Best Team Productivity Tools To Enhance Collaboration

Collaboration is the key to success for any team. However, boosting collaboration could be a real challenge. It is about using the proper techniques and tools. With the right methods, team productivity tools can make collaboration more efficient and effective. Whether you work with a remote team or a team physically located in the same office, these productivity tools will make it easier for you to collaborate, stay organized, and achieve your goals.

With so many tools available in the market, it can be overwhelming to choose the one that fits you the best. That is why I have compiled a list of the 15 best team productivity tools that will help enhance collaboration and streamline workflows.

Let’s get started!

Team productivity tools vs. regular productivity tools

Team productivity tools are specifically designed to help teams work together more efficiently. These tools often include collaboration features like real-time chat, file sharing, etc. As a result, team productivity tools make the whole team more efficient and not just individuals.

Regular productivity tools help you stay organized and get your work done faster. They are useful when you are working alone without any team collaboration. For instance, you can use apps like an email or AI writing assistant to be more productive. These tools can help you work more efficiently without affecting your team collaboration.

Ultimately, the main difference between team productivity and regular productivity tools is that team productivity tools focus on facilitating collaboration and communication among team members. In contrast, regular productivity tools are designed to help individuals manage their own work more effectively.

How do you choose the best team productivity tool?

When deciding which team productivity tool to use, consider the following aspects:

  • Features: Look for a tool that offers the features your team needs to improve productivity. For this, it makes sense to evaluate your workflows and find the ones you need to fix. For example, investing in an AI note-taking app makes sense if your team spends too much time in online meetings. However, you may need a project management tool if your team regularly misses deadlines or has difficulty tracking projects and relating responsibilities.
  • Reviews: Ratings and reviews represent a good starting point when comparing one productivity tool to another.
  • Integrations: Consider the tools you already use and look for a productivity tool that integrates with them. It will help you to streamline your workflow and avoid duplication of efforts.
  • Pricing: Look for a tool that fits your budget and offers a pricing plan that aligns with your needs. Some tools offer a free version with limited features, while others require a subscription.
  • User experience: Choose a tool that is easy to use and intuitive. Also, you must be aware of your team’s skills and their familiarity with similar tools. A tool that is too complex or has a long learning curve may frustrate your team and decrease productivity.

The best team productivity tools

Here are the best team productivity tools in 2024!

Project management tools

These tools are the heart of efficiency and productivity within a team and the whole organization. Project management tools are a central hub where you can manage, track, streamline workflows, allocate resources, and collaborate with your team members in real-time. With the right project management tools, businesses can save time, reduce costs, and boost overall productivity.


A project manager app for agile and remote teams

For example, ClickUp can help to optimize resource allocation with a good overview of the workload
Key features
  • Unique personalization options: ClickUp has over 15 visualization possibilities, from Gantt charts to calendar views.
  • Task management: You can comment under each task and project, assign team members action items, and convert text into trackable tasks.
  • Automation: You can automate repetitive tasks like project summaries and updates with ClickUp AI Brain.
  • AI support: ClickUp’s AI Brain feature helps users get answers to questions about documents, tasks, and projects by simply asking.
  • Writing assistant: The AI feature also works as a writing assistant that automatically checks your spelling and replies to messages with your tone.
  • Real-time chat: The real-time chat function ensures immediate and responsive collaboration with teammates, enhancing productivity and efficiency.
  • Progress tracking: ClickUp allows you to add targets and track progress, whether numerical, monetary, or true/false milestones.
  • Integrations: You can easily integrate ClickUp with 1000+ apps like Slack, Zoom, Gmail or Dropbox.
  • Free plan: Available
  • Team: $7/month per user
  • Business: $12/month per user
  • Enterprise: Contact for pricing
  • G2: 4.7/5 (9400+ reviews)
  • ProductHunt: 4.5/5 (950+ reviews)


A productivity app for teams who have more complex projects but need an easy-to-use tool

Key features
  • Wrike Dashboard: You can get a detailed overview of project progress and team performance using personalized dashboards.
  • Advances project resource planning: Wrike helps accelerate resource planning, provides insights on resource demands, and optimizes team workload. 
  • Automate repetitive work: You can create rules across all projects and automate reminders, custom fields, work structures, status transitions, etc.
  • Request forms: Wrike helps you to build forms that include checkboxes, dropdowns, priority, due dates, etc, so you can make requests quickly.
  • AI feature: Wrike’s AI helps identify historical patterns and recurring issues, providing an overview of the project’s risk factors.
  • Detailed analytics: Wrike has one of the most advanced analytics when it comes to project management. 
  • Integrations: Wrike allows integration with more than 400 apps.
  • Free plan: Available
  • Team plan: $9.8/month per user
  • Business plan: $24.8/month per user
  • Enterprise plan: Contact for pricing
  • Pinnacle plan: Contact for pricing
  • G2: 4.2/5 (3600+ reviews)
  • Capterra: 4.3/5 (2500+ reviews)


A project management tool to organize projects, tasks, files, and forms in a single platform

Best for teams to organize projects, tasks, files, and forms in a single platform
Key features
  • Centralized workspace for project management: Hive creates a space to see your team’s tasks, projects, and campaigns together in one place.
  • Views options: With Hive, you can see your projects from different angles using Kanban, Gantt, Table, Portfolio, Calendar, and List views.
  • Time tracking software: You can track your time spent on different projects and send the timesheet to your team leaders weekly. 
  • Chat and video meetings: You can chat with your teammates or just simply jump in video calls using Zoom and Google Meet shortcuts. 
  • Goals and analytics: Hive allows you to set, track, and monitor goals across your team and provides you with key insights on productivity and KPIs. 
  • AI feature: Hive’s AI assistant helps you to write content and brainstorm ideas.
  • Integrations: Hive has over 1000+ integrations.
  • Free plan: Available
  • Starter plan:$5/month per user
  • Teams plan: $12/month per user
  • Enterprise plan: Contact for pricing
  • G2: 4.6/5 (500+ reviews)
  • Capterra: 4.5/5 (190+ reviews)


A simple project management software for teams

A simple and cost-effective solution for small teams
Key features
  • Project planning: nTask helps you with budgeting, resource allocation, and workload balancing to manage projects efficiently.
  • Two visualization options: nTask allows you to visualize projects easily using Gantt charts or Kanban boards.
  • Time management: Its timesheet feature helps you track and report time.
  • Team collaboration tools: nTask fosters collaboration by providing chat, roles, and file storage features.
  • Task management app: You can easily create to-do lists, assign tasks to your teammates, and add attachments. 
  • Integrations: You can connect nTask to over 1000+ apps.
  • Free forever plan: Available
  • Premium plan: $3/month per user
  • Business plan: $8/month per user
  • Enterprise plan: Contact for pricing
  • G2: 4.4/5 (10+ reviews)
  • Capterra: 4.2/5 (100+ reviews)

Task management tools

Similarly to a project management app, a task management tool can help you keep track of shared tasks, projects, and deadlines. While popular project management tools have a more extensive feature set, task management tools are lighter and focus on tasks and productivity.

This difference also comes up when considering pricing. Project management tools are generally more costly to a team or individual than a task management app.

Some use both task and project management tools simultaneously, while others use only one of them. It depends on your preferences and how satisfied you are with your current tools.


An efficient task management software with an intuitive interface

Best AI Productivity Tools That Will Change the Way You Work - Task management
Key features
  • Multiple views: It has a list, calendar, and board views over your upcoming tasks and projects. 
  • Task management: You can easily manage your projects by breaking them down into tasks, assigning them to your team, attaching files, and leaving comments.
  • Availability: You can access Todoist on a desktop, IOS, or Android device, providing you with the flexibility to manage tasks anytime, anywhere.
  • Shared workspace: With Todoist, you can create a shared workspace where your team can collaborate on tasks and projects separate from personal tasks.
  • Analytics: Todoist offers weekly and monthly productivity visualizations to help you reach your goals.
  • Templates: It has many templates for work and life, whether a checklist for Monday or a reading list.
  • Integrations: Todoist supports over 80 integrations, and you can seamlessly add tasks from other productivity apps. 
  • Free plan: Available
  • Pro: $4/month per user
  • Business: $6/month per user
  • G2: 4.4/5 (750+ reviews)
  • ProductHunt: 4.8/5 (170+ reviews)


A solid team productivity app to automate repetitive tasks

A porject management software for remote teams
Key features
  • Templates: Taskade has numerous templates for every possible scenario.
  • Versatile productivity app: You can instantly generate task lists, mind maps, review lists, and custom workflows.
  • Visualization: Taskade visualizes your project in various ways: lists, boards, calendars, mind maps, org charts, and action views.
  • Task management: You can create tasks, assign them to team members, and add due dates.
  • AI assistant: Taskade’s AI feature can assist you in many workflows, from generating to-do lists and notes to summarizing text or writing content.
  • Desktop and mobile apps: You can access Taskade from desktop and mobile.
  • Free plan: Available
  • Pro: $8/month per user
  • Team: $16/month per user
  • G2: 4.6/5 (40+ reviews)
  • ProductHunt: 4.8/5 (300+ reviews)

Note-taker apps for online meetings

AI note-taking tools are among the best team productivity apps. They seamlessly integrate with your meeting and video conferencing platforms so that they can join and transcribe conversations during meetings. In addition to note-taking, these apps can record and summarize audio files and video meetings.

AI-powered note-taking apps have revolutionized the traditional method of taking notes. They are designed to seamlessly integrate with various meeting and video conferencing platforms, enabling them to join and transcribe conversations during meetings.

These apps use advanced language processing algorithms to capture every conversation detail accurately. In addition to note-taking, these apps can record and summarize audio files and video meetings, making it easier for users to revisit essential discussions and decisions made during the meeting.

Moreover, these apps can boost team productivity during and after online meetings. They use natural language processing and machine learning techniques to identify and highlight key points, action items, and follow-up tasks discussed during the meeting, helping users stay organized and productive.

Fireflies AI

An AI note-taker ideal for teams

This app is an excellent way to take notes effectively.
Key features
  • Versatility: It records and transcribes conversations or files from various video conferencing platforms, including Zoom, Google Meet, Microsoft Teams, Blue Jeans, Skype, Dialpad, Webex, and Lifesize.
  • Extensive language support: Fireflies AI can transcribe online meetings in 69 languages, so it can be a great addition to anyone’s productivity toolkit, regardless of their native language.
  • Insights: Fireflies AI provides insights about speakers, topics, and sentiments to improve your and your performance during meetings. 
  • AI-powered search: AI-powered search capabilities make searching through your meeting notes easy.
  • Flexible notes: You can add comments and pins at different points during video or phone calls.
  • Integrations: You can integrate Fireflies AI with multiple productivity apps. 
  • Free plan
  • Pro: $10/month per user
  • Business: $19/month per user
  • Enterprise: Contact for pricing
  • G2: 4.7/5 (300+ reviews)
  • ProductHunt: 4.2/5 (90+ reviews)


An AI note-taker best suited for individuals

One of the best AI meeting manager and a good Otter AI alternative
Key features
  • Automated meeting notes: Tl;dv can record, transcribe, and summarize audio and video meetings on Zoom, Google Meet, and Microsoft Teams.
  • Language support: It supports 30 languages, providing many options for users who need to communicate or work in multiple languages.
  • Clips and reels: You can create clips or reels of your meetings to share with others.
  • AI-generated takeaways: Tl;dv automatically summarizes the most important parts of your meeting and sends it to you.
  • Playback speed: With Tl;dv, you can speed up your meeting recordings by 1.5 or 2x, which is super helpful for reviewing the meetings faster and not wasting your time.
  • Integrations: You can connect Tl;dv with CRMS, project management tools, video conferencing platforms, calendars, and over 5000 other collaboration tools.
  • Free plan: Available
  • Pro plan: starts at $20/recording user/month
  • G2: 4.8/5 (140+ reviews)
  • ProductHunt: 4.6/5 (180+ reviews)

You get a 30% discount for the first six months using the link below.


An AI note-taker that works well for both individuals and teams

Meetgeek - best otter ai alternatives
Key features
  • No more note-taking during online meetings: MeetGeek can take over the note-taking and recording from you on Microsoft Teams, Zoom, and Google Meet.
  • File uploading and converting: You can upload audio files, videos, or recordings of webinars and convert them into text format.
  • Easy search: You can access the previous meetings easily. 
  • Highlights: With MeetGeek, you can create and share highlights of the AI meeting notes.
  • Analytics: MeetGeek analyzes your online meetings to help you improve performance and productivity. 
  • Automatic summaries: When you cc your colleagues on the meeting invite, they will automatically receive a summary. 
  • Integrations: MeetGeek seamlessly integrates with 2000+ apps, including top team productivity tools like Notion and Todoist.
  • Free plan: Available
  • Pro: $15/month per user
  • Business: $29/month per user
  • Enterprise: From $59/month
  • G2: 4.7/5 (170+ reviews)
  • ProductHunt: 5/5 (90+ reviews)

Survey and standup automation tool

GeekBot is a lesser-known collaboration tool that effortlessly automates routine tasks and updates. Personally, I think GeekBot is among the best productivity tools. It can also automate surveys and standups in your whole organization. You can choose when and how often they happen, what questions to ask, and who gets notified. For example, if you are trying to decide where to go for a team-building activity, just add the questions and answers, and GeekBot will take care of the rest!


An ideal productivity tool to enhance several ways of team communication

Geekbot is a great tool to improve remote team collaboration
Key features
  • Workflow automation: With Geekbot, you can make your work life easier by automating standups, retros, surveys, 1-on-1s, and other workflows so you can focus on getting things done and keeping track of who is working on what.
  • Real-time insights: Geekbot gives you instant feedback on the outcomes.
  • Flexible bot: You can add any questions and schedule them to be sent at a time that works best for your team. 
  • Track team happiness: Geekbot analyzes the answers, helping you understand team happiness and engagement levels.
  • Integration: You can connect Geekbot with Slack or Microsoft Teams.
  • Start-up (Free basic plan): Available for up to 10 participants
  • Scale-up plan: $2.5/month per participant
  • Enterprise plan: Contact for pricing
  • G2: 4.6/5 (150+ reviews)
  • Capterra: 4.9/5 (140+ reviews)

Scheduling apps

Scheduling apps have many key benefits:

  1. They save you time by building personalized weekly schedules, handling the meeting schedule, and reducing scheduling conflicts.
  2. Some tools are great for time tracking, or you can use them as a simple project management tool.
  3. Scheduling apps offer features that can significantly enhance your team’s productivity. For instance, you can use a customized booking page to share your availability efficiently, eliminating the need for back-and-forth messaging and safeguarding your focus time.
  4. They can benefit your team in two ways—they can boost productivity while helping maintain a good work-life balance.


A great productivity tool for those who want to keep their calendar organized and save time

Motion can help in scheduling for remote teams
Key features
  • Calendar sync: You can sync your iCloud, Google Calendar, and Outlook Calendar to see all your meetings and tasks in one place.
  • Personalized weekly plan: Motion creates a custom weekly plan that fits your goals, priorities, preferences, and deadlines.
  • Booking page: With Motion, you can create a personalized booking page that shows when you are available for meetings based on your schedule.
  • Task management: You can easily add and assign tasks while keeping track of progress.
  • Project management: Motion takes the burden of project planning off your shoulders by automatically scheduling tasks and sub-tasks to ensure timely completion.
  • Individual plan: $19 per user/month
  • Team plan: $12 per user/month
  • G2: 4.2/5 (80+ reviews)
  • Capterra: 4.3/5 (40+ reviews)

Reclaim AI

A scheduling assistant for time tracking and maintaining a work-life balance

Reclaim AI is an excellent remote collaboration tool
Key features
  • Calendar integration: You can synchronize your Google Calendar with Reclaim AI and connect your iCloud or Outlook calendars indirectly through Google Calendar.
  • Adaptive AI Scheduling: In addition to managing your meetings, appointments, and to-do lists, Reclaim AI is always on the lookout for changes and will adjust your calendar automatically to ensure that your most important tasks get done.
  • Time tracking tool: You can track focus time, work-life balance trends, buffer time, meeting time, team performance, and more.
  • Work-life balance: Reclaim AI will provide you with metrics on your work-life balance and help you maintain your positive habits by defending your calendar.
  • Scheduling links: You can share your availability with scheduling links to ensure your teammates book meetings whenever it is right for you.
  • To-do list sync: With Reclaim AI, you can easily merge your to-do list from project management tools, and it will automatically schedule time shortly for you to tackle those tasks.
  • Free version: Available
  • Starter plan: $8 per user/month
  • Business plan: $12 per user/month
  • Enterprise plans: Enterprise $18 per user/month
  • G2: 4.8/5 (70+ reviews)
  • Capterra: 4.9/5 (70+ reviews)


A versatile scheduling assistant for teams

timehero best AI task management app
Key features
  • Calendar merge: You can connect TimeHero with Google Calendar, Outlook, and Apple iCal.
  • AI calendarTimehero creates a weekly plan for you by considering your tasks, priorities, and schedule.
  • Team workload management: You can see where your team spends their time and make better decisions when planning future projects.
  • Templates for tasks and projects: You can create templates based on past projects and tasks, so you do not need to manually add project information. 
  • Direct scheduling from Gmail: With Timehero, you can easily schedule your tasks without leaving your Gmail.
  • Integrations: It has extensive integrations with over 1500 apps.
  • Collaboration tools: You can add files and comments in a shared folder under each project.
  • Basic plan: $4.6 per user/month
  • Professional plan: $10 per user/month
  • Premium plan: $22per user/month
  • G2: 4.4/5 (40+ reviews)
  • Capterra: 4.7/5 (20+ reviews)

Workspace and document management app

Workspace apps like Notion offer a central location for all team members to access and collaborate on documents, notes, and tasks. These collaboration tools also allow teams to create shared databases, wikis, and task lists, making organizing and collaborating on projects easy.


The best workspace and document management app for teams

Notion Vs Obsidian Which Note-Taking App Is Better For You
Key features
  • Centralized workspace: Notion provides an all-in-one workspace for note-taking, note organization, task management, wikis, and more. 
  • AI assistant: With Notion, you can create content, improve your writing, make it shorter or longer, and summarize the notes.
  • Project management: Using the Notion Projects feature, you can plan, manage, track, and execute your projects.
  • Templates: Notion has many templates that you can use to make your life easier. They include templates for creating to-do lists, meeting summaries, investor updates, recruiting trackers, and more.
  • Translation: You can translate written content into another language using Notion.
  • Integrations: You can integrate Notion with Slack, GitHub, and more.
  • Free plan: Available
  • Plus plan: $8/month per user
  • Business plan: $15/month per user
  • Enterprise plan: Contact for pricing
  • G2: 4.7/5 (5200+ reviews)
  • ProductHunt: 4.8/5 (2400+ reviews)

Team communication tool


Best team communication tool

slack - the best tool for communication
Key features
  • Team chat: It is super easy to chat with your team and get everyone together in a virtual office where you can all talk.
  • Communication with external people: One of Slack’s outstanding features is the ability to communicate with partners, vendors, or customers through Slack.
  • Channels: You can make separate channels for each project, team, or subject you want to discuss.
  • Huddles: Using Slack, you can make audio or video calls.
  • Clips: You can create video clips from the meeting records to share specific moments.
  • Free plan: Available
  • Pro plan: $7.25/month per user
  • Business plus plan: $12.50/month per user
  • Enterprise plan: Contact for pricing
  • G2: 4.5/5 (32500+ reviews)
  • ProductHunt: 4.8/5 (1300+ reviews)


Implementing the right techniques to improve team productivity is always crucial. It is important to understand that tools alone cannot fix the issues that result from poor management practices. Therefore, you must first focus on implementing the right techniques to manage your team effectively. These techniques can include setting clear goals, providing regular feedback, fostering a positive work environment, and empowering team members to take ownership of their work.

However, in addition to these techniques, it is crucial to leverage the right team productivity tools to ensure your team reaches its full potential. Combining the proper techniques and tools can help you create a productive and efficient team to achieve great things.

Frequently asked questions

How do you maximize team productivity?

There are several ways to maximize team productivity, including There are several ways to maximize team productivity, including:

  1. Clear communication: Ensure everyone understands their roles, responsibilities, and project goals. Encourage open communication and establish a system for regular check-ins and updates.
  2. Set specific goals: Clearly define and break the project’s objectives into smaller, achievable tasks. It helps to keep everyone on the same page and motivated to work towards a common goal.
  3. Provide resources: Make sure your team has the necessary resources, such as tools, equipment, and training, to complete their tasks effectively.
  4. Encourage collaboration: Foster an environment where team members can collaborate, share ideas, and provide feedback. This can lead to more innovative solutions and better outcomes.
  5. Use the right productivity tools: When adopting the ideal strategies for supercharging team productivity, you must also use the best team productivity tools. Substance over form always prevails, meaning that without the right techniques, you can not make your team more productive regardless of your tools. However, utilizing the ideal apps is also essential. Ideal team productivity software will help you further expand your team’s productivity limits.

How can you increase team collaboration?

If team leaders can create a positive and supportive team culture, it can significantly help their team work together more effectively. Many strategies exist to establish such an environment, including encouraging open communication, setting clear goals, using collaboration tools, and celebrating successes.

Overall, the team leaders are responsible for building the right team culture. By creating it, they increase the chance of more efficient collaboration between individual team members.

What is the #1 productivity app?

There is no right or wrong answer. It depends on what productivity tool you are looking for and how the company’s processes work.

For instance, as most sales teams spend significant time in online client meetings, an AI note-taking app can be a game-changer in productivity. However, creative teams may benefit more from Notion, where they can freely share their ideas and tasks with others, while it can also accelerate their content creation.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

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