Since the launch of ChatGPT, AI technology has continuously transformed the way we work. With the ability to automate routine tasks, utilizing AI to be more productive at work has started to become an integral part of our daily work.
Nevertheless, we are still in the early stages of this journey. As organizations continue to adopt AI technology, we can expect to see more and more opportunities to increase productivity at work.
In this article, I collected seven real-life examples of using AI-powered tools to boost productivity at work.
Let’s get started!
Understanding artificial intelligence in producivity
As the buzz around artificial intelligence grows, it has increasingly found its way into nearly every field. One area that has seen a significant impact from AI is productivity-related tools. With the help of machine learning models and natural language processing, these AI solutions have become incredibly efficient at automating tasks.
From streamlining workflows to reducing manual labor, artificial intelligence has become a powerful tool for boosting productivity in various industries. According to Authorityhacker, 32.9% of businesses have already replaced some human tasks with AI solutions. This trend is also true when we consider our daily tasks and routines.
Now, we have reached the point where AI solutions can revolutionize how we work, making our lives easier and more efficient.
The question is, in which workflows can AI solutions increase productivity, and are we prepared for that? Let’s find out how to use AI to be more productive!
Automated note-taking on online meetings
Note-taking during online meetings can be tedious, especially when you need to stay engaged. However, with the help of natural language processing, AI tools can assist you in taking notes more efficiently.
AI note-taking apps like Fireflies AI or tl;dv can automatically record, transcribe, and summarize online meetings for you. Besides, such artificial intelligence-driven note-taking apps can provide you with meeting analysis and numerous collaboration features to ensure you can focus on what really moves the needle.
According to an Otter.ai report, businesses investing approximately $80,000 in AI meeting assistants can save $25,000 or more per employee per year by decreasing unnecessary meeting attendance. These AI tools can streamline online meetings and increase productivity, making them ideal for improving your efficiency at work.
Task and project management
Task and project management tools are among the biggest winners of artificial intelligence. Automating repetitive tasks with AI tools increases productivity, allowing you to switch your focus from time-consuming tasks to more important tasks.
For example, AI-powered project management tools can help you with:
- Automated report generation
- Sending project status updates without manual intervention
- Routing documents for approval at the click of a button
- Enhanced team collaboration
- Accelerate project plans and execution
- Better resource allocation and workload management
- Create subtasks automatically based on task descriptions, summarize comment threads, provide updates autonomously, etc.
Overall, AI-powered tools are a great way to save time by automating routine tasks and spending more time on strategic aspects of project management.
Scheduling meetings
Are you tired of managing your life with a calendar app and starting to play “calendar Tetris” when you could spend this time on more important tasks?
Let’s be honest: Calendar management can be a hassle, especially with multiple calendars. This is a field where AI algorithms can make a difference in your everyday life.
An AI-powered scheduling assistant or AI calendar significantly differs from regular calendars like Google Calendar and Outlook. These are the main points of how these AI integrate AI and can upgrade your calendar management:
- AI calendars can schedule meetings and tasks based on your provided working hours, tasks, priorities, and feedback.
- AI scheduling assistants can combine calendars like Google Calendar or Outlook Calendar into one view.
- These tools include AI-powered analytics tools for accessing details about time spent on tasks, meetings, workload, and work-life balance metrics.
- An AI scheduling assistant allows you to integrate your tasks and projects from a project management app, or it has project management features.
In a nutshell, AI calendar assistants help us avoid back-and-forth emails, auto-schedule meetings, and keep our schedules flexible. They are an awesome solution for getting more meetings and work done without jamming up your calendar and enhancing productivity.
Brainstorming
Artificial intelligence can be a valuable tool for brainstorming in several ways. One way is to use AI-powered idea-generation tools, which can help you come up with new and creative ideas. These tools use AI algorithms to generate ideas based on your input.
Another way to use artificial intelligence for brainstorming is to leverage chatbots to facilitate group brainstorming sessions. These AI chatbots can pose questions, provide prompts to inspire new ideas and facilitate real-time collaboration and discussion among team members.
AI can also analyze data and extract insights that can inform the brainstorming process. For example, AI-powered analytics tools can analyze customer feedback and identify areas for improving customer satisfaction.
Faster content creation
In recent times, generative AI tools have emerged as vital assets in content creation. With the advent of AI solutions like OpenAI’s ChatGPT and Jasper, generating a blog post or social media content has become significantly faster and more efficient. According to recent statistics, about 85.1% of AI users rely on this technology for article writing and content creation.
How does AI affect business processes and productivity?
According to a survey conducted by eMarketer, businesses that have implemented generative AI for content creation have seen a remarkable improvement in their performance, with a significant increase of 58%. The respondents also confirmed that generative AI has boosted their creative variety and cost-effectiveness by an impressive 50%.
Overall, content creation is a crucial part of any successful business, and adopting AI technologies to these workflows helps you create better and more engaging content faster.
Improve your writing
AI can help improve writing in several ways. One way is using AI-powered tools that suggest grammar, style, tone, and vocabulary. These tools can help identify errors and suggest improvements, making writing more polished and professional.
Another way to use AI to improve writing is to use natural language processing algorithms. NLP algorithms can analyze large volumes of text data, helping writers identify trends and patterns in language usage. This can help writers create content that is more likely to resonate with their audience.
E-mail assistant
AI-powered email assistants can help increase productivity in several ways. One way is automating mundane tasks such as sorting and filtering emails, sending follow-up messages, and flagging crucial emails. By adopting machine learning algorithms, these AI solutions can save time and effort, allowing you to focus on high-value tasks.
Another way AI email assistants can help increase productivity is by providing intelligent insights into your email communication. For example, they can suggest the best time to send an email, recommend the most appropriate response to a message, and analyze your email habits and patterns. It helps you optimize your email communication and improve your effectiveness.
In addition, AI email assistants can help reduce the overwhelming feeling associated with email management. They can help prioritize your inbox, summarize long emails, and provide briefings on important messages. This can help you stay on top of your email without feeling overwhelmed or stressed.
Overall, these email assistants leverage AI to be a valuable tool for increasing productivity and efficiency in your everyday tasks relating to emails.
Summary
Artificial Intelligence has been a buzzword for quite some time. However, its potential to revolutionize every industry is enormous. Although its full potential is yet to be realized, adopting AI technologies and tools can help optimize processes, automate tasks, and increase productivity, ultimately leading to better decision-making.
Frequently asked questions
How to use AI for day-to-day work?
You can use AI technology for day-to-day work in the following areas:
- Automated note-taking,
- Task and project management,
- Meeting and task scheduling,
- Brainstorming,
- Content creation,
- Improve your writing,
- E-mail management,
- Automating routine tasks like data entry, data analysis, etc.
How does automation improve productivity?
Automating repetitive tasks can greatly benefit your productivity and overall work quality. By automating low-value tasks, you free up time and mental energy to focus on high-value tasks that require your expertise and creativity.
By automating tasks that you do frequently, you can reduce errors and inconsistencies and save time. This allows you to complete more work in the same amount of time and ultimately achieve better results. Additionally, automating repetitive tasks can help reduce stress and improve job satisfaction by allowing you to focus on the aspects of your work you enjoy most.
Can AI tools perform repetitive tasks?
AI-powered systems offer two major advantages. Firstly, they excel at working with complex data sets, providing highly accurate predictions based on historical data. This level of predictive analytics can be utilized for specific tasks, such as forecasting demand, to achieve more precise results.
Secondly, while AI systems cannot perform critical thinking, they are highly effective at automating mundane tasks, such as note-taking.
You can significantly boost your productivity by leveraging AI in these two areas.
