Now, let’s dive into this Xtiles review to see why I think it is one of the best note-taking apps!

What is Xtiles?

Xtiles is an all-in-one workspace where you can organize notes and manage your projects and tasks. You can effortlessly share everything with your team and manage multiple projects. With Xtiles, you can access your notes offline as well. Also, you can use Xtiles on multiple devices, including mobile and PC, to manage your notes flexibly.

Xtiles refers to itself as the baby of Notion and Miro, and it is somehow true. Xtiles was designed for individuals, creators, teams, and people with ADHD. Its features make it a very suitable note-taking app for creative people and teams.

Based on my experience, Xtiles is just a very flexible tool for organizing your work and personal stuff. Let’s take a closer look at the features!

See Xtiles overview

A Visual Note-Taking App to Manage Notes, Tasks, and Projects

See overview

Xtiles features

Here, I will show you the key features of Xtiles!

Workspaces

You can create workspaces for personal use or your team. If creating a workspace for your team, you can easily invite your team members to work together in real-time.

They work similarly to folders. In a specific workspace, you can have many different projects. It really depends on your own preferences on how you want to structure your work.

The workspaces include your projects, where you can access every information you store in Xtiles.

Projects

The projects are the building blocks of your workspaces. They can vary in size and complexity, and you can easily move these projects between your workspaces. Also, it is possible to share your projects with others.

You can use different projects for different purposes. If you check my Xtiles tutorial video, you will see I created a workspace for my goals, and I use one project for personal goals and another one for work-related goals.

Each project can have multiple pages where you can add, organize, and edit content. So I can further break down these projects into smaller pieces. For example, I can break down my personal goals into yearly and monthly goals if I want to in the same project.

Furthermore, if you click on the “+” icon, you can add nested pages if you need more space to structure your content in your projects. When you click on its icon, Xtiles will redirect you to this newly created sub-page. Ultimately, the sub-pages give you more possibilities to break down and structure your content.

Visual boards

The visual boards include tiles, which are the elements on a page to display and organize information. It has a super easy drag-and-drop interface, so you can create a tile of any size if you click on the canvas.

If you double-click on the page, Xtiles will create a standard-size tile. Whenever you click on the created tile, you can adjust the size, set the background color, and easily move it around the page. If some tiles are connected to each other, using the grouping function, you can visually group tiles based on their content.

The tiles can contain text and media content as well. The content you add to your tiles is called blocks. You can add different types of content with Xtiles, such as text, lists, tables, images, videos, code, etc. You can either choose a block type from the list or type its name in the search bar. Xtiles has its own image library from Unsplash; you can upload photos as well.

The main reason why I think tiles are great for organizing your stuff is this: Unlike most note-taking apps, where you can only drag and drop elements after each other, the tiles give you way more customization options, as you can select the exact size and position of the tiles. In the end, it offers a way more personalized experience for your notes than any other app.

Templates

Xtiles offers numerous templates, from project trackers to weekly, monthly, or yearly planners. However, there are templates for productivity, education, brainstorming, teams, and meetings.

If you click on the template gallery, you will see all the templates, and you can add them with one click. While some templates require paid plans, you can access several useful templates with the free plan as well.

Tasks

You can create to-do lists in Xtiles as well. Using this feature, you can add a task, assign it to your team members or you, and give a due date. It is a useful feature for those who do not want to use a different app to handle the to-do list and want to integrate every function into one app.

Moreover, you can turn on the desktop notification to receive reminders regarding your tasks and projects, so you will not forget about anything important.

Xtiles integrations

You can connect Xtiles to +7000 third-party apps using the Zapier integration. Also, if you have paid plans, Xtiles offers instant syncing with Google Calendar, Google Drive, and Slack.

Integrating Google Calendar with Xtiles is quite helpful, as you can see your meetings and appointments in Xtiles. With this integration, you can centralize your calendars, notes, and tasks in one single place.

Xtiles user interface

Xtiles offers a beautiful experience if we take a look at its user interface. Compared to Notion’s massive and slightly conservative user interface, it has a friendlier and cleaner UI. It is a very simple app, so you can easily navigate and utilize its full capabilities with a short learning curve.

Overall, Xtiles offers a pleasant experience with its intuitive user interface.

Pricing

Xtiles has three plans.

The free plan includes unlimited blocks, projects, 100+ free templates, one workspace to share, three personal workspaces, unlimited storage (5MB/file), and 5 pages per project. The free plan is ideal for individuals, mainly for personal use.

The starter plan is $5 per month per user. Besides the features included in the free plan, it offers unlimited personal spaces, pages, premium templates, unlimited storage, recurring tasks features, and Google Calendar integration. The starter plan is ideal for individuals who use Xtiles for daily work and need more powerful capabilities to enhance their note-taking experience.

Lastly, Xtiles offers the plus plan for $8.25 per month per user. This plan includes everything in the starter plan. In addition to those features, it provides color customization, timeline view, priority support, forms, unlimited shared spaces, linked pages, and productivity bundles. As this is the only plan with unlimited spaces you can share, the plus plan is ideal for teams.

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Xtiles pros and cons

Let’s see Xtile’s pros and cons!

Xtiles pros

First of all, Xtiles is a beautiful and easy-to-use app that keeps your data and workflow organized. It offers a visually appealing experience on a day-to-day basis.

Secondly, using tiles for your notes provides more customization options for Xtiles users. Compared to most note-taking apps, where you can just move sections or items on a page, Xtiles gives you 100% customization for your notes.

Moreover, the free plan is quite generous. It includes all the features you need for personal use.

Lastly, I loved the sub-pages feature. Creating sub-pages helps to structure your ideas, projects, and notes on a deeper level.

Xtiles cons

During my Xtiles review, the only con I found is that the mobile app still needs some development. Compared to other note-taker mobile apps, it lacks customization options.

Xtiles alternatives

If you feel like this note-taking app is not for you, here are some Xtiles alternatives you should check:

Xtiles vs alternatives

Xtiles VS Notion

See review

Evernote VS Xtiles

See review

Obsidian VS Xtiles

See review

Wrap-up: Xtiles review

Xtiles is just a fantastic app for organizing and storing your notes visually. You can use the tiles very creatively when it comes to structuring your content. Also, their roadmap seems very impressive, and they will update many features and launch new ones like AI chat.

Related article:

• 7 Best Productivity Apps I Use In 2026 | 100+ Tools Tested

Overall, Xtiles is among my favorite note-taking and productivity apps. It has a great team behind it, so I expect many new features to come.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is the Xtiles app safe?

Xtiles is a very safe app. It encrypts and stores your data based on the industry-tested and accepted standards. I also did some research during my Xtiles review, and I did not find any negative reports regarding their safety policies.

Which is better, Xtiles or Notion?

Both note-taking apps are excellent and among the best on the market. In terms of features, Notion offers more possibilities. However, Xtiles’ user interface is much more beautiful, and the tiles provide more personalization options.

Related article:

• 7 Best Note-Taking Apps For 2026 | +2 Years Personal Testing

Is the Xtiles app free?

Xtiles has a free plan that includes unlimited blocks, projects, 100+ free templates, one workspace to share, three personal workspaces, unlimited storage (5MB/file), and 5 pages per project. I made my Xtiles review using the free plan, and I think it is suitable for personal use.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

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