In this Xtiles vs Notion comparison, I will guide you through the key differences between these two productivity tools. I will compare Notion to Xtiles based on features, pricing, user interfaces, integration possibilities, and pros and cons. I spent numerous hours with both note-taking apps in the past two years, and I am here to share the benefits and limitations of each tool to ensure you make the right choice.
These are the key points that I explored during the Xtiles vs Notion clash:
- Xtiles is an outstanding option for people looking for a note-taking tool for brainstorming and visual organization.
- Xtiles is a more affordable option than Notion.
- With Xtiles, you can customize your notes in a more flexible way thanks to the tiles feature.
- Notion is an all-in-one app that you can utilize for note-taking, database, calendar, task, and project management.
- Notion offers more collaboration features than Xtiles.
- Both note-taking apps have a fantastic free plan.
Now, let’s dive into the side-by-side comparison of Xtiles vs Notion!
Key differences between Xtiles and Notion
Here is a short overview of the key differences I found in the Notion versus Xtiles showdown:
| Xtiles | Notion | |
| Best for | Individuals | Individuals and teams |
| Features | Structuring notes with workspaces and projects, Visual boards, Templates, Task management | Notes, Project management, Templates, Wikis, AI writing assistant, Calendar |
| User interface | Visually appealing UI and easy-to-use app | Simple user interface, but the tons of features might feel overwhelming at first |
| Integrations | Extensive integrations (+7,000) | Extensive integrations (+7,000) |
| Pricing | Free plan: Available Starter plan: $5 per month per user Plus plan: $8.25 per month per user | Free plan: Available Plus plan: €9.5 per month per user Business plan: €14 per month per user Enterprise plan: Custom pricing |
| Mobile app | Available | Available |
| Offline version | Yes | No |
| G2 ratings | 5 | 4.7 |
Comparison: Xtiles vs Notion
First, I will show you both note-taking apps’ features one by one. Second, I will guide you through their user interfaces, integration options, and pricing. Lastly, I will show you the pros and cons of Notion and Xtiles and their alternatives and reveal my pick.
Key features
Xtiles’ features
Let’s start with Xtiles’ features!
Workspaces
You can create workspaces for personal use or your team. If creating a workspace for your team, you can easily invite your team members to work together in real-time.
They work similarly to folders. In a specific workspace, you can have many different projects. It really depends on your own preferences and how you want to structure your work.
The workspaces include your projects, where you can access every information you store in Xtiles.
Projects
The projects are the building blocks of your workspaces. They can vary in size and complexity, and you can easily move these projects between your workspaces. Also, it is possible to share your projects with others.
You can use different projects for different purposes. If you check my Xtiles tutorial video, you will see I created a workspace for my goals, and I use one project for personal goals and another one for work-related goals.
Each project can have multiple pages where you can add, organize, and edit content. So I can further break down these projects into smaller pieces. For example, I can break down my personal goals into yearly and monthly goals if I want to in the same project.
Furthermore, if you click on the “+” icon, you can add nested pages if you need more space to structure your content in your projects. When you click on its icon, Xtiles will redirect you to this newly created sub-page. Ultimately, the sub-pages give you more possibilities to break down and structure your content.
Visual boards
The visual boards include tiles, which are the elements on a page to display and organize information. It has a super easy drag-and-drop interface, so you can create a tile of any size if you click on the canvas. This solution makes Xtiles excellent for visual organization.
If you double-click on the page, Xtiles will create a standard-size tile. Whenever you click on the created tile, you can adjust the size, set the background color, and easily move it around the page. If some tiles are connected to each other, using the grouping function, you can visually group tiles based on their content.
The tiles can contain text and media content as well. The content you add to your tiles is called blocks. You can add different types of content with Xtiles, such as text, lists, tables, images, videos, code, etc. You can either choose a block type from the list or type its name in the search bar. Xtiles has its own image library from Unsplash; you can upload photos as well.
The main reason why I think tiles are great for organizing your stuff is this: Unlike most note-taking apps, where you can only drag and drop elements after each other, the tiles give you way more customization options, as you can select the exact size and position of the tiles.
With this visually intuitive layout, Xtiles is excellent for content creation. Xtiles offers a highly visual workspace that you can personalize way more than using other tools.
Templates
Xtiles offers numerous templates, from project trackers to weekly, monthly, or yearly planners. However, there are templates for productivity, education, brainstorming, teams, and meetings.
If you click on the template gallery, you will see all the templates, and you can add them with one click. While some templates require paid plans, you can access several useful templates with the free plan as well.
Task management
You can create to-do lists in Xtiles as well. Using this feature, you can add a task, assign it to your team members or you, and give a due date. It is a useful feature for those who do not want to use a different app to handle the to-do list and want to integrate every function into one app.
Moreover, you can turn on the desktop notification to receive reminders regarding your upcoming tasks.
Notion’s features
Let’s see Notion’s features!
Note-taking
This is one of the most popular note-taking apps, and it is not an accident, as Notion offers robust features. Just to give you a background on how this app works: You can have multiple workspaces in which you structure your notes and basically everything. For example, you can have a workspace for personal or work-related items. The workspaces include your pages.
The pages are the fundamentals of your workspaces. You can use them for notes, projects, tasks, and so on. There are no strict rules on how you structure your pages or what information you want to include in them. For instance, in my Notion’s workspace, there are pages dedicated to self-development, money plans, YouTube scripts, admin info, and notes. Now, let’s go back to note-taking!
Notion is a sophisticated text editor that allows you to easily add and organize different types of content called blocks. When writing your notes, you can add headings, sub-pages, bullet points, and tables without touching your mouse.
In your notes, you can insert images, bookmarks, videos, code, kanban board, and more by simply hitting the “/” button on your keyboard. I especially love the embedded functions. Notion offers multiple embedded forms like YouTube videos, Google Docs, Google Maps, Miro, and more.
Notion is incredibly useful for note organization and management. You can tag notes with custom keywords, add teammates, set due dates, etc. You can access all your notes with your sidebar on the left.
Project management tool
Notion also works as a lightweight task and project management software, where you can plan and execute your projects with your team. Let’s start with the project management features.
With Notion, you can visualize your projects’ workflows in different formats, from calendars to boards. Depending on the format you choose, Notion allows you to use progress bars to show how your project is moving forward. You can also create charts or visualize dependencies to see when one task is blocking another and avoid bottlenecks.
When checking your projects, you can utilize filters to show only the tasks assigned to you or the urgent ones.
Notion’s task management features have everything that you need. You can break your projects into manageable tasks and add status, assignee, or due dates. Overall, Notion provides many team collaboration features when it comes to project and task management.
Whether you want to use Notion for project or task management, you do not have to spend hours creating the proper form for you or your team. This is where you can use the templates.
Templates
Notion currently has more than 20,000 free templates from which you can browse. This is an insane number. Just to give you an example: if you want to create a to-do list, you can choose from 460 templates.
Utilizing the templates, you do not have to go through the time-consuming process of creating pages to track your projects or tasks. With a few clicks, you can insert a template you like, and you just need to add the databases.
AI writing assistant
Notion’s AI writing assistant can greatly improve your writing by detecting errors and correcting misspelled words and incorrect grammar. But it can do much more.
On the bottom left corner of Notion, you can access the AI assistant feature that answers your questions, gives you summaries, translates your page, finds action items, and helps you improve your writing. Basically, it works like a built-in ChatGPT.
But it can do more than just work with text. The AI writing assistant’s feature can help you gather information from various file types, including PDFs and images.
Overall, these tools help you to become more efficient when taking notes.
Wikis
Team members often struggle to find the information they need. Using Notion, you can create your own knowledge library. These hubs can help your team members find and understand the information they need to do their jobs.
Imagine how powerful it could be when onboarding new employees or just wanting to have organized databases where your team members can access the information they need to do their jobs.
Calendar
You can connect your Google Calendar with your existing Notion workspace, so you will be able to see your meetings and appointments in your Notion calendar. Notion’s calendar is synced with your workspace, so you can make references to specific pages in the meeting invite.
Notion Calendar is available for iPhone and Android devices, and soon it will be compatible with Outlook and iCloud.
User interface
Now, let’s take a look at both note-taking apps’ user interfaces!
Xtiles’ user interface
Xtiles offers a beautiful experience if we take a look at its user interface. Compared to Notion’s massive and slightly conservative user interface, it has a friendlier and cleaner UI. It is a very simple app, so you can easily navigate and utilize its full capabilities with a short learning curve.
Overall, Xtiles offers a pleasant experience with its intuitive interface.
Notion’s user interface
Notion’s user interface is simple. It has a minimalist aesthetics with white space, clear typography, and subtle colors are the focus. Even if you are a first-time Notion user, you will be able to quickly navigate the pages, as you will find every important information on the sidebar.
As you can see, Notion has many features. This is the only thing that might feel overwhelming at first. Even though I have used Notion for more than 2 years, I have not explored all its features and potential.
When working in Notion, you will quickly realize that it uses a block system that works like Lego. It transforms all the content into movable, customizable pieces, which gives you the flexibility to move these blocks around.
Integrations
It is time to check the integration options in the Xtiles vs Notion battle!
Xtiles’ integrations
Xtiles integrates with +7000 third-party apps using the Zapier integration. Also, if you have paid plans, Xtiles offers instant syncing with Google Calendar, Google Drive, and Slack.
Integrating Google Calendar with Xtiles is quite helpful, as you can see your meetings and appointments in Xtiles. With this integration, you can centralize your calendars, notes, and tasks in one single place.
Notion’s integrations
Notion offers many third-party integrations. First of all, you can connect it with Zapier, which will give you access to more than 7000 apps.
Besides the Zapier integration, you can integrate Notion with more than 100 other apps, including Asana, ClickUp, Dropbox, Google Drive, or Jira.
Pricing
Here, I will show you both note-taking apps’ pricing models to see which one is better in the Xtiles vs Notion comparison.
Xtiles’ pricing model
Xtiles has three plans.
Thefree plan includes unlimited blocks, projects, 100+ free templates, one workspace to share, three personal workspaces, unlimited storage (5MB/file), and 5 pages per project. The free plan is ideal for individuals, mainly for personal use.
The starter plan is $5 per month per user. Besides the features included in the free plan, it offers unlimited personal spaces, pages, premium templates, unlimited storage, recurring tasks features, and Google Calendar integration. The starter plan is ideal for individuals who use Xtiles for daily work and need more powerful capabilities to enhance their note-taking experience.
Lastly, Xtiles offers the plus plan for $8.25 per month per user. This plan includes everything in the starter plan. In addition to those features, it provides color customization, timeline view, priority support, forms, unlimited shared spaces, linked pages, and productivity bundles. As this is the only plan with unlimited spaces you can share, the plus plan is ideal for teams.
Notion’s pricing model
Notion offers four pricing plans.
The free plan includes a collaborative workspace, integrations, basic page analytics, and a 7-day page history, and you can invite 10 guests. Based on my experience, Notion’s free version is totally sufficient for individuals to organize their notes and projects.
The plus plan is €9.50 per seat per month. It has unlimited blocks for teams, unlimited file uploads, 30-day page history, custom websites, automation, charts, and dashboards, and you can invite a maximum of 100 guests. The plus plan is ideal for small teams and individuals who work a lot with others.
The business plan costs you €14 per seat monthly. It offers private teamspaces, bulk PDF export, advanced page analytics, 90-day page history, and you can invite 250 guests. I recommend the business plan for bigger teams who want to utilize more advanced features.
Finally, Notion has an enterprise plan as well with custom pricing. By choosing this plan, you will receive a dedicated success manager, workspace analytics features, unlimited page history, security, and compliance integrations, and you can invite 250 guests.
Xtiles’ pros and cons
Considering all the factors, let’s summarize Xtiles’ pros and cons!
Xtiles’ pros
First of all, Xtiles is a beautiful and easy-to-use app that keeps your data and workflow organized. It offers a visually appealing experience on a day-to-day basis.
Secondly, using tiles for your notes provides more customization options for Xtiles users. Compared to most note-taking apps, where you can just move sections or items on a page, Xtiles gives you 100% customization for your notes.
Moreover, the free plan is quite generous. It includes all the features you need for personal use.
Lastly, I loved the sub-pages feature. Creating sub-pages helps to structure your ideas, projects, and notes on a deeper level.
Xtiles’ cons
During my Xtiles vs Notion comparison, the only con I found is that the mobile app still needs some development. Compared to other note-taker mobile apps, it lacks customization options.
Notion’s pros and cons
Now, let’s take a look at Notion’s pros and cons!
Notion’s pros
First, Notion is an easy-to-use note-taking app. Using its sidebar, you can access all your notes with one click.
Secondly, Notion is an all-in-one app that you can use to manage your notes, calendars, projects, tasks, knowledge hubs, and soon your emails. Notion users can replace many other apps only by using Notion’s free version.
Moreover, Notion offers robust collaboration tools. You can share your workspaces, leave comments, work on projects in real-time, mention others, assign tasks and due dates, and so on.
Furthermore, Notion has extensive tutorials on its webpage. No matter whether you want to check the basic functions or create a wiki for your company, you will find everything on Notion’s webpage.
Finally, Notion’s free plan offers enough features for individuals. Basically, I have used Notion’s free plan for more than two years, and I can access all the important features. Also, you can utilize the templates for completely free.
Notion’s cons
The biggest cons I found during my Xtiles vs Notion review is that this note-taking app has no offline mode. It would be great if I could reach my notes without an internet connection.
Also, you can not protect your pages with passwords. As many of our notes could include sensitive data, it would be awesome if we could protect them with passwords.
Alternatives to Xtiles and Notion
Here are some alternatives to Xtiles and Notion:
- Anytype: An excellent but more complex Notion alternative.
- Obsidian: A powerful note-taking app with massive backlink functions.
- Taskade: A simple but effective note-taking app with a focus on project management.
- NotebookLM: A note-taking and research app with a fantastic podcast feature.
- Miro: Any easy-to-use app with many collaboration features.
Related articles:
- Notion Vs Obsidian: Which Note-Taking App Is Better For You?
- My Honest Notion Review After Using It For +2 Years (2025)
- Xtiles Review: Is It The Best Notion Alternative In 2025?
Wrap-up: Xtiles vs Notion
Based on my Xtiles vs Notion comparison, it is safe to say that both Xtiles and Notion are among the best productivity tools. The key difference between these two platforms is the use cases.
While Xtiles is ideal for people who need a simple note-taking tool for visual organization, it is perfect. It is a powerful tool for creating visually engaging content, whether it is about project management or complex workflows. Although it does not have that many collaboration features like Notion, Xtiles is a cost-effective solution for teams.
If you are looking for a more versatile app that you can use for note-taking, project, task, and database management, Notion is one of the best options for teams and individual users. It has a minimalist design with robust collaboration features. While Notion has a steeper learning curve than Xtiles, you will find many useful tutorials on its website or YouTube channel.
Frequently asked questions
Is Notion better than Xtiles?
You can use Notion for more purposes, and it has a completely different user interface. While Xtiles offers greater flexibility and control over the visual layout, Notion has a more minimalistic approach. In contrast, Notion can be used as a collaboration software for project, task, and database management.
Is the Xtiles app free?
Xtiles has a generous free plan ideal for individuals, mainly for personal use. However, it is also affordable for individuals who use Xtiles for daily work and need more powerful capabilities, as its paid plans start from $5 per month.
What is easier to use than Notion?
Xtiles is definitely an easier productivity tool you can use for note-taking. It is an intuitive platform with flexible visual layouts.
Does Xtiles work offline?
You can use Xtiles without an internet connection with iOS and Android devices. So, whether you are at your desk or on the go, you can also use Xtiles online and offline.
Disclosure: I only recommend products I would use myself and all opinions expressed here are our own. This post may contain affiliate links that at no additional cost to you, I may earn a small commission. Read the full privacy policy here.
