To help you find the right MS Teams AI note taker, we tested and selected the tools that go beyond transcription, generating summaries, identifying key decisions, and keeping meeting information searchable and easy to share.

Here are the AI note-takers we choose from 20+ tested options:

How These MS Teams AI Note Takers Compare

How We Test AI Note-Takers

To keep our reviews and final scores fair and consistent, we evaluate every AI note-taking tool using a standardized testing framework built on real-world usage and hands-on experience.

We reviewed and personally tested every AI note-taker featured in this list, and you will find links to the full review articles for each tool. Based on our hands-on testing, we assigned an overall score using our standardized scoring system.

While these overall review scores influenced the rankings in this article, we also considered specific use cases, workflows, and standout strengths to recommend the best AI note-takers for different needs and teams.

Our scoring breakdown after testing 20+ AI note-takers:

Want a detailed breakdown of how we test each category?

Learn exactly how we test tools → Review methodology

Breaking Down the Best MS Teams AI Note-Takers in 2026

Fellow

Rating: 4.5 out of 5.

4.5/5

Fellow is a secure AI meeting assistant and note-taker that captures conversations, turns them into transcripts and summaries, and helps teams manage everything from meeting agendas to follow-ups in one place.

Full Fellow review Visit Fellow

Best overall

Quick verdict

• Best for Teams users who:

Enterprise teams on Microsoft 365 that need bot-free recording, compliance controls, and structured follow-ups.

• Skip it if:

You’re looking for a basic low-cost note-taking tool.

• What stood out in Teams meetings:

Botless recording means no bot joins the call — Fellow captures audio locally, which matters for compliance-sensitive teams. Backed by SOC 2 Type II, SSO, SCIM, and RBAC, with strong action-item tracking and integrations with Salesforce, HubSpot, and Jira.

• Main limitation:

Limited free version

Who Fellow is best for

Who Fellow is not ideal for

Fellow highlights

Fellow drawbacks

Use this link to sign up and get 10% off the paid plans if you upgrade

Testing Fellow for Microsoft Teams meetings

I tested Fellow with Microsoft Teams meetings to see whether it could do more than generate transcripts and summaries. While note-taking is one of its core features, I found that Fellow focuses on the entire meeting process, from planning discussions to tracking what happens afterward.

Getting started was straightforward. Fellow joined Teams meetings automatically, recorded the conversation, generated a transcript, and created an AI summary once the meeting ended. The transcripts were highly accurate, even during longer discussions with multiple participants.

One feature I used frequently was meeting agendas. Fellow allows you to prepare discussion points before a meeting and keep notes directly alongside the agenda during the call. Having everything in a single workspace really helped me keep meetings organized.

After each meeting, Fellow automatically generated action items and highlighted key decisions. Instead of reviewing the entire transcript, I could quickly see the next steps and assign tasks to team members. This was one of the most valuable parts of the experience.

I also liked how Fellow organized meeting information. Transcripts, recordings, summaries, action items, and past discussions were stored in a searchable library, so it was easy to find information from previous meetings.

I also spent some time exploring features outside of note-taking. Fellow includes shared agendas, meeting templates, and action item tracking, which helped keep meeting preparation, discussions, and follow-ups in the same workspace instead of spreading them across multiple tools.

Another thing I noticed while researching the platform was its strong focus on security and privacy — Fellow is built for regulated industries, not bolted on as an afterthought. Fellow is SOC 2, HIPAA, and GDPR compliant, doesn’t train its AI on customer data, and offers controls you rarely see in this category: Zero-Day Retention, which deletes recordings and transcripts after AI processing while preserving the summary and action items, and transcript redaction for stripping out sensitive details. For teams in finance, legal, or healthcare — or anyone who regularly discusses confidential client information in meetings — that level of control is a real differentiator.

Overall, Fellow delivered accurate meeting notes while also helping manage agendas, decisions, and follow-ups. For Microsoft Teams users who want meeting management features alongside AI transcription, it offers a more complete solution than many note-taking tools I’ve tested.

Cost breakdown

• Free plan: AI recording, recaps, transcriptions, collaborative notes, agendas, meeting timers, and integrations with Zoom, Slack, Microsoft Teams, and Google Meet. Great for testing the platform.
• Team plan ($7/user/month with annual billing): Includes higher limits, meeting automation, and integrations with Notion and project management tools.
• Business plan ($15/user/month with annual billing): Unlimited recordings and transcription minutes, organization-wide templates, sales AI recaps, and expanded integrations.
• Enterprise plan ($25/user/month with annual billing): Advanced security, custom recording controls, governance features, and increased recording and transcription capacity.

Read my full review: Fellow Review: My Thoughts After +12 Months (2026)

Use this link to sign up and get 10% off the paid plans if you upgrade

Bluedot

Rating: 4.5 out of 5.

4.4/5

Bluedot is a bot-free AI note taker that records meetings, generates transcripts and summaries, and helps teams share insights and follow-ups without inviting a meeting bot.

Full Bluedot review Visit Bluedot

Best for botless recording

Quick verdict

• Best for Teams users who:

Want bot-free meeting recording with AI-generated transcripts, summaries, and follow-up tools.

• Skip it if:

You need a generous free plan or prefer local processing over cloud-based note generation.

• What stood out in Teams meetings:

Bot-free recording, accurate transcripts, and well-structured meeting notes with minimal setup.

• Main limitation:

The free plan only includes five lifetime recordings.

Who Bluedot is best for

Who Bluedot is not ideal for

 Bluedot highlights

Bluedot drawbacks

Testing Bluedot for Microsoft Teams meetings

When testing Bluedot with Microsoft Teams, I was most interested in its bot-free approach. Many AI note takers rely on meeting bots to join calls, while Bluedot takes a different route and records meetings without adding another participant to the conversation.

First of all, the transcription quality was strong throughout my testing. Bluedot generated accurate transcripts and organized the meeting notes into clear sections, including summaries, action items, and timestamps. It automatically removed filler words, which made the transcripts easier to review afterward.

One feature I found useful was the ability to switch between meeting templates. Depending on the type of meeting, Bluedot could reorganize notes using different structures, and custom templates made it possible to focus on specific topics or questions.

I also spent some time using the AI chat feature. It allowed me to ask questions about individual meetings and quickly find key information. The responses were fast and included timestamps, allowing me to easily verify information and revisit specific parts of a conversation.

Another feature I appreciated was the follow-up workflow. Bluedot can generate AI-powered follow-up emails based on meeting discussions. Combined with its meeting insights and collaboration features, it offered more functionality than simple transcription alone.

Overall, Bluedot delivered a smooth experience during testing. The bot-free recording, accurate transcripts, flexible meeting templates, and AI-powered follow-up tools make it one of the best options for Microsoft Teams users who prefer not to use meeting bots.

Cost breakdown

• Free plan: Record and transcribe up to five meetings, with support for AI notes plus Slack and Notion integrations. Good for testing the platform, but not for long-term use.
• Basic plan ($14/user/month with annual billing): Includes unlimited recordings and storage, making it suitable for individuals and small teams that regularly rely on AI meeting notes.
• Pro plan ($20/user/month with annual billing): Adds longer recordings and custom meeting templates for more advanced workflows.
• Business plan ($32/user/month with annual billing): Unlocks HubSpot and Salesforce integrations, along with unlimited imports for teams that want to connect meeting data with their CRM.
• Enterprise plan (custom pricing): Includes SSO, advanced admin controls, custom retention policies, and other enterprise-grade security features. 

Read my full review: My Honest Bluedot Review After Testing 25+ AI Note-Takers

Fireflies AI

Rating: 4.5 out of 5.

4.4/5

Fireflies AI is an AI meeting assistant that records conversations, generates transcripts and summaries, and helps teams collaborate through meeting insights, analytics, and integrations.

Full Fireflies AI review Visit Fireflies AI

Best budget-friendly

Quick verdict

• Best for Teams users who:

Want a budget-friendly AI note taker with reliable transcription, collaboration features, and broad platform support.

• Skip it if:

You need the highest transcription accuracy or a feature-rich free plan.

• What stood out in Teams meetings:

The balance between transcription quality, collaboration features, integrations, and pricing.

• Main limitation:

The free plan is more limited than some competing AI note takers.

Who Fireflies AI is best for

Who Fireflies AI is not ideal for

Fireflies AI highlights

Fireflies AI drawbacks

Testing Fireflies AI for Microsoft Teams meetings

My experience with Fireflies AI in Microsoft Teams meetings was consistently solid. While it wasn’t the most advanced tool I tested, it offered a strong combination of transcription quality, collaboration features, and affordability.

Fireflies automatically joined my MS Teams meetings, recorded the conversations, and generated transcripts and meeting summaries afterward. While the transcription accuracy wasn’t quite on the same level as some of the best-performing tools I tested, it was consistently reliable.

The meeting summaries were another highlight. Fireflies organized discussions into key points, action items, and timestamps. I also liked that meeting notes could be edited and shared with other team members in just a few clicks.

I also spent some time using Fireflies’ collaboration and analytics features. Team members can comment on transcripts, leave reactions, and collaborate on meeting notes, while conversation intelligence provides insights such as speaker talk time and meeting sentiment.

Another feature I found useful was Fireflies’ AI assistant, Fred. It allowed me to ask questions about meetings and quickly find specific information. I also liked the Soundbites feature, which makes it possible to create and share short clips from longer conversations.

Overall, Fireflies AI delivered a dependable MS Teams experience with reliable transcription, strong collaboration tools, useful meeting analytics, and affordable pricing. While it may not lead the market in any single category, it offers one of the best overall value propositions among the AI note takers I tested.

Cost breakdown

• Free plan: Includes unlimited storage and transcription for shared bot meetings, but advanced features and file transcription limits make it better suited for occasional use.
• Pro plan ($10/user/month with annual billing): Includes unlimited transcription minutes, meeting recaps, AI assistant access, and advanced search capabilities.
• Business plan ($19/user/month with annual billing): Adds conversation intelligence, meeting analytics, team insights, and advanced collaboration features.
• Enterprise plan ($39/user/month with annual billing): Includes dedicated onboarding, enhanced support, and enterprise-grade administration capabilities.

Read my full review: Fireflies AI Review: Why is EVERYONE using it for meeting notes?

Microsoft Copilot

Rating: 4.5 out of 5.

4.3/5

Microsoft Copilot is Microsoft’s built-in AI assistant that helps Teams users generate meeting summaries, identify action items, answer questions about discussions, and catch up on missed meetings.

Visit Microsoft Copilot

Best built-in option

Quick verdict

• Best for Teams users who:

Already use Microsoft 365 and want AI meeting assistance built directly into Teams.

• Skip it if:

You want a budget-friendly AI note taker or don’t work primarily inside the Microsoft ecosystem.

• What stood out in Teams meetings:

Native Teams integration and the ability to ask questions about meetings during and after calls.

• Main limitation:

Full functionality requires a Microsoft 365 Copilot license on top of an eligible Microsoft 365 subscription.

Who Microsoft Copilot is best for

Who Microsoft Copilot is not ideal for

Microsoft Copilot highlights

Microsoft Copilot drawbacks

Testing Microsoft Copilot for Teams meetings

Since Microsoft Copilot is built directly into Microsoft Teams, I could access AI features from the same place where I was already joining meetings, checking chats, and reviewing recaps. This created a more seamless experience than using a third-party tool.

One of the most useful features was the ability to ask Copilot questions about a meeting. During and after meetings, I could ask for a summary of what had been discussed, key decisions that had been made, or action items that were assigned.

After meetings ended, Copilot generated structured recaps that highlighted discussion points, decisions, and follow-up tasks. I also liked how it highlighted action items and follow-up tasks mentioned during conversations and surfaced them alongside the meeting recap.

One of Microsoft Copilot’s biggest advantages is its deep integration with Microsoft 365. Teams that already rely on Microsoft tools will likely get the most value from it.

While it doesn’t offer some of the dedicated meeting management features found in specialized AI note takers, its native Teams integration, meeting recaps, action item tracking, and conversational AI capabilities make it a compelling choice for Microsoft 365 users.

Cost breakdown

• Free plan: Included with eligible Microsoft 365 subscriptions, and offers secure AI chat.
• Microsoft 365 Copilot Business ($18/user/month with annual billing):Includes Copilot in Teams, Outlook, Word, Excel, PowerPoint, and other Microsoft 365 apps.
• Microsoft 365 Copilot ($30/user/month): Enterprise-focused plan for larger organizations that want Copilot across Microsoft 365.
• Enterprise deployments: Additional security, compliance, governance, and administration capabilities are available depending on your Microsoft 365 licensing setup and organization size.

Krisp

Rating: 4.5 out of 5.

4.2/5

Krisp is a bot-free AI note taker that combines meeting transcription and summaries with industry-leading noise cancellation, accent conversion, and real-time audio enhancement.

Full Krisp review Visit Krisp

Best for noise cancellation

Quick verdict

• Best for Teams users who:

Need AI meeting notes and background noise cancellation in a single tool.

• Skip it if:

You’re looking for a free AI note taker or advanced meeting analytics.

• What stood out in Teams meetings:

The combination of accurate AI notes, bot-free recording, and real-time noise cancellation.

• Main limitation:

Noise cancellation is not available on mobile devices.

Who Krisp is best for

Who Krisp is not ideal for

Krisp highlights

Krisp drawbacks

Testing Krisp for Microsoft Teams meetings

One of the main reasons I wanted to try Krisp was its noise cancellation features. I was curious to see how well they worked in real Microsoft Teams meetings and whether they could improve both call quality and transcription accuracy.

The first thing I noticed was how easy it was to get started. Krisp worked quietly in the background and captured meeting content without disrupting the call. The transcription quality was strong throughout my testing, and transcripts were available within minutes after meetings ended. I also liked that transcripts included speaker identification and timestamps.

The AI-generated meeting notes were well structured and covered key discussion points, decisions, and action items. I found the summaries easy to skim, and Krisp did a good job highlighting the most important takeaways from meetings. It also assigned action items to participants, which made follow-ups easier to manage.

I also spent some time using the AI chat feature. Whether I wanted to review decisions, action items, or specific discussion points, the AI chat provided fast answers and helped speed up post-meeting work.

Finally, I tested Krisp’s main differentiator: noise cancellation. During testing, it effectively reduced background sounds and nearby conversations, creating cleaner audio and more accurate transcripts. I also found the accent conversion feature interesting, particularly for teams that regularly collaborate with international clients or colleagues.

Overall, Krisp delivered accurate meeting notes while offering audio features that most competitors don’t provide.

Cost breakdown

• No free plan available, only 7-day free trial
• Core plan ($8/user/month with annual billing): Includes unlimited audio and video recording, AI meeting notes, action items, AI chat, multilingual summaries, and support for in-person meetings.
• Advanced plan ($15/user/month with annual billing): Adds accent conversion, increased storage, SSO/SCIM, manager view, and advanced admin controls.
• Enterprise plan (custom pricing): Includes advanced security features, private on-device transcription, dedicated account management, and usage analytics. 

Read my full review: My Brutal Honest Krisp Review 2026 | Is It Worth It?

Granola

Rating: 4 out of 5.

3.6/5

Granola is a lightweight, bot-free AI note taker that transcribes meetings, generates AI notes, and turns your own meeting notes into structured summaries.

Full Granola review Visit Granola

Best for simplicity

Quick verdict

• Best for Teams users who:

Want a simple, distraction-free AI note taker without meeting bots.

• Skip it if:

You need meeting recordings, advanced collaboration features, or deeper meeting analytics.

• What stood out in Teams meetings:

The clean interface and the ability to combine personal notes with AI-generated summaries.

• Main limitation:

Doesn’t offer meeting recording capabilities.

Who Granola is best for

Who Granola is not ideal for

Granola highlights

Granola drawbacks

Testing Granola for Microsoft Teams meetings

The first thing I noticed right away while testing Granola was how little there was to learn. Instead of trying to be an all-in-one meeting assistant, it focuses on a simpler experience centered around transcription and AI notes.

After installing the desktop app, Granola transcribes meetings without requiring a bot to join the call. The transcripts were accurate, and real-time transcription was useful for following discussions as they happened.

The feature that impressed me most was Granola’s note-taking workflow. It combines your own notes with the meeting transcript to create structured AI summaries. I often take quick notes during meetings, and Granola did a surprisingly good job turning them into structured summaries afterward.

I also tested Ask Granola, the platform’s AI assistant. It helped me find information from meetings, identify action items, and draft follow-ups. The responses were fast and generally relevant to the questions I asked.

Another feature I liked was the template system. Granola includes templates for different meeting types and allows you to customize them by adding or removing sections.

The biggest limitation I encountered was the lack of recording functionality. Unlike many competing AI note takers, Granola doesn’t provide meeting recordings or support audio and video uploads. Depending on your workflow, that may be a dealbreaker.

Overall, Granola delivered a simple and distraction-free Microsoft Teams experience.

Cost breakdown

• Free plan: Includes AI meeting notes, Ask Granola, shared folders, custom note templates, and multi-language support. Meeting history is limited, but the free plan is generous enough to thoroughly test the platform.
• Business plan ($14/user/month): Includes unlimited meeting history and notes, advanced AI models, integrations, and consolidated billing.
• Enterprise plan ($35/user/month): Adds SSO, enterprise-grade security, priority support, usage analytics, and advanced administrative controls.

Read my full review: Granola Review 2026: Why It Won’t Work for Everyone

Bottom line

MS Teams has improved its own meeting capabilities over the years, but for many teams, built-in recaps still aren’t enough. Dedicated AI note takers can provide more detailed summaries, stronger search capabilities, better collaboration features, and clearer follow-ups after meetings.

The good news is that there’s now an MS Teams AI note taker for almost every workflow, team, and budget.

I hope this list helped you narrow down your options and find a tool that fits the way you work. Wishing you more productive Microsoft Teams meetings!

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

What is the best AI note taker for Microsoft Teams?

The best AI note taker for Microsoft Teams depends on your workflow. Some tools focus on automatic meeting notes and AI-generated summaries, while others offer advanced follow-ups, meeting insights, noise cancellation, or collaboration features.

If you regularly participate in Microsoft Teams meetings, a dedicated AI note-taking app can save time by capturing conversations and organizing key information automatically.

Can an AI note taker replace manual note taking in Teams meetings?

In many cases, yes. Modern AI note takers can generate meeting transcripts, summarize key points, identify action items, and create structured notes automatically.

While some users still prefer to add manual notes during important discussions, AI-generated notes can significantly reduce the amount of manual note taking required after meetings.

Do Microsoft Teams AI note takers work with Google Meet and other platforms?

Many AI note-taking apps support more than just Microsoft Teams. Depending on the tool, you may also be able to use it with Google Meet, Zoom, Webex, and other virtual meetings platforms. This can be useful for teams that collaborate with external clients or use multiple meeting tools.

Can AI note takers help with follow-up meetings and future meetings?

Yes. Most AI note takers generate meeting summaries, action items, and follow-ups that can be shared with team members after a meeting ends. Some tools also maintain meeting history, making it easier to review past meetings, prepare for upcoming meetings, and keep track of decisions across multiple discussions.

What features should I look for in a Microsoft Teams AI note taker?

The most important features depend on your needs, but common options include real-time transcription, AI-generated summaries, meeting highlights, meeting transcripts, cross-meeting search, meeting audio capture, and integrations with your Teams calendar.

Customer success teams, revenue teams, and other organizations that spend a lot of time in meetings may also benefit from analytics, conversation insights, and automatic meeting recaps.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Jovana Simić

Hey! I’m Jovana, a content writer who loves writing, researching, and testing new productivity apps. With a background in philosophy, I bring a thoughtful but no-bullshit approach to everything I do. Let’s connect on Linkedin!

The post 6 AI Note-Takers I’d Use for Microsoft Teams Meetings After Real Meetings appeared first on .

After testing 20+ AI note-taking apps, I found Fellow to be the best overall Fireflies AI alternative thanks to its structured meeting notes, collaboration features, and complete meeting workflow.

However, I also tested several other Fireflies AI alternatives that may be a better fit depending on your budget, team size, and meeting workflow.

Let’s dive in!

Quick Answer: Which Fireflies AI Alternative Should You Choose?

How We Test AI Note-Takers

Our scoring breakdown after testing 20+ AI note-takers:

While the overall review scores influenced the rankings in this article, we also considered specific use cases, workflows, and standout strengths to recommend the best AI note-takers for different needs and teams.

Want a detailed breakdown of how we test each category?

Learn exactly how we test tools → Review methodology

How These Fireflies AI Alternatives Compare

My Experience Testing These Fireflies AI Alternatives

Fellow

Rating: 4.5 out of 5.

4.5/5

Fellow is an AI-powered meeting assistant designed to help before, during, and after meetings. It is an ideal alternative for teams, leaders, and professionals who need not just transcription, but a secure, comprehensive meeting assistant.

Full Fellow review Visit Fellow

Best for teams

MY TAKE AFTER TESTING

• Better than Fireflies AI for:

Teams that need stronger meeting collaboration and productivity workflows

• Not ideal for:

Users who only need a budget-friendly meeting transcription tool

• What stood out most:

Meeting agendas, action items, privacy controls, and highly accurate transcripts

• Biggest tradeoff:

The free plan is limited for regular use

When to consider Fellow to replace Fireflies AI

When another alternative may work better

My real-world experience with Fellow

When comparing Fellow to Fireflies AI, I found that Fellow has more accurate transcription & more structured meeting notes. While Fireflies AI is a well-balanced AI note-taker, it lacks some advanced role and permission controls, which are important for teams.

In addition, Fellow is full of features to make all stages of the meeting more efficient. For example, it allows you to prepare a meeting agenda before meetings, or you can use Ask Fellow to create follow-up emails in seconds.

All things considered, Fellow is a more complete meeting management platform than Fireflies AI, making it a practical choice for teams.

Where Fellow Excels

Where Fellow Falls Short

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fellow Feature Breakdown

Fellow’s pricing

• Free plan: Available
• Solo plan: $19/month per user
• Team plan: $7/month per user
• Business plan: $15/month per user
• Enterprise plan: $25/month per user

Read my full Fellow Review: My Thoughts After +12 Months (2026)

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fathom

Rating: 4.5 out of 5.

4.4/5

Fathom suits users who need the essential features for free and a simple AI note-taker.  It supports 38 languages and captures calls on Microsoft Teams, Zoom, and Google Meet.

Full Fathom review Visit Fathom

Best free Fireflies AI alternative

MY TAKE AFTER TESTING

• Better than Fireflies AI for:

Users who want a generous free AI note-taker

• Not ideal for:

Teams needing advanced meeting workflows and collaboration features

• What stood out most:

Unlimited free recordings, simple setup, and accurate meeting notes

• Biggest tradeoff:

Lacks some advanced meeting analytics and workflow features

When to consider Fathom to replace Fireflies AI

When another alternative may work better

My real-world experience with Fathom

Fathom is an easy-to-use AI note-taker that works on Zoom, Google Meet, and Microsoft Teams. It has an outstanding free plan and supports 38 languages.

In terms of features, Fathom might not have the most extensive feature set, but they have all the essential tools you need to improve your online meetings’ efficiency.

I appreciated how it works during meetings. That said, there is a small widget up there that shows Fathom is recording and transcribing your call. You can quickly pause or stop the recording.

In addition, you can capture what the speaker is saying with clips. You can manually end the highlight or turn on the auto-end after the current speaker. Furthermore, you can add a marker or an action item to the current moment of the call.

Compared to other AI note-takers, Fathom’s free plan is outstanding thanks to unlimited recordings, transcriptions, and summaries, making it ideal for personal use.

If you want to try out Fathom, use this link to get FREE 3 months of premium features without extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

Where Fathom Excels

Where Fathom Falls Short

Fathom Feature Breakdown

Fathom’s pricing

• Free plan: Available
• Premium plan: $16/month per user
• Team plan: $14/month per user
• Business plan: $20/month per user

Read my full review: My Honest Fathom Review After Using It For +3 Months (2026)

If you want to try out Fathom, use this link to get FREE 3 months of premium features without extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

StudyX

Unlike other AI note-taking apps, StudyX was not designed for professionals, but for students. If you are a student and need an AI note-taking app, one of the best alternatives I tried is StudyX.

Visit StudyX

Best alternative for students

MY TAKE AFTER TESTING

• Better than Fireflies AI for:

Students who need AI notes for studying

• Not ideal for:

Professionals, teams, or anyone who needs a traditional AI note-taker for calls instead of a study tool

• What stood out most:

AI-powered study notes and learning-focused features

• Biggest tradeoff:

Not built around professional meeting workflows

When to consider StudyX to replace Fireflies AI

When another alternative may work better

My real-world experience with StudyX

StudyX is an easy-to-use tool packed with useful features for students. Although I am no longer a student, I could use it to learn some topics faster when I did not want to watch through a YouTube video.

Overall, I think StudyX is an ideal Fireflies AI alternative for students who do not need business meeting management features but want to turn lectures, recordings, and learning materials into useful notes.

Where StudyX Excels

Where StudyX Falls Short

StudyX Feature Breakdown

StudyX’s pricing

• Free plan: Available
• Plus plan: $1.99/month per user
• Ultra plan: $4.99/month per user

MeetGeek

Rating: 4.5 out of 5.

4.4/5

MeetGeek is a robust AI note-taker with detailed meeting notes and analytics. You can use it on Zoom, Teams, Google Meet, Webex, Slack, and more, and transcribe meetings in 50 languages. You can download it to a Mac and use it on mobile devices for in-person meetings as well.

Full MeetGeek review Visit MeetGeek

Best for detailed AI notes

MY TAKE AFTER TESTING

• Better than Fireflies AI for:

Users who need deeper meeting summaries and conversation insights

• Not ideal for:

Users who prioritize the lowest possible pricing over advanced insights

• What stood out most:

Detailed AI summaries, templates, and meeting analytics

• Biggest tradeoff:

Lower-tier plans have limited transcription hours

When to consider MeetGeek to replace Fireflies AI

When another alternative may work better

My real-world experience with MeetGeek

When using MeetGeek, you will get highly accurate transcripts and have all the advanced features you need.

My favorite feature was the AI meeting notes. I loved how MeetGeek breaks down my previous meetings into key points, and you can share these with one click in an email. This way, you can easily recall important details from your past meetings.

After investing many hours of testing in MeetGeek, I highly recommend MeetGeek to teams and individuals looking for a solid AI note-taking app to save time with online meetings.

Where MeetGeek Excels

Where MeetGeek Falls Short

MeetGeek Feature Breakdown

MeetGeek’s pricing

• Free plan: Available
• Pro plan: $9.99/month per user
• Business plan: $17/month per user
• Enterprise plan: Custom pricing

Read my full review: MeetGeek Review: Is It The Best AI Note-Taker For You? (2026)

Krisp

Rating: 4 out of 5.

4.2/5

Krisp is a voice AI platform that removes background noise from your real-time online calls, provides AI note-taking, and accent conversion. It does not use bots and works with almost all video conferencing platforms.

Full Krisp review Visit Krisp

Best bot-free alternative

MY TAKE AFTER TESTING

• Better than Fireflies AI for:

Users who want AI meeting notes without adding a meeting bot

• Not ideal for:

Teams needing advanced meeting collaboration features

• What stood out most:

Bot-free recording, noise cancellation, and clean meeting experience

• Biggest tradeoff:

Meeting management features are more limited

When to consider Krisp to replace Fireflies AI

When another alternative may work better

My real-world experience with Krisp

When I joined calls through Google Meet in Chrome, the extension made it simple to capture the meeting without opening the desktop app. I feel the tool is lightweight overall, but still powerful.

It’s easy to navigate its pages, and the learning curve is quite short. Also, I checked out its security features, which were impressive. It is SOC 2, GDPR, HIPAA, and PCI-DSS certified, with encrypted storage and strict access controls, so you can use it for more sensitive meetings as well.

My experience with Krisp was pleasant, and I can recommend it for those who need a bot-free AI note-taker for online calls.

Where Krisp Excels

Where Krisp Falls Short

Krisp Feature Breakdown

Krisp’s pricing

• Free plan: Available
• Core plan: $8/month per user
• Advanced plan: $15/month per user
• Enterprise plan: Custom pricing

Read my full review: My Brutal Honest Krisp Review 2026 | Is It Worth It?

tl;dv

Rating: 4.5 out of 5.

4.4/5

tl;dv is a straightforward AI note-taker that comes with an extensive free plan and accurate transcriptions, ideal for individuals and freelancers. It works with 30+ languages, and you can transcribe meetings on Microsoft Teams, Zoom, and Google Meet.

Full tl;dv review Visit tl;dv

Best lightweight alternative

MY TAKE AFTER TESTING

• Better than Fireflies AI for:

Individuals and freelancers who want a simpler AI note-taker

• Not ideal for:

Users who need bot-free recording or advanced team workflows

• What stood out most:

Easy setup, generous free plan, and practical AI reports

• Biggest tradeoff:

Mobile experience is limited

When to consider tl;dv to replace Fireflies AI

When another alternative may work better

My real-world experience with tl;dv

I had a very positive experience with tl;dv, and I used it for more than a year for my virtual meetings. While it has some valuable features to automate all your workflows relating to your calls, it remains a user-friendly transcription tool.

Ultimately, it is a top-quality tool to make your life easier and automate your online meetings on Microsoft Teams, Zoom, and Google Meet.

Where tl;dv Excels

Where tl;dv Falls Short

If you fall in love with tl;dv and switch to paid plans in the future, you will get a 30% discount for the first six months if you use this link for sign-up.

tl;dv Feature Breakdown

Tl;dv’s pricing

• Free plan: Available
• Pro plan: $18/month per user
• Business plan: $29/month per user
• Enterprise plan: Custom pricing

Read my full review: My Honest Tl;dv Review After Using It For +18 Months (2026)

If you fall in love with tl;dv and switch to paid plans in the future, you will get a 30% discount for the first six months if you use this link for sign-up.

Wrap-up: Best Fireflies AI alternatives in 2026

There are plenty of possible Fireflies AI alternatives out there. After testing 20+ AI note-taking apps, my best pick is Fellow. I have used it for almost a year now, and I have no complaints.

Related articles:

• Best 9 AI Note-Takers | My Top Picks After +2 Years Testing (2026)
• 5 Best Bot-Free AI Note-Takers In 2026 (NOT What You’d Think)

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is Otter AI or Fireflies better?

My pick is Fireflies AI in this battle. It has more accurate transcriptions, the user interface seems better for me, and Fireflies AI has a recording feature as well.

You can find my full comparison here: Fireflies AI vs Otter AI: A Side-by-Side Comparison In 2026

What’s the best AI note taker?

For me, Fellow is the best AI note-taking app. Nevertheless, I used all the AI-powered tools included in this list, and I can recommend them.

Can ChatGPT take notes?

No, ChatGPT can not take notes during your online meetings. Nonetheless, there are designed AI tools for note-taking (i.e., AI note-takers).

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post 6 Best Fireflies AI Alternatives 2026 | My Honest List After 2 Years appeared first on .

I totally understand you guys. There are way too many options out there, and it is really tough and overwhelming trying to find a safe, reliable, and accurate alternative to Otter AI. Honestly, I had the same feeling as well.

So, I decided to find the best Otter AI alternatives, and most importantly, the safest.

In this article, I’ll share the top 6 Otter AI alternatives I personally tested (and spoiler: I still use the #1 pick every day).

Let’s dive in!

The Best Alternatives to Otter AI at a Glance

How We Test AI Note-Takers

Our scoring breakdown after testing 20+ AI note-takers:

We reviewed and personally tested every Otter AI alternative featured in this list, and you will find links to the full review articles for each tool. Based on our hands-on testing, we assigned an overall score using our standardized scoring system.

While these overall review scores influenced the rankings in this article, we also considered specific use cases, workflows, and standout strengths to recommend the best AI note-takers for different needs and teams.

Want a detailed breakdown of how we test each category?

Learn exactly how we test tools → Review methodology

A Side-by-Side Look at the Otter AI Alternatives

Fellow

Rating: 4.5 out of 5.

4.5/5

Fellow is designed for organization-wide use, but it works great with smaller teams and professionals as well. It works on Windows, Mac, iOS, Android, and online, and supports Google Meet, Zoom, MS Teams, and Slack in over 92 languages. Personally, I have been using it for over 6 months, and it has been a game-changer for meeting notes.

Full Fellow review Visit Fellow

Best for professionals and teams

Quick verdict

• Better than Otter AI for:

Professionals and teams needing strong collaboration features

• Not ideal for:

If you are looking for a free Otter AI alternative

• What stood out most:

More accurate transcription and meeting agenda feature

• Biggest tradeoff:

The free plan is quite limited for regular use

Testing Fellow in real meetings

After testing numerous AI note-takers, Fellow earned the title of the best overall Otter AI alternative.

Based on my experience, Fellow transcribes my online meetings with 95%+ accuracy, whereas I achieved around 85% with Otter.

I also love that I can decide whether to bring my meeting bot to my calls or record without it. I value the privacy here, as internal participants always know when recording is happening, even when you use botless recording.

Its intelligent AI assistance, enterprise-grade security, and compliance make Fellow a capable Otter AI alternative for businesses and professionals who want to use AI in meetings without compromising privacy or productivity.

When Fellow makes more sense than Otter AI

When another alternative may work better

Use this link to sign up and get 10% off the paid plans if you upgrade.

The Fellow Features I Used Most

Fellow’s pricing

• Free plan: Available
• Solo plan: $19/month per user
• Team plan: $7/month per user
• Business plan: $15/month per user
• Enterprise plan: $25/month per user

What I Liked About Fellow

What Could Be Better

Why is Fellow the best Otter AI alternative overall?

Fellow is the best overall Otter AI alternative because it offers far more than the essentials. During my testing, it consistently delivered more accurate meeting summaries, better collaboration tools, and stronger privacy controls than Otter AI.

What really made the difference for me was how well Fellow fits into my meeting workflows. Features like collaborative agendas, action items, Ask Fellow, and bot-free recording make it a practical solution for both teams and professionals.

Read my full Fellow Review: My Thoughts After +12 Months (2026)

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fathom

Rating: 4.5 out of 5.

4.4/5

Fathom suits users who need the essential features for free and a simple AI note-taker.  It supports 38 languages and captures calls on Microsoft Teams, Zoom, and Google Meet.

Full Fathom review Visit Fathom

Best free Otter AI alternative

Quick verdict

• Better than Otter AI for:

Simple AI note-taking with free core features

• Not ideal for:

If you are looking for more advanced meeting workflows and collaboration tools

• What stood out most:

Accurate transcriptions and well-structured meeting notes for free

• Biggest tradeoff:

The feature set feels more lightweight for teams

Testing Fathom in real meetings

When testing Fathom, I had an absolutely pleasant experience. I tried many exciting features that make this AI note-taker outstanding. While its free plan does not include too many advanced features, you can use the core tools without limits.

So, if you are looking for a simple meeting transcription software to automate your video meetings on the popular video conferencing tools, Fathom can be a practical choice.

When Fathom makes more sense than Otter AI

When another alternative may work better

If you want to try out Fathom, use this link to get FREE 3 months of premium features without extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

The Fathom Features I Used Most

Fathom’s pricing

• Free plan: Available
• Premium plan: $16/month per user
• Team plan: $14/month per user
• Business plan: $20/month per user

What I Liked About Fathom

What Could Be Better

Why is Fathom the best free Otter AI alternative?

What makes Fathom a solid Otter AI alternative is its free core features and simplicity. You can access the essential features completely free, with no limit caps.

Read my full review: My Honest Fathom Review After Using It For +3 Months (2026)

If you want to try out Fathom, use this link to get FREE 3 months of premium features without extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

MeetGeek

Rating: 4.5 out of 5.

4.4/5

MeetGeek is a robust AI note-taker with detailed meeting notes and analytics. You can use it on Zoom, Teams, Google Meet, Webex, Slack, and more, and transcribe meetings in 50 languages. You can download it to a Mac and use it on mobile devices for in-person meetings as well.

Full MeetGeek review Visit MeetGeek

Best for detailed AI notes

Quick verdict

• Better than Otter AI for:

 Extensive meeting notes & meeting insights

• Not ideal for:

If you need a lightweight AI note-taker

• What stood out most:

Detailed AI meeting notes

• Biggest tradeoff:

Limited transcription minutes in the Pro plan

Testing MeetGeek in real meetings

When using MeetGeek, you will get highly accurate transcripts and have all the advanced features you need.

My favorite feature was the AI meeting notes. I loved how MeetGeek breaks down my previous meetings into key points, and you can share these with one click in an email. This way, you can easily recall important details from your past meetings.

After investing many hours of testing in MeetGeek, I highly recommend MeetGeek to teams and individuals looking for a solid AI note-taking app to save time with online meetings.

When MeetGeek makes more sense than Otter AI

When another alternative may work better

The MeetGeek Features I Used Most

MeetGeek’s pricing

• Free plan: Available
• Pro plan: $9.99/month per user
• Business plan: $17/month per user
• Enterprise plan: Custom pricing

What I Liked About MeetGeek

What Could Be Better

Why is MeetGeek the best Otter AI alternative for detailed meeting notes?

MeetGeek offers one of the most advanced and well-rounded AI meeting notes. It’s more structured and extensive than most AI meeting assistants, including Otter AI.

Also, thanks to its advanced meeting insights, it is a great tool for customer interactions and sales calls.

Read my full review: MeetGeek Review: Is It The Best AI Note-Taker For You? (2026)

tl;dv

Rating: 4.5 out of 5.

4.4/5

tl;dv is a straightforward AI note-taker that comes with an extensive free plan and accurate transcriptions, ideal for individuals and freelancers. It works with 30+ languages, and you can transcribe meetings on Microsoft Teams, Zoom, and Google Meet.

Full tl;dv review Visit tl;dv

Best for individuals

Quick verdict

• Better than Otter AI for:

Individuals & freelancers who need a straightforward alternative

• Not ideal for:

Bot-free recording

• What stood out most:

Easy-to-use interface with a generous free plan

• Biggest tradeoff:

Mobile app experience is limited

Testing tl;dv in real meetings

I had a very positive experience with tl;dv and used it for more than a year in my virtual meetings.

It’s easy to get started, and the whole setup took 10-15 minutes from signing up to joining a Google Meet call.

While it offers valuable features for automating your meeting workflows, like AI reports, it remains a user-friendly transcription tool.

It’s a free plan ideal for casual users to automate calls on Microsoft Teams, Zoom, and Google Meet.

When tl;dv makes more sense than Otter AI

When another alternative may work better

If you fall in love with tl;dv and switch to paid plans in the future, you will get a 30% discount for the first six months if you use this link for sign-up.

The tl;dv Features I Used Most

Tl;dv’s pricing

• Free plan: Available
• Pro plan: $18/month per user
• Business plan: $29/month per user
• Enterprise plan: Custom pricing

What I Liked About tl;dv

What Could Be Better

Why is tl;dv the best Otter AI alternative for individuals?

Although tl;dv is a user-friendly app, it has a well-rounded feature set suitable for individuals and freelancers.

While the paid plans are a bit pricey, the free plan includes many valuable tools that those with only a few meetings a month need.

Overall, I think tl;dv is a simple and quite good free alternative to Otter AI.

Read my full review: My Honest Tl;dv Review After Using It For +18 Months (2026)

If you fall in love with tl;dv and switch to paid plans in the future, you will get a 30% discount for the first six months if you use this link for sign-up.

Fireflies AI

Rating: 4.5 out of 5.

4.4/5

Fireflies AI is one of the most popular AI note-takers with a budget-friendly paid plan for businesses and individuals. It supports Google Meet, Zoom, Teams, and Webex, and offers web, desktop, and mobile apps.

Full Fireflies AI review Visit Fireflies AI

Best for budget-conscious teams and individuals

Quick verdict

• Better than Otter AI for:

Budget-friendly meeting transcription & note-taking

• Not ideal for:

If you are looking for an extensive free plan

• What stood out most:

Platform and language support

• Biggest tradeoff:

Limited free plan

Testing Fireflies AI in real meetings

Fireflies AI and Otter AI are both among the most popular AI meeting assistants.

When comparing these two options, I found that Fireflies AI produced more accurate transcriptions, more structured meeting notes, and a more intuitive UI.

The only area where Otter AI performed better is in team collaboration, thanks to its chat feature.

Nonetheless, when comparing Otter AI and Fireflies AI side by side, Fireflies AI offers better value in its paid plans than Otter AI.

When Fireflies AI makes more sense than Otter AI

When another alternative may work better

The Fireflies AI Features I Used Most

Fireflies AI’s pricing

• Free plan: Available
• Pro plan: $10/month per user
• Business plan: $19/month per user
• Enterprise plan: $39/month per user

What I Liked About Fireflies AI

What Could Be Better

Why is Fireflies AI the best budget-friendly Otter AI alternative?

Fireflies AI is a capable meeting transcription tool with solid recaps. Thanks to its affordable paid plans, it is one of the best alternatives to Otter AI.

Read my full review: Fireflies AI Review: Why is EVERYONE using it for meeting notes?

Bluedot

Rating: 4.5 out of 5.

4.4/5

Bluedot is a bot-free AI note-taker for Google Meet, Zoom, Microsoft Teams, and Slack calls. I found it an easy-to-use AI note-taker with bot-free recording, transcription, and summaries, but the free plan is quite limited.

Full Bluedot review Visit Bluedot

Lightweight bot-free recording

Quick verdict

• Better than Otter AI for:

Users who need an easy-to-set-up AI note-taker that works without a bot

• Not ideal for:

Users looking for a fully free AI note-taking solution

• What stood out most:

Intuitive bot-free recording

• Biggest tradeoff:

Requires cloud processing to generate meeting notes

Testing Bluedot in real meetings

Setting up Bluedot took 5-10 minutes, and after installing the Chrome extension, I jumped right into a meeting.

It joined instantly without any issues and notified the meeting participants that the call was being recorded. After the online meeting, I received the meeting notes within 15 minutes, which were well-structured and really scannable.

In addition to the essential features, Bluedot offers advanced features such as screen recording, meeting insights, and AI chat.

My experience with Bluedot was smooth and pleasant, and it’s an ideal choice for users who need a botless and simple AI note-taker.

When Bluedot makes more sense than Otter AI

When another alternative may work better

The Bluedot Features I Used Most

Bluedot’s pricing

• Free plan: Available
• Basic plan: $18/month per user
• Pro plan: $25/month per user
• Business plan: $39/month per user

What I Liked About Bluedot

What Could Be Better

Why is Bluedot the best lightweight alternative to Otter AI?

Bluedot is a practical choice for individuals and small teams that need reliable meeting notes and a frictionless onboarding. It also focuses on privacy and transparent AI note-taking, which makes it a solid choice for teams that value visibility.

Read my full review: My Honest Bluedot Review After Testing 25+ AI Note-Takers

Wrap-up: Which Otter AI Alternative Should You Choose?

After testing 20+ AI note-taking apps, these are my best picks for these use cases. I found Fellow the best overall alternative, and this is the one I still use in my workflows.

However, if you need a lighter alternative with short onboarding, you might want to check out Fathom, tl;dv, or Bluedot.

Related articles:

• Best 9 AI Note-Takers | My Top Picks After +2 Years Testing (2026)
• 5 Best Bot-Free AI Note-Takers In 2026 (NOT What You’d Think)
• 6 Best Meeting Recording Apps 2026 | 2+ Years Testing

Nevertheless, I am open to debate & happy to hear your thoughts on this. I hope I was able to find the best Otter AI alternative for you. As always, I will keep updating this list to ensure it reflects reality.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is Fireflies or Otter.ai better?

My pick is Fireflies AI in this battle. It has more accurate transcriptions, the user interface seems better for me, and Fireflies AI has a recording feature as well.

You can find my full comparison here: Fireflies AI vs Otter AI: A Side-by-Side Comparison In 2026

Can I get Otter AI for free?

Otter AI has a free version, but it has some severe limits. That said, it only allows 300 monthly transcription minutes, 30 minutes per conversation, and you can transcribe 3 audio or video files lifetime per user.

Is Otter AI better than ChatGPT?

Otter AI and ChatGPT are two very different AI tools. Otter AI excels at real-time transcription and meeting management, while ChatGPT is a versatile conversational AI and knowledge source.

Can Otter AI provide human transcription services?

No, Otter AI does not offer human transcription services. With Otter AI, you will get automated transcription and meeting notes about your online meetings.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post Best 6 Otter AI Alternatives | 20+ Personally Tested Apps (2026) appeared first on .

That is where meeting recording apps come in. The best ones don’t just record audio, but also organize conversations, highlight key moments, and turn discussions into structured notes.

In this guide, we will break down the best apps for recording in-person meetings in 2026, focusing on tools that are reliable, easy to use, and genuinely helpful in real-world scenarios.

Let’s dive in!

The Shortlist: Best Apps for Recording Meetings

How We Test AI Note-Takers

The scores you see for each tool come from our dedicated review articles using our standardized testing framework built on real-world usage and hands-on experience.

That said, the rankings in this guide are not based solely on overall scores, but also on how well each app performed specifically for recording and managing in-person meetings.

Our scoring breakdown after testing 20+ AI note-takers:

Want a detailed breakdown of how we test each category?

Learn exactly how we test tools → Review methodology

A Side-by-Side Look at the Options

My list of the best apps for recording in-person meetings in 2026

Here are the best in-person meeting recording apps in 2026:

Fellow

Rating: 4.5 out of 5.

4.5/5

Fellow is an AI meeting assistant and note-taker that captures conversations, turns them into transcripts and summaries, and helps teams manage everything from meeting agendas to follow-ups in one place.

Full Fellow review Visit Fellow

Best For Teams

Bottom line

• Best for:

Teams and professionals who want a secure AI meeting recorder with strong collaboration and follow-up workflows.

• Probably not the best fit if:

You’re looking for a completely free or ultra-lightweight note-taking app.

• What stood out most during meetings:

Botless recording combined with highly accurate AI summaries and enterprise-grade collaboration features.

• Biggest limitation I noticed:

The free plan is more like a limited trial than a fully usable free version.