Best Task Tracker Apps

Keeping every task, project, due date, or priority in mind is challenging. Personally, sometimes I am not sure where to start, and other times, I feel anxious just thinking about all the tasks ahead of me. The mere thought of constantly considering my next move as I forget where I left off yesterday can cause anxiety and stress. If you sometimes find yourself in similar situations, a task tracker app can also be a lifesaver for you.

In this guide, I show you how to take your task management to the next level and be more productive than ever. Let’s get it started!

What is a task tracker app?

A task tracker app helps you monitor and manage your tasks, deadlines, and projects. This tool enables you to organize your work and prioritize your tasks in a way that suits you best. 

With a task tracker app, you can create to-do lists, set reminders, and assign tasks to a team member. Furthermore, depending on the task management app, they offer various additional features for collaboration and streamlining workflows. For example, it has templates for meeting summaries, investor updates, recruitment tracking, and many other ways to automate your workflows.

Task tracker apps are generally easy-to-use tools with many integration options with third-party apps. Thanks to the advancement of AI, many task management apps have started to implement AI solutions into their tools to automate as many workflows as possible. 

Task tracker apps provide a simple and effective way to manage your workload, reduce stress, and stay on top of your daily tasks. There are many task tracker apps available, and choosing the right one can make a significant difference in your productivity levels.

Best task tracker apps in 2024

Let’s dive into the best task tracker apps!


Best to-do-list app

Best to-do-list app

Todoist is the #1 task management app that more than 40 million people use. It is a simple solution for teams and individuals to simplify task tracking and managing. Todoist is accessible to users across various platforms, including desktop, mobile, and web. 

Key features

  • You can easily create tasks, add due dates, and set reminders with a few clicks. 
  • Todoist allows you to organize and track tasks using priorities, labels, and sub-tasks. 
  • With Todoist, you can choose from versatile lists, calendars, and board views to oversee upcoming tasks.
  • Its collaboration features enable you to assign tasks, share projects, and add comments. 
  • Todoist provides you with productivity visualizations by week and month to ensure you achieve your goals.
  • There are numerous templates for work and life.
  • You can integrate Todoist with over 80 apps, including Google Calendar, Jira, Trello, Time Doctor, and Alexa. 


  • Free plan: Available
  • Pro: $4/month
  • Business: $6/month per member


  • G2: 4.4/5 (750+ reviews)
  • ProductHunt: 4.8/5 (170+ reviews)


A versatile task management app with many other features

A versatile task tracker app

Notion is like a Swiss Army Knife. It is a space where you can think, write, and plan in your own way. However, thanks to the numerous collaboration features, it offers a centralized workspace for your whole team. 

This task tracker provides an efficient solution for many other workflows besides task management. You can use Notion for project planning, creating databases, improving your writing, and more. I have also been an enthusiastic Notion user for a while and still do not know all the features.

Key features

  • Notion provides an all-in-one workspace for note-taking, task tracking, wikis, etc. 
  • It is a versatile task-tracking tool with multiple views.
  • You can access templates for to-do lists, meeting summaries, investor updates, recruiting trackers, and more.
  • With Notion, you can leverage AI to create content, improve your writing, make it shorter or longer, and summarize the notes.
  • Notion is full of collaboration features, for example, sharing pages with others or setting up spaces. 
  • You can download Notion on your iOS or Android devices, as well as the desktop version. 
  • Notion puts a great emphasis on data privacy and security when it comes to transmitting and storing data.
  • You can connect Notion to many other tools you use.


  • Free plan: Available
  • Plus plan: $8/month per user
  • Business plan: $15/month per user
  • Enterprise plan: Contact for pricing


  • G2: 4.7/5 (5200+ reviews)
  • ProductHunt: 4.8/5 (2400+ reviews)


An efficient task management tool with numerous templates

Taskade is an AI-powered tool that improves workflow efficiency

Taskade is an AI-powered task-tracking software that makes many workflows more efficient. Similarly to Notion, it is more than just a simple to-do list app. It is a productivity and collaboration tool that allows individuals and teams to create and manage tasks, projects, and notes in a shared workspace.

Key features

  • Taskade has an almost infinitive template, whether you just need a to-do list or a budget planning mind map.
  • You can instantly generate task lists, mind maps, review lists, and custom workflows.
  • With Taskade, you can visualize your tasks and projects in lists, boards, calendars, mind maps, org charts, and action views.
  • Taskade allows you to assign tasks to your team members and add due dates and comments. 
  • You can access Taskade from mobile devices as well. 
  • Taskade offers a wide range of integrations with third-party apps. 


  • Free plan: Available
  • Pro: $8/month per user
  • Team: $16/month per user


  • G2: 4.6/5 (40+ reviews)
  • ProductHunt: 4.8/5 (300+ reviews)


A task tracker app for teams

It is the ultimate task manager tool for teams

SmartSuite is a collaborative work management app that helps teams to plan, track, and manage tasks and projects. It stands out with its strong team collaboration features compared to many task trackers. 

Key features

  • You can simply assign tasks to your team members, add a due date, and the task gets tracked until completion.
  • SmartSuite’s time tracking feature allows you to record time spent on each task from a desktop, mobile, or tablet.
  • The My Work feature allows you to easily view and manage all the assigned tasks in one place.
  • Utilizing the availability status feature, you can let your team members know what task or project you are working on.
  • You can switch between many views, from calendar to card view.
  • With SmartSuite, you can store files in the project folder.
  • You can integrate SmartSuite with over 2000 apps. 


  • Free plan: Available
  • Team: $10/month per user
  • Professional: $25/month per user
  • Enterprise: $35/month per user


  • G2: 4.9/5 (30+ reviews)
  • ProductHunt: 4.9/5 (30+ reviews)


An easy-to-use project and task management app

ClickUp is an excellent project and task manager tool

I really like ClickUp because it’s super easy to use. While it is primarily a project management tool, many users utilize it as a task-tracking tool. ClickUp offers many features, including task management, time tracking, calendars, project timelines, and more. It is ideal for both teams and individuals.

Key features

  • You can comment under each task and project, assign team members action items, and convert text into trackable tasks.
  • ClickUp offers more than 15 visualization possibilities, from Gantt charts to calendar views, to effectively track progress. 
  • Its AI feature helps users get answers to questions about documents, tasks, and projects.
  • The AI feature also works as a writing assistant that automatically checks your spelling and replies to messages with your tone.
  • It has a real-time chat function.
  • You can connect ClickUp with 1000+ apps.


  • Free plan: Available
  • Team: $7/month per user
  • Business: $12/month per user
  • Enterprise: Contact for pricing


  • G2: 4.7/5 (9400+ reviews)
  • ProductHunt: 4.5/5 (950+ reviews)


A comprehensive task tracker with strong project manager features

Wrike - a comprehensive task tracking tool with project management features

Similarly to ClickUp, Wrike is primarily a project management tool. However, it has excellent task tracker features, so I did not want to leave it out. I would recommend it mainly to teams, but individuals can also utilize it. 

Key features

  • You can simply create folders, projects, tasks, and subtasks for your team and view who is responsible for what.
  • Wrike’s AI feature quickly analyzes your notes and turns them into tasks. 
  • You can track the time spent on each task and project.
  • With Wrike, you can choose from many views when looking at your tasks.
  • When creating a task, you can evaluate how much effort a team member requires to complete it. 
  • Wrike has one of the most advanced analytics features among the project manager and task tracker tools. 
  • You can connect Wrike with more than 400 apps.


  • Free plan: Available
  • Team: $9.8/month per user
  • Business: $24.8/month per user
  • Enterprise: Contact for pricing
  • Pinnacle: Contact for pricing


  • G2: 4.2/5 (3600+ reviews)
  • Capterra: 4.3/5 (2500+ reviews)

What should you consider when selecting a task management tool?

When selecting a task tracker tool, you should consider the following factors. 


First, start the selection with the features. It is an easier decision if you want a simple task tracker without collaboration or project manager features. 

However, if you are looking for a tool for your team or you would use it in other workflows as well, you should consider what features you might need. Most task trackers have project management and collaboration features that you can take advantage of. Ultimately, it only depends on your and your team’s preferences and how you can implement it into your workflows.


There are significant differences in pricing when it comes to task trackers, especially if you are looking for a tool for a whole team. A simple task tracker app is quite budget-friendly even if you opt for the business plan compared to a more complex app like SmartSuite or Wrike. 


One of the most critical factors in whichever tool you choose is how user-friendly it is. Most task trackers have an intuitive interface, but it is always good to test it with your team before you commit to a plan.


Lastly, consider connecting the task tracker with your current tool kit. It can be frustrating if you have to switch between different windows all the time, so try to find a tool that works well with the apps you are already using.

Summary: Finding the best task tracker

A task tracker is among the best tools to maximize your or your team’s productivity. It can help you prioritize, organize your tasks effectively, and hit deadlines flawlessly. Nevertheless, task trackers offer many additional features and advantages beyond task management. 

These tools can help you collaborate effectively with your team members and also help you with project management. When finding the most suitable task tracker for you, always consider its features, pricing, user-friendliness, and integration options. 

Frequently asked questions

What is a task tracker?

A task tracker app helps you monitor and manage your tasks, deadlines, and projects. These apps allow you to organize your work and prioritize your tasks in a way that suits you best. Using a task tracker app, you can create to-do lists, set reminders, and assign tasks to your team members.

How can I keep track of my tasks?

One way to do this is to maintain a spreadsheet listing all your tasks and their status. Another is to use a task tracker app, which can help you manage your tasks more efficiently and provide reminders and notifications. Some popular task tracker apps include Todoist, Notion, and Taskade.

Can you use Excel for task management?

Yes, you can use Excel for task management. Excel is a useful tool for creating and managing task lists and can be customized to suit your specific needs. You can use Excel to create a task list, assign priority levels, set due dates, and track progress. However, if you want a more comprehensive and user-friendly solution, you may want to consider using a dedicated task-tracking app.

What is the most comprehensive task management tool?

As a project manager, task tracker apps like SmartSuite, ClickUp, and Wrike are the most comprehensive solutions for task management. In addition to task tracking and project management, they can assist you in many other workflows.

Which is the most simple task tracker?

The simplest solutions are Todoist, Notion, and Taskade for tracking tasks. While all these task trackers have different features, they are excellent solutions to streamline processes and save time. 

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

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