based on several indicators, including talk rate, sentiment, punctuality, and participant involvement.

You can integrate MeetGeek with CRM systems, project management tools, and Google Drive so that you can focus on the video calls and not on endless admin work.

Platforms:

Zoom, Google Meet, Microsoft Teams

Key Features:

• You can upload audio files, video, or webinar recordings and convert them into text.
• The past meetings are easily searchable and editable.
• You can create and share highlights of the AI meeting notes.
• MeetGeek analyzes operational meeting data based on multiple factors so you can improve your performance over time.
• You can connect MeetGeek to HubSpot, Pipedrive, and Salesforce.
• Simply Cc your colleagues in the meeting invite, and they automatically receive a meeting summary.

User Experience:

MeetGeek has an easy-to-use platform with a user-friendly user interface, so you can effortlessly navigate and utilize its functionalities. Plus, they are constantly enhancing and updating the platform, ensuring it stays at the top of its game.

If you are after a comprehensive and effective tool, MeetGeek is one of the top choices.

Pricing:

• Free plan
• Pro: $15/month per user
• Business: $29/month per user
• Enterprise: From $59/month

What I Like/Dislike About MeetGeek:

Like

• MeetGeek supports multiple languages besides English.
• Provides insights and takeaways from our meetings.
• If you choose the business plan, you can try MeetGeek for 14 days for free.
• Responsive customer support.
• You can connect multiple popular tools to MeetGeek.
• The summary includes action items and key topics.

Dislike

• Controlling when the AI meeting assistant joins the calls and when it should not.

Fathom

Fathom is an AI meeting assistant tool that records, transcribes, highlights and summarizes your meetings for free. You can sync the AI-generated meeting notes with many tools you already use, including CRM systems. It supports English, French, Spanish, Italian, German, and Portuguese languages.

Fathom and tl dv’s free plan is your top choice if you seek a free solution. While Fathom may have fewer features compared to other AI meeting managers, its functionalities are reliable and run smoothly. It is not just a good free option but an excellent one.

Platforms:

Zoom, Google Meet, Microsoft Teams

Key Features:

• Besides recording and transcribing meetings, Fathom automatically summarizes your calls.
• You can create and share the call’s highlights.
• You can easily copy/paste the AI-generated summaries and action items to Google Docs, Gmail, or your favorite Task Manager.
• Fathom automatically generates and syncs notes with your CRM.

User Experience:

UI is clean and intuitive, and nothing is too complicated. Fathom has a straightforward yet efficient onboarding process where you can understand how to use its functionalities.

If you are looking for a free AI meeting manager with basic but reliable features, Fathom is a great choice.

Pricing:

Free

What I Like/Dislike About Fathom:

Like

• It supports relatively many languages.
• It is effortless to generate an AI summary.
• Sync meeting notes to your CRM system.
• Smooth clip sharing with others.
• Free without limiting features.

Dislike

• There are a few little glitches.
• Compatible only with the main video conferencing platforms.
• Sometimes it delays with joining to the meeting.

Krisp

Krisp stands as both an AI meeting manager and a noise-canceling application. It utilizes artificial intelligence to make your online meeting more effective and remove disruptive noise. Krisp’s AI-powered noise, voice, and echo cancellation technology has been named one of the Time 100 “Best Inventions of 2020” in the artificial intelligence category.

Krisp has three AI-powered solutions: AI voice clarity, AI meeting assistant, and AI accent localization (coming soon). A significant distinction between Krisp and other AI meeting managers is that Krisp does not require bots to join your calls.

If you prioritize high-quality meeting audio and prefer not to have bots participating in your calls, Krisp could be your ideal choice.

Platforms:

Zoom, Google Meet, Microsoft Teams, Skype, Webex, Slack, RingCentral, Discord and More

Key Features:

• Krisp can transcribe online meetings without using bots.
• Ready-to-use templates to generate and share discussion topics, meeting summaries, and action items.
• Remove disruptive noise from all sides of the call.
• The widget displays real-time insights about the meeting, for example, talk time and ratio.
• The call summary feature provides a quick overview of how much you talked, the call duration, and how much noise Krisp canceled.

User Experience:

It is easy to set up and navigate on the platform. It is for those who not only want to delegate note-taking to AI but also want to eliminate background noise for peace of mind.

Pricing:

• Free plan
• Pro: $8/month per user
• Enterprise: Contact for pricing

What I Like/Dislike About Krisp:

Like

• You can have AI meeting notes without a bot joining the calls.
• Noise cancellation is very effective, especially for those working in noisy environments.
• Compatible with many meeting platforms.
• Call summary and real-time insight can be pretty helpful.
• It is cheap compared to other AI meeting assistants.

Dislike

• Only supports English.
• You can quickly deplete the 60 minutes per day of noise, background noise, and echo cancellation, which is included in the free plan.

Sembly

Sembly transcribes, takes meeting notes, and creates insights for your meetings. It prepares meeting minutes in 35 languages. It also provides a range of customization, export, and sharing options for the AI-generated meeting minutes.

Sembly’s bot joins any call it is invited to, introduces itself, and records the call. In cases where you can not attend a meeting, Sembly can step in on your behalf and leave a message for the other participants, keeping everyone informed.

Its feature called Semblian is ‘ChatGPT’-like for your meetings, so you can ask questions, craft personalized emails based on the meeting notes, and more.

Platforms:

Zoom, Google Meet, Microsoft Teams

Key Features:

• Sembly effectively transcribes, takes meeting notes, and sends a summary with customization, export, and sharing options.
• The Semblian feature can save time with crafting emails and highlighting key takeaways.
• If automatic voice identification falls short, you can manually assign speaker IDs.
• Send Sembly to meetings you can not attend and review meeting minutes later.
• You can easily stop or pause the recording.
• It allows integrations with task management tools.

User Experience:

Nothing too fancy, it is convenient to use it. Sembly is an excellent choice for individuals with a busy schedule packed with meetings.

If you have a stack of meetings and can not afford to miss any, Sembly can be valuable. It joins the meeting, and you can review it whenever you want.

Pricing:

• Free plan
• Professional: $10/month per user
• Team: $20/month per user up to 40 users
• Enterprise: Contact for pricing

What I Like/Dislike About Sembly:

Like

• It is easy to customize, export, and share the meeting minutes.
• Sembly has a 7-day free trial if you choose a professional or team plan.
• The Semblian feature can save time crafting an email or understanding the key takeaways.

Dislike

• If you add Sembly to a meeting at the last minute, it sometimes fails to join the meeting.
• The monthly upload limit for audio and video files is only 5 hours.

Otter AI

Otter AI is a meeting transcription and collaboration tool using artificial intelligence to capture and summarize conversations automatically. You can connect Otter AI to your Google or Microsoft calendar, and it can automatically join and record your meetings on Zoom, Microsoft Teams, and Google Meet.

During the conversation, the AI meeting assistant transcribes meetings in real time, allowing you to add comments, highlight important moments and key takeaways, and assign action items. Once the meeting is concluded, Otter will email the meeting summaries to the meeting participants.

Otter offers a wide range of features for product, media, and sales teams. For example, OtterPilot automatically writes follow-up emails and extracts sales insights so you can make informed decisions.

Platforms:

Zoom, Google Meet, Microsoft Teams

Key Features:

• Users can chat live with Otter during the virtual meetings and ask questions on any discussion points or vital decisions.
• Transcription and recording are easy to pass to a colleague or a client.
• OtterPilot for sales teams automatically prepares insights, writes follow-ups, and forwards meeting notes to Salesforce.
• Real-time note-taking where you and your team can highlight key takeaways, action points, and assigned tasks to reference anytime.
• It automatically captures meeting slides and adds them to the meeting notes.
• After the meetings, this AI meeting assistant sends the meeting summary to all the meeting participants.

User Experience:

It is easy to use from desktop and mobile, and the interface is simple. Export features and transcriptions work smoothly, which can be crucial when converting a podcast into a blog post.

Pricing:

• Free plan
• Pro: $10/month per user
• Business: $20/month per user
• Enterprise: Contact for pricing

What I Like/Dislike About OtterAI:

Like

• One of the most efficient note-taking mobile applications.
• Easy to use collaboration features.
• Allows you to import recorded meetings, live audio, and website links for transcription.
• Available free plan, including features of transcribing and recording meetings.
• Simple user interface.

Dislike

• Limited language support (only English).
• Cases when users experienced poor customer service.
• It is easy to leave Otter recording your call unintentionally.
• There is no capability to edit the audio afterward manually.
• It can be slow sometimes.
• Conversation length limits in the free plan.
• Privacy red flags.

Jamie

Jamie is a recently launched AI assistant that generates a summary after the end of a meeting. It is available in more than 15 languages and is compatible with all the meeting platforms. Besides online meetings, Jamie can be deployed even in meeting rooms.

Jamie’s main selling point is the ability to summarize meetings in business-writing quality within seconds. You can adjust the level of depth of the summaries and share them with the click of a button.

Platforms:

Jamie works across all meeting platforms

Key Features:

• You can use Jamie for remote and non-remote meetings as well.
• Quickly generates meeting summaries.
• Option to adjust the summary’s level of depth.
• Easy share of AI meetings.
• Available in more than 15 languages.

User Experience:

Jamie is an easy-to-set-up AI summarization and meeting management tool. It has straightforward navigation due to its streamlined and limited feature set compared to other AI meeting managers.

Pricing:

• Free plan
• Pro: $24/month per user

What I Like/Dislike About Jamie:

Like

• You can use it in meeting rooms.
• Compatibility across various meeting platforms.
• It has multilingual support.
• Prepares quick and shareable summaries.

Dislike

• The pro plan seems expensive, given the feature set.
• Summaries sometimes need to be more accurate.
• Limited feature range.

Wrap-up

Trying to find the best AI meeting tools is challenging and may require changing your meeting’s routines. However, it is even harder to maintain focus throughout the online meeting process while taking notes, recording, and later preparing a summary and analyzing your entire team’s performance.

Essentially, all the AI meeting assistant apps help to enhance meeting productivity by saving time and effort. Some excel in handling internal meetings, while others are tailored for external ones, and there are those specifically designed for sales calls.

When looking for the most suitable AI meeting assistant for you, keep two things in mind: first, understand your current and future needs, and second, always take advantage of free trials to ensure it align with your requirements before investing in paid plans.

Disclosure: I only recommend products I would use myself and all opinions expressed here are our own. This post may contain affiliate links that at no additional cost to you, I may earn a small commission. Read the full privacy policy here.