I spent over 2 years testing 20+ AI note-takers and investing hundreds of hours in reviewing them. I used some for weeks, others for months, to get a clear picture of how they actually work in real meetings, and not based on marketing claims.

After all that testing, I narrowed the list to the 9 best AI note-takers for different use cases, so you can find the one that suits your workflows.

Let’s dive in!

Quick Picks: Best AI Note-Takers

How We Test AI Note-Takers

To keep our reviews and final scores fair and consistent, we evaluate every AI note-taking tool using a standardized testing framework built on real-world usage and hands-on experience.

We reviewed and personally tested every AI note-taker featured in this list, and you will find links to the full review articles for each tool. Based on our hands-on testing, we assigned an overall score using our standardized scoring system.

While these overall review scores influenced the rankings in this article, we also considered specific use cases, workflows, and standout strengths to recommend the best AI note-takers for different needs and teams.

Our scoring breakdown after testing 20+ AI note-takers:

Want a detailed breakdown of how we test each category?

Learn exactly how we test tools → Review methodology

Top AI Note-Takers Compared

Here is my list of the best AI note-takers in 2026:

Breaking Down the Best AI Note-Takers in 2026

Fellow

Rating: 4.5 out of 5.

4.5/5

Fellow is designed for organization-wide use, but it works great with smaller teams and professionals as well. It works on Windows, Mac, iOS, Android, and online, and supports Google Meet, Zoom, MS Teams, and Slack in over 92 languages. Personally, I have been using it for over 6 months, and it has been a game-changer for meeting notes.

Full Fellow review Visit Fellow

Best for professionals and teams

Quick verdict

• Best for:

Professionals and teams needing strong collaboration features

• Not ideal for:

If you are looking for a free & occasional AI note-taking

• Biggest strength:

High security, accurate transcription, and team collaboration

• Biggest weakness:

Limited free version (5 AI notes/lifetime)

Biggest productivity gain: Streamlines the entire meeting workflow from preparing agendas before the call to generating AI summaries, follow-up emails, and action items afterward.

My experience with Fellow after using it for 1+ year

After testing numerous AI note-takers, I found Fellow the most accurate and safest one. It is full of AI tools to supercharge productivity and save time with your online calls.

And this is one of the main reasons why I use it as my default AI note-taker for more than a year now.

Based on my experience, Fellow transcribes my online meetings with 95%+ accuracy. After my video calls, it prepares the AI meeting summaries and transcription within minutes, so I can quickly review how it went.

One of the most underrated features of Fellow is the meeting agendas. Using this feature, you can collect all the points you want to discuss in the next meeting, and you will see them next to the meeting participants during your calls.

While Fellow just recently implemented its bot-free AI note-taker feature, it works reliably in the background and captures all the meetings effortlessly and securely, whether you’re online, in person, or somewhere in between.

Who gets the most value from Fellow

When Fellow might not work for you

Use this link to sign up and get 10% off the paid plans if you upgrade

Meeting platforms

Microsoft Teams, Google Meet, Slack and Zoom.

My favorite features

Free plan & paid options

If you work alone, Fellow’s free plan (both for individuals and teams) gives you 5 AI meeting notes and recordings. The five-cap applies to audio and video uploads as well.

The Solo plan is $19 per month with annual billing. With this plan, you can access all features without limits and use the integrations.

If you choose the team plan for $7 per user per month, you get 10 AI meeting notes, recordings, and file uploads per user.

The Business plan is $15 per user per month for annual billing. You can use all features without limits and access additional organization-wide templates and advanced CRM integration.

Finally, Fellow offers an Enterprise plan for $25 per month that provides advanced control and security.

You will get a 2-week free trial to test the advanced features and decide whether it is worth upgrading.

Fellow’s pros and cons

To make your decision easier, here are the main reasons you might choose or skip Fellow.

Fellow’s pros

Fellow’s cons

Read my full review: Fellow Review: My Thoughts After +12 Months (2026)

Use this link to sign up and get 10% off the paid plans if you upgrade

MeetGeek

Rating: 4.5 out of 5.

4.4/5

MeetGeek is a robust AI note-taker with detailed meeting notes and analytics. You can use it on Zoom, Teams, Google Meet, Webex, Slack, and more, and transcribe meetings in 50 languages. You can download it to a Mac and use it on mobile devices for in-person meetings as well.

Full MeetGeek review Visit MeetGeek

Best for detailed AI notes

Quick verdict

• Best for:

 Extensive meeting notes & meeting insights

• Not ideal for:

If you need a lightweight AI note-taker

• Biggest strength:

Detailed AI meeting notes

• Biggest weakness:

Limited transcription minutes in the Pro plan

Biggest productivity gain: Helps sales and customer-facing teams uncover patterns, decisions, and follow-ups faster.

How MeetGeek performed in my daily workflow

Before Fellow, I used MeetGeek as my default AI note-taking app for 20+ meetings. It offers highly accurate transcripts and has all the advanced features an individual or business might need.

It offers one of the most accurate transcriptions, and I only achieved a similar level of quality with Fellow. However, the real power of MeetGeek is its detailed AI notes & advanced meeting analytics features.

While it’s not the cheapest AI note-taker and comes at a premium price, it’s an outstanding solution for those looking for in-depth AI notes and advanced features.

Who should use MeetGeek

Who should NOT use MeetGeek

Meeting platforms

Microsoft Teams, Google Meet, Webex, and Zoom

Feature Breakdown

Available plans

The Free plan includes 3 hours of transcription per month, 3 months of transcript storage, and 1 month of audio storage.

The Pro plan is for professional and small teams that have more meetings. It includes all the features in the free plan, plus 20 hours of transcription per month, 1 year of transcript storage, and 6 months of video storage.

The Business plan is ideal for teams and individual professionals who want to get the full MeetGeek experience. It offers unlimited transcription, unlimited transcript storage, and 12 months of video storage.

MeetGeek also offers an Enterprise plan that includes some extras like branded emails, organization-wide settings, a dedicated account manager, and more.

MeetGeek’s pros and cons

After using MeetGeek for 20-plus meetings, here are the biggest strengths and weaknesses I discovered.

MeetGeek’s pros

MeetGeek’s cons

Read my full review: MeetGeek Review: Is It The Best AI Note-Taker For You? (2026)

Krisp

Rating: 4 out of 5.

4.2/5

Krisp is a voice AI platform that removes background noise from your real-time online calls, provides AI note-taking, and accent conversion. It does not use bots and works with almost all video conferencing platforms.

Full Krisp review Visit Krisp

Best for noise cancellation & AI notes

Quick verdict

• Best for:

Professionals require noise cancellation, combined with AI note-taking

• Not ideal for:

Users who are looking for a free AI note-taker

• Biggest strength:

It works on most communication platforms

• Biggest weakness:

No permanent free plan

Biggest productivity gain: Removes background noise while automatically capturing AI notes and meeting summaries

Testing Krisp in everyday use

When I joined calls through Google Meet in Chrome, the extension made it simple to capture the meeting without opening the desktop app. I feel the tool is lightweight overall, but still powerful.

For transcription accuracy and meeting notes, Krisp was solid during my testing. I was totally satisfied with the output and loved the AI chat. Also, it’s great that you can use it for in-person meetings.

As for the other features, Krisp offers some outstanding, unique tools, such as accent conversion and noise cancellation. With this extensive feature set, Krisp is an ideal choice for customer calls.

While I had a smoother experience with other bot-less AI note-takers like Granola or Bluedot, Krisp offers a more complete platform for calls.

When Krisp makes the most sense

When Krisp might not work for you

Meeting platforms

All conferencing platforms including Google Meet, Zoom, Microsoft Teams, and any in-person meeting.

Features I Tested

Paid plans overview

Krisp offers only a 7-day free trial, and there is no free plan.

The Pro plan ($16 per user/month, or just $8 with yearly billing) gives unlimited audio and video recording, AI meeting notes and action items, AI chat, multilingual summaries, and in-person meeting support.

For larger teams, the Business plan ($30 per user/month, or $15 with yearly billing) adds features such as 4 hours per day of accent conversion, 30GB of storage, SSO/SCIM, manager view, and advanced admin controls.

Finally, Enterprise plans come with advanced security options, private on-device transcription, dedicated account managers, and usage analytics.

Krisp’s pros and cons

Compared to other AI note-taking tools, here are the features that impressed me most during testing, along with the limitations you should know about.

Krisp’s pros

Krisp’s cons

Read my full review: My Brutal Honest Krisp Review 2026 | Is It Worth It?

Supernormal

Rating: 4.5 out of 5.

4.4/5

Supernormal (formerly Radiant) is a simple AI-powered personal assistant for Mac users that helps you capture your meetings and execute your next steps.

Full Supernormal review Visit Supernormal

Best for Mac users who need bot-free recording

Quick verdict

• Best for:

Combining AI note-taking with task and workflow management

• Not ideal for:

Users who need more advanced note-taking features like recording

• Biggest strength:

Task management + AI follow-up actions

• Biggest weakness:

Mac only

Biggest productivity gain: Turns meeting conversations into ready-to-execute tasks, emails, and follow-ups in seconds

Using Supernormal in real-world scenarios

Compared to other AI note-taker tools, Supernormal showed me something new, and I discovered that it’s more than just an AI meeting assistant, but a task management app as well.

Supernormal offers the perfect combination of note-taking and task management by integrating AI that suggests your next steps and prepares your drafts.

It takes you one step further toward actually getting things done, as you receive a pretty solid draft for all the tasks you have to do after your call.

So, if you want to try out something fresh with more focus on taking actions (and you have a Mac), I definitely recommend checking out Supernormal.

Best use cases for Supernormal

When Supernormal is not the right choice

Meeting platforms

Microsoft Teams, Google Meet, and Zoom.

Capabilities & Tools

Plans & costs

Supernormal offers a free plan that includes 5 daily credits, 15 monthly credits, and other features.

The Pro plan is designed for businesses and allows unlimited users to use it at once. While it starts at $18 per month with annual billing per organization, you will quickly run out of AI credits. That said, the monthly price would likely be between $54 and $90.

The Business plan starts at $40 per month and includes SSO, audit logs, data retention, and admin controls. However, the AI credits apply here as well, so it can easily cost between $120 and $200 monthly.

Supernormal’s pros and cons

Here are the areas where Supernormal stood out the most and where it still needs improvement.

Supernormal’s pros

Supernormal’s cons

Read my full review: Radiant Review: Something Special? (2026)

Fireflies AI

Rating: 4.5 out of 5.

4.4/5

Fireflies AI is one of the most popular AI note-takers with a budget-friendly paid plan for businesses and individuals. It supports Google Meet, Zoom, Teams, and Webex, and offers web, desktop, and mobile apps.

Full Fireflies AI review Visit Fireflies AI

Best for budget-conscious teams and individuals

Quick verdict

• Best for:

Budget-friendly meeting transcription & note-taking

• Not ideal for:

If you are looking for an extensive free plan

• Biggest strength:

Platform and language support

• Biggest weakness:

Limited free plan

Biggest productivity gain: Speeds up post-meeting workflows with instant summaries, smart search, and shareable notes

How Fireflies AI performed in my daily workflow (3 years of experience)

My overall experience with Fireflies AI was solid, especially considering how easy it is to get started. Setup took only a few minutes, and it worked reliably across different platforms, which made it easy to integrate into my existing workflow.

Yes, the transcription and meeting notes are not exceptional and did not achieve the same level of accuracy as Fellow; however, it’s a well-balanced option overall.

Based on my experience, it outperformed Otter AI, another popular alternative, in both transcription accuracy and AI-generated meeting notes.

Overall, Fireflies AI is not the most advanced tool in any single category. Still, it offers a strong mix of usability, features, and pricing, which makes it a very practical choice for everyday meeting workflows.

Who Would be a Good Fit for Fireflies AI?

Who Would be a Bad Fit for Fireflies AI?

Meeting platforms

Microsoft Teams, Google Meet, Zoom, Blue Jeans, Skype, Dialpad, Webex, Lifesize, GoToMeeting

Core Features

Pricing

The Free plan includes unlimited transcription and limited AI summaries with 800 minutes of storage.

The Pro plan is ideal for individuals or small teams with many meetings each month. It includes unlimited transcription minutes and meeting recaps.

If you want the conversation intelligence feature, which includes meeting analysis functions and team insights, you must go with the Business plan. The Business plan is perfect for small and large teams that can utilize these extra features.

The Enterprise plan is for large-scale enterprises. You will get a dedicated support team and an onboarding program here.

Fireflies AI’s pros and cons

To summarize my experience, these are the biggest wins and compromises of using Fireflies AI.

Fireflies AI’s pros

Fireflies AI’s cons

Read my full review: Fireflies AI Review: Why is EVERYONE using it for meeting notes?

tl;dv

Rating: 4.5 out of 5.

4.4/5

tl;dv is a straightforward AI note-taker that comes with an extensive free plan and accurate transcriptions, ideal for individuals and freelancers. It works with 30+ languages, and you can transcribe meetings on Microsoft Teams, Zoom, and Google Meet.

Full tl;dv review Visit tl;dv

Best for individuals

Quick verdict

• Best for:

Individuals & freelancers who need easy-to-use AI note-taking

• Not ideal for:

Bot-free recording

• Biggest strength:

Easy-to-use interface with a generous free plan

• Biggest weakness:

Mobile app experience is limited

Biggest productivity gain: Accelerate post-meeting workflows and information collection with AI reports

What I learned using tl;dv over time

For a long time, I used tl;dv as my default AI note-taking app, alongside MeetGeek, for business calls. During this time, I had a positive experience with tl;dv. While it has robust features to automate online meetings from A to Z, it remains a simple, user-friendly tool.

It offers accurate transcriptions, easily digestible AI notes, and features like AI reports to automate meeting workflows. I switched to Fellow after 18 months because my team started expanding, and I needed more advanced features.

Nevertheless, tl;dv a straightforward and reliable AI note-taker to manage your meetings on Microsoft Teams, Zoom, and Google Meet.

Who will benefit most from tl;dv

Who should look for alternatives

If you fall in love with tl;dv and switch to paid plans in the future, you will get a 30% discount for the first six months if you use this link for sign-up.

Meeting platforms

Microsoft Teams, Google Meet, and Zoom

Real-World Features

Value for money

The free plan includes unlimited video recordings and unlimited transcription, five file uploads, AI notes for up to 10 meetings and up to 10 Ask AI queries. Compared with other tools, tl;dv’s free plan is pretty generous and includes many features.

The Pro plan is ideal for individuals or small teams having many meetings in a month. It has all the features in the free plan, plus unlimited meetings with AI notes, unlimited single-meeting Ask AI, global transcript search, 8000+ integrations, and unlimited uploads & storage.

If you want multi-meeting AI insights and more advanced coaching features, you have to pay for the Business plan.

The Enterprise plan is solely for large businesses, where you get custom pricing. With this plan, tl;dv provides a dedicated customer success manager, custom invoicing, and advanced data management features.

tl;dv’s pros and cons

If you are considering using tl;dv, these pros and cons should help you decide faster.

tl;dv’s pros

tl;dv’s cons

Read my full review: My Honest Tl;dv Review After Using It For +18 Months (2026)

If you fall in love with tl;dv and switch to paid plans in the future, you will get a 30% discount for the first six months if you use this link for sign-up.

Fathom

Rating: 4.5 out of 5.

4.4/5

Fathom suits users who need the essential features for free and a simple AI note-taker.  It supports 38 languages and captures calls on Microsoft Teams, Zoom, and Google Meet.

Full Fathom review Visit Fathom

Best free AI note-taker

Quick verdict

• Best for:

Simple AI note-taking with free core features

• Not ideal for:

If you are looking for a robust AI note-taker

• Biggest strength:

Accurate transcriptions and well-structured meeting notes for free

• Biggest weakness:

No mobile app

Biggest productivity gain: Finding information from past meetings is way faster with Ask Fathom

What it’s like to use Fathom long-term

Fathom was a pleasant surprise for me when using it for months.

After testing almost all the AI note-taking apps on the market, I found Fathom’s free plan among the best. So, if you don’t want to spend a penny on AI note-takers, Fathom is a top choice. Alternatively, you can consider tl;dv, which also offers an excellent free version.

Fathom focuses on the core features, and does it extremely well. It has solid transcription accuracy (85-90%), well-organized AI notes, and the Ask Fathom works great.

While it does not offer as many features as Fellow or MeetGeek, Fathom’s focus on the basics makes it ideal for those looking for a lightweight, free AI note-taker.

Best use cases for Fathom

Where Fathom falls short

If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

Meeting platforms

Microsoft Teams, Google Meet, and Zoom

Main Features

Pricing explained

Fathom has a free plan and three paid subscription plans. The free plan includes unlimited recordings, storage, and transcriptions. Compared with other tools, Fathom’s free plan is outstanding thanks to the unlimited recordings, transcriptions, and storage capacity.

The Premium plan is ideal for individuals who want to utilize more features. It has all the features in the free plan. However, you can use all the AI features with this plan.

The Team plan was designed for small teams. With this plan, you will access team collaboration features like folders, comments, mentions, and keyword alerts.

If you want powerful features like AI coaching and deal view, you have to pay for the Business plan. If you choose this plan, you will have unlimited integrations, advanced security controls, single sign-on integration, and custom data retention policies.

Fathom’s pros and cons

Before adding Fathom to your tool stack, these are the pros and cons I think you should know about.

Fathom’s pros

Fathom’s cons

Read my full review: My Honest Fathom Review After Using It For +3 Months (2026)

If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

Bluedot

Rating: 4.5 out of 5.

4.4/5

Bluedot is a bot-free AI note-taker for Google Meet, Zoom, Microsoft Teams, and Slack calls. I found it an easy-to-use AI note-taker with bot-free recording, transcription, and summaries, but the free plan is quite limited.

Full Bluedot review Visit Bluedot

Easy-to-use botless AI note-taker

Quick verdict

• Best for:

Users who need an easy-to-set-up AI note-taker that works without a bot

• Not ideal for:

Users looking for a fully free AI note-taking solution

• Biggest strength:

Easy-to-use bot-free recording

• Biggest weakness:

Requires cloud processing to generate meeting notes

Biggest productivity gain: Eliminates manual CRM updates by syncing meeting insights directly into tools like HubSpot and Notion

My hands-on experience with Bluedot

After testing 25+ AI note-takers, I found Bluedot to be one of the easiest to use. While I noticed that a few users mentioned that Bluedot’s setup can be clunky and requires more manual configuration than competitors, I don’t agree with them. For me, it was really smooth to set up Bluedot and get started.

Bluedot reminded me how simple note-taking should be. It’s not trying to be an all-in-one meeting intelligence platform, despite all the advanced functionalities it has in store.

The AI summaries were impressively accurate and I loved how you get to interact with the meeting via AI chat to draw conclusions or simply get reminded of important points.

The impression I have of Bluedot is that it is a perfect match for professionals who want fast, accurate meeting notes without the hassle of bots or complex setups. 

When comparing it to other bot-less AI note-takers I tried, like Granola and Krisp, I think Bluedot really finds the right balance between being a lightweight tool and offering all the necessary features. In contrast, Granola felt too basic at times, while Krips is feature-heavy but requires a learning curve.

Who Bluedot is best for

Who Bluedot is not ideal for

Meeting platforms

Microsoft Teams, Google Meet, and Zoom

Key features

Pricing overview

Bluedot offers a flexible pricing structure that scales with your team’s needs, starting with a forever-free plan that lets you record and transcribe up to five meetings. It’s a great way to test the waters if you’re curious about bot-free AI note-taking. 

From there, the Basic plan ($14–18/user/month) unlocks unlimited audio recordings and core features like Slack integration and Chrome-based capture.

If you need video support, longer recordings, and custom meeting templates, the Pro tier ($20–25/user/month) offers a more complete toolkit for collaborative teams.

For growing businesses that rely on CRM workflows, the Business plan ($32–39/user/month) adds valuable integrations with platforms like HubSpot and Salesforce, plus bulk import options and topic tracking.

Larger organizations can opt for Enterprise pricing, which includes features like SSO, custom retention policies, and advanced admin controls. 

Bluedot’s pros and cons

After testing Bluedot in real meetings, these were the biggest things it did well and where it struggled.

Bluedot’s pros

Bluedot’s cons

Read my full review: My Honest Bluedot Review After Testing 25+ AI Note-Takers

Equal Time

Rating: 3.5 out of 5.

3.7/5

Equal Time is an AI-powered meeting assistant for Zoom, Google Meet, and Microsoft Teams calls. During my testing, it stood out as a straightforward AI note-taker with an excellent inclusion analysis feature, but it lacks a free plan and a desktop and mobile version.

Full Equal Time review Visit Equal Time

Best AI note-taker for meeting inclusion

Quick verdict

• Best for:

Teams focused on meeting inclusion and speaking analytics

• Not ideal for:

If you need an AI note-taker that has a desktop and mobile version as well

• Biggest strength:

Advanced inclusion analysis

• Biggest weakness:

No free plan

Biggest productivity gain: Helps teams identify speaking imbalances, interruptions, and monologues automatically

Testing Equal Time in everyday use

When testing this AI note-taker, I really loved its simplicity. I found everything easily and encountered no technical issues.

After using Equal Time for a few calls, I concluded that it offers accurate transcription. But what impressed me most was its inclusion analysis features.

It shows you the participation rate, monologues, mansplaining, and the number of interruptions. Also, Equal Time breaks down your online call and provides a more detailed overview of the conversation patterns.

On the other hand, the user interface is a bit old-fashioned and lacks a free plan. Also, it’s the least versatile AI note-taking app on this list, since it only has a web version.

However, it was great to see that there are no fluffs, it does its job reliably, and it is one of the most straightforward AI note-takers I have used in recent years.

Who will benefit most from Equal Time

Who might struggle with Equal Time

Meeting platforms

Microsoft Teams, Google Meet, and Zoom

Standout features

Cost vs value

Although EqualTime has no free plan, it offers a 7-day trial for the Premium and Team plans.

With the Premium Plan, you can use the AI meeting notes, transcription, meeting analysis, and global search features, and add a custom vocabulary of up to 1000 terms.

You can get the Premium plan for $15 monthly per user if you choose the annual billing. Alternatively, you can go for the monthly billing for $18 per user per month.

The Equal Time Team plan includes all the features that you can access in the Premium, but it was designed for teams.

The Team Plan is $75 per month with yearly billing and covers 5 Premium Seats. You can add additional seats for $18 monthly. If you want to have monthly billing, the Team Plan will cost you $90 per month, but you can add additional seats at the same price.

Equal Time applies customized pricing for the Company License. Compared to the Equal Time Team plan, it includes company-wide deployment, user management features, advanced reporting and security, and you can access additional integrations here with tools like Notion, Jira, Salesforce, and more.

Equal Time’s pros and cons

During my testing, these were the biggest advantages and drawbacks I noticed with Equal Time.

Equal Time’s pros

Equal Time’s cons

Read my full review: Equal Time Review: More Than A Simple AI Note-Taker (2026)

Wrap-up: Best AI note-taker for 2026

Taking notes is a burdensome task, especially if you are alone in the call and you need to focus on every task at once, like listening or asking the right questions. Fortunately, this is for the past, and AI note-takers have completely changed how we participate in online meetings.

Related articles:

• 5 Best Bot-Free AI Note-Takers In 2026 (NOT What You’d Think)
• Best 5 Otter AI Alternatives | 20+ Personally Tested Apps (2026)
• 15 Best AI Tools | 200+ Tested By A Skeptical (2026)

I hope I was able to find the best AI note-taker for you. As always, I will keep updating this list to ensure it reflects the reality.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Which is the best AI meeting assistant for online meetings?

After testing numerous AI note-takers, I found Fellow the best. It is a safe AI note-taking app that follows industry standards for data protection and also offers great features to improve productivity.

How much does a Fathom AI note-taker cost?

Fathom has four pricing plans. The free plan includes unlimited recordings, storage, and transcriptions. It also gives you some integrations, and you can use some basic features like clips.

The Premium plan is ideal for individuals who want to utilize more features. It has all the features in the free plan. However, you can use all the AI features with this plan and connect Fathom to Zapier.

The Team plan was designed for small teams. With this plan, you will access team collaboration features like folders, comments, mentions, and keyword alerts.

If you want powerful features like AI coaching and deal view, you have to pay for the Business plan. If you choose this plan, you will have unlimited integrations, advanced security controls, single sign-on integration, and custom data retention policies.

You can read the full Fathom review here: My Honest Fathom Review After Using It For +3 Months (2026)

Is there a free AI Note-taker for Zoom?

All the AI note-takers I collected in this post have free plans for calls on Zoom. To capture conversations on Zoom for free, I recommend trying MeetGeek.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post Best 9 AI Note-Takers | My Top Picks After +2 Years Testing (2026) appeared first on .

Stay here, because in this Granola review, I will share my brutally honest experience with the app after using it for several online meetings.

In addition, I will show you all its key features, pricing model, and pros & cons, so you can decide whether Granola is worth it for you.

Let’s dive in!

Verdict

Here’s the quick verdict if you don’t want to read the full review:

Tested with our review & scoring methodology Real-world testing Unbiased evaluation

How We Test AI Note-Takers

To keep our reviews and final scores fair and consistent, we evaluate every AI note-taking tool using a standardized testing framework built on real-world usage and hands-on experience.

Our scoring breakdown after testing 20+ AI note-takers:

Want a detailed breakdown of how we test each category?

Learn exactly how we test tools → Review methodology

Short on time? Here’s a quick overview of Granola

What is Granola?

Granola is a lightweight and minimalistic bot-less AI note-taker for online meetings. This is one of its main strengths, but also a weakness, and later I will tell you exactly why I come to this conclusion.

It works on all the video conferencing platforms, including Google Meet, Zoom, and Microsoft Teams. To utilize Granola, you need to download its desktop app (Windows or Mac).

Ultimately, it was designed for people with back-to-back meetings, helping them stay engaged and focus on the discussion rather than taking notes.

How Granola performed in my daily workflow

During my Granola review, I had some ups and downs. Let me break this down.

From the positive side, Granola provided accurate transcriptions. It impressed me with the meeting notes and the way it converts my own notes into AI-generated summaries. The desktop app is intuitive and straightforward, and the meeting tool ultimately has a short learning curve.

On the other hand, Granola was simply too basic for me. What hurts the most for me is that Granola cannot record video, which is crucial for many users, including me.

Granola’s pricing is okay, but I could not call it budget-friendly. Don’t get me wrong, it provides a good value for this money, but still, there might be some better options out there for the same price.

To summarize, Granola is a lightweight AI note-taker for those who only need transcription and AI notes. After using it for weeks, Granola fell short for me due to its feature depth and did not make it to the list of best AI note-takers.

Why Granola scored 3.6 out of 5

Granola delivers solid core performance, with good ratings in meeting notes (4/5). It also stands out with a clean user interface (4.5/5) and strong integrations (4.5/5), making it very easy to use in day-to-day workflows.

However, the biggest drawback is its limited feature depth, reflected in lower scores for collaboration features (2.5/5) and especially other capabilities (2/5). Missing features, such as recording or advanced analytics, reduced Granola’s overall score.

When Granola makes the most sense

When to consider alternatives to Granola

Key features

Now let’s take a closer look at the key features I tried during my Granola review!

Bot-free transcription

The reason why I loved Granola is that this AI note-taking app does not use meeting bots to transcribe calls. Essentially, it means that it only listens to your device’s audio, and no bots join your meeting.

The meeting transcript is very simple, as you can see. Granola transcribes meetings in real time. That said, you only need to hit the button to see the live transcript. The transcript looks similar to Krisp, but Granola feels more basic and offers fewer options to work with the transcription.

Once someone else starts to talk, speaker recognition is turned on, and it will organize transcripts accordingly. However, there is no advanced speaker identification, and the real-time transcription will identify speakers as Speaker A, Speaker B, and so on.

If I compare it with other bot-less options, for instance, Bluedot, Granola seems too minimalist. While I understand it was designed as a lightweight AI note-taker, there are certain features that are a must-have for me, such as recording or advanced speaker identification.

Nonetheless, during my Granola review, I discovered that if you are looking for call recordings, you are not gonna find them, as Granola can only transcribe and summarize your meetings.

To wrap it up, Granola only earned 3 stars out of 5 due to limited options for working with the transcript and the missing video recording feature.

AI notes

Granola’s AI-generated notes work a bit differently compared to other meeting tools. Besides analyzing the transcript, it converts your own notes from the meeting into an AI-generated summary.

If you take a closer look at the picture, you will see text in black. Now, that’s my own notes, while all the other bullet points are written by Granola.

To convert your own notes into AI-generated notes, you only need to click on the “Enhance notes” option, and Granola will take care of the rest.

Personally, I loved this solution, and I was impressed by how it transforms my notes into AI-powered meeting notes. Nevertheless, it was a bit too basic for me compared to some other tools like Fellow or MeetGeek, where I get more advanced meeting notes.

That said, giving 4 stars out of 5 is a fair approach here, I think.

Ask Granola

The Ask Granola feature works like an AI chatbot for your meetings. During my Granola review, I asked questions, asked to write follow-ups, or identify action items.

Ask Granola provided me with relevant outputs, and it was pretty fast. It was great to see that Granola included this feature in the Free plan.

Ultimately, it is a helpful feature to quickly access the key points about your meetings or perform some meeting-related tasks faster.

Templates

With Granola, you can choose from numerous meeting templates. Based on the template you choose, it will organize your meeting notes accordingly.

That said, it offers meeting templates for 1:1 meetings, customer calls, and more. An additional plus for me is that you can add and remove sections when customizing or creating a new meeting template.

This way, you can fully personalize the templates for your meetings. It is definitely a useful feature for many users!

Team features

Finally, Granola has some team features for small businesses. It is useful that you can share the meeting notes with a few clicks through email, Slack, a link, or by copying the text.

Also, you can create shared folders with your teams, so you can centralize your meeting summaries in one place and organize them into different folders, like sales calls or team meetings.

However, I would still not recommend Granola for teams, as it lacks advanced team collaboration features such as chat, advanced permissions, roles, and more. While it is ideal for individuals, if you need an AI note-taker for teams, I would consider Fellow, MeetGeek, or Fireflies AI.

Given the available collaboration features, Granola earned 2.5 stars out of 5.

Granola integrations

In the course of my Granola review, I discovered that it is excellent in terms of integrations, as you can connect it with some of the most popular apps like Google Workspace, HubSpot, Slack, and Zapier.

Also, I recommend adding Granola to your Google Calendar & your Google Workspace account for a better user experience.

Granola user interface

In short, Granola has a simple and intuitive user interface. On the left side, you will access your notes, folders, account information, and more.

Probably, one of the most straightforward interfaces I saw in the past three years was when testing AI note-taking apps.

Granola pricing

Granola offers a Basic plan (i.e., Free plan) and two paid plans.

Let me break them down for you!

Basic plan

Granola provides a free Basic plan with features like AI meeting notes, Ask Granola, shared folders, customized note templates, and multi-language support. However, your meeting notes will stay viewable for a limited time.

The free tier is ideal for those who want to give Granola a try but are not sure if it is for them.

Business plan

The Business plan is $14 per user per month, and includes everything in the Basic plan. Additionally, you will get unlimited meeting history and notes, consolidated billing, access to the advanced AI models, and you can connect Granola with Slack, Hubspot, Notion, Zapier, Attio, and Affinity.

Enterprise plan

Finally, Granola offers an Enterprise plan for larger companies for $35 per user per month. It covers enterprise-grade security, SSO, priority support, usage analytics, and more. So, this plan is for businesses with higher compliance and security requirements.

Overall, Granola’s pricing is okay. I would not call it overpriced, but it is not as cheap, given the features it offers for this price.

Granola’s security

During my Granola review, I took a deep dive into its security and privacy policy. Also, I did some research on the web to see if there are any red flags about this AI note-taking app.

Granola is SOC 2 and GDPR compliant, and it does not allow third parties to use your data to train their AI models. So, all looks good on paper.

However, I found some past reports of Granola allowing anyone to download other users’ transcripts without authentication. It was around May, but since then, I have not found any red flags.

Personally, I wouldn’t worry about this too much, as it’s likely not going to happen again, but it’s good to know there were some security holes on Granola’s shield lately.

Pros and cons I found during my Granola review

Now, let’s break down Granola’s strengths and weaknesses.

Pros of Granola

Cons of Granola

Granola alternatives

If you are still unsure whether Granola is the right AI note-taker for you, check out these alternatives:

Granola vs alternatives

Granola VS Fellow

Granola vs Fellow

Wrap up: Granola review

After my Granola review, I found out that it is a reliable and simple AI note-taking app for your Google Meet, Zoom, and Microsoft Teams calls.

For some of you, this simplicity will be an advantage, as you can quickly learn it, and you don’t need advanced tools. However, users like me who have already tried numerous AI note-takers find it too basic, and I would not swap my current AI note-taker (Fellow) for Granola.

Related articles:

• Best Granola Alternatives 2026 | My Top 6 After Testing 25+ Tools
• Best 5 Otter AI Alternatives | 20+ Personally Tested Apps (2025)
• 5 Best Bot-Free AI Note-Takers In 2026 (NOT What You’d Think)

Hope I was able to help you find the best AI note-taker for you. As always, I will update this Granola review over time so you guys have up-to-date information about this AI note-taking app.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently Asked Questions

Is Granola AI safe?

Granola is SOC 2 and GDPR compliant, and does not allow AI model training on your data. Nevertheless, I found some reports from the past when Granola allowed anyone to download other users’ transcripts without authentication.

Does Granola AI work in person?

If you turn on your desktop app, then yes, you can utilize Granola AI for in-person meetings.

Is Granola AI free?

Granola has a free tier with extensive features, but it’s not unlimited. It is sufficient to test Granola for yourself before purchasing it. With the paid plans, you will access unlimited meetings, integrations, and more.

Is Granola better than Otter?

It is a tough question. While Otter AI offers a more robust feature set, I preferred using Granola. That being said, if you need a simple solution without a bot, Granola is a better choice for me. Alternatively, if you need something more robust, Otter AI could be the right choice.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post Granola Review 2026 | Where It Shines And Where It Fails appeared first on .

You’re in the right place. I tested Otter AI across multiple calls to see how reliable it is for transcription, meeting notes, and everyday use.

So, what did I find?

Based on my testing, it fell short of my expectations in a few key areas: inconsistent transcription accuracy, no video recording, and occasional speaker identification issues.

That said, it’s not all bad. There were a few things that genuinely surprised me.

Let’s dive in!

Verdict

Here’s the quick verdict if you don’t want to read the full review:

Tested with our review & scoring methodology Real-world testing Unbiased evaluation

How We Test AI Note-Takers

To keep our reviews and final scores fair and consistent, we evaluate every AI note-taking tool using a standardized testing framework built on real-world usage and hands-on experience.

Our scoring breakdown after testing 20+ AI note-takers:

Want a detailed breakdown of how we test each category?

Learn exactly how we test tools → Review methodology

Short on time? Here’s a quick overview of Otter AI

What is Otter AI?

Otter AI is an AI-powered transcription tool and AI meeting assistant that automatically turns speech into text.

The tool works across web and mobile, integrates with Zoom, Google Meet, and Microsoft Teams, and syncs in real time with Google Calendar. Its purpose is simple: to replace manual note-taking with automatic real-time transcription.

You can record live, upload an audio or video file, and Otter will automatically create meeting summaries, key takeaways, and action items.

It’s worth noting that language support is still limited. Otter currently transcribes only in English, Spanish, and French, and you need to pick the language manually.

Testing Otter AI in everyday use

My experience with Otter AI was okay overall. I tested it on a Windows laptop using the web app and Chrome extension. It worked flawlessly through Chrome: one click in a Google Meet or Zoom meeting, and it started recording.

For my simulated meetings, Otter’s AI transcription tool captured everything in real time. Speaker identification was mostly correct, and only a few lines needed manual editing. The transcription accuracy was around 85%, which matches what most reviews and user tests report online.

Although my experience with Otter AI was mostly positive, I would have expected more from a leading AI note-taker.

It provided me with less accurate transcriptions than Fireflies AI or Fellow, for example, it transcribed Fireflies AI as Fireplace AI or best regeneration tools instead of best lead generation tools. Also, there were times when it identified a third person during calls, whereas we were only two.

Overall, the lack of video recording, inconsistent transcription, and other issues did not justify its place on my list of the best AI note-takers.

Why Otter AI didn’t score higher (and where it loses points)

Despite its popularity, we encountered some negative issues when testing Otter AI’s features. We experienced only an “okay” level of transcription accuracy (3/5). It did not identify the meeting participants correctly and did not find the right feature depth.

Furthermore, its free plan is limited (3/5) and is not ideal for those who need a free AI note-taker.

Nonetheless, for team collaboration, Otter AI is an outstanding AI note-taker with its chat, channels, and task management features (5/5).

Who gets the most value from Otter AI

When Otter AI might not work for you

Key features

Now let’s take a closer look at some of the key features I discovered during my Otter AI review and how they work in practice.

Dashboard

Otter doesn’t use a traditional dashboard. Home is the practical control room: a clean list of your transcripts with quick actions to record, upload, or reopen a conversation. Labels are clear, recent items float to the top, and there’s basically no learning curve.

If you need more control, head to Settings. There, you decide how notes are shared, how the note-taker behaves in meetings, what gets surfaced to attendees, and how your data is handled.

In short: Home keeps daily work simple; Settings is where you set the rules.

Real-time transcription

You can start recording right from Home by clicking Record, or you can take the smoother route: the Chrome extension. I installed it, pinned it, and started capturing my call with a single click.

Just keep in mind that Otter won’t capture phone or VoIP calls on its own. To record those, you’d have to invite the Otter Notetaker to Zoom/Meet/Teams or have your mic pick up the call on speaker.

Once the recording started, Otter began transcribing in real time, line by line. When I wrapped, everything was already organized with timestamps, speaker labels, and a full transcript.

For a browser-based AI tool, transcription accuracy is solid. In clear audio, it caught roughly 85% of words correctly, and even with light background noise, it stayed impressively steady. Small slips, like turning “Lisbon” into “Liston,” were easy to fix.

However, compared to my experience with other popular options like Fireflies AI, Fathom, Fellow, or tl;dv, Otter’s transcription is less accurate.

You can make edits right inside the transcript, search by keyword, jump to timestamps, or highlight key moments to build a quick summary.

Otter also does a decent job at recognizing different speakers automatically, though for longer or more chaotic conversations, you might need to step in and assign names manually.

One heads-up: the Free plan limits each recording to 30 minutes. So if you need longer sessions, the 7-day trial or a paid plan removes that cap.

Audio Uploads

If you prefer uploading recorded audio files or video recordings, Otter supports most formats (MP3, WAV, MP4). My 15-minute MP3 uploaded quickly, and within minutes, I got a formatted transcript that I could edit, export, or share.

It automatically saves your full transcript in the cloud and syncs between devices. This could be great for hybrid workers who jump between laptops and phones.

Meeting Summaries

One of the standout features in this Otter AI review is how it generates summaries. After recording, Otter AI automatically highlights key points and lists action items. In my mock meeting, it picked up things like “book flights by Friday” and “check Airbnbs under 80€” without me prompting it.

Honestly, Otter’s meeting notes feel a bit basic after testing numerous other AI note-takers. It’s nowhere close to MeetGeek or Fellow, and it’s only ideal for those who need minimalist AI meeting notes. Nevertheless, at least you don’t need to take manual notes.

Channels

Channels are Otter’s way to organize calls. You can create a new channel, name it, invite teammates, and choose whether it’s public (visible to everyone in your workspace) or private (only for invited members).

Each channel acts like a shared space where you can store meeting recordings, transcripts, summaries, and highlights together. Everything stays in one place, searchable and easy to revisit later.

Collaboration tools

During my Otter AI review, I found that the collaboration tools are solid: you can share transcripts, add comments, and use search to find key details from past conversations. Otter supports team features like shared folders and highlights.

You can also control access (set viewer or collaborator permissions), add time-stamped comments on transcript segments, search by keyword or speaker, and export or share transcripts in standard formats (text, audio, captions).

From the Summary view, you can even turn notes into tasks: add action items, assign them to teammates, and track what’s been done.

AI chat

Another useful feature worth mentioning is Otter AI Chat, a built-in assistant that helps you interact with your meeting notes. After a meeting ends, you can ask the AI chat to summarize Otter’s transcripts, extract key action items, or answer specific questions.

It’s not just for critical meetings, though. You can use it to recall facts from older transcripts or clarify what someone said without reading the whole file. In my tests, Otter’s AI chat responded fast and accurately.

Security & Privacy

Security is critical for a transcription service, especially one that records meetings. Otter uses encryption in transit and at rest, and lets users delete any recording or transcript at any time.

That said, it always notifies participants that the meeting is being recorded. I saw a few users on Reddit note concerns around automatic meeting recording without explicit consent. Transparency is key, guys.

Otter AI integrations

Otter AI integrates seamlessly with tools like Zoom, Google Meet, and Microsoft Teams, making it easy to record and transcribe conversations directly within your preferred platform.

Once connected, it can automatically join scheduled sessions from your Google Calendar, capture everything in real time, and generate searchable meeting summaries for your entire team.

Beyond live calls, Otter also supports importing audio files and video recordings from cloud services such as Dropbox, giving users the flexibility to transcribe both live and pre-recorded content.

For these reasons, it’s a reliable AI tool for individuals and teams that rely on smooth team collaboration and taking notes accurately across platforms.

Otter AI pricing

Otter offers four pricing plans: Free, Pro, Business, and Enterprise. Let’s break down what you get with each.

Basic plan

The Basic plan is actually a Free plan that gives you 300 minutes per month with a 30-minute cap per recording. It’s a great way to try Otter as a transcription tool: you can record virtual meetings, upload an audio file or two, and see real-time transcription in action.

Limits kick in quickly if you run longer Zoom or Google Meet calls, but it’s enough to understand the workflow before paying.

Pro plan

If you outgrow the entry tier, the Pro plan steps in at $8.33/month when billed annually or $16.99/month. You get 1,200 minutes per month and a 90-minute session limit, plus features that help solo users move faster, like richer meeting summaries and more flexible exports.

For freelancers, creators, and interview-heavy roles, this plan is the best option.

Business plan

For teams, the Business plan costs $30 per user per month and is designed for teams with collaborative tools. However, it is only $19.99 with annual billing and expands capacity to 6,000 minutes per month.

You also unlock team collaboration features, admin controls, shared spaces, and custom vocabulary to improve transcription accuracy on brand names or domain terms.

If several people rely on the same transcripts and speaker identification, this plan is the practical choice.

Although the 6,000 minutes will be sufficient for most of you guys, none of Otter’s plans offer unlimited transcription minutes, which is a limitation compared to some competitors.

Enterprise plan

Finally, the Enterprise plan has custom pricing and provides access to advanced features, so it’s geared toward larger organizations. It’s the route for companies standardizing on an AI meeting assistant across departments, especially when compliance and provisioning matter.

There’s also a 7-day Business trial, but it requires entering payment details upfront. It’s useful if you want to evaluate advanced collaboration and admin features in real projects, just set a reminder to cancel if you’re only testing.

Pros and cons I found during my Otter AI review

Now, let’s break down Otter’s strengths and weaknesses.

Pros of Otter AI

Cons of Otter AI

Otter AI alternatives

If you are still unsure whether Otter AI is the right AI note-taker for you, check out these alternatives:

Otter AI vs alternatives

MeetGeek VS Otter AI

MeetGeek vs Otter AI

Otter AI VS Fellow

Otter AI vs Fellow

Notta VS Otter AI

Notta vs Otter AI

Fireflies AI VS Otter AI

Fireflies AI vs Otter AI

Otter AI VS Fathom

Otter AI vs Fathom

Otter AI VS tl;dv

Otter AI vs tl;dv

Wrap up: Otter AI review

I went in expecting a quick experiment, and this Otter review puts Otter exactly where I didn’t expect it: in my everyday toolkit. What surprised me most is how broad its use can be.

It streamlines the entire process of capturing what was said, from casual trip planning to real meetings, and it can even transcribe lectures when you need clean notes fast. In short, it offers some impressive features for many use cases and captures spoken words accurately.

It isn’t perfect, though. There were moments when Otter failed to catch every word, especially with a messier meeting audio. That said, transcriptions can become less reliable in meetings with background noise or crosstalk, and often require manual corrections.

Also, it has no recording, just the live transcription and meeting notes.

Related articles:

• Best 9 AI Note-Takers | My Top Picks After +2 Years Testing (2026)
• Best 5 Otter AI Alternatives | 20+ Personally Tested Apps (2026)
• 5 Best Bot-Free AI Note-Takers In 2026 (NOT What You’d Think)

However, it is a correct statement that Otter AI proved me wrong. Even with its limitations, for freelancers, students, and small teams, it’s a game-changer that helps you stay present in online or in-person meetings while the notes take care of themselves.

Hope I was able to help you find the best AI note-taker for you. As always, I will update this Otter AI review over time so you guys have up-to-date information about this AI note-taking app.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently Asked Questions

Is Otter AI completely free?

No. The free plan offers around 300 minutes/month and 30-minute limits per recording. For longer or multiple meetings, you’ll need a paid plan like Pro or Business.

Ultimately, compared to other AI note-takers, Otter AI is an excellent entry-level tool for individuals and small teams needing to capture and summarize meetings in clean audio environments.

Other users and I found the interface easy to navigate, with a clean layout allowing for seamless use of features like recording and accessing past conversations.

Is Otter AI better than ChatGPT?

It depends on what you need. Otter is an AI meeting assistant for transcription and meeting summaries, while ChatGPT is an AI chat tool for writing and idea generation.

What is Otter AI Chat?

Otter AI Chat is a built-in feature that lets you talk to your meeting notes. You can ask it questions, get quick summaries, or clarify parts of a conversation without reading the entire transcript.

What is Otter AI used for?

Otter AI is a transcription service used to record, transcribe, and summarize Zoom, Google Meet, and Microsoft Teams calls. People love Otter AI, as it generates automatic summaries, outlines, and action items for every meeting, helping users catch up on discussions.

Otter AI is best suited for students, journalists, and solo professionals who need quick, searchable notes from interviews, lectures, or internal meetings.

Is Otter AI trustworthy?

Yes. It’s widely used by teams and individuals alike. All data is encrypted in transit and at rest, and you can delete any meeting transcripts or audio recordings anytime.

Does Otter AI support real-time transcription and speaker identification?

Yes. It supports real-time transcription, speaker identification, and meeting management features like automatic meeting summaries and AI chat for follow-ups.

Jovana Simić

Hey! I’m Jovana, a content writer who loves writing, researching, and testing new productivity apps. With a background in philosophy, I bring a thoughtful but no-bullshit approach to everything I do. Let’s connect on Linkedin!

The post Otter AI Review | My Brutal Honest Take (2026) appeared first on .

I spent more than 18 months trying and testing AI note-taking apps on the market to find the best ones. In this article, I will reveal what I found after testing Notta and why I say it is a unique AI note-taker.

Let’s dive in!

Tested with our review & scoring methodology Real-world testing Unbiased evaluation

How We Test AI Note-Takers

To keep our reviews and final scores fair and consistent, we evaluate every AI note-taking tool using a standardized testing framework built on real-world usage and hands-on experience.

Our scoring breakdown after testing 20+ AI note-takers:

Want a detailed breakdown of how we test each category?

Learn exactly how we test tools → Review methodology

Short on time? Here’s a quick overview of Notta

What is Notta?

Notta is an AI note-taker that automatically transcribes, records, and summarizes meetings on Zoom, Google Meet, Microsoft Teams, and Webex. What makes Notta special is its multi-language transcription, which allows people to speak two different languages during online meetings.

On paper, it is an ideal option for remote and multicultural teams, as it supports 58 languages for transcription. With its +10 million users globally, Notta is currently one of the most popular options when it comes to AI note-takers.

Besides the live transcription, you can use Notta’s Chrome extension to summarize YouTube videos and record web pages. Notta has a mobile version for iOS and Android devices, so you can utilize its features for in-person meetings as well.

What I learned using Notta over time

After my Notta review, I discovered that it is a special AI note-taker. It can not only transcribe meetings and files but also offer additional tools to enhance productivity, which I did not see in other AI note-takers. For example, a meeting scheduler tool or a mind map feature.

During my testing, I experienced high transcription accuracy, and the multi-language transcription and translation tools stood out. Thanks to these features, Notta offers numerous additional use cases for international teams and professionals.

On the other hand, I noticed that Notta offers too basic AI notes, and its free plan is limited. That said, if you want to upgrade, numerous users complained about its aggressive pricing model, which impacted our final scores for Notta.

What led to Notta’s 3.7 / 5 rating

While Notta earned 4.5 out of 5 for other capabilities like mind maps, meeting scheduling, and translation tools, it underperformed in pricing, the free plan, and AI meeting notes (3/5 for all of them).

To get a higher ranking, I would love to see more structured AI notes and, more importantly, less predatory billing practices.

When to choose Notta

When you should skip Notta

Notta’s key features

Here, I collected the key features I tried during my Notta review.

AI Transcription tool

One of Notta’s most solid features is its transcription. It provides transcription for numerous use cases.

Automatic transcription

Notta offers real-time transcription for your meetings on popular video conferencing platforms (Zoom, Microsoft Teams, Google Meet, Webex) in 58 languages. You only need to join the meeting, and Notta will start the transcription process right away.

For Google Meet calls, it makes sense to download its extension to capture and transcribe your meetings smoothly.

If you click on the “Meeting bot” option in the top right corner, you can control when you want Notta to join your meetings and share the AI notes. After the general settings, you will still have the option to change your preference on an individual basis when you want Notta’s note-taker to join your meetings.

Once you finish the meeting, Notta will send you the video transcription in 5-10 minutes. I found that Notta generally okay accurate transcription services. It’s not as accurate as Fellow, MeetGeek, or even Fathom transcription, but it does the work.

The transcription is divided into different parts based on the timestamps and speaker identifications. Essentially, Notta transcribes your meetings so that you can easily see who said what during the call.

I appreciated that you could edit the transcriptions with a few clicks during my Notta review. Also, you can change the speaker if Notta identifies the wrong person.

Multi-language transcription

With Notta, you can transcribe bilingual meetings in +10 languages. After testing almost all the AI note-takers on the market, I can say that not too many apps offer such multi-language support.

It is also great that you can use this feature for real-time transcription when the meeting participants speak different languages. This AI tool can identify and automatically transcribe text into a language of your choice.

Using this feature, you can effectively deal with the language barriers inside your organization or when discussing with clients.

File transcription

Moreover, Notta can transcribe audio or video files in multiple languages. To do this, you only need to go to the dashboard, click on “Upload and transcribe file,” and upload your recording.

Notta supports numerous file formats, including MP3, M4A, WAV, and WMA. I spent around 5-15 minutes transcribing a video or audio file.

Once you can access the generated transcript, you can edit it similarly to the transcription of online meetings. If you are satisfied with it, Notta allows you to export transcripts in TXT, SRT, and PDF formats.

Based on my experience, Notta offers generally accurate transcriptions for the uploaded audio or video files.

Meeting recording

After your online meetings, Notta will send you the recorded audio and video about your call. You can find it alongside the meeting transcription and summary.

The recordings give you an opportunity to review your or your team members’ previous meetings. You can revisit them anytime and playback them at flexible speeds.

AI notes

In addition to the transcription and recordings, Notta will share the AI summaries after your calls. It helps to get a quick understanding of your previous online meetings.

Typically, Notta breaks down your meeting into a summary, chapters, and action items. Nevertheless, you can change the default template anytime. It offers templates for team meetings, interviews, sales, HR, and more, so you can get customized key points for all the meeting types.

The AI meeting summary also includes timestamps, so you can quickly jump on the part where the specific point was discussed. Similarly to the transcripts, you can edit the summaries as well.

Another special feature of Notta is the mindmaps. I really enjoyed using this feature, especially for calls when brainstorming, as it helps to visually connect ideas.

Overall, I found the AI-powered notes felt too basic for me compared to other options on the market. However, its mindmaps feature worked great for me.

Translation feature

With Notta, you can translate audio or video files and online meetings. It supports more than 50 languages, including English, Spanish, Arabic, French, and Chinese.

While I run my meetings solely in English, this can be an essential feature for multi-language teams.

Meeting scheduler

Notta offers a simple meeting scheduler feature to remove unnecessary back-and-forth emails when setting up a call. You can create more scheduling events, let’s say one for quick meetings and another one for 1:1s, and easily share the meeting link with others.

It is a straightforward but efficient feature that allows you to automatically find availability and send confirmation emails and meeting reminders to others. This feature is also something that most AI note-taking apps do not offer.

Team collaboration features

Notta offers some useful team collaboration features. With this AI note-taker, you can add bookmarks and comments to the meeting transcription. Also, I experienced that you can easily share the meeting transcription, AI meeting notes, and recordings with others.

With both the free and paid plans, you can organize your transcripts into different folders. However, if you use Notta’s Business plan, you can access the collaborative workspace feature, which helps you to share the transcripts seamlessly with others.

Conversation insights

Next to the meeting recording and transcription, you can find Notta’s conversation insights feature. It helps to analyze your meetings and track some of the most essential aspects like speaker time, silence duration, and more.

With the Business Plan, you can access more details about your online meetings, such as talk radio, monologues, long monologues, or sentiment analysis.

AI chatbot

If purchasing the paid plans, you can use Notta’s AI-powered chatbot for your meetings. Using this AI tool, you can chat, summarize, and analyze your previous calls. It is a valuable tool to get answers quickly about your meetings or create follow-up actions like emails.

Integrations

You can connect Notta directly with many third-party apps like ClickUp, Notion, Pipedrive, Salesforce, Google Calendar, or Slack. Moreover, Notta supports the Zapier integration, so you can connect it with an additional +7,000 third-party apps.

User interface

Notta has a clean and straightforward user interface. From its homepage, you can easily find the tools you want to utilize.

Even beginners who have never used an AI note-taker before can smoothly navigate its pages. So, ultimately, the learning curve is quite short.

Pricing

Free plan

Notta’s free plan was designed for individuals getting started with this AI transcription tool. It includes 120 transcription minutes monthly, up to 3 minutes of transcription per recording, 50 file transcription, and 10 AI summaries per month.

Furthermore, you can use Notta’s bilingual transcription and translation tool four times and the monolingual real-time translation two times.

Pro Plan

The Pro plan is $8.17 per month if you choose the annual billing. In the case of monthly billing, Notta offers this plan for $13.49.

This plan covers 1,800 transcription minutes monthly, up to 90 minutes per conversation, 100 file transcriptions, and 30 AI summaries monthly. In addition, you can access the customized AI templates, translation, all the editing and playback features, and the AI chatbot.

The Pro plan is ideal for professionals who have more meetings and want to utilize Notta’s advanced features.

Business plan

Notta’s Business plan is ideal for small businesses thanks to its collaboration and admin features. It is $16.67 monthly per seat if you opt for the annual billing. Otherwise, it is $27.99 per month per seat.

This plan has unlimited transcription for up to five hours per conversation. Also, the Business plan includes 200 file uploads and 50 AI summaries monthly. With this plan, you access the collaborative workspace that allows you to share the generated transcripts, recordings, and AI summaries with your team members seamlessly.

Moreover, you can control the sharing permissions, user roles, usage analytics reports, and more.

Enterprise plan

Lastly, Notta offers an Enterprise plan for organizations with custom pricing. This plan starts with 51 seats and provides more advanced security, controls, and support for the customers.

Add-on services

Notta provides add-on services for Pro, Business, and Enterprise plan users. The monolingual translation is $6 monthly when billed annually.

If you want to use the bilingual transcription & translation features, you need to pay an additional $9 monthly per year.

Pros and cons I found during my Notta review

It is time to summarize the pros and cons I discovered during my Notta review!

Pros of Notta

• First, Notta is not just a transcription tool. It also offers automatic translation for meetings and audio or video files.
• Second, I enjoyed using Notta’s mindmap feature. I think it is particularly valuable for brainstorming sessions.
• Moreover, Notta is a bilingual transcription tool that converts audio and video files and meetings into shareable text in the languages you want.
• Furthermore, Notta has a meeting scheduler feature as well. By sharing your meeting link, you can set up calls with ease.
• Lastly, this transcription tool has a clean user interface.

Cons of Notta

• Where Notta falls short for me is its free plan. The 3 minutes of transcription per conversation makes Notta’s free plan quite limited.
• Furthermore, I found numerous customer complaints about aggressive billing practices.

Notta alternatives

If you are still unsure whether Notta is the right AI note-taker for you, check out these alternatives:

Notta vs alternatives

Notta VS Otter AI

Notta vs Otter AI

Notta VS Fireflies AI

Notta vs Fireflies AI

Wrap-up: Notta review

To wrap this Notta review up; I think it is a solid choice to transcribe meetings and video or audio recordings. Notta has all the features a professional or a small team might need to work in an international environment.

Related articles:

• Best 9 AI-Note Takers | My Top Picks After +2 Years Testing (2026)
• Notta Vs Fireflies AI: Why Would You Choose One Over The Other? (2026)
• Notta Vs Otter AI: An Easier Decision That You Think (2026)
• 5 Best Bot-Free AI Note-Takers In 2026 (NOT What You’d Think)

Hope I was able to help you find the ideal AI note-taker for you. As always, I will update this Notta review over time so you guys have up-to-date information about this AI transcription tool.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is the Notta app good?

After my Notta review, I discovered that it has great features to improve your workflows related to online meetings. It offers accurate transcriptions and has some excellent collaboration tools for teams.

Is Notta AI safe to use?

I know that security is an important aspect when using a transcription tool. So, after doing my homework on Notta’s safety, I found that it is SOC2 Type II certified. It means that an independent auditor confirms that it stores and processes client data in a secure manner.

Furthermore, Notta is ISO 27001, GDPR, CCPA, and HIPAA compliant, so you can safely use it in any field.

Is Notta better than Otter AI?

While Otter AI has decent pricing, it can not record the calls, has less accurate transcriptions, offers no meeting analysis tools, and has a clumsy user interface.

On the other hand, Notta can record your meetings, provide meeting analysis, and have meeting analysis tools. The user interface is super clean. Also, it has some additional tools like meeting scheduling, translation, or mindmaps.

Therefore, my pick would probably be Notta if I had to choose between these two transcription tools, but its billing practices would make me think twice about using it.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

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So, how well does it deliver on that?

While it does go beyond note-taking by connecting meetings, emails, and chats, it still falls short in a few key areas, especially when it comes to privacy and feature access.

In this Read AI review, I’ll walk you through what it’s actually like to use the tool, from core features to pricing and privacy red flags.

Let’s dive in!

Verdict

Here’s the quick verdict if you don’t want to read the full review:

Tested with our review & scoring methodology Real-world testing Unbiased evaluation

How We Test AI Note-Takers

To keep our reviews and final scores fair and consistent, we evaluate every AI note-taking tool using a standardized testing framework built on real-world usage and hands-on experience.

Our scoring breakdown after testing 20+ AI note-takers: