7 Best Adobe Sign Alternatives | #1 is a Game Changer (2025)
I fell down a Reddit rabbit hole the other day while writing an e-signature article, and noticed something: a lot of people are looking for Adobe Sign alternatives.
Some complained about buggy updates, others about confusing billing, and quite a few just felt the whole thing had become more complex than it should be. On Trustpilot, it’s the same story: a great tool, but a frustrating cancellation experience.
But if you’re reading this, you’ve already encountered some of these issues and want a signature tool that’s just as capable as Adobe Sign, without the extra complexity (or the price tag).
That’s exactly why I wrote this content. To help you find the best Adobe Sign alternatives quickly, based on real human experience from experts.
Let’s dive in!
Which are the best Adobe Sign alternatives in 2025?
To narrow a long list of tested tools down to the top seven Adobe Acrobat Sign alternatives, I focused on what keeps document signing fast, improves document tracking, and avoids manual tasks without losing data security. Here are the criteria that I took into account:
Without further ado, let’s see which tools made the cut:
My list of the best Adobe Sign alternatives in 2025
Here are the best Adobe Sign alternatives in 2025:
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Adobe Sign alternatives |
Overall experience |
My top picks |
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Best Adobe Sign alternative overall | |
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Best budget-friendly Adobe Sign alternative | |
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Best simple Adobe Sign alternative | |
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Best Adobe Sign alternative for document management | |
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Best Adobe Sign alternative for large organizations | |
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Best Adobe Sign alternative for user experience | |
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Best Adobe Sign alternative for Zoho-first teams |
Best Adobe Sign alternatives in 2025
Now, let’s take a closer look at the best Adobe Sign alternatives in 2025!
Xodo Sign
Best Adobe Sign alternative overall
Xodo Sign is my personal favorite, and I recommend it warmly. It topped my list when I wrote both the PandaDoc alternatives and DocuSign alternatives articles, and it still holds the #1 spot here.
In testing, it checked almost every box from my criteria, while staying light, tidy, and complete. You can open a file, make a quick edit, add fields, send, and track everything without hopping between apps.
Key features
Dashboard: If I had to describe it in a couple of words, straightforward and actually useful. You can see what is waiting for you, what is waiting for others, and what is done. The Quick Actions button lets you upload, sign, or create a template quickly. You can even manage saved signatures here, so there’s no need to dig through settings like in most tools.
Electronic signatures: You can type, draw, or upload a signature, which is standard in e-signature tools. However, you can save multiple versions and initials, and set a default in a minute. When I tested other apps, I kept wishing this were standard everywhere. Here, it just is.
Signing process: The core job of any e-signature tool meets all the criteria here. Upload from your computer or pull a document from Google Drive, Dropbox, Box, or OneDrive. In the editor, simply drag and drop the fields you need (signature, date, name, etc.), then send when you’re ready. Both remote and in-person signing ran smoothly on every device I tested, and you can share a secure signing link if that’s easier for your recipients.
Built-in PDF editing: Unlike Adobe Sign, where full editing mostly lives in the separate Acrobat app, Xodo Sign builds a true editor right into the signing flow. You can edit text, highlight/comment, rearrange pages, or permanently redact sensitive information in your PDF documents without leaving the app, and there’s even an AI summarizer for quick overviews of long documents. In testing, this reduced manual tasks and made everyday document signing feel faster end-to-end.
Templates: With Xodo Sign, you can prefill standard fields, assign signer roles, and set the signing order, so recurring paperwork goes out in a few clicks and stays consistent. If you’re switching from Docusign, you can import your existing templates instead of rebuilding them from scratch.
Reminders and expirations: You can set it to automatically send polite reminders to recipients until they sign, so you don’t have to follow up manually. Documents can also be set to expire on a chosen date, keeping your signing process organized and on schedule.
Contacts, team, branding: You can store unlimited contacts and manage your team directly. Standard plans allow up to 25 members with self-serve seat management. Branding options include logo, colors, and custom email templates.
Integrations: With Xodo Sign, you will get direct connections to Google Drive, Dropbox, OneDrive, Evernote, plus thousands more through Zapier. Sync is quick and reliable, so it slides into pretty much any stack.
Xodo Sign pricing
Xodo Sign offers three paid plans plus a free version, so you can try it first and scale as your needs grow.
The free plan lets you send and sign up to three documents per month and use one template, which is close to a free forever plan for light use.
If you send documents regularly, the Basic plan unlocks unlimited documents, integrations, the mobile app, and long-term validation for signatures. It’s priced at $10 per seat/month with annual billing or $20 with monthly billing.
The Professional plan adds custom branding, bulk sending, the AI summarizer, and PDF editing. With annual billing, it’s $16 per seat/month, or $32 with monthly billing.
For larger needs, the Enterprise plan is custom, with higher limits and dedicated support. All plans include 256-bit encryption, legally binding e-signatures, long-term validation, and detailed audit trails.
My experience with Xodo Sign
My personal experience with Xodo Sign has been excellent. It’s practical and clearly built with everyday, real work in mind, which makes the entire process of preparing and signing documents easier.
I can make quick changes, add fields, send, and track everything from one place. Templates and automatic reminders cut down on repetitive steps, and the app stayed fast even with heavier PDFs.
I’ve seen a few comments about slower support replies, but I didn’t need help during testing, so I can’t speak to that firsthand.
Pros and cons of Xodo Sign
Here, I share some of the key pros and cons I discovered when managing contracts with Xodo Sign.
Pros of Xodo Sign
Cons of Xodo Sign
Why Xodo Sign is the best Adobe Acrobat Sign alternative overall
In my view, Xodo Sign is the top Adobe Sign alternative because it covers the entire signing workflow in one place, without feeling heavy. It offers everything you need to prepare, send, and track documents smoothly, avoiding the extra steps and handoffs that often come with Adobe Sign. The pricing also stays sensible as your volume grows.
Related posts:
- Xodo Sign Review 2025: The Best E-Sign Solution?
- Xodo PDF Editor Review | A Top Choice (2025)
- Xodo Sign Vs Docusign 2025: Side-by-Side Comparison
BoldSign
Best budget-friendly Adobe Sign alternative
BoldSign is still a relatively new name, but in testing it already felt like a solid pick if you want clean workflows and sensible pricing.
As I noted in my BoldSign review, it’s practical and easy to learn. That still holds. You can prepare, send, track, and manage documents without distractions, and the user interface remains approachable even if this is your first e-signature tool.
Key features
Dashboard: The layout lets you see what needs attention at a glance: what’s waiting for you, what’s with others, and what’s done. While the dashboard overview is great, I have a small complaint about signature management. The first time you’ll find it under Profile settings, and it would be nicer if it were a bit closer to the surface.
Electronic signatures: Getting set up takes a minute. You can type, draw, or upload a signature and choose a color, which covers most cases. Just note that BoldSign keeps a single signature and one set of initials at a time, so it’s simple rather than ultra-flexible.
Signing process: The editor is clean and quick to grasp. You upload a file, drag in the fields you need (signature, date, name, etc.), take a quick preview, and then send. Even if this is your first e-signature tool, the flow feels natural from start to finish.
Bulk links & bulk send: When the same document needs to reach a lot of people, these features do the heavy lifting. They’re paid add-ons, so I couldn’t fully test them during the trial, but the idea is straightforward and handy for high-volume runs.
Templates: If you send similar docs on repeat, templates save real time. You can create, clone, share, and edit them in a few clicks, which makes my proposal prep feel a lot less repetitive.
Contacts & team: Save contacts once and stop retyping details. Team management is in one place, so organizing who can do what is simple.
Integrations: Out of the box you, get Google Drive, OneDrive, Dropbox, and Xero, plus optional WhatsApp delivery as an add-on. The list isn’t as long as some enterprise platforms, but it covers day-to-day needs well.
BoldSign pricing
BoldSign is one of the most affordable options on this list, and the lineup is easy to follow.
To start, there’s a free Essentials plan for testing, with 25 signature requests/month and 2 templates. This is handy if you want to try the interface first.
If you’re sending a bit more, the Growth plan runs $5 per user/month on annual billing (or $15 monthly). It raises limits and adds team management, template sharing, and in-person signing.
For heavier use, the Business plan is $15 per user/month annually (or $25 monthly). This unlocks unlimited requests, AI field detection, signing groups, HIPAA, and dedicated support.
And if you need higher volumes, Premium includes all add-ons, with custom pricing for specific requirements.
On top of that, optional add-ons include Bulk links, SMS authentication, ID verification, and WhatsApp requests. If you need programmatic control, the API is available on a separate plan.
My experience with BoldSign
Working in BoldSign felt smooth. I liked how quickly I could create a contract, drop in the fields, and send it off, and the dashboard made it easy to track the entire workflow at a glance. Templates and basic branding also helped keep everything consistent.
If I had to nitpick (though it’s hardly a real complaint), it’s that you can save only one signature. If you switch styles often, you’ll notice it. Overall, especially for the price, BoldSign is a great choice.
Pros and cons of BoldSign
Let’s take a look at the pros and cons of BoldSign!
Pros of BoldSign
Cons of BoldSign
Why BoldSign is the best budget-friendly Adobe Acrobat Sign alternative
BoldSign has the essentials most teams need, at a price small teams can handle. You still get a professional setup without extra complexity, and the workflow stays easy to follow. So if you’re watching costs but want something reliable and polished, BoldSign is the best value in this range.
Related articles:
- BoldSign Vs PandaDoc 2025: An Unfiltered Comparison
- BoldSign Vs SignWell 2025: A Tough Decision
- BoldSign Review 2025: But will this work for ME?
SignWell
Best simple Adobe Sign alternative
If you just want to send a document, get it signed, and move on, SignWell keeps it simple. In my SignWell review, I called out how nice it is to use a tool that doesn’t overcomplicate the basics, and that still holds.
And when you do need help, support is straightforward too: it’s affordable, and the 24/7 chat is handled by real humans who actually reply. For a lot of small teams, that alone puts it a step above the rest.
Key features
Electronic signatures & document management: This is really straightforward in practice. You can upload one or more files, assign who needs to sign, drop in the fields, and that’s it. The editor is clean and easy to get used to, so the whole flow feels natural. You might wish there were a quick preview right before sending, but in most cases, it’s not an issue.
Bulk Send: When you need to send the same document to many people, just import a CSV, set the signing order, add a short message, and review the list before hitting send. If something changes later, you can even remove recipients afterward, which comes in handy more often than you’d think.
Templates: You can create templates from the Templates tab or simply save a document as a template before sending. It’s easy to add placeholders, reminders, or even redirect signers to a custom page once they’re done. There’s no built-in template library, but making your own is quick and flexible enough that you probably won’t miss it.
Contacts: Adding new contacts is simple. You only need to add an email, and you can fill in the rest later. If you already have a list elsewhere, bulk import via CSV saves a lot of manual work.
Team management: You can invite users, assign roles like Admin, Manager, or Member, and group them into teams so everyone knows what they’re responsible for. Workspaces help keep projects separate and organized, which makes daily document management much easier.
Branding: Upload your logo and add a custom email signature. It’s a small touch, but enough to make everything look more polished and professional.
Customer support: This part really stands out. If responsive support matters to you, SignWell gets it right. In my case, when I reached out with a couple of questions, they replied promptly with a clear, helpful answer from a real person.
SignWell pricing
SignWell keeps things simple with two paid plans and a custom option on top.
To start, there’s a free plan with up to 3 documents/month and 1 template. It’s handy for testing or occasional use, though most teams will outgrow it quickly.
If you’re sending more regularly, the Light plan is $12/month (or $10 with annual billing). It includes unlimited documents, up to 5 templates, plus bulk send, template links, reminders, and notifications.
All paid plans of SignWell include unlimited documents monthly.
For a fuller setup, the Business plan is $36/month (or $30 with annual billing). You get 3 senders by default, custom branding, redirect URLs, data validation, request attachments, and in-person signing.
And if you need more scale, Enterprise is available on request with API access, higher usage, and dedicated + phone support.
One note: SignWell doesn’t offer a standard free trial on paid tiers, but support may grant short-term access if you want to test specific features.
My experience with SignWell
Using SignWell felt calm and predictable, which helped a lot when managing documents online. I could upload, place fields, and send in minutes.
In my review, I pointed out the lack of a free trial and the limited free tier, which makes it a bit harder to test everything up front, but the support team was quick to help.
Overall, for simple signing and reliable help when you need it, SignWell is a solid choice for contract management.
Pros and cons of SignWell
It’s time to see the pros and cons I discovered when using SignWell.
Pros of SignWell
Cons of SignWell
Why SignWell is the best simple Adobe Acrobat Sign alternative
For me, SignWell works because it sticks to the basics and does them quickly. The editor is easy to follow, sending takes a few minutes, and when I needed help, a real person replied. If you just want to put a document together and get it signed without learning a big system, SignWell works great.
Related articles:
PandaDoc
Best Adobe Sign alternative for document management
PandaDoc focuses on creating, approving, and signing documents. It offers more than many small teams need, but if your process includes drafting, internal reviews, and back-and-forth before the signature, PandaDoc is a natural fit.
Key Features
Dashboard: The layout feels clean and modern, and you can make it your own. You can filter by status, date, and sort things into folders so deals and proposals don’t get lost. Just note that the deeper analytics live on paid plans.
Electronic signatures & stamps: Signing is straightforward, but the Stamps option is what stands out. It’s a small, thoughtful extra if your team uses company seals or needs formal approval marks on documents.
Document creation & editing: PandaDoc’s document editor lets you edit PDF documents and create business documents from scratch. While Word files are easy to edit, PDFs are more restricted, so you can add fields, but not change the content.
Templates: PandaDoc has an extensive collection of attractive document templates for sales, HR, legal, and more. Customizing them is quick, though many content blocks are limited to higher-tier plans.
Contacts: You can add contacts manually or import from Google and CRMs like HubSpot or Salesforce. If you already keep a client database, this part feels seamless.
Integrations: It integrates well with Google Workspace, HubSpot, Salesforce, Slack, PayPal, Stripe, and more. Most integrations are tied to the Business and Enterprise plans, but they’re handy for automating your document workflows once you’re there.
PandaDoc pricing
PandaDoc offers a free forever plan with unlimited document uploads and e-signatures. However, it’s more limited than it sounds at first, so you’ll likely need a paid tier to see the full product.
If you’re just getting started, the Starter plan begins at $19 per user/month with annual billing (or $35 month-to-month). You already get unlimited documents, drag-and-drop editing, and up to 5 templates, which cover most basics.
From there, the Business plan steps up to $49 per user/month annually (or $65 monthly) and adds CRM integrations, branding, content libraries, approval workflows, and bulk send. This plan is useful if you’re coordinating across a team.
At the top, Enterprise unlocks everything: API access, advanced automation, CPQ tools, and dedicated onboarding. Pricing is custom, so you’ll need to talk to sales for a quote.
Just a heads-up: PandaDoc offers chat support for all plans, alongside premium support options.
There’s also a limited Free eSign option, but you need a business email to use it, and most features stay locked.
My experience with PandaDoc
PandaDoc feels more like a full workspace than a signing tool. The interface is polished, the workflow is orderly, and putting a document together is smooth. It provides excellent document analytics for tracking recipient engagement, particularly for sales and marketing teams.
The catch is the cost: the free account is too limited for a real trial, and the price climbs once you need branding or CRM integrations (areas where many teams start comparing it to Adobe’s ecosystem anyway).
So while it’s not the best free substitute for Adobe Sign, it’s a powerful option clearly built with teams and multi-step approvals in mind, rather than solo users.
Pros and cons of PandaDoc
Pros of PandaDoc:
Cons of PandaDoc:
Why PandaDoc is the best Adobe Acrobat Sign alternative for document management
Compared with Adobe Sign, PandaDoc leans more into the “workspace” idea. For solo users, that can feel like overkill, but teams that juggle approvals and edits benefit from having everything under one roof.
So if you need a comprehensive management platform, not just an e-signature tool, I think you should go with PandaDoc.
Related articles:
- PandaDoc Review: What Nobody Tells You (2025)
- Docusign Vs PandaDoc 2025: The Truth (4-Week Test)
- 7 Best PandaDoc Alternatives You MUST See (2025)
Docusign
Best Adobe Sign alternative for large organizations
You’ve probably heard of Docusign, as it’s easily the most well-known name in the e-sign world. I’ve already written a detailed review about it, where I mentioned its strongest traits: it’s stable and predictable. The features are powerful, the reports are detailed, and compliance is rock solid.
Of course, that level of polish comes at a price, so Docusign makes the most sense for larger teams and companies that need trust and oversight across multiple departments.
DocuSign is often preferred in highly regulated industries that require maximum security and compliance certifications, although other e-signature tools can deliver the same compliance.
Let’s check its features!
Key features
Home screen: You land on a simple Home view with the essentials up front. You can create your signature and initials right away, start a new envelope, or jump to the queues you’ll use most often: Action Required, Waiting for Others, Expiring Soon, and Completed. For a first-time setup, it keeps things straightforward, and you know exactly what to do next.
Dashboard and reports: When you need more than a quick status check, head to Reports. My Dashboard and Admin Dashboard offer deeper analytics, so you can track envelope history, completion rates, and trends over time. Admins also get organization-wide visibility.
Agreements: The Agreements tab organizes envelopes into Drafts, In Progress, Completed, and Deleted, which is pretty helpful in contract management. Also, folders, filters, and search help when your library grows. Each envelope includes a full audit trail so you always know who did what and when.
Creating envelopes: The flow is familiar: upload one or more files, add recipients, set the signing order, and customize the subject and message. Heads up: You can’t edit the document text here, but you can still add fields like signatures, dates, and stamps. Before you send, the preview lets you check desktop, tablet, and mobile views. Exports are flexible too, with a single PDF or a ZIP of separate files.
Templates and workflow templates: Templates mirror the envelope process with recipients, roles, and fields, so routine documents go out the same way every time. On top of that, the library of workflow templates by industry is useful if you’re in HR, finance, or sales. Ready-made flows save time compared with building everything from scratch and help reduce avoidable errors.
Contacts and team management: You can edit or remove entries, and on supported plans, import contacts via CSV. Admins can add users, assign roles, manage permissions, and group teams, so access stays organized as the company grows.
Integrations and security: Docusign is known for its extensive integrations, with over 400 available, making it suitable for enterprise-level needs. That said, you can connect it with common cloud storage, productivity suites, CRMs, and collaboration tools, including Google Workspace, Microsoft 365, Salesforce, HubSpot, Zoho, Slack, Box, Dropbox, and OneDrive. There is also an API for custom workflows. Signatures are legally binding and comply with ESIGN, UETA, and GDPR, which is a big part of why it remains a trusted choice.
Other helpful touches: Branding tools on higher plans let you add your logo and colors to keep things on brand. Stamps, reminders, and notifications are also available.
Docusign pricing
This e-signature platform sits on the pricier side compared with other tools I tested, so the plan you pick matters. However, Docusign offers a free version suitable for users needing to sign documents individually without a team.
To start, the Personal plan is $10/month with annual billing or $15 month-to-month, and it limits you to 5 envelopes per month. That’s fine for occasional use.
If you need a bit more, Standard is $25 per user/month annually or $45 monthly. It bumps the allowance to 10 envelopes per user/month and adds shared templates and team commenting.
Stepping up again, Business Pro is $40 per user/month annually or $65 monthly. You get conditional fields, attachments, payments, and multi-recipient sending, although the envelope limit stays the same.
For larger organizations, Enhanced and Enterprise plans are custom. With the higher plans, DocuSign offers comprehensive customer support, including chat, email, and phone options.
My experience with Docusign
Docusign is known for its user-friendly drag-and-drop interface for managing documents and workflows. And honestly, I had a good experience overall.
What stood out for me were the deeper reports and the ready-made workflow templates. Once you’re sending a lot of documents, they genuinely save time. The trade-offs are the higher price, the envelope caps, and a free trial that doesn’t show the full picture.
Compared with lighter tools like SignWell or BoldSign, Docusign leans more into governance and analytics. For many companies, that’s exactly what they’re looking for.
Pros and cons of Docusign
Let’s see the pros and cons of Docusign!
Pros of Docusign:
Cons of Docusign:
Why Docusign is the best Adobe Acrobat Sign alternative for larger businesses
All things considered, Docusign is the safest choice for mid-sized and enterprise teams that care about compliance, auditability, and reliable scaling.
It brings the governance and visibility to those who value deep reporting, a long list of integrations, and predictable operations across departments.
Related articles:
- 7 Best Docusign Alternatives (2025) | NOT What You’d Think
- Signable Vs Docusign 2025: Side-by-Side Comparison
Dropbox Sign
Best Adobe Sign alternative for user experience
After trying a bunch of e-signature tools, Dropbox Sign (formerly HelloSign) stood out for feeling fast, polished, and just plain pleasant to use.
It’s an easy win if you already keep files in Dropbox, since everything connects seamlessly. But even if you don’t use Dropbox at all, Dropbox Sign still works smoothly on its own.
Key Features
Dashboard: Simple, but thoughtfully laid out. You can see what’s waiting for you or for someone else, and start a new request without digging around. It’s the kind of home base that makes the next step obvious.
Electronic signatures: Setup takes under a minute. Just type, draw, or upload your signature, then reuse it whenever you need. Dropbox Sign also remembers your initials and commonly used fields, so each new document takes a bit less work. Small detail, real time-saver.
Signing: This is where it really shines. Drag and drop a file or pull it straight from Dropbox, Google Drive, OneDrive, or Box. Everything loads quickly, and the signing experience feels the same on desktop and mobile, which makes it easy to keep things moving.
Send fax: This was a pleasant surprise. You can send and receive faxes from your account, with syncing to Google Drive, Box, and Evernote. I don’t use fax myself, but for teams that still do, it’s a practical add-on.
Templates: If you send similar docs on repeat, templates help you sprint. Prefill fields, assign roles, and reuse the setup for future agreements. Once you’ve built a few, sending a new contract can take less than a minute.
Reminders & notifications: You can set automatic nudges and see exactly when someone opens or signs.
Integrations: It plugs in cleanly to Google Drive, Slack, Salesforce, HubSpot, and, of course, Dropbox. With Zapier, you can connect thousands more. The best part for me: signed files show up in my Dropbox automatically, no manual export needed.
Dropbox Sign pricing
Dropbox Sign keeps things straightforward with a free plan and three paid options.
You can start with the free plan, which includes one user and up to three signature requests per month. It’s enough to test the interface or handle an occasional document here and there.
If you send documents more often, the Essentials plan comes in at $15 per user/month with annual billing (or $20 monthly). It gives you unlimited signature requests, audit trails, templates, and integrations with tools like Google Drive and Slack, which already makes a big difference in daily use.
The Standard plan, priced at $25 per user/month annually (or $30 monthly), builds on that with team management, in-person signing, custom branding, and bulk sending, so it fits small teams that need a bit more structure.
Finally, the Premium plan is custom-priced and aimed at larger teams that need API access, SSO, admin controls, and dedicated support.
Whichever plan you choose, every one of them includes legally binding signatures, audit trails, and strong security features to keep your data protected.
My experience with Dropbox Sign
What stood out most was how well it ties into Dropbox and Google Docs. I could send a file for signing straight from a cloud folder, and the signed copy appeared there automatically when it was done. It’s a small touch, but when you’re handling lots of files every day, it saves clicks and keeps everything in one place.
The trade-off is that some handy features sit on the higher plans. Even so, Dropbox Sign left a strong impression as a smooth, cloud-friendly option.
Pros and cons of Dropbox Sign
Pros of Dropbox Sign:
Cons of Dropbox Sign:
Why Dropbox Sign is the best Adobe Acrobat Sign alternative for user experience
Dropbox Sign pairs a clean layout with steps that make sense the first time you use it. It feels fast and reliable, and you settle into the workflow quickly. The integrations help too, since files move in and out of your cloud folders without extra effort.
If you want an e-sign tool that simply works and is pleasant to use, this is my top pick for user experience among Adobe Sign alternatives.
Zoho Sign
Best Adobe Sign alternative for Zoho-first teams
Zoho Sign is Zoho’s built-in e-signature tool, made to work across the company’s ecosystem. If your team already uses Zoho CRM, Books, or WorkDrive, it makes the most sense to use Zoho Sign because everything connects smoothly, and documents stay in one place.
Ultimately, Zoho Sign prioritizes user-friendly design, making it accessible for users without technical skills.
Key Features
Dashboard and setup: The sidebar is organized by tasks, so it’s easy to see how the workflow fits together. Reports include a full activity trail, and every event, such as drafted, signed, or completed, is logged automatically. The layout looks clean at first, but finding the right action can take a few tries until you get used to where everything is.
Signing flow: The signing process works reliably once everything is set up. You assign recipients, set the order, add fields, and send the document. Recipients can sign on desktop or mobile, and you can track their progress from the Reports tab. It is a capable system, though the path to it feels less intuitive than in simpler tools, so it takes a bit of practice to feel natural.
Document creation: You can start from scratch, import a file, or use a template. There is also an AI document assistant, although it needs to be configured before use. The editing window is functional rather than visual, and while it gets the job done, it is not as smooth as tools like Dropbox Sign or PandaDoc. Creating or editing templates often takes a few extra clicks, and some steps are not always where you expect them.
SignForms and automation: Templates can be turned into public signing links that you can customize with limits, expiration dates, or one-time passwords. For larger teams, this feature is a practical way to automate repetitive agreements and reduce manual work.
Branding and integrations: You can upload your logo, set a custom domain, and connect SMTP for branded emails. As expected, Zoho Sign works seamlessly with other Zoho apps such as CRM, Books, Desk, and WorkDrive. Combined with organization-wide reports and admin controls, it gives you plenty of flexibility once you get past the initial learning curve, especially if your team already relies on Zoho.
Zoho Sign pricing
Zoho Sign offers a 14-day free trial with no credit card required, which lets you test the Enterprise plan. It’s fairly generous for exploring the platform, though you may notice some limits on how many recipients or envelopes you can send.
Zoho Sign features a free plan that allows users to sign documents along with basic integrations with Zoho apps. It supports one user and up to 5 envelopes per month, which makes it a decent choice for light or personal use.
The Standard plan costs €10 per user per month when billed annually or €12 with monthly billing. It raises the limit to 25 envelopes each month and adds approval workflows, SMS delivery, and advanced authentication options.
If your team sends documents more frequently, the Professional plan unlocks unlimited envelopes, branding options, multi-language support, attachments, and reports. It’s a better fit for small teams that need consistent document management. It costs €16 per user per month when billed annually, or €20 with monthly billing.
At the top end, the Enterprise plan adds bulk sending, SignForms, qualified electronic signatures, blockchain timestamping, and full API and webhook access. These advanced features make it best suited for larger or highly regulated organizations. It’s €28 per user if you pay monthly, or €22 per user with annual billing.
My experience with Zoho Sign
Testing Zoho Sign was a mixed experience. It’s clearly a capable platform, but it takes effort to get used to. The interface isn’t as intuitive as Dropbox Sign or SignWell, and creating templates felt slower than it should.
Once I found my way around, though, the integration with other Zoho tools stood out. Being able to manage documents, approvals, and storage all in one place saves time, especially if your team already uses the Zoho suite.
Pros and cons of Zoho Sign
Pros of Zoho Sign:
Cons of Zoho Sign:
Why Zoho Sign is the best Adobe Acrobat Sign alternative for Zoho-first teams
Zoho Sign’s real strength lies in its ecosystem. It may not be the easiest tool to learn, but if your team already runs on Zoho, it fits naturally and keeps everything connected. For businesses that value automation, admin control, and having all tools under one roof, Zoho Sign is a logical and cost-effective alternative to Adobe Sign.
Summary: Best Adobe Sign alternatives in 2025
Adobe Sign set the standard for digital signatures, but it’s not the only path anymore. After testing all these tools, it’s clear that you don’t have to stay locked into a complex or expensive ecosystem to get smooth, reliable signing.
Whether you’re after Xodo Sign’s built-in editor, BoldSign’s affordability, SignWell’s real human help, or PandaDoc’s full document management, all these tools prove that signing documents doesn’t have to be complicated or expensive to feel professional.
So if you’re ready to streamline your workflow without giving up security or control, now’s a great time to switch. The options are strong, flexible, and built for real-world use. I’ll keep this list updated as new features roll out, so you can always find the best fit for your stack when your needs evolve.
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At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.
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Frequently asked questions
What is the best alternative to Adobe Sign in 2025?
Some of the best Adobe Sign alternatives include Xodo Sign, BoldSign, SignWell, PandaDoc, DocuSign, and Dropbox Sign.
For most teams, Xodo Sign stands out as the best overall alternative to Adobe Acrobat Sign. It combines legally binding digital signatures with a built-in PDF editor, templates, document tracking, and a clear document workflow that helps reduce manual tasks.
Which Adobe Sign alternative offers the best value?
If you are looking for the strongest balance of price and performance, BoldSign is the best value pick. It provides essential and advanced features such as templates, reminders, team roles, and branding, all backed by transparent pricing plans.
On higher tiers, you also get unlimited document uploads, which is ideal for multiple users managing contracts daily.
Are there free Adobe Sign alternatives?
Yes. Xodo Sign, BoldSign, and SignWell each offer a free version that lets you sign PDFs and send a limited number of documents every month.
Xodo Sign’s free version includes three documents per month and one reusable template. BoldSign has a free forever plan with up to twenty-five signature requests per month, and SignWell also offers a free version that is perfect for testing workflows before upgrading to a paid tier with advanced features.
Do Adobe Sign alternatives support legally binding digital signatures?
Yes. Every platform in this list supports legally binding e-signatures that comply with ESIGN, UETA, and eIDAS standards.
For stricter compliance and governance, Adobe Acrobat Sign and DocuSign include advanced features for enterprise-level users, while Xodo Sign, BoldSign, SignWell, and PandaDoc cover all standard business needs with full audit trails and detailed document tracking.
Which Adobe Sign alternative offers the best data security?
If you handle sensitive files, DocuSign and Adobe Acrobat Sign remain leaders in data security thanks to advanced encryption, GDPR compliance, and detailed audit reports.
However, tools such as Xodo Sign and PandaDoc are quickly catching up, offering 256-bit encryption, secure cloud storage, and clear visibility across your entire document workflow, which is especially useful for teams with multiple users.
Is Adobe Document Cloud still worth it in 2025?
For organizations heavily invested in Adobe products, Adobe Sign offers the most seamless integration. But keep in mind that it has expensive plans.
However, if your main focus is simply to sign PDFs and manage contracts efficiently, Xodo Sign or SignWell will feel lighter, faster, and more budget-friendly. They provide excellent workflow automation and basic features that cover most everyday signing needs.
Which alternative is best for contract management and workflow automation?
PandaDoc is the best choice if you need a complete contract management platform for creating, approving, and signing in one workspace. It offers a large template library, approval flows, integrations, and automation tools that help eliminate manual tasks. For larger organizations that need governance and detailed reporting, DocuSign provides advanced features and broad integration with existing tools.
Disclosure: I only recommend products I would use myself, and all opinions expressed here are my own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.
Hey! I’m Jovana, a content writer who loves writing, researching, and testing new productivity apps. With a background in philosophy, I bring a thoughtful but no-bullshit approach to everything I do. Let’s connect on Linkedin!