Selecting the best calendar app for Windows can be challenging. There are several factors to consider, including features, user experience, integrations, pricing, and more.
After reviewing multiple calendar apps, I concluded that Notion Calendar is my top pick. It provides more than just a calendar app; it offers a centralized workspace with a wide range of features for free.
If you are looking for a calendar app with premium features, Motion is a great choice. Nevertheless, if you are looking for a cheaper and simpler alternative just for calendar management, Timehero and Morgen are easy-to-use tools that can help you manage your time and boost your productivity.
If you want a more detailed review, just scroll down to discover the five best calendar apps for Windows in 2024.
Let’s dive in!
What are the key aspects to consider when choosing a Windows calendar app?
In this review, I evaluated the calendar apps based on the following aspects:
- Features: Some calendar apps provide many features, like task management or AI-driven scheduling. Furthermore, while many calendar apps only suit individuals, some have extensive features supporting team collaboration.
- Ease of use: Look for a calendar app with an intuitive user interface and broad customization options.
- Pricing: There are significant differences in pricing among calendar apps. While Motion costs you $19 monthly, it offers more functions besides calendar management. However, if you need a simple calendar app without extra features, Timehero or Notion may be ideal.
- Sync options: Juggling multiple calendars is overwhelming. Choose a calendar app that you can sync with your personal and work calendars can make your life easier.
- Integrations: Integration with other apps is also a crucial aspect if you have an existing toolkit that you use. It is even more essential if you are looking for more than just a standard calendar app; you need task management and collaboration features as well.
- Mobile apps: Opt for a calendar app you can easily access from your phone.
Best calendar apps for Windows users
- Notion Calendar: An excellent free and straightforward option to manage your appointments while accessing a centralized workspace.
- Motion: A premium calendar app for individuals or teams who need project management features and AI auto-scheduling.
- Morgen: A well-rounded calendar app with affordable pricing.
- Timehero: A cheap option with AI-based scheduling and numerous integrations.
- Outlook: A simple alternative for calendar management.
Notion Calendar
Notion Calendar (formerly Cron Calendar) is an integrated calendar app for work and personal life. It is a simple app and a great addition for those who usually use Notion for meeting notes, to-do lists, or project management.
Notion Calendar offers a more effective way to manage, organize, and prioritize your time for free.
Key features
- Customization: You can choose between light and dark mode and use event coloring.
- Keyboard shortcuts: You can navigate quickly on the app using keyboard shortcuts.
- Time zones: Notion Calendar allows you to add several time zones easily.
- Reminders: Notion Calendar sends upcoming meeting notifications before a meeting.
- Productivity app: It offers more than just a calendar; it is a complete workspace to maximize productivity.
User experience
Overall, Notion is more than just one app with a calendar. It is a popular note-taking and productivity app that helps Windows and Apple users organize their tasks, projects, and notes in one place.
Notion Calendar is a versatile desktop and web app that works smoothly with Android and Apple devices. I love the minimalistic design, which promotes productivity and is valid for the whole Notion workspace.
Pricing
- Base tier: Free
- Enterprise tier: Available upon contact
Pros and cons
Pros
- Completely free app.
- Works well with IOS devices as well.
- You can easily drag and drop calendar events.
- Notion offers a comprehensive workspace where you can organize your to-do list, projects, and notes in one place.
Cons
- No automated scheduling.
Reviews and ratings
- Product hunt: 4.8/5 (2000+ review)
- Capterra: 4.8/5 (2100+ reviews)
Motion
Motion is a highly advanced and versatile calendar application that harnesses the power of AI to deliver an exceptional task management experience. With its robust features, including continuous updates, Motion is widely regarded as one of the most comprehensive and reliable calendar apps available today.
Whether you are a busy professional or just looking to stay organized, Motion is the perfect tool to help you stay on your schedule and maximize your productivity.
Key features
- Calendar sync: Motion lets you view and manage your Gmail, Outlook, and iCloud calendars in a single place.
- Personalized auto-scheduling: With personalized auto-scheduling, Motion leverages AI to create a custom weekly schedule based on your priorities, preferences, and deadlines.
- Task management: Motion is a useful tool for managing tasks and overseeing your team. It streamlines assigning tasks, monitoring progress, and scheduling tasks for your team members.
- Customized booking page: You can customize your booking page with Motion, allowing you to share your availability based on your preferred meeting times.
User experience
I think Motion is one of the best calendar and productivity apps. It has a beautiful design and user-friendly interface. You can access Motion on desktop, mobile, and web, so you can keep an eye of your calendar events everywhere and anytime.
Pricing
- Individual plan: $19 per user/month
- Team plan: $12 per user/month
Pros and cons
Pros
- The interface is simple and easy to use, with intuitive navigation.
- It integrates with popular calendars such as Outlook, iCloud, and Google Calendar.
- You can customize the visualization to your liking.
- The warning message is a helpful feature that alerts you if you probably miss the due date.
- It offers helpful project and task management features for both teams and individuals.
- 7-day free trial.
Cons
- No free version.
- The monthly plan is pricey if you do not utilize Motion’s project management features.
Reviews and ratings
- G2: 4.2/5 (85+ reviews)
- Capterra: 4.3/5 (40+ reviews)
Morgen
Morgen is a versatile and efficient calendar app that integrates all your devices seamlessly. Whether using it on your desktop, mobile device, or the web, Morgen is an all-in-one solution to help you stay organized and productive.
Key features
- Calendar syncs: With the Pro plan, you can connect an unlimited number of calendars to Morgen, making it easy to keep track of all your appointments in one place. Morgen integrates with many calendars, including Google, Outlook, Exchange, Fastmail, and Apple Calendar.
- Create events by natural language: You can create new events and tasks in your calendar using natural language.
- Team focus time optimizer: Choose which meetings have flexibility, and let this calendar app find the optimal time for you and your team.
- Travel time scheduling: Morgen calculates and schedules travel time-based on event details, the preferred mode of travel, and the time of day.
- Morgen booking page: Morgen offers a unique and customizable booking page that you can share with others. This makes it easy for others to book time with you and saves you the hassle of back-and-forth scheduling.
User experience
Morgen is a time management app with an intuitive design. It makes it effortless to stay on top of your schedule and make the most of your day.
With a user-friendly interface, Morgen enables you to create and manage tasks, set reminders, and allocate time for each activity, ensuring you never miss a deadline or an important appointment again.
Pricing
- Basic plan: Free
- Pro plan: $9 per user/month
- Enterprise plan: Contact for pricing
Pros and cons
Pros
- Integration with a wide range of calendar apps.
- Morgen’s design is easy to understand and use.
- Its pricing is affordable.
- Morgen offers a task manager that simplifies task and meeting management.
- It includes keyboard shortcuts for managing tasks and meetings.
- You can download Morgen on Windows, Mac, and Linux operating systems.
Cons
- The keyboard shortcuts are not customizable.
Reviews and ratings
- Product hunt: 4.9/5 (90+ reviews)
Timehero
Timehero is a powerful calendar app that uses cutting-edge artificial intelligence. Its seamless integration with other apps and comprehensive workload management features make it the go-to option for individuals and teams.
Key features
- Automated weekly plan: Timehero automatically builds a weekly action plan based on your to-do list and availability.
- Workload management: Timehero helps you track your team’s workload so you can make better decisions when planning future projects.
- Smart workflow builder: You do not need to manually add tasks to similar projects because Timehero’s smart workflow builder allows you to create templates based on past projects.
- Scheduling tasks from Gmail: With Timehero, you can schedule tasks directly from your Gmail account.
- Integration: Connect Timehero with over 1500 apps for seamless workflow.
- Organized folders: For streamlined collaboration, you can easily add files and comments in a shared folder under each project using Timehero.
User experience
Timehero is an excellent tool for organizing projects and tasks. It allows you to easily add tasks, schedule events, and track your time. However, what sets it apart is its focus on enhancing team collaboration.
With its unique features like folders, workflow management, and the ability to add unlimited team members, Timehero is an excellent tool for smooth collaboration.
Pricing
- Basic plan: $4.6 per user/month
- Professional plan: $10 per user/month
- Premium plan: $22per user/month
Pros and cons
Pros
- Timehero provides a clear, weekly view of your projects and tasks.
- Workload management is a valuable addition to teams.
- You can easily add, assign, and change tasks with Timehero.
- Templates make project creation faster.
- Timehero integrates with various third-party apps, such as Asana, Google Calendar, Google Drive, Slack, and more.
Cons
- No free plan.
- Finding tasks is sometimes difficult.
- The standard plan comes with limited features.
Reviews and ratings
- G2: 4.4/5 (20+ review)
- Capterra: 4.7/5 (20+ reviews)
Outlook
Outlook is a widely popular calendar application that has existed for some time. It is a simple yet effective tool for planning your daily schedule.
Key features
- Calendar view: Outlook provides various options for calendar viewing, including schedule, week, and day views.
- Display multiple calendars: Outlook’s ability to display multiple calendars simultaneously ensures that users can stay organized and on top of all their commitments.
- Schedule events: You can effortlessly check your schedule for potential conflicts and get suggestions for alternate time slots.
- Integrations: You can integrate Outlook with other Microsoft solutions.
- Availability: The Outlook Calendar can be accessed through a desktop app, a web app, and a mobile app for both iOS and Android devices.
User experience
Outlook’s interface is minimalistic, meaning it has a clean and straightforward layout. However, it offers a decent range of options, allowing users to manage their emails, contacts, and calendar events easily.
Pricing
As a part of Microsoft 365 Personal, you can get a monthly subscription for $6.99.
Pros and cons
Pros
- Simple design.
- You can integrate it with Microsoft solutions.
- Available on the web, desktop, and mobile.
Cons
- Limited features.
- Lacks of customization options.
Reviews and ratings
- G2: 4.5/5 (2600+ review)
- Capterra: 4.5/5 (1800+ reviews)
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Frequently asked questions
Is there a Windows calendar app?
Yes, Windows has an in-built calendar app. Furthermore, you can also use Outlook if you subscribed to Microsoft 365 Personal.
Is there a better calendar than Google Calendar?
If you regularly use Gmail and Google Drive, Google Calendar might be a handy app. However, if you are looking for a calendar app with more advanced features and capabilities, you might want to consider alternatives like Notion Calendar, Motion, Timehero, and Morgen. These alternatives offer a broader range of functionalities and features to help you manage your work and personal calendar more effectively.
What is the best calendar app for Windows?
Based on my research, after considering a wide range of factors from features to pricing, I have found the following calendar applications as the top picks for Windows users:
- Notion Calendar
- Motion
- Morgen
- Timehero
- Outlook
Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.
