I spent numerous hours with both note-taking apps in the past two years, and I am here to share the benefits and limitations of each tool to ensure you make the right choice.

These are the key points that I explored during the Xtiles vs Notion clash:

• Xtiles is an outstanding option for people looking for a note-taking tool for brainstorming and visual organization.
• Xtiles is a more affordable option than Notion.
• With Xtiles, you can customize your notes in a more flexible way thanks to the tiles feature.
• Notion is an all-in-one app that you can utilize for note-taking, database, calendar, task, and project management.
• Notion offers more collaboration features than Xtiles.
• Both note-taking apps have a fantastic free plan.

Now, let’s dive into the side-by-side comparison of Xtiles vs Notion!

Verdict

Here’s the quick verdict if you don’t want to read the full Xtiles vs Notion review:

Tested with our review & scoring methodology Real-world testing Unbiased evaluation

My ratings: Xtiles vs Notion

How We Test Note-Taking Apps

To keep our reviews & final score for each note-taking app fair and transparent, we evaluate every tool using the same testing framework based on real-world usage, feature depth, and overall value.

Our scoring breakdown after testing 10+ note-taking apps:

Want a detailed breakdown of how we test each category?

Learn exactly how we test tools → Review methodology

Key differences between Xtiles and Notion

Here is a short overview of the key differences I found in the Notion versus Xtiles showdown:

Comparison: Xtiles vs Notion

First, I will show you both note-taking apps’ features one by one. Second, I will guide you through their user interfaces, integration options, and pricing. Lastly, I will show you the pros and cons of Notion and Xtiles and their alternatives and reveal my pick.

Key features

Xtiles’ features

Let’s start with Xtiles’ features!

Short on time? Here’s a quick overview of Xtiles

Workspaces

You can create workspaces for personal use or your team. If creating a workspace for your team, you can easily invite your team members to work together in real-time.

They work similarly to folders. In a specific workspace, you can have many different projects. It really depends on your own preferences and how you want to structure your work.

The workspaces include your projects, where you can access every information you store in Xtiles.

Projects

The projects are the building blocks of your workspaces. They can vary in size and complexity, and you can easily move these projects between your workspaces. Also, it is possible to share your projects with others.

You can use different projects for different purposes. If you check my Xtiles tutorial video, you will see I created a workspace for my goals, and I use one project for personal goals and another one for work-related goals.

Each project can have multiple pages where you can add, organize, and edit content. So I can further break down these projects into smaller pieces. For example, I can break down my personal goals into yearly and monthly goals if I want to in the same project.

Furthermore, if you click on the “+” icon, you can add nested pages if you need more space to structure your content in your projects. When you click on its icon, Xtiles will redirect you to this newly created sub-page. Ultimately, the sub-pages give you more possibilities to break down and structure your content.

Visual boards

The visual boards include tiles, which are the elements on a page to display and organize information. It has a super easy drag-and-drop interface, so you can create a tile of any size if you click on the canvas. This solution makes Xtiles excellent for visual organization.

If you double-click on the page, Xtiles will create a standard-size tile. Whenever you click on the created tile, you can adjust the size, set the background color, and easily move it around the page. If some tiles are connected to each other, using the grouping function, you can visually group tiles based on their content.

The tiles can contain text and media content as well. The content you add to your tiles is called blocks. You can add different types of content with Xtiles, such as text, lists, tables, images, videos, code, etc. You can either choose a block type from the list or type its name in the search bar. Xtiles has its own image library from Unsplash; you can upload photos as well.

The main reason why I think tiles are great for organizing your stuff is this: Unlike most note-taking apps, where you can only drag and drop elements after each other, the tiles give you way more customization options, as you can select the exact size and position of the tiles.

With this visually intuitive layout, Xtiles is excellent for content creation. Xtiles offers a highly visual workspace that you can personalize way more than using other tools.

Templates

Xtiles offers numerous templates, from project trackers to weekly, monthly, or yearly planners. However, there are templates for productivity, education, brainstorming, teams, and meetings.

If you click on the template gallery, you will see all the templates, and you can add them with one click. While some templates require paid plans, you can access several useful templates with the free plan as well.

Task management

You can create to-do lists in Xtiles as well. Using this feature, you can add a task, assign it to your team members or you, and give a due date. It is a useful feature for those who do not want to use a different app to handle the to-do list and want to integrate every function into one app.

Moreover, you can turn on the desktop notification to receive reminders regarding your upcoming tasks.

Notion’s features

Let’s see Notion’s features!

Short on time? Here’s a quick overview of Notion

Note-taking

This is one of the most popular note-taking apps, and it is not an accident, as Notion offers robust features. Just to give you a background on how this app works: You can have multiple workspaces in which you structure your notes and basically everything. For example, you can have a workspace for personal or work-related items. The workspaces include your pages.

The pages are the fundamentals of your workspaces. You can use them for notes, projects, tasks, and so on. There are no strict rules on how you structure your pages or what information you want to include in them. For instance, in my Notion’s workspace, there are pages dedicated to self-development, money plans, YouTube scripts, admin info, and notes. Now, let’s go back to note-taking!

Notion is a sophisticated text editor that allows you to easily add and organize different types of content called blocks. When writing your notes, you can add headings, sub-pages, bullet points, and tables without touching your mouse.

In your notes, you can insert images, bookmarks, videos, code, kanban board, and more by simply hitting the “/” button on your keyboard. I especially love the embedded functions. Notion offers multiple embedded forms like YouTube videos, Google Docs, Google Maps, Miro, and more.

Notion is incredibly useful for note organization and management. You can tag notes with custom keywords, add teammates, set due dates, etc. You can access all your notes with your sidebar on the left.

Project management tool

Notion also works as a lightweight task and project management software, where you can plan and execute your projects with your team. Let’s start with the project management features.

With Notion, you can visualize your projects’ workflows in different formats, from calendars to boards. Depending on the format you choose, Notion allows you to use progress bars to show how your project is moving forward. You can also create charts or visualize dependencies to see when one task is blocking another and avoid bottlenecks.

When checking your projects, you can utilize filters to show only the tasks assigned to you or the urgent ones.

Notion’s task management features have everything that you need. You can break your projects into manageable tasks and add status, assignee, or due dates. Overall, Notion provides many team collaboration features when it comes to project and task management.

Whether you want to use Notion for project or task management, you do not have to spend hours creating the proper form for you or your team. This is where you can use the templates.

Templates

Notion currently has more than20,000 free templates from which you can browse. This is an insane number. Just to give you an example: if you want to create a to-do list, you can choose from almost a thousand templates.

Utilizing the templates, you do not have to go through the time-consuming process of creating pages to track your projects or tasks. With a few clicks, you can insert a template you like, and you just need to add the databases.

AI writing assistant

Notion’s AI writing assistant can greatly improve your writing by detecting errors and correcting misspelled words and incorrect grammar. But it can do much more.

On the bottom left corner of Notion, you can access the AI assistant feature that answers your questions, gives you summaries, translates your page, finds action items, and helps you improve your writing. Basically, it works like a built-in ChatGPT.

But it can do more than just work with text. The AI writing assistant’s feature can help you gather information from various file types, including PDFs and images.

Overall, these tools help you to become more efficient when taking notes.

Wikis

Team members often struggle to find the information they need. Using Notion, you can create your own knowledge library. These hubs can help your team members find and understand the information they need to do their jobs.

Imagine how powerful it could be when onboarding new employees or just wanting to have organized databases where your team members can access the information they need to do their jobs.

Calendar

You can connect your Google Calendar with your existing Notion workspace, so you will be able to see your meetings and appointments in your Notion calendar. Notion’s calendar is synced with your workspace, so you can make references to specific pages in the meeting invite.

Notion Calendar is available for iPhone and Android devices, and soon it will be compatible with Outlook and iCloud.

AI meeting notes

Notion recently released its AI note-taker for Zoom, Microsoft Teams, and Google Meet calls. Basically, it joins your calls without a bot and transcribes & summarizes them.

So, you can turn your conversations into insights and action items in your Notion workspace.

User interface

Now, let’s take a look at both note-taking apps’ user interfaces!

Xtiles’ user interface

Xtiles offers a beautiful experience if we take a look at its user interface. Compared to Notion’s massive and slightly conservative user interface, it has a friendlier and cleaner UI. It is a very simple app, so you can easily navigate and utilize its full capabilities with a short learning curve.

Overall, Xtiles offers a pleasant experience with its intuitive interface.

Notion’s user interface

Notion’s user interface is simple. It has a minimalist aesthetics with white space, clear typography, and subtle colors are the focus. Even if you are a first-time Notion user, you will be able to quickly navigate the pages, as you will find every important information on the sidebar.

As you can see, Notion has many features. This is the only thing that might feel overwhelming at first. Even though I have used Notion for more than 2 years, I have not explored all its features and potential.

When working in Notion, you will quickly realize that it uses a block system that works like Lego. It transforms all the content into movable, customizable pieces, which gives you the flexibility to move these blocks around.

Integrations

It is time to check the integration options in the Xtiles vs Notion battle!

Xtiles’ integrations

Xtiles integrates with +7000 third-party apps using the Zapier integration. Also, if you have paid plans, Xtiles offers instant syncing with Google Calendar, Google Drive, and Slack.

Integrating Google Calendar with Xtiles is quite helpful, as you can see your meetings and appointments in Xtiles. With this integration, you can centralize your calendars, notes, and tasks in one single place.

Notion’s integrations

Notion offers many third-party integrations. First of all, you can connect it with Zapier, which will give you access to more than 8000 apps.

Besides the Zapier integration, you can integrate Notion with more than 100 other apps, including Asana, ClickUp, Dropbox, Google Drive, or Jira.

Pricing

Here, I will show you both note-taking apps’ pricing models to see which one is better in the Xtiles vs Notion comparison.

Xtiles’ pricing model

The free plan includes unlimited blocks, projects, free templates, one workspace to share, three personal workspaces, unlimited storage (5MB/file), and five pages per project. The free plan is ideal for individuals, mainly for personal use.

The Plus plan is $15 per month per user. In addition to the features included in the free plan, it offers unlimited personal spaces and pages, premium templates, unlimited storage, recurring task features, and Google Calendar integration. The starter plan is ideal for individuals who use Xtiles for daily work and need more powerful capabilities to enhance their note-taking experience.

Furthermore, Xtiles offers the Family plan at $25 per user per month. With this plan, an additional three family members can access the Plus plan’s features.

Lastly, there is a Team plan for $35 per month per team, which is a generous price for small teams. It includes personal onboarding, no member limits, and all the Plus features.

Notion’s pricing model

Notion has a free plan and three paid plans.

The free plan includes a collaborative workspace, basic forms and sites, Notion Calendar and Mail. It also supports databases with subtasks, dependencies, and custom properties. Based on my experience, Notion’s free version is totally sufficient for individuals to organize their notes and projects.

The plus plan is $10 per seat per month. It has unlimited collaborative blocks, unlimited file uploads, charts, custom forms and sites, and basic integrations. The plus plan is ideal for small teams and individuals who work a lot with others.

The business plan costs you $20 per seat monthly. It offers features like granular database permissions, private teamspaces, domain verification, conditional forms logic, and premium integrations. Business users also get access to Notion AI features. I recommend the business plan for bigger teams who want to utilize more advanced features.

Finally, Notion has an enterprise plan as well with custom pricing. By choosing the enterprise plan, you will receive a dedicated success manager, advanced integrations, and advanced security and control features, among other things.

Keep in mind that, while Notion AI is included in the price of Notion’s Business and Enterprise plans, there is only a trial usage on Free and Plus plans.

For users who rely heavily on documentation and structured workflows, the pricing still makes sense, especially if Notion replaces several other tools.

Xtiles’ pros and cons

Considering all the factors, let’s summarize Xtiles’ pros and cons!

Xtiles’ pros

Xtiles’ cons

Notion’s pros and cons

Now, let’s take a look at Notion’s pros and cons!

Pros of Notion

Cons of Notion

Alternatives to Xtiles and Notion

Here are some alternatives to Xtiles and Notion:

Related articles:

• Notion Vs Obsidian: Which Note-Taking App Is Better For You?
• Notion Vs NotebookLM: Side-by-Side Comparison (2026)
• My Honest Notion Review After Using It For +2 Years (2026)
• Xtiles Review: Is It The Best Notion Alternative In 2026?
• Best 6 Notion Alternatives In 2026 | 100+ Personally Tested Tools

Wrap-up: Xtiles vs Notion

Based on my Xtiles vs Notion comparison, it is safe to say that both Xtiles and Notion are among the best productivity tools. The key difference between these two platforms is the use cases.

While Xtiles is ideal for people who need a simple note-taking tool for visual organization, it is perfect. It is a powerful tool for creating visually engaging content, whether it is about project management or complex workflows. Although it does not have that many collaboration features like Notion, Xtiles is a cost-effective solution for teams.

If you are looking for a more versatile app that you can use for note-taking, project, task, and database management, Notion is one of the best options for teams and individual users. It has a minimalist design with robust collaboration features. While Notion has a steeper learning curve than Xtiles, you will find many useful tutorials on its website or YouTube channel.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is Notion better than Xtiles?

You can use Notion for more purposes, and it has a completely different user interface. While Xtiles offers greater flexibility and control over the visual layout, Notion has a more minimalistic approach. In contrast, Notion can be used as a collaboration software for project, task, and database management.

Is the Xtiles app free?

Xtiles has a generous free plan ideal for individuals, mainly for personal use. However, it is also affordable for individuals who use Xtiles for daily work and need more powerful capabilities, as its paid plans start from $5 per month.

What is easier to use than Notion?

Xtiles is definitely an easier productivity tool you can use for note-taking. It is an intuitive platform with flexible visual layouts.

Does Xtiles work offline?

You can use Xtiles without an internet connection with iOS and Android devices. So, whether you are at your desk or on the go, you can also use Xtiles online and offline.

Disclosure: I only recommend products I would use myself and all opinions expressed here are our own. This post may contain affiliate links that at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

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