project management software Archives -

8 Best Project Management Software In 2026 | +25 Apps Tested

Aron Kantor — Thu, 05 Feb 2026 15:15:03 +0000

I understand you. There are way too many project management software on the market, and you do not know which one to choose. I also had the same feeling, so I decided to find the best project management software in 2026.

I spent +100 hours on personal tests and tried +25 apps to find the best project management tools in 2026. I did this to give you an unfiltered and honest list from which you can select and try the ones you like.

So, if you are curious about what I found after testing 25+ possible alternatives, sit back and scroll down to discover the best project management software in 2026.

Let’s dive in!

How do I rank the best project management tools?

To rank the best project management software, I considered some factors to ensure I can provide you with the best recommendation. These are the aspects that I used to put together my list of best project management tools in 2026:

Features: One of the most crucial aspects was the feature set. I wanted to include only the top tools I tried & tested.

Use cases: I understand that creative teams might require different solutions than a financial consultant. Therefore, my main goal was to find the best project management software for each use case based on their feature set.

User interface: Navigation and user experience are also crucial when using project management software. Therefore, I considered this as well.

My experience with them: As mentioned, I personally tested and tried all of these project management apps to ensure I can provide you with the most accurate recommendation. Thus, my experience with the specific tool is one of the key elements in ranking the best project management software.

Best project management software I tried after spending +100 hours testing

Here is my honest list of the best project management software in 2026:

Best Project Management Apps	My Top Picks
	Best free project management software
	Best project management app for client work
	Best project management software for beginners
	Best task management tool
	Best project management software for small teams
	Best project management software for solo entrepreneurs
	Best project management software for complex projects
	Best project management software for large businesses

Best project management software in 2026

Let’s delve into thebest project management software solutions I tried in 2026!

SmartSuite

Best free project management software

SmartSuite is a work management platform that helps teams deliver projects, run more efficient processes, and streamline workflows. It has a fresh design compared to the typical project management software.

Key features

Project management tools: This work management tool offers numerous view options for your projects and workflows. It has Gantt charts, Kanban boards, a timeline, and a dashboard view, so you can easily track progress and identify bottlenecks. What I particularly enjoyed is the tools you can use to display, sort, filter, and group information. They really went into the details to manage your databases with the highest efficiency. Such capabilities make SmartSuite an ideal solution to not only manage your projects but also company-wide databases.

Task management features: With SmartSuite, you can add due dates, assignees, status, and many other parameters for your tasks. You can add custom fields to your tasks so you can customize them in-depth. For example, you can insert time-tracking logs, formulas, addresses, and many others for each task.

Team collaboration tools: Using SmartSuite, multiple team members can view and edit the projects at the same time. Also, you can see other team members where they work exactly at the table or records. I appreciated the option to send a link to any page, record, or report as an email attachment. If you open the member directory, you can invite team members and add teams. This team collaboration feature gives you an overview of who is online and some basic data about their role, interests, skills, locations, and skills, and you can reach out no matter where they are working.

Automation: It is very smooth to set up automated workflows. It follows the “when and then” logic and you can add further conditions. You can create automation for events like creating or updating records, submitting forms, and more. Thanks to SmartSuite’s email integration with Outlook and Gmail, you can set up workflow automation for events when you receive an email.

Time tracking: You can insert time tracking logs to each field where you want. SmartSuite offers basic time tracking tools, but they are sufficient to keep track of how you spend your team on projects.

Permission and roles: SmartSuite has two levels of permissions. Role-based access determines the maximum permission level that can be assigned to you or your team members. You can find this in the settings menu under your workspace information. However, you can also provide people with guest access so they can view the records that you assigned to them. The number of guest accesses depends on the subscription. Furthermore, you can add solution permissions for your team members. With this type of permission, you can control who can view, create, modify, or delete records in your solutions (i.e., projects).

Integrations: SmartSuite offers some native integrations, so you can connect this work management tool with Google Drive, Salesforce, Slack, Microsoft Teams, Hubspot, and more. In addition, you can connect SmartSuite with Zapier, which allows you to access an additional +7,000 third-party apps.

Mobile app: SmartSuite offers a mobile version for iOS and Android users. During my SmartSuite review, I used the iOS version. Similar to many other project management tools, I also encountered a few bugs here. For instance, it does not save the fields or records.

Try SmartSuite

SmartSuite’s pricing

Free plan

Using the Free plan, a maximum of three users and one guest user can utilize SmartSuite. When I looked at the features included in the Free Plan, I was surprised. SmartSuite’s free version has numerous tools you can use for free.

You can access all the real-time collaboration tools, many project view options, basic permissions, workflow automation, and all the task management features.

Paid plans

The Team plan is $12 per user per month if you choose the yearly billing. If you want to have monthly billing, it is $15 per user per month. Based on my experience, the Teams plan is ideal for small businesses.

If you opt for the Professional plan, it will cost you $30 per user per month when choosing the annual billing. In the case of monthly billing, it is $34 per user per month. The Professional plan was designed for small and mid-sized businesses that need more advanced permissions and higher limits on the features.

Furthermore, SmartSuite offers an Enterprise plan for organizations that need advanced features, security, and support. It is $45 per user per month in the case of annual billing. If you want to choose the monthly billing, the Enterprise plan is $50 per user per month.

Finally, SmartSuite has a Signature plan that offers full flexibility to customize features, usage limits, and more. You need to contact their sales team for this.

No matter which paid plans you want to try, you will get a 14-day free trial, so you can make sure that SmartSuite is the best software for you.

Try SmartSuite

SmartSuite’s user interface

SmartSuite has an intuitive interface and follows a structure different from most project management software. But once you understand its logic, it will be easy to find the tools you need.

That said, SmartSuite has a learning curve. It took time for me to understand what I could and could not do with SmartSuite.

My experience with SmartSuite

What I realized first during my testing was SmartSuite’s performance. It is super fast and has almost zero loading time.

I loved how they implemented this Excel-like approach when working with tables. You can easily link records to each other and save time with this solution.

The reason why I think it is one of the best software for teams is the level of focus they put on the permission levels. It has all the options you need to control who can access your data and projects.

During my SmartSuite review, I started to feel like it is more than just a project management software. It is a combination of a project and data management software. It combines aspects of databases, spreadsheets, and project visualization to manage your workflows.

Overall, SmartSuite was a huge surprise for me, and I think it is definitely among the top project management tools when it comes to work management.

SmartSuite’s pros and cons

Why is SmartSuite the best free project management software?

SmartSuite has an extensive free version for up to three users. It offers numerous advanced tools, which are normally included in the paid plans.

Overall, I think it is really a hidden gem and one of the best software when it comes to project and work management for small teams.

See SmartSuite overview

Work and Project Management Platform with Advanced Data Control

See overview

Try SmartSuite

Teamwork.com

Best project management app for client work

Teamwork.com is a project management software specialized for client work. It helps to keep your client projects on track, manage your resources, and keep tabs on every billable hour.

This project management tool was designed for agencies, IT service providers, consultants, and basically everyone who works with clients.

Key features

Project management tools: Teamwork.com allows you to use a project template, but you can start it from scratch. It offers numerous templates designed for agencies and different teams. When it comes to project view options, Teamwork.com offers the essential ones. You can use Gantt charts, Kanban boards, and list views to track and visualize your projects. Also, utilizing the project dashboards helps you get a solid understanding of the tasks, their stages, and non-billable and billable hours, and ultimately shows the key project data. In addition to the dashboards, the milestones feature is also a valuable tool. It is a target date representing a point of progress or a goal within your project.

Task management features: I loved that you can add tasks from everywhere, no matter which project view you use. With Teamwork.com, you can add or assign tasks with one click. When creating a task, you can add dependencies, priorities, stages, and due dates. While all these are obvious, and you can add such parameters with every project management app, you can also select followers with Teamwork.com.

Client management software: Teamwork.com is a special project management app that focuses on client work. Besides projects, you can also add clients. The client view is a centralized place where you can access all your clients’ projects and keep track of high-level client data. For each client, you can assign more projects with different budgets and project owners. With Teamwork.com, you can add client users. Basically, it is a limited-permission license for your clients. When adding client users, you can provide your client with visibility into your work and create trackable work that you will invoice your client for later. The client users can leave comments, attach files, edit project items, and reply to messages.

Budgeting tool: This feature helps you in numerous ways, such as monitoring the project costs, tracking profit margin, and having a good understanding of your projects from a financial perspective. You can select the billable rate for each project and easily track the cost, billable hours, and overall profit. This offers an effective solution to measure project performance.

Team collaboration tools: You can assign tasks, add owners to projects, and easily invite your team members to your workspace. However, Teamwork.com offers more collaboration tools. The Teamwork Chat offers an excellent solution to keep team members informed, attach files, create channels, and ultimately get real-time answers about your projects. I especially value the fact that you can create tasks from your Teamwork Chat channels.

Automation: Teamwork.com offers many templates for automation. You can easily filter those based on priority, tags, progress, and more. However, if you did not find the one you need, you can also create custom automation.

Time tracking: When using the timer, you only need to select the project, task, and whether it is billable or not. Once you are done, you will see the timer on the left button of your page. However, you can move it around and pause and stop the time tracking with a click.

Proofs: You can bring your clients directly into a proof to review, provide feedback, and approve. It allows you to attach files, give due dates, and assign a project and task. Also, you can invite your team members to review the materials before client approval.

Resource management: This project management app has fantastic workload management features to optimize resource allocation. With the resource management features, you will know exactly who is available, when, and for how much. This way, you can plan your future projects more easily and with confidence. Teamwork.com provides more view options like schedule, workload, portfolio, or chart to get a clear understanding of the available capacity and allocate resources effectively.

Integrations: You can directly connect Teamwork.com with many third-party apps. In addition, Teamwork.com has a Zapier integration as well, so you can access an additional 7,000 apps.

Mobile app: Teamwork.com has a mobile version that is available for Android and iPhone users as well. This way, you can manage projects and access your tasks from your mobile devices. Personally, I used the iOS version and experienced some bugs when filtering on tasks.

Try Teamwork

Teamwork.com’s pricing

Free plan

Teamwork.com offers a Free Plan for individuals and small teams of up to 5 users. Based on my experience with project management tools, the free version has all the essential project management features and some basic tools for client work.

Compared to other tools, it is quite a decent free version.

Paid Plans

The Deliver Plan includes automation and forms, and you can invite client users as well. It starts with 3 users, and you can get it for €10.99 in case of annual billing per user. If you choose the monthly billing, it will cost you €13.99 per user per month.

The Deliver Plan has more advanced project management features, which make it ideal for small teams.

Teamwork.com provides a Grow Plan to manage more complex projects. It is €19.99 per month per user if you opt for the annual billing. If you want to move forward with the monthly plan, the Grow Plan is €25.99 per month per user. Also, you need at least 5 users to purchase this plan.

This is the plan that has everything a small business might need. It covers the workload and resource management tools, advanced budgeting, and the reports I showed you above.

The Scale Plan is excellent for small and mid-sized businesses. It has a custom pricing.

Compared to the Grow Plan, this plan does not offer many more features but provides unlimited access to these features.

Finally, Teamwork.com offers an Enterprise Plan with custom pricing. This plan covers premium customer support and consulting, advanced security & SSO, and has a dedicated infrastructure.

Try Teamwork

Teamwork.com’s user interface

Teamwork.com has an intuitive interface, and I loved its design. However, during my Teamwork.com review, I experienced that sometimes it was challenging to find the features, for example, invoicing.

Also, the design and the ease of use of the Gantt chart view were off for me. But apart from these, I had no problem with Teamwork.com’s interface.

My experience with Teamwork.com

During my Teamwork.com review, this project management software surprised me numerous times. Due to the number and depth of features, it has a bit longer learning curve, but it is worth the time.

It offers many helpful features to manage client work, such as proofs, time tracking, forms, and more. If you are a professional like me who runs an agency, these are valuable tools in my day-to-day life.

Furthermore, it has advanced reporting and workload management features, which make it a fantastic tool for teams. You easily access all the data you need to make your team and processes more efficient.

To summarize my experience, I think Teamwork.com is almost the perfect project management tool for agencies, consultants, creatives, and marketing teams who want to maximize not only their efficiency but also their profit.

Teamwork.com’s pros and cons

Why is Teamwork.com the best project management software for client projects?

Teamwork.com’s features were designed for client-facing teams and ensure that you not only make your workflows more efficient but also deliver work on time and on budget. It has solid time tracking, budgeting, and resource management features.

So, if you have an agency or consultancy or interact with clients frequently, I recommend giving it a try to Teamwork.com.

See Teamwork.com overview

A Project Management Tool Designed for Client Work

See overview

Try Teamwork

Coda

Best project management software for beginners

Coda is an all-in-one collaborative workspace for individuals and teams. It integrates note-taking, task management, project management, document management, and team collaboration features into one platform.

More than 50,000 teams use Coda to manage documents, track projects, automate recurring tasks, and centralize information in a hub.

Key features

Project management tools: Coda is not a business intelligence tool, but it has sufficient depth when it comes to project management tools. It offers numerous view options that help to visualize task dependencies, making the project planning and tracking much smoother. It is very easy to create customized dashboards. You can choose from numerous view layouts when creating your projects. Just click on the options tab next to the block, and you can access the tables, grids, boards, calendars, Gantt charts, and more views. Coda excels in customizing the way how you track projects. For example, you can apply filters, change the details of how Coda displays the information, or set the order for the rows.

Task management features: You can add different columns for each task. When adding columns, you can change their types, which is great, as it makes filling the data easier and organizing your tasks. When considering what type you want to add, there is a full list from which you can choose. You can insert text, dates, checkboxes, links, files, assignees, and many other elements. Coda has a pretty solid formula editor, so you can add conditional formatting, colors, etc. Using these, you can organize your data in a way that helps you to overview the relevant information. Furthermore, Coda allows you to comment, mention someone, and attach files to each task. This way, you can discuss the tasks and project details in one place without switching between numerous apps.

Note-taking tool: Coda is an ideal tool for note-taking as well. It uses building blocks when creating notes. The note-taking is quite intuitive and works similarly to Notion. It has a drag-and-drop interface, and you can structure your content with headings, texts, bullet points, tables, and more.

Data and document management: Coda is a great tool for creating different types of documents, such as spreadsheets, databases, and wikis. Its document management capabilities are similar to those of Dropbox Paper. You can let your team members view, play, or edit the document. If choosing the view option, anyone can view the Coda Docs, but they can not interact with it. This option is helpful for blog posts, for instance.

Team collaboration tools: Coda has a wide range of team collaboration features. You can edit text in real-time, mention and tag others, or assign tasks to your team members. Also, Coda allows you to share documents easily with your team members with a click, so you can be on the same page. Using its permission management tools, you can create and properly use more types of documents. For example, you can create only a viewable document about company policies and a playable document about voting on where the next team should be building.

Automation: If you click on the settings icon in the top-right corner of your document, you can create rules. You can select triggers, conditions, and actions. So, Coda uses the When and Then conditional logic for workflow automation.

Coda AI: Essentially, Coda AI helps you to edit, write, summarize, and paraphrase your content. However, you can implement it in more workflows. For instance, it can help you brainstorm projects and tasks, or you can ask to analyze customers, summarize meetings, and convert text into tables.

Integrations: You can connect Coda with multiple third-party apps, including Zapier. Thanks to the Zapier integrations, Coda supports integrations with more than 7,000 third-party apps.

Mobile app: Coda developed mobile apps for both iOS and Android devices to track progress anywhere.

Try Coda

Coda’s pricing

Free plan

The free plan has essential features like unlimited doc size for unshared docs, collaborative docs, tables, charts, kanban boards, forms, and automation. The free version is ideal for individuals or teams that want to test whether Coda suits the whole team.

Paid plans

The Pro plan is $10 per month and is ideal for small businesses or individuals who need advanced features. This plan includes a 30-day version history, hidden pages, custom domains, brandings, icons, and AI credits as well.

If you want unlimited automation, version history, and AI credits, you need to go for the Team plan, which is $30 per month. This plan is great for small and bigger teams as well. Using Coda’s Team plan, you will access the folder access, which can be crucial for teams.

Lastly, Coda offers an Enterprise plan for large businesses. It is $60 per month, and you will have access to advanced security features and a dedicated customer success manager.

Try Coda

Coda’s user interface

Coda is a beautiful and simple productivity app. Personally, I experienced a short learning curve, and it was easy to navigate through its features.

While Coda is a simple app, it has the depth to manage documents and projects in more detail. So, it will take some time to learn all the features. Nevertheless, it has some tutorials and guides, so you will quickly master Coda.

My experience with Coda

Coda was a surprise to me, especially its project management features. Its ease of use, wide range of display options, and customization possibilities make Coda a perfect choice.

Coda has many templates for specific use cases, so you can speed up the document creation process. Also, I appreciated that it has powerful note-taking capabilities.

During my Coda.io review, I discovered we can mention Coda on the same page as Notion. More likely, this is the app that has similar extensive features to become an all-in-one app.

I had only two issues with Coda.

First, it does not have a desktop app you can access even without an internet connection. Secondly, the Enterprise plan is quite pricey.

Overall, my experience with Coda was 10/10, and I highly recommend it to individuals and small teams.

Coda’s pros and cons

Why is Coda the best project management app for beginners?

Coda has all the essential project management solutions you need to manage your projects effectively. It is an ideal app for individuals and small teams who are getting started with project management and need a lightweight tool for project tracking.

See Coda overview

All-in-One Collaborative Workspace for Docs, Projects, and Teams Users

See overview

Try Coda

Taskade

Best task management tool

Taskade is an AI-powered productivity tool for task, work, project management, and note-taking. So, it is quite a mixed app with many use cases for individuals and businesses. Over the past year, Taskade has shifted from a pure productivity app toward an AI-first workspace and app builder.

Key features

Project management tools: Taskade is a lightweight project management software. The reason why I say that it is a lightweight project management app is that it does not have advanced project management tools like time tracking features. Also, it is not a complex project management app compared to other apps. It has board, list, table, timeline, mind map, organization chart, calendar views, and Gantt charts as well. So, if you need mind-mapping software for your projects, Taskade can be a great pick.

To-do list app & task manager: It is a task management software that allows you to manage multiple projects and tasks effectively. When I said that Taskade is a lightweight project management app, it is not true for task management, as it has solid features. You can easily add and assign tasks to your team members. With one click, you can create task lists and give due dates, tags, and notes to each task.

Note-taking tool: Taskade can also work as a note-taking app. Nevertheless, compared to note-taking apps like Notion, Obsidian, Anytype, or Xtiles, Taskade lacks some advanced knowledge-management capabilities. Taskade uses a task-based structure, so most notes can easily be transformed into tasks and connected to projects or workflows.

AI agents: In short, AI agents are AI-powered assistants developed to automate different tasks, streamline workflows, and improve productivity. You can tailor your AI agents to your specific needs by adding sources from which they can work and giving instructions. You can create AI agents for project management, content creation, research, or data analysis. Taskade will pre-fill instructions for many agents, but you can easily modify them. You can also interact with uploaded documents by using the “Ask AI” feature, which allows you to summarize files, extract information, or ask questions about them.

AI app builder: Taskade also includes an AI app builder that allows you to generate workflows, dashboards, and internal tools from a single prompt. Instead of building everything manually, you can describe what you want and Taskade will generate the structure with tasks, automations, and AI agents.

Team collaboration features: Taskade offers a shared space for teams to communicate, collaborate, and manage their projects. This app is full of collaboration features. You can easily share your workspaces and projects with your team members. It also works as a team communication app. After you share a workspace with your team members, you can chat with them next to every project, so communication and project work happen in the same place.

Automation: Taskade’s automation allows you to streamline repetitive tasks by setting up triggers and actions. You can design custom workflows and integrate them with tools like Google Sheets, Slack, WordPress, and other connected apps.

Integrations: During my Taskade review, I discovered that it offers a wide range of integrations. You can connect Taskade with Zapier, which allows you to integrate Taskade with more than 8000 third-party apps.

Mobile app: It has a mobile version for iOS and Android devices, which works quite well compared to other project management software in this list.

Try Taskade

Taskade’s pricing

Taskade offers several pricing tiers depending on how extensively you want to use its AI features, automation, and collaboration tools.

Free plan

Taskade offers a generous free plan that allows you to explore the platform and test its core capabilities.

It includes one AI agent, and you can invite one teammate and organize projects into one workspace. You will get 3,000 AI credits (one-time) that allow you to make one AI-powered app.

Paid plans

The Starter plan is designed for individuals who want to use Taskade more seriously.

It will get you unlimited workspaces, premium AI models, 100+ integrations, and 10,000 AI credits that can make around 10 apps. It includes up to 3 AI agents, and you can invite up to 3 team members.

The Pro plan is designed for professionals and power users who rely on Taskade daily.

It includes unlimited AI agents and workspaces, and you can invite up to 10 team members. The 50,000 AI credits that you get on this plan can make about 50 apps.

The Business plan expands Taskade’s capabilities for organizations. It includes everything in the Pro plan, plus three times more AI credits and apps, unlimited team members, a custom domain, and API access.

For large organizations, Taskade offers an Enterprise plan with custom pricing.

One more thing worth mentioning is that you can buy top-up credit packs if you run out of AI credits. This way, it is easy to scale AI usage without upgrading your entire plan.

Try Taskade

Taskade’s user interface

Taskade has a user-friendly and intuitive interface with a beautiful design. Also, it has quite a short learning curve, and you can quickly learn to utilize almost all the features.

I also enjoyed the way how Taskade structures its pages and functions. Essentially, you can find almost all the features on the page you are working on. So, you can access the team chat, AI features, different views, and other projects on the same page without feeling that it is packed.

My experience with Taskade

Here is a Taskade tutorial where I show you its key features

To be honest, when I first saw the user interface during my Taskade review, I was a little bit skeptical. It did not look like a tool for work. But after a few hours, it totally changed.

It was easy to navigate, and I discovered almost every feature in a few hours. I especially loved the way they integrated the automation and the AI agents.

With the current feature set, Taskade offers a unique experience to manage your projects, tasks, and notes with your team members in a centralized place.

Ultimately, I had a pleasant experience with this AI-productivity tool, and Taskade is worth a try.

Taskade’s pros and cons

Why is Taskade the best task management tool?

Overall, Taskade is a fantastic tool for remote teams and people working with others. It offers a unified workspace where you can work with multiple team members in real-time. It has massive task management and AI features that you can use to enhance your workflows and productivity.

See Taskade overview

Lightweight Project Management with Powerful AI Agents

See overview

Try Taskade

Hive

Best project management software for small teams

Hive is a project management tool designed for teams, whether it is an agency, a marketing team, or a non-profit organization. It has numerous features to track projects, collaborate with team members, and build automated workflows. You can use it on the web and desktop versions on Mac and Windows.

Key features

Project management tools: Hive offers numerous view options to visualize and track your projects. Each view option gives you a different angle on your projects. If you click on the plus icon next to the calendar view, you can also choose from more view options. While it does not provide as many project view options as Monday.com, it has all the possibilities that a small or mid-sized business might need. You can access lists, KanBan boards, tables, Gantt charts, and more. For teams and project managers, the view option is quite useful for resource management, as you can get a quick look at your team members’ capacity and assign or move tasks between them.

Task management features: When creating tasks, you can assign them and add due dates, schedule time, dependencies, labels, and descriptions. Nevertheless, if you scroll down, you can access some additional task management features. With Hive, you can attach files and add comments, and it will automatically add the recorded time for each task.

App library: Hive offers some add-ons to further customize your experience and the tools you use daily. Personally, I think it is a positive thing that Hive has many add-ons that you can utilize. There are some add-ons that you can use in the free plan, but others require paid plans.

Dashboards: Utilizing the dashboards, you can bring the most important information from your workspace and projects into one place. These dashboards provide insights into your tasks and projects. It is great to customize them with widgets, filters, and external embeds. You can add bar charts, goals, notes, and more.

Team collaboration tools: You can invite your team members to your workspace and start working on projects. After you can add comments, track team members’ projects, and assign tasks. Furthermore, Hive has collaborative documents that you can edit with your team members. You can insert pictures, attachments, and tables here. The collaborative documents work across all platforms (web, desktop, and mobile). In addition, Hive has an instant messaging tool where you can discuss projects and tasks with your team members. With this feature, you can send direct and group messages as well. Finally, Hive provides an update feed where you can see if someone mentioned you, but you can also pin the notification.

Time tracking: Among the add-ons, you can find Hive’s time tracking and timesheet features as well. The time tracking is easy to use, and you can use filters. For example, you can just filter on the time spent on one specific project.

Inbox: After you integrate Hive with your email provider, you can access your emails inside Hive. You only need to click on the Mail tab on the left, and you can see all your emails.

Automation: Setting up automation is quite easy, and it is similar to other project management tools. You only need to select the criteria for when the automation should be triggered and the required action in such cases.

AI tools: First, Hive has an AI assistant called Buzz built into the software. It helps you to answer questions, create projects, automate workflows, and more. Besides just providing answers, it can also create widgets and dashboards, so it is a valuable feature overall. Secondly, you can use Hive’s AI feature in the notes as well to create content faster. Besides generating text, you can also use it to generate an image.

Integrations: Hive offers some direct integrations with Google Drive, Microsoft Teams, Dropbox, and more. However, you can connect Hive to over 7,000 third-party apps using its Zapier integration.

Mobile app: Hive offers a mobile version for iOS and Android devices. The mobile apps are synced with the desktop version and allow you to create and track tasks and projects, but you can also use the communication tools. Personally, I used the iOS version and had no issues with it.

Try Hive

Hive’s pricing

Free plan

You can use Hive’s Free plan for up to 10 people, and it offers 200MB storage, 10 projects, unlimited tasks, and collaborative notes. You can also access Hive’s email and chat tools.

As for the view, the Free plan includes all the project views, but some of them have a limit of 100 uses. Furthermore, Hive’s Free plan has limits when it comes to AI tools, customization options, integrations, and collaboration tools.

Overall, Hive has a decent Free plan that has some useful features. It is ideal for those who want to try Hive before purchasing it or if the basic project management features are sufficient for them.

Paid plans

Hive’s Starter plan covers unlimited storage, project views (except project summary and portfolio), collaborative and private notes, and, most importantly, unlimited dashboards. However, it still has limited customization, reporting, and integration options. Also, you can use it for up to 10 team members and 10 projects.

It is $5 per month per user if choosing the yearly plan. If you opt for the monthly plan, it is $7 per user per month.

Ultimately, the Starter plan is a budget-friendly option for small teams that does not require time tracking and form features.

The Teams plan is $12 per month per user if buying the yearly plan. In terms of monthly billing, it is $18 per user.

With the Teams plan, you can have unlimited workspace users, projects, dashboards, and forms, as well as access to time tracking, timesheets, and resourcing features.

In terms of feature set, the Teams plan has everything that a small or mid-size team might need. Also, you can buy premium add-ons like enterprise security, automation, or proofing for an extra cost.

Hive’s Enterprise plan has custom pricing, and they provide more flexibility, extra support, and security if choosing this plan.

Try Hive

Hive’s user interface

Hive has a user-friendly design and offers a smooth experience when navigating its pages. After testing numerous project management apps, I believe Hive’s ease of use is outstanding.

During my Hive review, I experienced a short learning curve, and learning its features was quite fast. I also appreciated that it has a Hive University tab on the left, where you can access videos and articles on how to learn to use Hive effectively.

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A curated directory of software tools we’ve independently reviewed, with links to full reviews, comparisons, and category guides.

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My experience with Hive

Hive feels like an easy-to-use project management platform, and it still offers many advanced features. I particularly noticed during my Hive review that it has advanced collaboration and AI tools.

I also loved that you can customize your workspace with the add-ons. Furthermore, its dashboard views are valuable for getting real-time insights about your projects, workspaces, and tasks.

From a feature set perspective, I did not have any major concerns or issues with Hive. There are only some really tiny issues, like the number of project views or the lack of an AI feature in the email feature.

The only real issue was with Hive’s pricing plans. While it offers a good value for its price, most of the advanced and unlimited tools are included in the Teams plan.

Nevertheless, my overall experience with Hive was great, and it is definitely among my top project management apps.

Hive’s pros and cons

Why is Hive the best project management software for small teams?

With its advanced collaboration features and AI tools, I think Hive is an excellent project management tool overall. It is a user-friendly solution that is excellent for small and mid-sized businesses to track their projects.

See Hive overview

Easy-to-Use Project Management for Growing Teams

See overview

Try Hive

Motion

Best project management software for solo entrepreneurs

Motion is an AI-based scheduling tool with task and project management features. More than 1 million people use Motion in day-to-day life for better meeting scheduling and task management.

Besides many other use cases, Motion can auto-schedule meetings, synchronize your work and personal calendar, and block time slots for recurring tasks and certain projects. Motion has a web app, desktop, and mobile app.

Key features

Project management tools: Motion is a lightweight project management software that has all the tools to organize projects. When setting up a project, you can specify the due date, add priority notes, and assign tasks to your team members. Additionally, you and your teammates can leave comments under each project and add new tasks if necessary. It offers several view options like Gantt chart, Kanban boards, and list views. Also, you can apply filters and easily select, move, edit, or manage projects.

Task management software: It allows you to smoothly add and assign new tasks to you or your teammates, while the tasks dashboard provides a clear overview of tasks in progress and those that have not been completed yet. When adding a task, you can select the assignee, priority, duration, start date, due date, and when to auto-schedule it.

Calendar app: With Motion, you can bring the Google Calendar, Apple Calendar, and Outlook Calendar together into a single view.

AI scheduling: Motion not only integrates your calendar events into one single place, but it also uses AI scheduling to ensure you can meet all the deadlines and focus on high-priority tasks. Once you add your tasks, Motion will schedule them into your calendar based on your priorities, deadlines, preferences, and more. If your task takes more time than you think, and you have no time to finish it or other tasks, Motion will reschedule.

Team collaboration features: Motion has fewer collaboration features than other apps in this list. Nevertheless, you can track each team member’s plan and priorities using the team schedule feature. Whenever you add a project, you can assign tasks and communicate on the same page.

Meeting Assistant: Motion’s meeting scheduler helps you and others to book time with you. Motion uses booking links to simplify appointment scheduling. You can add buffer time and date range or limit the number of days for the meetings. Once you finish the customization, you can just share the link, and they can access your booking page.

AI meeting note-taker: Motion records, transcribes, and summarizes your meetings—and then turns action items into tasks for your team.

Documents: It allows you to take notes and store them in a safe place. You can easily link tasks and projects inside these documents, so you do not have to jump between tools.

Integrations: Motion offers numerous integrations. You can connect it with Google Calendar, Outlook Calendar, iCloud Calendar, Siri, Zapier, and more. Utilizing the Zapier integration, you can access an additional 7,000 third-party apps. So, Motion is quite good in terms of integrations.

Mobile app: You can use Motion’s mobile apps on iOS and Android as well. Personally, I used the iOS version, and it worked pretty fine for me. An additional plus for me is that their developer team frequently updates Motion.

Try Motion

Motion’s pricing

Motion offers a one-week free trial for all its plans. This is what the Motion’s paid plans look like with one seat:

Pro AI

There is a significant difference between the annual and the monthly plan. While the Pro AI plan is $19, if you opt for the annual plan, the monthly plan will cost you $49 per month.

Therefore, if you decide to commit to Motion after the free trial, it’s definitely more cost-effective to choose the annual plan.

The Pro AI plan includes all the features I showed you before. So, you can access the scheduling tool, meeting assistant, task, and project management features. Also, you can use Motion’s recently launched features, such as AI note-taker, docs, writer, and more.

Compared to other scheduling tools, it might seem expensive. However, it is worth mentioning that Motion is more than just a scheduling app. With its new features, it can effectively replace task management, project management tools, and AI note-takers as well.

Business AI

The Business AI plan is $29 per month per user if picking the annual billing. If you choose the monthly billing, it will cost you $49 per month per user.

Whether you choose the Pro AI or the Business AI plans, the pricing will be 40% cheaper for three seats. The above pricing considers that you will have at least three seats when using the Business AI since this plan was designed for small teams mostly.

In terms of features, the Business AI plan covers productivity charts, team capacity planning features, dashboards, reporting, analytics, time tracking, central billing, and more.

After 15 users, Motion applies customized pricing.

Try Motion

Motion’s user interface

Motion has a simple user interface. I would not call it beautiful, but rather practical. You can easily navigate on its pages, and it is easy to find its tools.

My experience with Motion

During the Motion app review, the first thing that came up was that the navigation was pretty straightforward. It was also easy to locate all the key features and start using them.

However, I would say it has a steep learning curve compared to most of the productivity tools. For example, it took me 10-15 minutes to set up my booking page and find all the relevant options for this.

The good news is there are many tutorial videos and articles, so you do not have to find the solution for all your issues.

Moreover, Motion provides users with many customizable options to make sure they will not miss any important information. Entering tasks, changing existing tasks, or adding new tasks to a project work smoothly for me.

I particularly liked Motion as a project management software and scheduling tool. It is a great combination to create projects fast.

All in all, I had a very pleasant experience with using Motion in my daily work life.

Motion’s pros and cons

Why is Motion the best project management software for solo entrepreneurs?

Motion has become an all-in-one app that has all the tools a solo entrepreneur or a business owner needs to run the business with high efficiency. It has project management tools, document management features, AI note-taking, scheduling, and more.

If you want to have only one tool for all these workflows, and most importantly, a simple one, I highly recommend taking a look at Motion.

See Motion overview

An All-in-One AI Platform For Tasks, Meetings, and Projects

See overview

Try Motion

ClickUp

Best project management software for complex projects

ClickUp is a project management software designed for teams to help them organize tasks, collaborate effectively, and manage multiple projects. It is a popular option for project management, streamlines work processes and improves team productivity.

Key features

Project management tools: ClickUp has many view options for your projects. Just click on the “+ View” icon, and you will see numerous other view options like list, Kanban board, calendar, or Gantt chart views. Each view has its advantages. For example, when using the list view, you can filter on status, assignees, priorities, tasks, due dates, or task types. Or, with a Gantt chart, you can filter on periods. Moreover, if you click on the customize tab, you can further personalize your views and choose from layout options, filters, permissions, and more. I know that resource management tools are critical for many of you managing teams. To access the relevant metrics, you can select the workload, box, and team views. With these views, you can get a quick understanding of who has free capacity and who is overcommitted.

Task management features: No matter if you are in your projects or space, you can create new tasks with a click. If you click on the add task on the right side, you can add a new task. When creating a task, you can add descriptions and sub-tasks and select priority levels, assignees, due dates, tags, and reminders. With Forms, you can collect structured input (requests, bug reports, content briefs, or internal submissions) and automatically turn them into tasks. There’s also ClickUp Clips that lets you attach short videos directly to tasks or documents. After you create a task, there are other options that you can use for efficient task management. ClickUp allows you to attach files, write comments, add relationships, and more.

Team collaboration tools: In addition to assigning tasks and sharing projects and workspaces with others, ClickUp has some powerful collaboration tools for teams. One of my favorite collaboration tools is the whiteboard, which is particularly useful for remote teams. ClickUp allows you to drag and drop all parts of the elements and move them around. ClickUp offers a chat feature as well to enhance team communication. It helps to centralize their communication, project management, task management, and other workflows into one single place. Moreover, it has a feature called Docs, which offers a great way to take notes and create company wikis, knowledge bases, and more. So, it works like a note-taking app and information management tool.

Time tracking: ClickUp has some simple time-tracking tools to track how much time you spend on your tasks. You can record your time from your desktop, mobile, or web browser as well. Using time tracking with the timesheet tool, you can get some insights about your time management and that of your team members. It is also cool that you can filter on specific projects and workflows and build customized reports.

Automation: ClickUp uses “when” and “then” logic when creating automation. You can create automation for actions related to task management, communication, dates, and more. It is a helpful feature for automating routine tasks.

AI tools: ClickUp Brain is the central AI assistant inside ClickUp, available as an add-on. It allows you to ask questions about your tasks, projects, and documents, and get answers pretty fast, based on the context of your workspace. Moreover, there are many other use cases on how you can implement ClickUp Brain into your daily workflows. It can help you to automatically transcribe meetings recorded by ClickUp, check your spelling, and accelerate other workflows like creating tables or content.

Integrations: ClickUp is quite massive in terms of integrations. Thanks to its Zapier integration, you can connect ClickUp with over 8,000 third-party apps, including Microsoft Teams, Slack, and Google Calendar.

Mobile app: ClickUp has a mobile app for iOS and Android devices as well. I liked the design of the mobile app, and it was great to access my projects and tasks from my phone. While ClickUp’s development team constantly updates the mobile app, it still has bugs and is slow sometimes. Also, numerous features are not available when using the mobile version.

Try ClickUp

ClickUp’s pricing

Free Forever Plan

The Free plan covers 60MB storage, unlimited tasks, unlimited free plan members, two-factor authentication, and multiple project views.

With the free plan, you can also use basic automations, Docs, Whiteboards, and other collaboration features, though most of them come with usage limits.

Considering the features included, the Free plan works well for individuals or very small teams that want to organize tasks and projects without committing to a paid plan.

Unlimited Plan

The Unlimited plan covers all the features in the free version, plus you will access unlimited storage, integrations, folders and spaces, chat messages, and others. This plan costs you $7 monthly if choosing the yearly billing. However, if you choose the monthly billing, it is $10 per user per month.

The Unlimited plan is an excellent choice for small teams. If we compare it with other project management software’s pricing, I would say they offer a fair price.

Business Plan

ClickUp’s Business plan is $12 per user if you opt for the yearly plan. Alternatively, if you choose the monthly billing, it is $19 per user.

This plan includes all the advanced tools that even larger businesses need. For example, advanced automations, workload and resource management, sprint reporting, dashboards, timesheets, and more detailed customization options across the workspace.

ClickUp designed this plan for mid-sized businesses.

Enterprise Plan

Lastly, ClickUp offers an Enterprise plan for large businesses as well. Nevertheless, they apply customized pricing here.

ClickUp AI pricing

It’s also worth noting that ClickUp’s AI features are offered as a separate add-on. ClickUp Brain, AI Notetaker, Super Agents, and other AI-powered workflows are not automatically included in the base plans.

In practice, this means you choose a plan first, and then add ClickUp AI if you want access to its AI features.

Try ClickUp

ClickUp’s user interface

ClickUp has a clean user interface. You can access your projects, documents, and whiteboards on the left with a few clicks. On the right top, you can see some additional tools like reminders, recording, and notepad.

Since ClickUp has numerous additional tools compared to many other project management software, it might have a slightly longer learning curve. For me, it was a great help that it has a search bar, so every time I did not find a feature like the time tracking tools, it just helped me to locate them.

My experience with ClickUp

Overall, I had a pleasant experience during my ClickUp review. Although I found some glitches and encountered some performance issues, I think it is a great project management app.

It is great that they have a generous free plan, and you can access numerous features, even collaboration tools, for free.

At first, ClickUp might be overwhelming since it has many features. However, there is a lot of content and tutorials on the web, such as ClickUp University, that can help you master this productivity app quickly.

ClickUp’s pros and cons

Why is ClickUp the project management software for complex projects?

This is the right project management software for those who need advanced features and a more robust app. ClickUp enables teams to complete projects efficiently, even the most complex ones.

See ClickUp overview

All-in-One Project Management Software for Scalable Teams

See overview

Try ClickUp

Monday.com

Best project management software for large businesses

Monday.com is an intuitive project management platform mostly for teams. Thanks to its security measures and integration options, Monday.com is ideal for enterprises as well.

Key features

Project management tools: With Monday.com, you can organize your projects into several workspaces. Monday.com offers many view options to visualize your project schedules from different aspects. You can use the Gantt chart, Kanban boards, calendar, and workload view. I believe this project management software is among the ones I tried, yet it provides the most view options. It is also great that it does not take too much time to load and that the new project view options are used. For teams, the workload view could be very helpful in reviewing resource allocation. As I work alone, it is not that suggestive, but it can clearly represent how the workload is allocated in your team. Furthermore, Enterprise customers can access portfolio management features to get a holistic view of all their projects in one place.

Task management features: During my Monday.com review, I realized how easy it is to add and assign tasks to others. The task creation is smooth. You can add a new task with one click and select its status, priority level, timeline, owner, and due date. It is also great that you can create more columns to manage tasks effectively. Furthermore, you can customize the label or create your own. After reviewing Monday.com’s task management tools, I was satisfied, but I missed one thing. I could not find the option to add recurring tasks. Although it is a small task management tool, it can be quite useful in avoiding adding recurring tasks manually.

Custom dashboards: Custom dashboards are useful for displaying the key information of all your projects in a single layout. You can apply +30 widgets and apps here so you can understand better the project progress, workloads, budgets, and more. This way, you can identify bottlenecks and reach better project outcomes.

Team collaboration tools: You can start discussions in your projects, mention others, attach files, and leave comments. Furthermore, you can do the same under each task. Another useful team collaboration feature is the update feed. Using this Monday.com feature, you get notified when someone mentions or assigns a task to you. Lastly, you can share projects with your team members and change the permission level to a member, admin, or viewer.

Time tracking: If you need to export the time tracking column to Excel, you only need to click the column menu dropdown and select “Export Column Data to Excel.” With this, you can collect the time you spend on each task and report it easily.

Automation: You can manage and create custom automation with Monday.com. The automation feature is quite an intuitive and simple tool. You only need to select the criteria for when the automation should be triggered and the required action in such cases. Depending on the trigger you’ve picked, you might need to select a condition as well.

Docs: Using Monday.com, you can create and draft documents. You can either start from scratch or use a template. You can add numerous types of formats, such as text, tables, widgets, lists, and more. Furthermore, you can use Monday.com’s AI assistant to help you write and summarize the text.

AI features: Features like AI Blocks can summarize text, generate content, translate text, or extract key information from documents directly inside workflows. Monday.com also introduced AI Sidekick, which helps write updates and summarize discussions, and AI Agents, which can monitor workflows and trigger actions automatically.

Integrations: You can directly connect Monday.com with over 200 third-party apps. Furthermore, Monday.com has a Zapier integration as well, so you can access an additional 8,000 apps.

Mobile app: Monday.com provides mobile access as well if you have an iOS or Android device. The mobile version’s user interface is okay, but it still has some bugs and has fewer features compared to the web and desktop apps. Also, sometimes I experience that when you add new items to boards, they do not always sync with the desktop or web app.

Try Monday

Monday.com’s pricing

Free plan

Monday.com’s free version has some limitations, and it is only sufficient for individuals at maximum. With the Free plan, you can access 3 boards, 8 column types, +200 templates, up to 3 docs, and the iOS and Android apps.

Paid plans

Monday.com has four paid plans. Whenever you decide to buy one of the paid plans of Monday.com, you need to know that there is no single-user subscription.

If choosing the Basic plan, you can add unlimited items, access to 5GB file storage, 6,000 trial AI credits, prioritized customer support, and you can create a dashboard based on 1 board. Nevertheless, you can give read-only access to unlimited free viewers.

You can get the Basic plan for $9 monthly if purchasing the annual subscription. If you choose the monthly billing, it is $12 per month per user.

Based on my experience, this plan might be ideal for small businesses, but it lacks some critical features.

With the Standard plan, you can use the timeline, Gantt, and calendar views, and access the automation and integrations. Also, you can create a dashboard that combines five boards and provides 20GB of file storage.

It is $12 per month per user if billed annually. If you want to pay on a monthly basis, it will cost $14 per month per user.

Compared to the Basic plan, the Standard plan offers more options to visualize projects, more space for your files, and longer activity logs (i.e., 6 months)

The Pro plan starts at $19 per month if the annual billing is chosen. Otherwise, it is $24 monthly per user.

With the Pro Plan, you access the private boards, chart view, time tracking, formula column, and more automation, integrations, and dashboards. This plan is excellent for small and mid-sized businesses.

Lastly, Monday.com offers an Enterprise plan for larger businesses with custom pricing. You get enterprise-scale automation and integrations, 12,000 trial AI credits, enterprise-grade security, advanced reporting and analytics, and 24/7 customer support.

Try Monday

Monday.com’s user interface

Monday.com has an incredibly intuitive user interface. It is easy to navigate on it, and you can find all the key features with a few clicks. I love that it is simplified, and I do not have the feeling that it is packed.

My experience with Monday.com

In this Monday.com tutorial for beginners, I will show you step-by-step how to use Monday in 2026.

Similarly to other project management tools, Monday.com has a learning curve. Nonetheless, it offers some video tutorials and support articles to help you find and use its features.

I particularly enjoyed using Monday.com’s project views. It has a wide range of options to review your projects from different angles.

Monday.com’s task management tools are easy to use, and you can customize the columns and parameters easily. The only thing I missed from Monday.com’s task management features is the recurring tasks.

Furthermore, the fully customizable dashboard stood out for me during my Monday.com review. Using its dashboard, you can utilize various widgets and apps to track your projects.

Ultimately, I had a positive experience with Monday.com, and the higher-tier plans have all the features a small business might need to manage projects.

Monday.com’s pros and cons

Why is Monday.com the best project management software for large businesses?

Security and trust are key for large businesses when selecting project management software. I think Monday.com is a safe and robust tool for project planning and execution in larger organizations.

See monday.com overview

A Highly Visual Project Management And Automation Platform

See overview

Try Monday

Summary: Best project management software in 2026

There are many other excellent project management tools out there. The real question is, how do you choose project management software?

After my long research and continuous testing, I found these as the best project management software in 2026 and tried to categorize them based on use cases. This way, you can select which one fits you.

I hope I was able to find the best project management apps in 2026. As always, I will keep updating this list to ensure it reflects the reality.

Looking for similar tools?

Visit the link to explore other apps we’ve reviewed in this space and how they compare.

See overview

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Which is the most popular project management software?

I think the most popular project management software are Zoho Projects, ClickUp, Monday.com, Asana, and Microsoft Project. Nonetheless, there are numerous hidden gems like SmartSuite or Coda, which can be a great alternative to even the most popular project management software.

Which project management software is best for beginners?

Coda could be a great option for beginner project managers. It is an easy-to-use app but has some advanced features for project planning and execution.

What is the best PMO tool?

It depends on the preferences and teams. For example, I would recommend a different project management app for agile software development teams than an agency. I tried to cover most of the possible use cases with my list of best project management software to ensure you can find the perfect one for you.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post 8 Best Project Management Software In 2026 | +25 Apps Tested appeared first on .

ClickUp Pricing 2026 | Why Is EVERYONE Choosing It?

Aron Kantor — Thu, 05 Feb 2026 14:49:37 +0000

In this article, I will break down ClickUp pricing in 2026 and reveal why everyone is choosing this project management tool. My ultimate goal is to give you a clear understanding of whether this project management tool is worth it to you or if you should look for other alternatives.

I have been using ClickUp in the past months, and thanks to my +2 years of personal experience and testing in the project management software space, I have a chance to put ClickUp’s pricing into perspective.

Let’s dive in!

ClickUp Pricing Plans: A Quick Look

Here is a short breakdown of how ClickUp’s pricing works:

ClickUp Pricing Plans	Recommended for	Annual Plan	Monthly Plan
Free Forever Plan	Best for personal use.	Free	Free
Unlimited Plan	Best for small teams and professionals.	$7 per month/seat	$10 per month/seat
Business Plan	Best for small and mid-sized teams	$12 per month/seat	$19 per month/seat
Enterprise Plan	Best for large teams	Custom Pricing	Custom Pricing
ClickUp AI add on	Individuals and teams who need an AI assistant to work faster	$9 per month/seat	$9 per month/seat

What is ClickUp?

ClickUp is a project management software designed for teams to help them organize tasks, collaborate effectively, and manage multiple projects.

It offers a range of features, including task assignments, goal tracking, time tracking, document sharing, and integrations with other tools, making it suitable for various workflows. ClickUp allows users to customize their workspace with numerous views, such as lists, boards, or calendars, to effectively track projects and tasks.

Overall, ClickUp is a popular option for project management and to streamline work processes and improve team productivity.

Try ClickUp

See ClickUp overview

All-in-One Project Management Software for Scalable Teams

See overview

ClickUp Pricing Plans

Let’s check ClickUp’s pricing plans!

Free Forever Plan

The Free plan covers 60MB storage, unlimited tasks, unlimited free plan members, two-factor authentication, and multiple project views.

With the free plan, you can also use basic automations, Docs, Whiteboards, and other collaboration features, though most of them come with usage limits.

Considering the features included, the Free plan works well for individuals or very small teams that want to organize tasks and projects without committing to a paid plan.

Try ClickUp

Unlimited Plan

The Unlimited plan covers all the features in the free version, plus you will access unlimited storage, integrations, folders and spaces, chat messages, and others. Essentially, the Unlimited plan has advanced features like goals & portfolios, email function, and resource management, but most importantly, you can utilize more view options.

This plan costs you $7 monthly if choosing the yearly billing. However, if you choose the monthly billing, it is $10 per user per month.

The Unlimited plan is an excellent choice for small teams and professionals. If we compare it with other project management software’s pricing, I would say the Unlimited plan has fair pricing.

Business Plan

ClickUp’s Business plan is $12 per user if you opt for the yearly plan. Alternatively, if you choose the monthly billing, it is $19 per user.

The Business plan includes all the key features that mid-sized and small businesses need. You access advanced automations, workload and resource management, sprint reporting, dashboards, timesheets, and more detailed customization options across the workspace. Furthermore, it offers unlimited whiteboards, message history, and timeline views.

ClickUp designed its Business plan for mid-sized businesses.

Enterprise Plan

Lastly, ClickUp offers an Enterprise plan for large-sized businesses as well. Nevertheless, they apply customized pricing here, so you need to contact the sales team.

The Enterprise plan includes advanced security features, a dedicated customer success manager, live onboarding, and advanced permission levels.

ClickUp AI pricing

In practice, this means you choose a plan first, and then add ClickUp AI if you want access to its AI features.

My Thoughts About ClickUp’s Plans

After testing and reviewing +15 project management software, I discovered that ClickUp’s pricing plans offer great value for their money. While it is one of the most affordable project management tools on the market, it offers advanced features, and it is ideal for all sizes of businesses.

Typically, the higher-tier pricing plans of other project management apps are above $20. So, accessing ClickUp’s Business plan for $12 is great.

My only issue was that you have to pay an additional $9 if you want to use its AI tool (i.e., ClickUp Brain). I think it is a bit overpriced, especially if we consider the fact that not everyone might be on the team, just one or two, yet you will have to pay for the whole team.

Try ClickUp

My Experience With ClickUp

Overall, I had a pleasant experience during my ClickUp review. Although I found some glitches and encountered some performance issues, I think it is a great project management app.

It is great that they have a generous free plan, and you can access numerous features, even collaboration tools, for free.

Full review article here: My Honest ClickUp Review After Using It For +3 Months (2026)

Who do I recommend ClickUp?

I recommend ClickUp for both individuals and businesses of all sizes. They offer an excellent value for the money you pay.

ClickUp has great project and task management features and offers many view options. It is a tool that you can utilize to manage complex projects. Even if your business will grow and scale, ClickUp can scale with it thanks to its advanced features in the higher tier plans.

Try ClickUp

ClickUp’s alternatives

If you are still not sure whether ClickUp is the right project management app for you, here are some great alternatives I tried.

Coda who needs an all-in-one app

Coda is a great Asana alternative for those who need an all-in-one collaborative workspace. It integrates note-taking, task management, project management, document management, and team collaboration features into one platform.

More than 50,000 teams and individuals use Coda to manage documents, track projects, automate recurring tasks, and centralize information in a hub. Thanks to this wide range of use cases, Coda can replace many apps like Google Docs, Asana, or Notion.

Try Coda

Explore our Apps directory

A curated directory of software tools we’ve independently reviewed, with links to full reviews, comparisons, and category guides.

Explore Apps directory

Hive for small teams

Hive is an easy-to-use project management tool with a simple onboarding. It offers a wide range of project management features, resource management, time-tracking tools, and forms.

But what is particularly loved in Hive is its pricing plans. It’s Starter Plan is $5, which is ideal for individuals who need a budget-friendly project management app. Moreover, it is an affordable option for teams as well, as you can get the Teams Plan for $12.

Compared to Clickup’s pricing plans, Hive offers even more reasonable prices and has numerous collaboration and AI features.

Try Hive

Hive Review: The Best Project Management App? (2026)

SmartSuite for work management

SmartSuite provides a collaborative work management solution for teams to track and manage workflow, whether it is a project, an ongoing process, or routine everyday tasks.

It includes some advanced project management features like project risk identification and time or expense tracking.

SmartSuite Review 2026: A Hidden Gem

Try SmartSuite

Taskade for out of box task management

Taskade is an out-of-the-box task and project management app. Essentially, it is an AI-powered productivity tool for tasks, work, project management, and note-taking. So, it is quite a mixed app with many use cases for individuals and businesses.

One thing is sure: it has a strong focus on team collaboration. With Taskade, you can automate tasks, research, and collaborate with your team members.

Ultimately, it is quite a good Asana alternative for individuals and small teams.

Try Taskade

Teamwork.com for client-facing teams

Teamwork.com is excellent for agencies, consultants, and client-facing teams. It offers a project management platform that helps you to keep client projects on track, plan resources, and maximize billable time.

More than 16.000 businesses use Teamwork.com daily, and it is not a surprise, as it is currently the number one project management app for agencies and consultants.

Teamwork.com Review 2026: Here Is My Honest Opinion

Try Teamwork

Motion for better scheduling and project management

Motion is an AI-based scheduling tool with task and project management features. More than 1 million people use Motion in day-to-day life for better meeting scheduling and task management.

Besides many other use cases, Motion can auto-schedule meetings, synchronize your work and personal calendar, and block time slots for recurring tasks and certain projects. Motion has a web app, desktop, and mobile app.

Motion is more than just a scheduling app. It is more like a productivity tool that works like a personal assistant. Motion combines multiple tools into one app:

Calendar management
Meeting management
Task management app
Project management software
AI note-taking
Document management

Try Motion

5 Best ClickUp Alternatives | +20 Apps Tested (2026)

Wrap-up: ClickUp Pricing

Overall, ClickUp’s pricing plans offer a lot of value for a reasonable price. After my ClickUp review, I can not say that it is a perfect project management tool. However, considering this price, it is an excellent choice.

As always, I will update the ClickUp pricing article over time so you guys have up-to-date information about this project management software.

Looking for similar tools?

Visit the link to explore other apps we’ve reviewed in this space and how they compare.

See overview

Why you can trust our reviews

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently Asked Questions

How much does ClickUp cost?

ClickUp’s Unlimited plan costs $7 per user per month when billed annually. Furthermore, you can get ClickUp’s Business plan for $12 per user monthly in case of annual billing. If you need the Enterprise plan, ClickUp applies customized pricing there, so you need to contact their sales team.

Is ClickUp truly free?

ClickUp has a free plan that covers 60MB storage, unlimited tasks, unlimited free plan members, two-factor authentication, and numerous project views. Nevertheless, many advanced features are included in the paid plans.

What are the disadvantages of ClickUp?

While ClickUp is a good project management software, it has some disadvantages. For example, it is slow sometimes, the mobile app has bugs, and there are complaints about its customer support team.

Aron Kantor

thebusinessdive.com

The post ClickUp Pricing 2026 | Why Is EVERYONE Choosing It? appeared first on .

My Honest ClickUp Review After Using It For +3 Months (2026)

Aron Kantor — Sun, 04 Jan 2026 12:04:08 +0000

There are many noises around ClickUp on the web, and I am here to clear things up. In this ClickUp review, I will share all the essential information you need to know, from features to pricing structure to pros and cons.

This is what I can promise: By the end of this unfiltered ClickUp review, you will see a clear picture of whether this project management app is for you or you should look for other tools.

Let’s dive in!

ClickUp

Review

Project management tools

Collaboration tools

Automation

AI capabilities

Free plan

Pricing

Integrations

User interface

My experience

Customer support

Summary

ClickUp is a project management software designed for teams to help them organize tasks, collaborate effectively, and manage multiple projects. This project management app surprised me in the right way. I did not expect this number of advanced tools. My overall experience was positive after my ClickUp review, but I also found some issues.

4.1

pros

	Generous free plan
	Advanced project management tools
	Wide range of integrations
	Customized dashboards
	Great collaboration tools

cons

	It was slow sometimes
	The mobile app has some bugs
	Poor customer service

Try ClickUp

What is ClickUp?

ClickUp is a project management software designed for teams to help them organize tasks, collaborate effectively, and manage multiple projects.

Overall, ClickUp is a popular option for project management and to streamline work processes and improve team productivity.

But that’s enough from the promises; let’s take a closer look at ClickUp’s features!

See ClickUp overview

All-in-One Project Management Software for Scalable Teams

See overview

ClickUp’s key features

I collected all the essential features I tried during my ClickUp review here.

Central hub

Whenever you enter into your ClickUp account, it will take you to the homepage that serves as a central hub. Here, you can manage your cards, which allows you to customize what you want to see in your central hub.

For example, I have a calendar view, a card showing the task assigned to me, my recent activities in ClickUp, and more. You can easily drag and drop these cards, leaving the most crucial stuff at the top of your homepage.

It’s time to look at the key project and task management tools!

Try ClickUp

Project management tools

During my ClickUp review, I put a huge emphasis on how it works both as a project management software and a task management app. Let’s start with the project management tools!

Similarly to your home page, you can move, add, and remove cards, so your dashboard view will only concentrate on the workflows that matter the most to you. Personally, I used the default setup for my cards, as it shows all the key information about my tasks.

Since I work alone, there is not much of a breakdown in terms of assignees. However, it still shows the information I need to track the project’s progress.

I discovered that during my ClickUp review, there are many other project view options from which you can choose. Just click on the “+ View” icon, and you will see numerous other view options like list, Kanban board, calendar, or Gantt chart views.

Each view has its advantages. For example, when using the list view, you can filter on status, assignees, priorities, tasks, due dates, or task types. Or, with a Gantt chart, you can filter on periods.

I know that resource management tools are critical for many of you managing teams. To access the relevant metrics, you can select the workload, box, and team views. With these views, you can get a quick understanding of who has free capacity and who is overcommitted.

Based on my experience, ClickUp has easy-to-use work management tools that cover all the information you need for efficient resource management.

Moreover, if you click on the customize tab, you can further personalize your views and choose from layout options, filters, permissions, and more.

But let’s face the truth – putting together complex projects takes time. Fortunately, ClickUp offers some templates that you can access even in the free plan.

Overall, I was satisfied with the project management tools during my ClickUp review. Now, it is time to check the task management tools!

Task management tools

No matter if you are in your projects or space, you can create new tasks with a click. If you click on the add task on the right side, you can add a new task.

When creating a task, you can add descriptions and sub-tasks and select priority levels, assignees, due dates, tags, and reminders. It is super easy.

To make things even easier, the ClickUp Forms feature allows you to collect structured input (requests, bug reports, content briefs, or internal submissions) and automatically turn them into tasks.

There’s also ClickUp Clips, which fits naturally into task-based workflows. It’s an in-app screen recording feature that lets you attach short videos directly to tasks or documents. This works great for async communication, feedback, walkthroughs, and explanations that would otherwise require long written messages.

Similarly to the projects, you can use templates for your tasks. When it comes to task templates, ClickUp offers different templates for different teams. Once you have added a template, you can make the changes you want and use it later.

After you create a task, there are other options that you can use for efficient task management. ClickUp allows you to attach files, write comments, add relationships, and more.

To summarize the task management features, I think ClickUp has all the tools you need to manage tasks with your team members.

Try ClickUp

ClickUp permissions

You can easily share your workspaces or projects with others. If using the free plan, you can not access permission levels. This means that if people join, they can edit and create elements.

If choosing the paid plans, you can choose permission levels for your team members. With the view-only permission, users can only read the content. However, you can give them comment-level permission, which allows them to post and reply to comments.

If you add them to the edit level of permission, they can share and make changes, but it is not possible to delete items. Giving them full access, they can create, edit, delete, and share items with others.

Collaboration tools

In addition to assigning tasks and sharing projects and workspaces with others, ClickUp has some powerful collaboration tools for teams.

Whiteboards

The whiteboard is a useful tool, particularly for remote teams. On the right side, you see who is currently working on the same project and show the cursor movements.

ClickUp allows you to drag and drop all parts of the elements and move them around. On the button, you can choose from numerous options depending on what you want to insert on the whiteboard.

For instance, you can insert items like tasks and documents, but you can draw and add sticky notes, images, shapes, and more.

Ultimately, I enjoyed using the whiteboard during my ClickUp review period. There was only one issue I experienced: ClickUp was quite slow sometimes when I opened the whiteboard. It is an easy-to-use tool designed for agile teams.

Chat

ClickUp offers a chat feature as well to enhance team communication. It helps to centralize their communication, project management, task management, and other workflows into one single place.

Utilizing ClickUp’s chat tool, you can create tasks directly from messages and easily share documents. So, it could be a useful tool for small teams, such as those that do not want to invest in project management software and team communication apps at the same time.

Collaborative Docs

Docs offer a great way to take notes, create company wikis, knowledge bases, and more. So, it works like a note-taking app and information management tool.

You can share documents with your team members so you can edit those in real time. This is one of the most helpful collaboration features of ClickUp, as you can build numerous types of documents together.

Its writing system works similarly to Notion. When you hit the splash, you can add different types of items to your document, such as tables, buttons, embed bookmarks, etc.

Furthermore, ClickUp offers templates for your documents, which makes it easy to create new ones quickly. Similarly to other templates for projects or tasks, you can find the templates categorized and personalized for each team.

It is also great that you can smoothly move and organize your documents. If you drag one of your pages and drop it on another page, ClickUp will create a sub-page.

Try ClickUp

Automation

It was not easy to find the automation options, but after a short research, I managed to find them. If you go to your spaces on the left and hit on it, there will be a tab that says space settings, and you can check the automation there.

ClickUp uses “when” and “then” logic when creating automations. You can create automation for actions related to task management, communication, dates, and more.

I was pleased during my ClickUp review that it also has templates for automation. Honestly, I just do not like setting up rules and testing, so the templates make it easier for people like me.

For example, you can create an automation to move the the parent task to the next phase once all the sub-tasks are completed, but there are great automation for Calendly or Google Calendar as well.

ClickUp Brain (AI)

ClickUp Brain is the central AI assistant inside ClickUp. It allows you to ask questions about your tasks, projects, and documents, and get answers pretty fast, based on the context of your workspace.

Moreover, there are many other use cases on how you can implement ClickUp Brain into your daily workflows. It can help you to automatically transcribe meetings recorded by ClickUp, check your spelling, and accelerate other workflows like creating tables or content.

All in all, ClickUp’s AI tool is a good addition to this project management software and helps team members further improve their effectiveness and productivity.

Time tracking tools

ClickUp has some simple time-tracking tools to track how much time you spend on your tasks. You can record your time from your desktop, mobile, or web browser as well.

Using time tracking with the timesheet tool, you can get some insights about your time management and that of your team members. It is also cool that you can filter on specific projects and workflows and build customized reports.

Overall, ClickUp has quite advanced time-tracking tools compared to many other project management software. These time-tracking features help you to improve your team management, and by utilizing these tools with the resource management features, you can get a full overview of your team’s workload.

AI note-taker for meetings

ClickUp also offers an AI note-taker feature for your online meetings on Zoom, Microsoft Teams, and Google Meet. It automatically transcribes and summarizes your calls, allowing you to stay present during meetings.

What makes ClickUp an especially powerful solution is that it automatically turns every action item from your calls into a trackable task in your workspace. Additionally, it can automatically post summaries and action items in your chat channels.

With the AI note-taker feature, ClickUp made a massive step toward becoming an all-in-one app for organizations and not only a project management software.

ClickUp’s integrations

ClickUp is quite massive in terms of integrations. Thanks to its Zapier integration, you can connect ClickUp with over 8,000 third-party apps, including Microsoft Teams, Slack, and Google Calendar.

ClickUp’s user interface

ClickUp has a clean user interface. You can access your projects, documents, and whiteboards on the left with a few clicks. On the right top, you can see some additional tools like reminders, recording, and notepad.

Since ClickUp has numerous additional tools compared to many other project management software, it might have a slightly longer learning curve. For me, it was a great help that it has a search bar, so every time I did not find a feature like the time tracking tools, it just helped me to locate them.

Try ClickUp

ClickUp’s mobile app

ClickUp has a mobile app for iOS and Android devices as well. I liked the design of the mobile app, and it was great to access my projects and tasks from my phone.

While ClickUp’s development team constantly updates the mobile app, it still has bugs and is slow sometimes. Also, numerous features are not available when using the mobile version.

So, I have mixed feelings about ClickUp’s mobile app.

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My experience with ClickUp

Overall, I had a pleasant experience during my ClickUp review. Although I found some glitches and encountered some performance issues, I think it is a great project management app.

It is great that they have a generous free plan, and you can access numerous features, even collaboration tools, for free.

ClickUp’s pricing

ClickUp offers free and three paid plans. Let’s check them closer!

Free Forever Plan

The Free plan covers 60MB storage, unlimited tasks, unlimited free plan members, two-factor authentication, and multiple project views.

With the free plan, you can also use basic automations, Docs, Whiteboards, and other collaboration features, though most of them come with usage limits.

Considering the features included, the Free plan works well for individuals or very small teams that want to organize tasks and projects without committing to a paid plan.

Unlimited Plan

The Unlimited plan is an excellent choice for small teams. If we compare it with other project management software’s pricing, I would say they offer a fair price.

Business Plan

ClickUp’s Business plan is $12 per user if you opt for the yearly plan. Alternatively, if you choose the monthly billing, it is $19 per user.

ClickUp designed this plan for mid-sized businesses.

Enterprise Plan

Lastly, ClickUp offers an Enterprise plan for large businesses as well. Nevertheless, they apply customized pricing here.

ClickUp AI pricing

In practice, this means you choose a plan first, and then add ClickUp AI if you want access to its AI features.

ClickUp Pricing 2026 | Why Is EVERYONE Choosing It?

Try ClickUp

ClickUp’s pros and cons

Let’s see the pros and cons I found during my ClickUp review!

Pros of ClickUp

It has a generous free plan
Numerous features for managing projects and tasks, and other advanced tools
Wide range of integrations
Customizable dashboards for tracking key projects and tasks more easily
Offers very good collaboration tools, making it an ideal option for teams

Cons of ClickUp

It was slow sometimes, especially when using the whiteboards
The mobile app has bugs
Users complain about its customer support

Try ClickUp

Related posts:

ClickUp alternatives

While I think ClickUp is an excellent project management software, here are some alternatives you might want to check if you think it is not ideal for you:

App	Best for	Description
Hive	Best for small teams	A project management app for small teams with advanced collaboration and AI features. Full Hive review \| Quick Hive overview
SmartSuite	Best for no-code workflow building	A collaborative work management solution for teams to track and manage workflow. Full SmartSuite review \| Quick SmartSuite overview
Monday.com	Best for visual workflows	An intuitive project management app with advanced features for teams. Full Monday.com review \| Quick Monday.com overview
Taskade	Best lightweight AI tool	An AI-powered workflow and lightweight project management app. Full Taskade review \| Quick Taskade overview
Coda	Best for custom workflows	An all-in-one app that is similar to Notion, however, with more massive project management tools. Full Coda review \| Quick Coda overview
Notion	Best for notes & projects	It provides a centralized workspace where you can organize your thoughts, notes, tasks, projects, and documents in one place. Full Notion review \| Quick Notion overview
Motion	Best for AI scheduling	It is an AI calendar app, but it also works as a project management software. Full Motion review \| Quick Motion overview
Asana	Best for ease of use	A popular and easy-to-use project management tool. Full Asana review \| Quick Asana overview
Teamwork.com	Best for client work	An excellent project management software for client-facing teams. Full Teamwork review \| Quick Teamwork overview
Zoho Projects	Best for structured planning	A structured project management tool designed to help teams plan, track, and deliver projects with clear processes and long-term visibility. Full Zoho Projects review \| Quick Zoho Projects overview
ProofHub	Best for approvals & feedback	A project and team management app with outstanding collaboration, proofing, and customization options. Full ProofHub review \| Quick ProofHub overview
Jira	Best for agile teams	An advanced project management and issue tracking tool, built mainly for agile software and IT teams. Full Jira review \| Quick Jira overview

ClickUp vs alternatives

Notion VS ClickUp

Compare ClickUp vs Notion

ClickUp VS Monday.com

Compare ClickUp vs Monday

SmartSuite VS ClickUp

Compare ClickUp vs SmartSuite

Teamwork VS ClickUp

Compare ClickUp vs Teamwork

Taskade VS ClickUp

Compare ClickUp vs Taskade

Motion VS ClickUp

Compare ClickUp vs Motion

Coda VS ClickUp

Compare ClickUp vs Coda

Asana VS ClickUp

Compare ClickUp vs Asana

5 Best ClickUp Alternatives | +20 Apps Tested (2026)

Wrap-up: ClickUp review

ClickUp surprised me in the right way. I did not expect this number of advanced tools they have for project managers.

I do not say that it is the perfect project management app, but I believe it is a good choice for small and medium-sized businesses. So, overall, I can recommend ClickUp.

Hope I was able to help you to find the best project management app for you. As always, I will update this ClickUp review over time, so you guys have up-to-date information about this project management software.

Looking for similar tools?

Visit the link to explore other apps we’ve reviewed in this space and how they compare.

See overview

Why you can trust our reviews

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is ClickUp totally free?

Is ClickUp any good?

ClickUp is a solid project management app for small and medium-sized businesses. It offers many collaboration tools, which make ClickUp ideal for remote teams as well.

What are the disadvantages of ClickUp?

While ClickUp is a good project management software, it has some disadvantages. For example, it is slow sometimes, the mobile app has bugs, and there are complaints about its customer support team.

How good is ClickUp’s customer support team?

I read numerous reviews about ClickUp, and I found many complaints about its customer support team. It takes time for them to reply, or many of them are unable to speak to a real person.

Aron Kantor

thebusinessdive.com

The post My Honest ClickUp Review After Using It For +3 Months (2026) appeared first on .

Hive Review: The Best Project Management App? (2026)

Aron Kantor — Sat, 03 Jan 2026 17:17:58 +0000

After testing +15 project management tools, I wanted to give Hive a shot to see how it stacks up against the most popular apps. In this Hive review, I will help you figure out how this project management software delivers and if it is for you.

Using my experience of +2 years of testing productivity apps, I want to put Hive into perspective, so you guys can get an unfiltered opinion about this project management app.

In this Hive review, I will cover the key features I tried, pricing, pros and cons, and, ultimately, my experience with this project management software.

Let’s dive in!

Hive

Review

Project management tools

Collaboration tools

Automation

AI capabilities

Free plan

Pricing

Integrations

User interface

My experience

Customer support

Summary

Hive is a project management tool designed for teams, whether it is an agency, a marketing team, or a non-profit organization. My overall experience with Hive was great, and it is definitely among my top project management apps.

4.4

pros

	Ease of use
	Collaboration features
	Advanced AI tools
	Dashboards
	Email and instant messaging features

cons

Advanced features only in the Teams plan

Try Hive

What is Hive?

You can use it on the web and desktop versions on Mac and Windows. In addition, Hive offers a mobile version as well for iOS and Android devices.

See Hive overview

Easy-to-Use Project Management for Growing Teams

See overview

Let’s see the features I tried during my Hive review!

Hive’s key features

Here, I collected the features I tested during my Hive review.

Home page

As always, I checked Hive’s home page because it is quite important for me to know what you see first when you log in to your account. In terms of Hive, it provides a quick overview of your projects and tasks.

If you scroll down, you will see the workspace activity and your team members, but you can also add some additional widgets and change the theme.

Overall, Hive provides the necessary personalization options for your home page, so you can display the crucial information you need.

Let’s see the project management tools I tested during my Hive review!

App library

Hive offers some add-ons to further customize your experience and the tools you use daily. Personally, I think it is a positive thing that Hive has many add-ons that you can utilize. There are some add-ons that you can use in the free plan, but others require paid plans.

One of my favorite add-ons is the Goals. With this feature, you can create and track goals effectively. You can add goals and sub-goals, and link these to your projects directly.

For example, I created a goal for collaborations to see how I keep up with monthly targets.

Try Hive

Project management tools

Hive offers numerous view options to visualize and track your projects. Each view option gives you a different angle on your projects.

If you click on the plus icon next to the calendar view, you can also choose from more view options. While it does not provide as many project view options as Monday.com, it has all the possibilities that a small or mid-sized business might need.

You can access lists, KanBan boards, tables, Gantt charts, and more. For teams and project managers, the view option is quite useful for resource management, as you can get a quick look at your team members’ capacity, and assign or move tasks between them.

You can easily set up new projects with a few clicks. Hive allows you to import projects from other tools, use a template, or start blank.

Finally, you can create and assign project templates, which is valuable when building projects. Hive offers templates for project managers, client work, creative work, and numerous departments.

Task management features

When creating tasks, you can assign them and add due dates, schedule time, dependencies, labels, and descriptions. Nevertheless, if you scroll down, you can access some additional task management features.

With Hive, you can attach files and add comments, and it will automatically add the recorded time for each task. Ultimately, I think Hive makes task management more efficient and has solid features.

Try Hive

Collaboration tools

You can invite your team members to your workspace and start working on projects. As mentioned, you can add comments, track team members’ projects, and assign tasks.

Furthermore, Hive has collaborative documents that you can edit with your team members. You can insert pictures, attachments, and tables here. The collaborative documents work across all the platforms (web, desktop, and mobile).

In addition, Hive has an instant messaging tool where you can discuss projects and tasks with your team members. With this feature, you can send direct and group messages as well.

Just click on the new message in the bottom left corner, and you can access the instant messaging. When sending a message, you can also attach files, send emojis, and more.

Finally, Hive provides an update feed where you can see if someone mentioned you, but you can also pin the notification.

Ultimately, Hive has solid collaboration features, which make it an excellent solution for teams.

Inbox

After you integrate Hive with your email provider, you can access your emails inside Hive. You only need to click on the Mail tab on the left, and you can see all your emails.

Besides checking your emails, you can also send emails from Hive, which can be helpful if you do not want to manage your emails, tasks, projects, and messages in one platform.

The only thing I missed a bit about this feature during my Hive review is that they did not integrate their AI solution into mailing. I think it could make emailing even more efficient.

Automation tools

You can access the automations in the app library as an add-on. With the automated workflows, you can automate the small, manual, and repeatable tasks in Hive.

Setting up automations is quite easy, and it is similar to other project management tools. You only need to select the criteria for when the automation should be triggered and the required action in such cases.

Time tracking

Among the add-ons, you can find Hive’s time tracking and timesheet features as well. The time tracking is easy to use, and you can use filters. For example, you can just filter on the time spent with one specific project.

Furthermore, it is also great to export the results in an Excel file. Just click on the download, and you get it instantly.

Overall, I was satisfied with the time tracking feature, as it has everything that you could expect from a project management software tool.

Try Hive

Forms

With Hive, you can create external and internal forms that others can fill out in their browser. The submitted forms offer the possibility to automatically create an action card including the form details.

Essentially, forms have many use cases. You can collect requests, submit bugs, collect information from team members, and more.

Dashboards

Utilizing the dashboards, you can bring the most important information from your workspace and projects into one place. These dashboards provide insights about your tasks and projects.

It is great to customize them with widgets, filters, and external embeds. You can add bar charts, goals, notes, and more.

You can create multiple dashboards that you can share with your team members if you want. To create dashboards faster, you can apply templates from Hive’s library. Hive offers templates for project managers, time and resourcing, marketing, and finance teams.

AI tools

First, Hive has an AI assistant called Buzz built into the software. It helps you to answer questions, create projects, automate workflows, and more. Besides just providing answers, it can also create widgets and dashboards, so it is a valuable feature overall.

Secondly, you can use Hive’s AI feature in the notes as well to create content faster. Besides generating text, you can also use it to generate an image.

Ultimately, Hive has powerful AI features compared to other platforms. Hive’s AI assistant gave me relevant and fast answers to my questions, so I had an absolutely positive experience.

Hive’s integrations

Hive offers some direct integrations with Google Drive, Microsoft Teams, Dropbox, and more. However, you can connect Hive to over 7,000 third-party apps using its Zapier integration.

Hive’s user interface

Hive has a user-friendly design and offers a smooth experience when navigating its pages. After testing numerous project management apps, I believe Hive’s ease of use is outstanding.

Try Hive

Hive’s mobile app

Hive offers a mobile version for iOS and Android devices. The mobile apps are synced with the desktop version and allow you to create and track tasks and projects, but you can also use the communication tools.

Personally, I used the iOS version and had no issues with it.

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Hive’s pricing

Let’s see what I found during my Hive review when it comes to pricing.

Free plan

You can use Hive’s Free plan up to 10 people, and it offers 200MB storage, 10 projects, unlimited tasks, and collaborative notes. You can also access Hive’s email and chat tools.

Overall, Hive has a decent Free plan that has some useful features. It is ideal for those who want to try Hive before purchasing it, or if the basic project management features are sufficient for them.

Starter plan

Hive’s Starter plan covers unlimited storage, project views (except project summary and portfolio), collaborative and private notes, and, most importantly, unlimited dashboards. However, it still has limited customization, reporting, and integration options. Also, you can use it for up to 10 team members and 10 projects.

It is $5 per month per user if choosing the yearly plan. If you opt for the monthly plan, it is $7 per user per month.

Ultimately, the Starter plan is a budget-friendly option for small teams that does not require time tracking and forms features.

Teams plan

The Teams plan is $12 per month per user if buying the yearly plan. In terms of monthly billing, it is $18 per user.

With the Teams plan, you can have unlimited workspace users, projects, dashboards, and forms, as well as access to time tracking, timesheets, and resourcing features.

In terms of feature set, the Teams plan has everything that a small or mid-size team might need. Also, you can buy premium add-ons like enterprise security, automations, or proofing for an extra cost.

Enterprise plan

Hive’s Enterprise plan has custom pricing, and they provide more flexibility, extra support, and security if choosing this plan.

Try Hive

My experience with Hive

Hive feels like an easy-to-use project management software, and it still offers many advanced features. I particularly noticed during my Hive review that it has advanced collaboration and AI tools.

I also loved that you can customize your workspace with the add-ons. Furthermore, its dashboard views are valuable for getting real-time insights about your projects, workspaces, and tasks.

From a feature set perspective, I did not have any major concerns or issues with Hive. There are only some really tiny issues, like a number of project views or the lack of an AI feature in the email feature.

The only real issue was with Hive’s pricing plans. While it offers a good value for its price, most of the advanced and unlimited tools are included in the Teams plan.

Nevertheless, my overall experience with Hive was great, and it is definitely among my top project management apps.

Pros and cons I discovered during my Hive review

Let’s summarize the pros and cons I found during my Hive review!

Pros of Hive

First, Hive’s ease of use makes project planning, tracking, and execution smooth. With its intuitive user interface and short learning curve, it is a top project management software.

Secondly, Hive has advanced collaboration features, which are especially useful for small teams.

Moreover, this project management software has super AI features.

Furthermore, the customizable dashboards are great for accessing real-time insights about your workspace.

Lastly, I loved the way they implemented the email and messaging solutions into a project management tool.

Cons of Hive

I had only one issue with Hive, and it is the fact that its Free or Starter plans do not include many advanced features.

Try Hive

Hive alternatives

Here are some alternatives to Hive if you think it is not right for you.

App	Best for	Description
SmartSuite	Best for no-code workflow building	A collaborative work management solution for teams to track and manage workflow. Full SmartSuite review \| Quick SmartSuite overview
ClickUp	Best all-in-one	An easy-to-use AI-powered project management software. Full ClickUp review \| Quick ClickUp overview
Taskade	Best lightweight AI tool	An AI-powered workflow and lightweight project management app. Full Taskade review \| Quick Taskade overview
Coda	Best for custom workflows	An all-in-one app that is similar to Notion, however, with more massive project management tools. Full Coda review \| Quick Coda overview
Notion	Best for notes & projects	It provides a centralized workspace where you can organize your thoughts, notes, tasks, projects, and documents in one place. Full Notion review \| Quick Notion overview
Motion	Best for AI scheduling	It is an AI calendar app, but it also works as a project management software. Full Motion review \| Quick Motion overview
Asana	Best for ease of use	A popular and easy-to-use project management tool. Full Asana review \| Quick Asana overview
Teamwork.com	Best for client work	An excellent project management software for client-facing teams. Full Teamwork review \| Quick Teamwork overview
Monday.com	Best for visual workflows	An intuitive project management app with advanced features for teams. Full Monday.com review \| Quick Monday.com overview
Zoho Projects	Best for structured planning	A structured project management tool designed to help teams plan, track, and deliver projects with clear processes and long-term visibility. Full Zoho Projects review \| Quick Zoho Projects overview
ProofHub	Best for approvals & feedback	A project and team management app with outstanding collaboration, proofing, and customization options. Full ProofHub review \| Quick ProofHub overview
Jira	Best for agile teams	An advanced project management and issue tracking tool, built mainly for agile software and IT teams. Full Jira review \| Quick Jira overview

Wrap-up: Hive review

Hive is a very capable project management software for teams. I mostly recommend it for small or mid-sized businesses that need a user-friendly solution to manage projects.

With its advanced collaboration features and AI tools, I think Hive is an excellent project management tool overall. After testing +15 project management apps, it is definitely among my top three picks.

Try Hive

Hope I was able to help you find the best project management app for you. As always, I will update this Hive review over time so you guys have up-to-date information about this project management software.

Looking for similar tools?

Visit the link to explore other apps we’ve reviewed in this space and how they compare.

See overview

Why you can trust our reviews

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is Hive really worth it?

After my review, I can safely say that Hive is worth its price. While many advanced features are included only in the Teams Plan, it is affordable.

Is Hive the best project management software?

Hive is among my top three project management software. With its ease of use, advanced collaboration, and AI tools, it offers an effective solution for small and mid-sized businesses.

Can I use Hive for resource management?

Hive has resource management features that you can utilize to manage your team’s workload. Nevertheless, you can access the advanced resource management features only with the Teams plan.

Aron Kantor

thebusinessdive.com

The post Hive Review: The Best Project Management App? (2026) appeared first on .

Teamwork.com Review 2026: Here Is My Honest Opinion

Aron Kantor — Sat, 03 Jan 2026 17:17:02 +0000

Teamwork.com is a project management tool designed for client work. I read many positive reports about this tool, so I wanted to do my own Teamwork.com review to check for myself.

Besides content creation, I also run my own agency with multiple clients, so I was curious how this project management software could help to improve my workflows. I hope this review will give you insight into how this tool can help you and whether it is the right project management software for you.

In this Teamwork.com review, I will cover the key features I tried, pricing, pros and cons, and, ultimately, my experience with this project management software.

Let’s dive in!

Teamwork.com

Review

Project management tools

Collaboration tools

Automation

Free plan

Pricing

Integrations

User interface

My experience

Customer support

Summary

Teamwork.com is a project management software specialized for client work. It helps to keep your client projects on track, manage your resources, and keep tabs on every billable hour. During my Teamwork.com review, this project management software surprised me numerous times. To summarize my experience, I think Teamwork.com is an excellent choice for client-facing teams thanks to its extensive client management features.

4.4

pros

	Advanced features for client work
	Extensive reporting features
	Solid budgeting and time tracking tools
	Outstanding collaboration tools

cons

	Project views
	Learning curve

Try Teamwork

What is Teamwork.com?

Teamwork.com is a project management software specialized for client work. It helps to keep your client projects on track, manage your resources, and keep tabs on every billable hour.

This project management tool was designed for agencies, IT service providers, consultants, and basically everyone who works with clients.

Teamwork.com offers a desktop app and a mobile version as well for Android and iOS devices. Its wide range of integration options allows you to connect Teamwork.com with numerous third-party apps.

See Teamwork.com overview

A Project Management Tool Designed for Client Work

See overview

Let’s take a look at the features I tried when testing Teamwork.com!

Try Teamwork

Teamwork.com’s key features

Here, I collected the features I tested during my Teamwork.com review.

Home page

Before we jump into the features, let’s take a quick look at Teamwork.com’s home page. It offers a quick overview of your projects, gives you access to your calendar, email inbox, and the latest activities.

Here, you can also add new tasks and access the task management tools. So, Teamwork.com’s home page is excellent for quickly overviewing your upcoming tasks & schedules.

Now, it’s time to see the project management features I tried during my Teamwork.com review!

Project management features

You can add a new project with a few clicks. Teamwork.com allows you to use a template, but you can start it from scratch. It offers numerous templates designed for agencies and different teams.

Furthermore, you can select due dates, select the client, choose the project owner, add a description, and more. Once you are done, it takes a few minutes for Teamwork.com to generate the project, and after that, you can add your tasks.

When it comes to project view options, Teamwork.com offers the essential ones. You can use Gantt charts, Kanban boards, and list views to track and visualize your projects.

Compared to other project management platforms, Teamwork.com has fewer view options, and the way you change the project parameters feels clumsy sometimes. But honestly, the project views are not the main focus point of Teamwork.com.

You can utilize the project dashboards to help you get a solid understanding of the tasks, their stages, and non-billable and billable hours. Essentially, it was found to be an excellent tool during my Teamwork.com review for complex projects and client work.

In addition to the dashboards, the milestones feature is also a valuable tool. It is a target date representing a point of progress or a goal within your project. It helps to set clear goals for your team, but it is also great for checking how work is going because the task lists and milestones are connected to each other.

Normally, I talk about the resource and workload management views and solutions here, but I will show them later in more detail.

Let’s take a look at the task management features I tested during my Teamwork.com review!

Try Teamwork

Task management tools

I loved that you can add tasks from everywhere, no matter which project view you use. With Teamwork.com, you can add or assign tasks with one click.

When creating a task, you can add dependencies, priorities, stages, and due dates. While all these are obvious, and you can add such parameters with every project management app, you can also select followers with Teamwork.com.

The followers tool offers a simple way for you or your team members to keep track of projects or clients. They receive notifications about the updates, and you can select how deeply you want to involve them. So, they can receive all the notifications, only task changes, or only comments.

Furthermore, you can add task lists to a project, so you can group more tasks together. With this option, you can use and create templates, so next time you do not have to add all the tasks manually.

Client management

Teamwork.com is a special project management app, as it focuses on client work. Besides projects, you can also add clients. The client view is a centralized place where you can access all your clients’ projects and keep track of high-level client data.

For each client, you can assign more projects with different budgets and project owners. For example, I created a sample client and assigned two projects to it.

If you click on the properties, such as health or budget, you can update them with a click. However, Teamwork.com allows you to customize the columns if you want to see additional information like country or industry, but there are way more options, and you can create custom fields as well.

With Teamwork.com, you can add client users. Basically, it is a limited-permission license for your clients. When adding client users, you can provide your client with visibility into your work and create trackable work that you will invoice your client for later.

Adding client users for your projects is pretty straightforward. You only need to type the name and email address and select the license type.

The client users can leave comments, attach files, edit project items, and reply to messages. Overall, it is a fantastic solution for those cases when your clients also need to contribute to your projects in some way, but you do not want to give them detailed access to project profitability reports, forms, and more.

Budgeting tool

Using Teamwork.com, you can create budgets for projects to track hours and money spent. You can choose from different types of budgets, and choose if the budget repeats or not.

This feature helps you in numerous ways, such as monitoring the cost of each project, tracking profit margin, and having a good understanding of your projects from a financial perspective. You can select the billable rate for each project and easily track the cost, billable hours, and overall profit.

In addition, you can update, edit, complete, and export invoices with Teamwork.com. It lets you prepare an invoice inside the app and export it to your accounting software. You can find this option inside your projects, under the finance tab.

Personally, I appreciate that this platform integrates project management, time tracking, and invoicing into one app. Unfortunately, I have special tax rules in my country, so I could not utilize this feature.

Ultimately, this Teamwork.com feature can help a lot if you run an agency or consulting business.

Try Teamwork

Built-in time tracker

During my Teamwork.com review, I took my time and tested the time tracking tool as well. To track time, you can use the timer or log time manually.

When using the timer, you only need to select the project, task, and whether it is billable or not. Once you are done, you will see the timer on the left button of your page. However, you can move it around, and you can pause and stop the time tracking with a click.

Teamwork.com has an easy-to-use timesheet feature besides its built-in time tracking tool. The timesheet automatically captures the time spent on each project.

Although I work alone, I particularly found the company timesheet useful for teams, as it offers a quick overview of how your team members spend time. If you click on one of your team members, you will access a more detailed breakdown of which projects they dealt with.

Lastly, you can apply numerous filters to only track the time spent on a specific client, project, and more.

Overall, Teamwork.com has solid time tracking features, and I think it is one of the best ones I have tried so far when testing project management tools.

Forms

When you enter into one of your projects and hit “more”, you can create new forms with Teamwork.com. Using this feature, you can collect requests, feedback, and other key details. For instance, you can use it as an agency to request information from your clients.

Proofs

Utilizing the proofs, you can streamline the client approval process. The way Teamwork.com designed this feature is great.

You can bring your clients directly into a proof to review, provide feedback, and approve. It allows you to attach files, give due dates, and assing a project and task. Also, you can invite your team members to review the materials before client approval.

It is important to note that your clients do not need licenses to approve, and you will receive a notification once your proofs are approved.

All in all, this is a valuable feature for agencies and consultants, and it was one of my favorite features during the Teamwork.com review.

Try Teamwork

Automations

Teamwork.com offers many templates for automations. You can easily filter on those based on priority, tags, progress, and more.

However, if you did not find the one you need, you can also create custom automation. It uses the when and then logic similarly to other project management apps. Based on my experience, it was quite easy to set up automations with Teamwork.com.

Reporting tools

Teamwork.com has advanced reporting features. You can quickly access reports on profitability, tracked time, team’s workload, and more.

During my Teamwork.com review, I discovered that this project management software offers many customization options, and this is true for the reports as well. If the pre-built reports are not sufficient for your business, you can create custom reports from scratch.

After testing +15 project management software, I think Teamwork.com has one of the most advanced reporting features.

Workload management features

This project management app has fantastic resource and workload management features that are ideal for managing even larger teams. With these features, you will know exactly who is available, when, and for how much. This way, you can plan your future projects more easily and with confidence.

Teamwork.com provides more view options like schedule, workload, portfolio, or chart to get a clear understanding of the available capacity.

While I work alone, it does not give me that much value compared to a team. Nevertheless, if you run a team, it will probably look like this:

Overall, Teamwork.com has massive resource planning features that are ideal for teams of any size.

Collaboration tools

You can assign tasks, add owners to projects, and easily invite your team members to your workspace. However, Teamwork.com offers more collaboration tools.

The Teamwork Chat offers an excellent solution to discuss inside the app, attach files, create channels, and ultimately get real-time answers about your projects. I especially value the fact that you can create tasks from your Teamwork Chat channels.

Try Teamwork

Teamwork.com’s integrations

You can directly connect Teamwork.com with many third-party apps. In addition, Teamwork.com has a Zapier integration as well, so you can access an additional 7,000 apps.

Teamwork.com’s user interface

Teamwork.com has an intuitive interface, and I loved its design. However, during my Teamwork.com review, I experienced that sometimes it was challenging to find the features, for example, invoicing.

Also, the design and the ease of use of the Gantt chart view were off for me. But apart from these, I had no problem with Teamwork.com’s interface.

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A curated directory of software tools we’ve independently reviewed, with links to full reviews, comparisons, and category guides.

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Teamwork.com’s mobile app

Teamwork.com has a mobile version that is available for Android and iPhone users as well. This way, you can manage projects and access your tasks from your mobile devices.

Personally, I used the iOS version and experienced some bugs when filtering on tasks.

Teamwork.com’s pricing

Let’s see what I found during my Teamwork.com review when it comes to pricing.

Free Plan

Teamwork.com offers a Free Plan for individuals and small teams up to 5 users. It includes the built-in time tracking tool, timesheets, client view, invoicing, 5 proofs monthly, limited project budgets, and workload capacity features.

Based on my experience with project management tools, the free version has all the essential project management features and some basic tools for client work. Compared to other project management tools, it is quite a decent free version.

Deliver Plan

The Deliver Plan includes automations and forms, and you can invite client users as well. It starts with 3 users, and you can get it for €10.99 in case of annual billing per user. If you choose the monthly billing, it will cost you €13.99 per user per month.

The Deliver Plan has more advanced project management features, which make it ideal for small teams.

Grow Plan

Teamwork.com offers a Grow Plan to manage more complex projects. It is €19.99 per month per user if you opt for the annual billing. If you want to move forward with the monthly plan, the Grow Plan is €25.99 per month per user. Also, you need at least 5 users to purchase this plan.

This is the plan that has everything a small business might need. It covers the workload and resource management tools, advanced budgeting, and the reports I showed you above.

Scale Plan

The Scale Plan is excellent for small and mid-sized businesses. It has a custom pricing.

Compared to the Grow Plan, this plan does not offer many more features, but provides unlimited access to these features.

Enterprise Plan

Finally, Teamwork.com offers an Enterprise Plan with custom pricing. This plan covers premium customer support and consulting, advanced security & SSO, and you get a dedicated infrastructure.

Try Teamwork

My experience with Teamwork.com

During my Teamwork.com review, this project management software surprised me numerous times. Due to the number and depth of features, it has a bit longer learning curve, but it is worth the time.

Pros and cons I discovered during my Teamwork.com review

Let’s summarize the pros and cons I found during my Teamwork.com review!

Pros of Teamwork.com

First, Teamwork.com has the most advanced features among the project management tools when it comes to client work.

Secondly, this project management software has advanced reporting features. You can quickly access reports on profitability, tracked time, team’s workload, and more.

Moreover, Teamwork.com has solid budgeting and time tracking tools.

In addition, it has outstanding collaboration tools, which make it an ideal solution for teams.

Cons of Teamwork.com

When it comes to the cons, one of the issues I encountered is the number of project views. It would be great if Teamwork.com could provide more options for viewing the projects.

Also, I discovered that during my Teamwork.com review, it has a relatively long learning curve due to its extensive feature set.

Try Teamwork

Teamwork.com alternatives

Here are some alternatives to Teamwork.com if you think it is not right for you.

App	Best for	Description
Hive	Best for small teams	A project management app for small teams with advanced collaboration and AI features. Full Hive review \| Quick Hive overview
SmartSuite	Best for no-code workflow building	A collaborative work management solution for teams to track and manage workflow. Full SmartSuite review \| Quick SmartSuite overview
Monday.com	Best for visual workflows	An intuitive project management app with advanced features for teams. Full Monday.com review \| Quick Monday.com overview
Taskade	Best lightweight AI tool	An AI-powered workflow and lightweight project management app. Full Taskade review \| Quick Taskade overview
Motion	Best for AI scheduling	It is an AI calendar app, but it also works as a project management software. Full Motion review \| Quick Motion overview
Coda	Best for custom workflows	An all-in-one app that is similar to Notion, however, with more massive project management tools. Full Coda review \| Quick Coda overview
Asana	Best for ease of use	A popular and easy-to-use project management tool. Full Asana review \| Quick Asana overview
ClickUp	Best all-in-one	An easy-to-use AI-powered project management software. Full ClickUp review \| Quick ClickUp overview
Notion	Best for notes & projects	It provides a centralized workspace where you can organize your thoughts, notes, tasks, projects, and documents in one place. Full Notion review \| Quick Notion overview
Zoho Projects	Best for structured planning	A structured project management tool designed to help teams plan, track, and deliver projects with clear processes and long-term visibility. Full Zoho Projects review \| Quick Zoho Projects overview
ProofHub	Best for approvals & feedback	A project and team management app with outstanding collaboration, proofing, and customization options. Full ProofHub review \| Quick ProofHub overview
Jira	Best for agile teams	An advanced project management and issue tracking tool, built mainly for agile software and IT teams. Full Jira review \| Quick Jira overview

Teamwork vs alternatives

Teamwork VS ClickUp

See review

Teamwork VS Monday.com

See review

Teamwork VS Asana

See review

Wrap-up: Teamwork.com review

After testing +15 project management software, I believe Teamwork.com is the best for client work. Its features were designed for client-facing teams, and ensure that you not only make your workflows more efficient, but also deliver work on time and on budget.

Hope I was able to help you find the best project management app for you. As always, I will update this Teamwork.com review over time so you guys have up-to-date information about this project management software.

Looking for similar tools?

Visit the link to explore other apps we’ve reviewed in this space and how they compare.

See overview

Why you can trust our reviews

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is Teamwork.com a customer relationship management (CRM) tool?

Teamwork.com is a project management software for project and task management. It offers advanced features to manage your team’s day-to-day capacity, get an overview of how your time is being spent, and accurately charge your clients for your work.

How much does Teamwork.com cost?

It offers a free version and four paid plans. The Deliver Plan starts with 3 users, and you can get it for €10.99 in case of annual billing per user. If you choose the monthly billing, it will cost you €13.99 per user per month.

The Grow Plan is €19.99 per month per user in if you opt for the annual billing, and starts with 5 users. If you want to move forward with the monthly plan, the Grow Plan is €25.99 per month per user.

The Scale Plan is €54.99 monthly per user if billed yearly, and starts with 5 users at a minimum. The monthly billing is €69.99 per month per user.

Finally, Teamwork.com offers an Enterprise plan with custom pricing and premium customer support.

Where is Teamwork.com based?

Teamwork.com is based in Cork, Ireland. It is a privately owned software company with over 300 employees.

Aron Kantor

thebusinessdive.com

The post Teamwork.com Review 2026: Here Is My Honest Opinion appeared first on .

SmartSuite Review 2026: A Hidden Gem

Aron Kantor — Sat, 03 Jan 2026 17:05:12 +0000

I tried numerous project management apps, from Asana to ClickUp, but I wanted to discover some other not-so-popular alternatives. In this SmartSuite review, I will help you decide if this project management software is for you or if you should stick to the mainstream ones.

Using my experience of +2 years of testing productivity apps, I want to put SmartSuite into perspective, so you guys can get an unfiltered opinion about this project management app.

In this SmartSuite review, I will cover the key features I tried, pricing, pros and cons, and, ultimately, my experience with this project management software.

Let’s dive in!

SmartSuite

Review

Project management tools

Collaboration tools

Automation

Free plan

Pricing

Integrations

User interface

My experience

Customer support

Summary

SmartSuite is a work management platform that helps teams to deliver projects, run more efficient processes, and streamline workflows. It has a fresh design compared to the typical project management software. Overall, SmartSuite was a huge surprise for me, and I think it is definitely among the top project management tools when it comes to work management.

4.6

pros

	Generous free plan
	A data management tool as well
	Level of detail of the permissions and roles
	Many pre-built templates

cons

The mobile app still needs some development

Try SmartSuite

What is SmartSuite?

SmartSuite is a collaborative work management platform that helps teams deliver projects, run more efficient processes, and streamline workflows. It has a fresh design compared to the typical project management software.

SmartSuite has a mobile version for iOS and Android devices as well, so you can track your projects anywhere.

Now, let’s take a closer look at SmartSuite’s key features!

See SmartSuite overview

Work and Project Management Platform with Advanced Data Control

See overview

SmartSuite’s key features

Here I collected the tools I tried during my SmartSuite review.

Workspace

SmartSuite allows users to create and manage multiple workspaces. To select a different workspace, you only need to use the company name dropdown menu on the home page and select another one.

Once you enter your workspace, you can easily select the projects (solutions) you want to work on.

This project management software uses a different structure than others. In your workspaces, you will find your solutions. So, the workspaces are the collections of different solutions. A solution can be anything from a table, records, or projects.

Under the solutions, you can access the tables. The tables include different records, which are individual entries. In the records, you have fields that store specific data about your project.

Let’s see the project management tools of SmartSuite!

Try SmartSuite

Project management tools

SmartSuite implemented a drag-and-drop function, which works smoothly. During my SmartSuite review, I had a feeling that it was an upgraded and user-friendly Excel when I used its tables or sort options.

This work management tool offers numerous view options for your projects and workflows. If you click on the “Create New View” tab, you will access many view types.

It has Gantt charts, Kanban boards, a timeline, and a dashboard view, so you can easily track progress and identify bottlenecks. The dashboard view is especially efficient for proper resource management within your team, as you can get a look at your team members’ capacity.

What I particularly enjoyed is the tools you can use to display, sort, filter, and group information. They really went into the details to manage your databases with the highest efficiency. Such capabilities make SmartSuite an ideal solution to not only manage your projects, but also company-wide databases.

On the left-hand side, you can access the view options. You can easily customize it with SmartSuite’s drag-and-drop function.

Overall, SmartSuite’s key features are great for teams to manage their projects and data in an organized way. People who love Excel will definitely enjoy SmartSuite’s solutions.

Let’s see the task management features!

Task management features

If you remember the structure of SmartSuite, records are basically the tasks. With SmartSuite, you can add due dates, assignees, status, and many other parameters for your tasks. However, there are way more options when it comes to task management.

You can add custom fields to your tasks, so you can customize them in-depth. For example, you can insert time tracking logs, formulas, addresses, and many others for each task.

An additional tool that I found useful during my SmartSuite review is the color codes. Using SmartSuite’s color codes, you can get a quick look at how the projects are going.

Ultimately, SmartSuite offers a wide range of customization options for your task management. After reviewing +15 project management software, I think there is no other tool that has the same level of personalization options for tasks.

Try SmartSuite

Templates

If you click on the “Add solutions”, you can select the templates. SmartSuite offers many templates for teams and workflows. I tried a couple of templates, and I was quite satisfied-not only with their numbers, but also their quality.

After you insert the template you want to use, you can easily personalize its parameters and build up your projects and databases.

Let’s take a look at the team collaboration features!

Team collaboration features

Real-time collaboration tools are the heart of every project management tool. SmartSuite did not let me down in this.

Using SmartSuite, multiple team members can view and edit the projects at the same time. Also, you can see other team members where they work exactly at the table or records. I appreciated the option to send a link to any page, record, or report as an email attachment.

If you open the member directory, you can invite team members and add teams. This team collaboration feature gives you an overview of who is online, some basic data about their role, interest, skill, location, and skills, and you can reach out no matter where they are working.

Essentially, team members can create profiles, and SmartSuite allows them to share the information they want about themself using the member directory.

If you click on the notifications, you can access the unread comments, mentions, and tasks assigned to you. It is a useful tool for getting real-time updates about the tasks and projects you are involved in.

Permissions and roles

Let’s talk about permission and roles. These help you make your data secure and accessible to the people who want to work with it. SmartSuite has two levels of permissions.

Role-based access determines the maximum permission level that can be assigned to you or your team members. You can find this in the settings menu under your workspace information.

However, you can also provide people with guest access, so they can view the records that you assigned to them. The number of guest accesses depends on the subscription.

Furthermore, you can add solution permissions for your team members. With this type of permission, you can control who can view, create, modify, or delete records in your solutions (i.e., projects).

During my SmartSuite review, I also checked the workflow automation features, which are key aspects for many of you. Let’s see what I found!

Try SmartSuite

Automation

With SmartSuite, you can create workflow automation to accelerate your work by eliminating manual steps and repetitive tasks. To access the workflow automation, just click on the top of the solution you entered and select this option.

It is very smooth to set up automated workflows. It follows the “when and then” logic, and you can add further conditions. You can create automation for events like creating or updating records, submitting forms, and more.

Thanks to SmartSuite’s email integration with Outlook and Gmail, you can set up workflow automation for events when you receive an email.

SmartSuite’s integrations

SmartSuite offers some native integrations, so you can connect this work management tool with Google Drive, Salesforce, Slack, Microsoft Teams, Hubspot, and more.

In addition, you can connect SmartSuite with Zapier, which allows you to access an additional +7,000 third-party apps.

SmartSuite’s user interface

SmartSuite has an intuitive interface and follows a structure different from most project management software. But once you understand its logic, it will be easy to find the tools you need.

That said, SmartSuite has a learning curve. It took time for me to understand what I could and could not do with SmartSuite.

Try SmartSuite

SmartSuite’s mobile app

SmartSuite offers a mobile version for iOS and Android users. During my SmartSuite review, I used the iOS version. Similar to many other project management tools, I also encountered a few bugs here. For instance, it does not save the fields or records.

Nevertheless, the SmartSuite team constantly improves it and adds new features, so it definitely has great potential.

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A curated directory of software tools we’ve independently reviewed, with links to full reviews, comparisons, and category guides.

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SmartSuite’s pricing

Let’s see what I found during my SmartSuite review when it comes to pricing.

Free plan

Using the Free plan, a maximum of three users and one guest user can utilize SmartSuite. With the free version, you can create five solutions and have 1,000 records per solution. Also, you will access 100MB of file storage, a 14-day recycle bin, and activity history.

When I looked at the features included in the Free Plan, I was surprised. SmartSuite’s free version has numerous tools you can use for free.

You can access all the real-time collaboration tools, many project view options, basic permissions, workflow automation, and all the task management features. However, you can use SmartSuite’s email integration, and some of the features have limits.

Overall, SmartSuite has an outstanding Free plan compared to other project management tools.

Team Plan

The Team plan is $12 per user per month if you choose the yearly billing. If you want to have monthly billing, it is $15 per user per month.

Using SmartSuite’s Team plan, you can have unlimited users, one quest user per paid user, unlimited solutions, 5,000 records per solution and table. You will access a 1-year activity history and a 30-day recycle bin.

This plan covers almost all the view options, except the resource management view and the folders. You can utilize all the collaboration features and get more extensive workflow automations.

Based on my experience, the Teams plan is ideal for small businesses.

No matter which paid plans you want to try, you will get a 14-day free trial, so you can make sure that SmartSuite is the best software for you.

Try SmartSuite

Professional plan

If you opt for the Professional plan, it will cost you $30 per user per month when choosing the annual billing. In the case of monthly billing, it is $34 per user per month.

The Professional plan has all the features included in the Team plan, plus 100,000 records per solution, 100GB of file storage, and a 45-day recycle bin. With this plan, you will access all the view options, email integration, and more advanced permissions.

The Professional plan was designed for small and mid-sized businesses that need more advanced permissions and higher limits on the features.

Enterprise plan

Furthermore, SmartSuite offers an Enterprise plan for organizations that need advanced features, security, and support. It is $45 per user per month in the case of annual billing. If you want to choose the monthly billing, the Enterprise plan is $50 per user per month.

Compared to the Professional plan, it has more advanced security features, and you will get a dedicated customer success manager.

Signature plan

Finally, SmartSuite has a Signature plan that offers full flexibility to customize features, usage limits, and more. You need to contact their sales team for this.

My experience with SmartSuite

What I realized first during my testing was SmartSuite’s performance. It is super fast and has almost zero loading time.

I loved how they implemented this Excel-like approach when working with tables. You can easily link records to each other and save time with this solution.

Overall, SmartSuite was a huge surprise for me, and I think it is definitely among the top project management tools when it comes to work management.

Try SmartSuite

Pros and cons I discovered during my SmartSuite review

Let’s summarize the pros and cons I found during my SmartSuite review!

Pros of SmartSuite

First, SmartSuite has a generous free plan that includes numerous advanced features. I think it has one of the most extensive free versions I’ve tried.

Secondly, SmartSuite is not only a project management software but a data management tool as well, and it fantastically combines spreadsheets with other project management tools.

Moreover, I loved the level of detail of the permissions and roles. You can fully customize who can access your projects with this feature.

Lastly, SmartSuite has many pre-built templates for marketing campaigns, product development, etc., that you can use to create projects faster.

Cons of SmartSuite

My only con was SmartSuite’s mobile app. It was quite slow, and it still has some bugs. However, the good news is that SmartSuite’s team regularly launches new updates to improve the experience and broaden its features.

Try SmartSuite

SmartSuite alternatives

Here are some alternatives to SmartSuite if you think it is not right for you.

App	Best for	Description
Hive	Best for small teams	A project management app for small teams with advanced collaboration and AI features. Full Hive review \| Quick Hive overview
ClickUp	Best all-in-one	An easy-to-use AI-powered project management software. Full ClickUp review \| Quick ClickUp overview
Taskade	Best lightweight AI tool	An AI-powered workflow and lightweight project management app. Full Taskade review \| Quick Taskade overview
Coda	Best for custom workflows	An all-in-one app that is similar to Notion, however, with more massive project management tools. Full Coda review \| Quick Coda overview
Notion	Best for notes & projects	It provides a centralized workspace where you can organize your thoughts, notes, tasks, projects, and documents in one place. Full Notion review \| Quick Notion overview
Motion	Best for AI scheduling	It is an AI calendar app, but it also works as a project management software. Full Motion review \| Quick Motion overview
Asana	Best for ease of use	A popular and easy-to-use project management tool. Full Asana review \| Quick Asana overview
Teamwork.com	Best for client work	An excellent project management software for client-facing teams. Full Teamwork review \| Quick Teamwork overview
Monday.com	Best for visual workflows	An intuitive project management app with advanced features for teams. Full Monday.com review \| Quick Monday.com overview
Zoho Projects	Best for structured planning	A structured project management tool designed to help teams plan, track, and deliver projects with clear processes and long-term visibility. Full Zoho Projects review \| Quick Zoho Projects overview
ProofHub	Best for approvals & feedback	A project and team management app with outstanding collaboration, proofing, and customization options. Full ProofHub review \| Quick ProofHub overview
Jira	Best for agile teams	An advanced project management and issue tracking tool, built mainly for agile software and IT teams. Full Jira review \| Quick Jira overview

SmartSuite vs alternatives

SmartSuite VS ClickUp

See review

SmartSuite VS Monday.com

See review

Wrap-up: SmartSuite review

To wrap it all up, I think SmartSuite is one of the best software when it comes to project and work management. I had a great experience during testing, and I can highly recommend this software for teams.

Hope I was able to help you find the best project management app for you. As always, I will update this SmartSuite review over time so you guys have up-to-date information about this project management software.

Looking for similar tools?

Visit the link to explore other apps we’ve reviewed in this space and how they compare.

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Frequently asked questions

Is SmartSuite good?

SmartSuite is a solid work, project, and data management platform for teams. It has a generous free version, which includes numerous advanced features.

Is SmartSuite better than Asana?

If you read my review (rage) about Asana, you probably know what I think about that project management tool. However, staying objective, I think both tools have completely different feature sets for managing projects.

While Asana has a shorter learning curve and offers some cool features to manage projects, SmartSuite is more focused on the data and spreadsheet-driven approach. My pick would be SmartSuite, but it totally depends on your preferences.

How much is SmartSuite?

SmartSuite has a free version and four paid plans. No matter which paid plan you choose, you will get a 14-day free trial.

The Team plan is $12 per user per month if the yearly billing is chosen. If you want to have monthly billing, it is $15 per user per month. If you opt for the Professional plan, it will cost you $30 per user per month when choosing the annual billing. In the case of monthly billing, it is $34 per user per month.

Furthermore, SmartSuite offers an Enterprise plan for organizations that need advanced features, security, and support. It is $45 per user per month for annual billing. If you want to choose the monthly billing, the Enterprise plan is $ 50 per user per month.

Lastly, SmartSuite has a Signature plan that offers full flexibility to customize features, usage limits, and more. You will get custom pricing here.

Aron Kantor

thebusinessdive.com

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