Let’s dive in!

What is Notion?

Notion is like a Swiss army knife; you can use it for many purposes. It provides a centralized workspace where you can organize your thoughts, notes, tasks, projects, and documents in one single app. Personally, I use Notion to write scripts, track projects, and organize learning.

You can create pages for almost every purpose, such as reading lists, meeting summaries, goals, etc. Every item on a page is customizable; you can easily drag and drop items and insert pictures or videos.

It is also a great app with numerous team collaboration tools. You can invite your team members to work on pages in real-time, create and assign tasks and projects to others, and much more.

See Notion overview

A Popular All-In-One Workspace With An Extensive Free Plan

See overview

Let’s see Notion’s key features!

Notion’s key features

Here, I collected all the essential features I found during my Notion review.

Note-taking app

Notion is one of the most popular note-taking tools, and it is not an accident. Just to give you a background on how this app works: You can have multiple workspaces in which you structure your notes and basically everything. For example, you can have a workspace for personal or work-related items. The workspaces include your pages.

The Notion pages are the fundamentals of your workspaces. You can use them for notes, projects, tasks, and so on. There are no strict rules on how you structure your pages or what information you want to include in them. For instance, in my Notion’s workspace, there are pages dedicated to self-development, money plans, YT scripts, admin info, and notes. Now, let’s go back to note-taking!

Notion is a sophisticated text editor that allows you to easily add and organize different types of content called blocks. When writing your notes, you can add headings, sub-pages, bullet points, and tables without touching your mouse.

In your notes, you can insert images, bookmarks, videos, code, kanban board, and more by simply hitting the “/” button on your keyboard. I especially love the embedded functions. Notion offers multiple embedded forms like YouTube videos, Google Docs, Google Maps, Miro, and more.

Notion is incredibly useful for note organization and knowledge management. You can tag notes with custom keywords, add teammates, set a due date, etc. You can access all your notes with your sidebar on the left.

Project management tool

Notion also works as a lightweight task and project management software, where you can plan and execute your projects with your team. Let’s start with the project management features.

With Notion, you canvisualize your projects’ workflows in different formats, from calendars to boards. Depending on the format you choose, Notion allows you to use progress bars to show how your project is moving forward.

You can also create charts or visualize dependencies to see when one task is blocking another and avoid bottlenecks. Such data visualization options help a lot in project tracking.

When checking your projects, you can utilize filters to show only the tasks assigned to you or the urgent ones.

Notion’s task management features have everything that you need. You can break your projects into manageable tasks and add status, assignee, or due dates.

Whether you want to use Notion for project or task management, you do not have to spend hours creating the proper form for you or your team. This is where you can use the templates.

Templates

Notion currently has more than 20,000 free templates from which you can browse. This is an insane number. Just to give you an example: if you want to create a to-do list, you can choose from almost a thousand templates.

Utilizing the templates, you do not have to go through the time-consuming process of creating pages to track your projects or tasks. With a few clicks, you can insert a template you like, and you just need to add the databases.

Notion AI writing assistant

Notion’s AI writing assistant is one of Notion’s AI features. It can greatly improve your writing by detecting errors and correcting misspelled words and incorrect grammar. But it can do much more.

On the bottom left corner of Notion, you can access the AI assistant feature that answers your questions, gives you summaries, translates your page, finds action items, and helps you improve your writing. Basically, it works like a built-in ChatGPT.

But it can do more than just work with text. The AI writing assistant’s feature can help you gather information from various file types, including PDFs and images.

Overall, these tools help you to become more efficient when taking notes. However, it’s worth noting that Notion AI is not included in the standard plans and requires a separate paid add-on. For individuals or teams who heavily rely on AI for daily workflows, this can be justified, but for casual use, the additional cost may feel unnecessary.

Wikis & knowledge management

Team members often struggle to find the information they need. Using Notion, you can create your own knowledge library. These hubs can help your team members find and understand the information they need to do their jobs.

Imagine how powerful it could be when onboarding new employees or just wanting to have organized databases where your team members can access the information they need to do their jobs.

Calendar

You can connect your Google Calendar with your existing Notion workspace, so you will be able to see your meetings and appointments in your Notion calendar. Notion’s calendar is synced with your entire workspace, so you can make references to specific pages in the meeting invite.

Notion Calendar is available for iPhone and Android devices and integrates with Google Calendar and Apple iCloud, while Outlook support is still pending.

Ultimately, Notion’s integrated calendar helps you to centralize your calendar management, notes, and project management tasks in a centralized app.

AI meeting notes

Notion recently released its AI note-taker for Zoom, Microsoft Teams, and Google Meet calls. Basically, it joins your calls without a bot and transcribes & summarizes them.

It is a useful AI feature for your calls, as it can turn your conversations into insights and action items in your Notion workspace.

Notion’s integrations

During my Notion review, I realized this is one of the note-taking apps with the most integrations. You can connect Notion with many other tools. First of all, you can connect it with Zapier, which will give you access to more than 8000 apps.

Besides the Zapier integration, you can integrate Notion with more than 100 other apps including Asana, ClickUp, Dropbox, Google Drive, or Jira.

Notion’s user interface

Notion’s user interface is simple. It has a minimalist ux design with white space, clear typography, and subtle colors are the focus. Even if you are a first-time Notion user, you will be able to quickly navigate the pages, as you will find every important information on the sidebar.

As you can see, Notion has many features. This is the only thing that might feel overwhelming at first. Even though I have used Notion for more than 2 years, I have not explored all its features and potential.

When working in Notion, you will quickly realize that it uses a block system that works like Lego. It transforms all the content into movable, customizable pieces, which gives you the flexibility to move these blocks around.

Notion’s pricing plans

Notion has a free plan and three paid plans.

The free plan includes a collaborative workspace, basic forms and sites, Notion Calendar and Mail. It also supports databases with subtasks, dependencies, and custom properties. Based on my experience, Notion’s free version is totally sufficient for individuals to organize their notes and projects.

The plus plan is $10 per seat per month. It has unlimited collaborative blocks, unlimited file uploads, charts, custom forms and sites, and basic integrations. The plus plan is ideal for small teams and individuals who work a lot with others.

The business plan costs you $20 per seat monthly. It offers features like granular database permissions, private teamspaces, domain verification, conditional forms logic, and premium integrations. Business users also get access to Notion AI features. I recommend the business plan for bigger teams who want to utilize more advanced features.

Finally, Notion has an enterprise plan as well with custom pricing. By choosing the enterprise plan, you will receive a dedicated success manager, advanced integrations, and advanced security and control features, among other things.

Keep in mind that, while Notion AI is included in the price of Notion’s Business and Enterprise plans, there is only a trial usage on Free and Plus plans.

For users who rely heavily on documentation and structured workflows, the pricing still makes sense, especially if Notion replaces several other tools.

My experience with Notion

In the past years, Notion has become a must-have tool for me to keep my notes and projects organized. While I think there are tools with more features for note-taking, Notion is still the best or one of the best note-taking apps in 2026.

For me, the reason behind this is not purely about note-taking. It is about centralizing my ideas, databases, and stuff in one platform, instead of juggling several separate tools and Notion stacks. With its calendar feature and email capabilities (Notion Mail), Notion is on its way to becoming an all-in-one app.

While it has a steep learning curve compared to other tools like Xtiles, Notion can be an ultimate solution for both team and individual users since it can replace 5+ apps.

Overall, Notion has helped me increase my productivity in the past years and take my organization to the next level.

Notion’s pros and cons

Let’s see the pros and cons I found during my Notion review!

Pros of Notion

Cons of Notion

Notion alternatives

Here are some of the best Notion alternatives:

Notion vs alternatives

Notion VS ClickUp

See review

Notion VS Monday.com

See review

Notion VS Asana

See review

Notion VS Coda

See review

Notion VS Taskade

See review

Todoist VS Notion

See review

Notion VS Motion

See review

Related posts:

• Xtiles Vs Notion: All Features Compared (2026)
• Notion Vs Taskade: Side-by-Side Comparison (2026)
• Notion Vs Obsidian: Which Note-Taking App Is Better For You?
• Notion Vs NotebookLM: Side-by-Side Comparison (2026)
• Best 6 Notion Alternatives In 2026 | 100+ Personally Tested Tools
• Best 6 OneNote Alternatives In 2026 | 100+ Personally Tested Tools

Final thoughts: Notion review

Even before my Notion review, I knew that it was a fantastic note-taking app. But honestly, it is much more than “just” a note-taking app.

Related article:

• 7 Best Productivity Apps I Use In 2026 | 100+ Tools Tested
• 18 Best Slack Integrations You Are MISSING In 2026
• 15 Best AI Tools | 200+ Apps Tested By A Skeptical (2026)
• Todoist vs Notion (2026): I Used Both For 3+ Years

One of the standout features of Notion is its versatility in organizing information. Notion users can create databases, projects, Kanban boards, and more, all within the same platform. It can effectively replace many other apps, which makes it a must-have app for my tool stack.

With his wide range of collaboration features and affordable pricing, I highly recommend Notion for teams as well.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is Notion worth it in 2026?

In 2026, Notion is still a great tool that you can implement in multiple workflows. For example, note-taking, project and task management, generating summaries or to-do lists, or fixing spelling. It has affordable pricing, especially if you consider how many apps it can replace for this money, whether you’re using it as part of a personal plan or within a team setup.

What is the disadvantage of Notion?

The biggest disadvantage for me is that this note-taking app has no offline mode. It would be awesome if I could reach my notes without an internet connection. Also, you can not protect your pages with passwords. As my notes include sensitive data, I would feel safer if I could protect them with a password.

What is better than Notion?

Notion is an outstanding app for note-taking. However, if you want to try out other apps, I recommend trying Xtiles, Anytype, Evernote, Taskade, or Miro. They are all great note-taking apps and can improve your productivity.

Related article:

• 7 Best Note-Taking Apps For 2026 | +2 Years Personal Testing

Is Notion really free?

Notion has a generous free plan. It covers a collaborative workspace, basic forms and sites, Notion Calendar and Mail. It also supports databases with subtasks, dependencies, and custom properties. Based on my experience, Notion’s free version is totally sufficient for individuals to organize their notes and projects.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post My Honest Notion Review After Using It For +2 Years (2026) appeared first on .

Instead of juggling multiple apps, switching tabs, or digging through old Slack messages, these integrations help you create tasks, manage projects, share files, track time, and schedule meetings with just a few clicks.

For remote teams, sales teams, marketing, support, or anyone juggling constant pings, the right integrations can genuinely boost team productivity and make your Slack workspace feel calmer, not louder.

So here’s the list of the best Slack apps I’ve personally tested, the ones that actually reduce noise, support team collaboration, and help you stay focused without leaving the Slack platform every ten minutes.

Let’s dive in!

The best Slack integrations at a glance

Best Slack integrations	Category	What it does
	Meetings	Creates AI meeting notes, transcripts, and summaries directly from Slack huddles and video calls.
	Meetings	Start, join, and schedule Zoom calls from Slack; receive meeting links and call notifications in channels.
	Ticketing	Turn Slack messages into tickets, manage support requests in threads, and track ticket progress inside Slack.
	Project Management	Create tasks from Slack messages, get task updates, and manage project workflows without leaving Slack.
	Project Management	Convert messages into tasks, manage assignments, and receive real-time Asana updates in Slack.
	Project Management	Create, update, and receive notifications for Trello cards within Slack.
	Visual collaboration	Create and preview Miro boards, receive updates, and bring visual collaboration into Slack conversations.
	Documentation	Turn messages into Coda docs, share interactive pages, and manage lightweight projects directly through Slack.
	Documentation	Send Slack messages to Notion pages, preview shared docs, and keep team wikis and tasks connected to Slack.
	Documentation	Share Drive files, get Calendar alerts, adjust permissions, and receive document activity updates in Slack.
	Automation & AI workflows	Automate workflows by connecting Slack with 8,000+ apps; send alerts, create tasks, and route updates automatically.
	Automation & AI workflows	Write and refine messages, summarize threads, and search across Slack conversations using AI directly in Slack.
	Automation & AI workflows	Turn Slack messages into scheduled tasks, defend focus time, and receive automatic calendar updates.
	File sharing	Share files from Drive, preview documents, and manage access requests directly inside Slack.
	File sharing	Share large files and folders, preview links, and receive Dropbox activity notifications in Slack.
	Team culture & check-ins	Run async standups, surveys, and check-ins through Slack, with automatic summaries in channels.
	Team culture & check-ins	Pair teammates for coffee chats, send social prompts, and automate onboarding rituals inside Slack.
	Time tracking	Start timers, log time entries, and receive daily or weekly time-tracking summaries directly in Slack.

Best Slack apps for online meetings

Fellow

Best Slack integration for AI note-taking

For me, the best Slack integration for AI note-taking is Fellow. It’s built for organization-wide use, but works just as well for smaller teams and freelancers who live in Slack huddles and quick check-ins.

After using it for over seven months, I can say it made my meeting-related workflows (prep, note-taking, follow-up) more efficient and helped me boost productivity.

Key features

Pricing

Fellow has a Free plan that already gives you AI recordings, recaps, transcriptions, and shared agendas. It’s enough to test the tool properly before upgrading.

For small teams, the Team plan starts at $7 per user/month when billed annually ($11 billed monthly). It increases limits and adds more integrations and automation.

If your company has a lot of meetings, the Business plan costs $15 per user/month with annual billing ($23 billed monthly). It unlocks unlimited AI notes and recordings, more templates, and stronger admin controls.

Larger organizations can go with the Enterprise plan at $25 per user/month, billed annually. It adds advanced security, AI governance controls, and organization-wide settings. For individuals, there’s also a Solo plan at $19 per month when billed annually ($29 monthly).

Pros and cons

Pros

Cons

How to integrate Fellow with Slack?

Connecting Fellow to Slack takes just a minute. You install the Fellow app from the Slack App Directory, approve the permissions, and pick the workspace and channels you want it to work with. To record Slack huddles, you need the Fellow desktop app. 

Once Slack and Fellow are connected, you can use Fellow directly from Slack to create meeting notes, send agendas and post-meeting recaps, pull Slack messages in as talking points, and track action items.

The integration helps you stay organized without switching between tools, especially if your team already works in Slack.

If you want to go deeper into features and use cases, you can always check the full Fellow review.

Use this link to sign up and get 10% off the paid plans if you decide to upgrade.

See Fellow overview

An AI Note-Taker For Teams & Professionals

See overview

Zoom

Best Slack integration for starting and joining video calls

For most teams, Zoom is still the default place where real work conversations happen. What I like about its Slack integration is that you can start a Zoom call right where you’re already talking, without searching for meeting links.

Key features

Pricing

Zoom has a Free plan that works for occasional calls. You get 40-minute meetings for up to 100 participants, basic team chat, a few whiteboards, and calendar sync.

If your team lives on Zoom every day, the Workplace Pro plan starts at €12.49 per user/month with annual billing (or €15.99 billed monthly). It extends meetings to 30 hours, unlocks Zoom AI Companion, and gives you unlimited docs and clips.

For bigger teams, Workplace Business starts at €17.49 per user/month annually (or €20.99 monthly) and supports up to 300 participants, advanced scheduling, unlimited whiteboards, and SSO. Larger organizations can talk to sales about an Enterprise plan with higher limits and extra controls.

Pros and cons

Pros

Cons

How to integrate Zoom with Slack?

To connect Zoom with Slack, you first install the Zoom app from the Slack App Directory and sign in with your Zoom account. After you approve the permissions and choose the right workspace, Zoom commands and shortcuts become available within Slack.

From there, you can start or schedule meetings from channels and DMs, and share call details back into the conversation. If your team uses Zoom’s cloud recording or AI Companion, those links and recaps can also live in Slack, so people always know where to find them.

You can also take a look at the 7 Best Zoom Note-Taker Apps, where Zoom is covered in more detail.

Best Slack apps for ticketing

Suptask

Best Slack integration for internal ticketing and support

Suptask is a Slack-native ticketing tool for internal help desks and simple customer support. Instead of asking people to fill out external forms, teammates can turn Slack messages into tickets and follow the whole conversation in threads.

Key features

Pricing

Suptask has four main plans, priced per agent per month.

The Free plan is ideal if you want to test it first. You get native ticketing in Slack, channel and DM requests, multiple forms and custom fields, and multi-language support, but you are limited to 10 tickets per month.

If you need more volume, the Light plan starts at $7 per agent per month on annual billing or $8 when billed monthly, and removes the ticket cap while adding multi-teams and inboxes plus business support.

For larger internal help desks, the Professional plan costs $13 per agent per month annually or $15 monthly. It includes everything from Light, with extras like dashboard analytics, customizable web overviews, approvals, multiple admins, and user roles.

There is also a Custom tier for companies that handle a high volume of internal or external requests in Slack and need more advanced features.

Pros and cons

Pros

Cons

How to integrate Suptask with Slack

You install Suptask from the Slack App Directory, sign in with your Suptask account, and choose which workspace and channels it can access. After that, teammates can create tickets from messages, submit forms, and reply in threads while agents manage queues in the Suptask views.

The best Slack apps for project management

ClickUp

Best Slack integration for managing tasks and projects

If your team already uses Slack all day, ClickUp is one of the easiest ways to turn conversations into trackable tasks. It brings structure to busy channels and helps you keep projects moving without opening a separate tab.

Key features

Pricing

ClickUp has a Free Forever plan, which already includes 60MB storage, unlimited tasks, unlimited free plan members, two-factor authentication, and multiple project views. It even covers most of what small teams need to get started.

The Unlimited plan costs $7 per user/month billed annually ($10 monthly). You get unlimited storage, integrations, folders and spaces, chat messages, and others.

For mid-sized teams, the Business plan starts at $12 per user/month annually ($19 monthly). It unlocks advanced automations, workload and resource management, sprint reporting, dashboards, timesheets, and more detailed customization options across the workspace.

Large companies can choose the Enterprise plan, which has custom pricing and adds advanced security, permissions, and admin controls.

It’s also worth noting that ClickUp’s AI features are offered as a separate add-on. ClickUp Brain, AI Notetaker, Super Agents, and other AI-powered workflows are not automatically included in the base plans.

Pros and cons

Pros

Cons

How to integrate Slack with ClickUp

Installing ClickUp in Slack takes under a minute. You add the ClickUp app from the Slack App Directory, connect your workspace, and choose which spaces and notifications you want.

Once it’s set up, you can create tasks from messages, receive real-time updates in channels, and share docs or whiteboards without switching tools. For teams that rely on Slack, the integration keeps ClickUp feeling like a natural extension of the conversation.

If you want to go deeper into features and use cases, you can always check the full ClickUp review.

See ClickUp overview

ClickUp is a flexible project management tool that helps teams manage tasks, collaborate, and scale projects across teams without high upfront costs.

See overview

Asana

Best Slack integration for structured project workflows

Asana is a clean, organized, predictable tool built for teams that live in structured workflows. The Slack integration brings Asana’s tasks, updates, and approvals into your Slack workspace, so conversations can turn into action items without opening the app.

Key features

Pricing

Asana has a Free plan that already covers unlimited tasks, projects, messages, basic automation, and up to 15 team members. For many freelancers or small internal teams, the free version is more than enough.

The Starter plan begins at $13.49 per user/month (or $10.99 with annual billing). It unlocks timeline views, workflow builder, custom fields, and more automation. For most small teams, this is the sweet spot.

If you need advanced reporting, portfolio management, approvals, workload management, and custom rules, the Advanced plan starts at $30.49 per user/month (or $24.99 annually).

Enterprises can opt for a custom-priced plan with SSO, advanced security, admin controls, and priority support.

Pros and cons

Pros

Cons

How to integrate Slack with Asana

You can install the Asana app from the Slack App Directory and connect it with your workspace in a few clicks. Once it’s linked, you can create tasks from messages, manage tasks, receive updates, and share Asana previews in Slack channels and DMs.

For a full breakdown of how Asana works outside Slack, including real testing and examples, you can read this Asana review.

See Asana overview

Asana is a structured project management platform designed to help teams plan, track, and manage work with clear processes and timelines

See overview

Trello

Best Slack integration for simple, visual task tracking

If your team prefers a clean visual board to keep work organized, Trello is one of the easiest tools to pair with Slack. You connect the two apps, and Slack messages turn into tasks, updates move faster, and your Trello boards stay up-to-date without having to jump between tools.

Key features

Pricing

Trello has a solid free plan that includes unlimited cards, up to 10 boards per workspace, basic automation, and simple integrations. It’s more than enough for small teams or lightweight projects.

The Standard plan starts at $5 per user/month, adding unlimited boards, advanced checklists, and more powerful collaboration tools.

The Premium plan is $10 per user/month and includes timelines, calendars, dashboards, and priority support. If your team wants more visibility into workloads, this is the plan to consider.

For larger companies, Trello offers an Enterprise plan starting at $17.50 per user/month with advanced admin controls, security features, and organization-wide permissions.

Pros and cons

Pros

Cons

How to integrate Trello with Slack

To connect Trello with Slack, install the Trello app from the Slack App Directory and sign in with your Trello account. After approving permissions, you can start turning messages into cards, running /trello commands, and receiving board updates in specific channels.

The integration keeps your team’s to-dos visible and reduces the chance that tasks slip through the cracks.

For more context on Trello’s strengths and trade-offs, you can read the 6 Best Trello Alternatives article, where it’s compared with similar tools.

The best Slack apps for visual collaboration

Miro

Best Slack integration for visual brainstorming and workshops

If your team works with diagrams, mind maps, customer journeys, or workshops, Miro is usually the first tool people open. The Slack integration keeps things smooth by letting you talk in Slack while all the visual work continues in Miro, without breaking the flow.

Key features

Pricing

Miro offers a free plan and three paid tiers.

The Free plan includes unlimited members, three editable boards, structured formats, and access to more than 5,000 templates. It is a solid starting point for small teams who only need a shared visual space for occasional brainstorming.

The Starter plan costs $8 per member per month and unlocks unlimited boards, private boards, diagrams, structured formats like Docs and Slides, and the ability to share boards publicly with unlimited visitors.

For growing teams, the Business plan costs $16 per member per month. It adds multiple private workspaces, unlimited guest invites for client collaboration, advanced controls, and secure guest access.

Organizations with 30 or more members can choose the Enterprise plan with custom pricing. It includes flexible licensing at scale, SCIM support, request management, billing groups, and other enterprise-grade controls.

Pros and cons

Pros

Cons

How to integrate Miro with Slack

You install the Miro app from the Slack App Directory and connect your workspace. After that, you can create boards from messages, share board previews, and receive updates within Slack.

Teams usually benefit the most when they create boards directly from active discussions instead of switching between apps.

The best Slack apps for documentation

Coda

Best Slack integration for docs, wikis, and project hubs

Coda quickly becomes a tidy home for docs, tasks, and lightweight project workflows once you start using it. With the Slack integration, you can pull pages and tasks directly into conversations so you never need to switch apps mid-discussion.

Key features

Pricing

Coda has a Free plan that includes unlimited doc size for unshared docs, collaborative notes, tables, boards, Gantt charts, forms, and basic automation. It is great for individuals or small teams testing the tool.

The Pro plan is $10 per month and unlocks version history, hidden pages, custom domains, branding options, and AI credits. It is a good fit for freelancers and small businesses.

The Team plan costs $30 per month and gives you unlimited version history, unlimited automation, folder-level access, and higher security. This is the plan designed for growing teams.

The Enterprise plan adds advanced security features, governance tools, and a dedicated customer success manager.

Pros and cons

Pros

Cons

How to integrate Coda with Slack

To connect Coda with Slack, you install the Coda app from the Slack App Directory and choose which workspace and channels you want to use. After that, you can send messages to Coda docs, share pages in Slack, receive notifications, and automate workflows between the two apps.

If you want a deeper take, read this full Coda review.

See Coda overview

Coda is an all-in-one, doc-centric workspace that combines note-taking with task and project management

See overview

Notion

Best Slack integration for all-in-one workspaces

Notion easily becomes the place where you keep everything, from notes and docs to tasks, wikis, and project boards. With the Slack integration, conversations stay in Slack while all the structure, decisions, and documentation land in Notion, where they are easy to find later.

Key features

Pricing

Notion has a generous Free plan with basic forms and sites, Notion Calendar and Mail. It also supports databases with subtasks, dependencies, custom properties, and you can invite up to 10 guests. For many individuals, this plan is already enough.

The Plus plan is $10 per seat per month and unlocks unlimited collaborative blocks, unlimited file uploads, charts, custom forms and sites, and basic integrations. It is a great fit for freelancers and small teams.

The Business plan costs $20 per seat per month and adds granular database permissions, private teamspaces, domain verification, conditional forms logic, premium integrations, and up to 250 guests.

Larger organizations can choose the Enterprise plan with custom pricing. It adds a dedicated success manager, advanced integrations, and advanced security and control features, among other things.

Keep in mind that, while Notion AI is included in the price of Notion’s Business and Enterprise plans, there is only a trial usage on Free and Plus plans.

Pros and cons

Pros

Cons

How to integrate Notion with Slack

You install Notion from the Slack App Directory, connect your workspace, and choose which channels can send content into Notion. After that, you can push messages into pages, share docs in Slack, and keep important information stored inside Notion instead of losing it in busy channels.

If you want to go beyond the Slack integration, you can check this Notion review, where we break down its features, pricing, and how it performs in day-to-day work.

See Notion overview

Notion is an all-in-one workspace that combines notes, tasks, projects, and documents in a highly flexible, customizable environment

See overview

Google Workspace

Best Slack integration for email, calendar, and documents

Google Workspace is often the “other half” of Slack for most teams. Gmail handles client communication, Calendar handles scheduling, Drive stores documents, and Slack ties all the daily conversations together.

Key features

Pricing

Google Workspace does not offer a traditional free business plan, but personal Google accounts remain free and are commonly used for basic email and file storage.

The Starter plan is $6.30 per user/month and already gives you 30 GB of pooled storage per person, a branded business email address, Gemini AI inside Gmail, and video calls for up to 100 people. It is more than enough for very small teams that just want a clean Google setup.

The Standard plan costs $12.60 per user/month and is usually where most teams land. You get 2 TB of storage per user, stronger admin controls, and Gemini AI across Gmail, Docs and Meet, plus NotebookLM with more features for research and notes.

The Plus plan is $22 per user/month and is aimed at companies that care about security and scale. It bumps storage to 5 TB per user, adds eDiscovery, more detailed audit tools, and bigger meetings with attendance tracking.

For larger organizations, the Enterprise plan has custom pricing. This tier includes the full security stack with S/MIME encryption, data loss prevention, advanced compliance options, and support for meetings with up to 1000 participants.

Pros and cons

Pros

Cons

How to integrate Google Workspace with Slack

To connect Google Workspace with Slack, install the official Google apps from the Slack App Directory, such as Google Calendar and Google Drive. Sign in with your Google account, approve the requested permissions, and select which channels should receive updates.

Once connected, you can join meetings, share files, adjust permissions, and keep all relevant links in Slack while Google Workspace handles emails, calendars, and documents behind the scenes.

The best Slack apps for automation & AI workflows

Zapier

Best Slack integration for automated workflows

Zapier connects Slack with more than 8,000 apps and turns scattered events into clean, structured updates that show up exactly where your team works. Instead of copying information or checking dashboards all day, a few well-built Zaps can automate most of the routine steps in your workflow.

Key features

Pricing

Zapier has a Free plan with 100 tasks per month, unlimited Zaps, two-step workflows, and access to Tables, Interfaces, and Copilot. It’s enough to automate a few key Slack workflows and test the platform properly.

The Professional plan starts at $19.99 per month, billed annually. It adds multi-step Zaps, premium apps, webhooks, and higher task limits, which most small teams eventually need.

For collaboration, the Team plan starts at $69 per month, billed annually. You get shared Zaps and folders, shared app connections, SAML SSO, and support for at least 25 users.

Large organizations can choose an Enterprise plan with custom pricing. It includes unlimited users, advanced admin controls, observability features, annual task limits, and a dedicated technical account manager.

Pros and cons

Pros

Cons

How to integrate Zapier with Slack

To connect Zapier with Slack, you add Slack as an app in your Zapier account and approve the permissions. After that, Slack can function as either a trigger or an action in your Zaps. You choose the channels or DMs you want to update and map fields from other tools.

You can also install the Zapier app directly from the Slack App Directory. Once everything is connected, Zapier handles the background logic while Slack becomes the surface where your automations actually appear.

ChatGPT

Best Slack integration for AI-assisted writing and quick answers

The ChatGPT integration can feel like adding a smart assistant right into your workspace. Instead of switching tabs to draft a message or find an old decision, you can ask ChatGPT directly where the conversation is already happening.

Key features

Pricing

ChatGPT has a Free plan, which works for occasional use but is too limited if you rely on Slack every day.

The Plus plan costs $20 per month and unlocks stronger reasoning, higher limits, and access to connectors like Slack. Pro costs $200 per month and adds maximum deep research, larger limits, and early access to new features.

For teams, ChatGPT Business costs $25 per user per month when billed annually and adds a secure shared workspace with company knowledge and stronger admin controls. Enterprise has custom pricing and includes larger context windows and full enterprise-grade security.

To use the Slack integration properly, you’ll need at least a Plus, Pro, Business, Enterprise, or eligible Edu plan.

Pros and cons

Pros

Cons

How to integrate ChatGPT with Slack

You can install the ChatGPT app straight from the Slack App Directory and authorize your workspace. Once connected, you can chat with it in channels, DMs, or through the sidebar, and use it to summarize threads, write updates, or answer questions.

Most teams get the biggest benefit when they mix ChatGPT’s writing and analysis with Slack’s fast communication style. Everything stays in one place, and the day simply feels smoother.

Reclaim

Best Slack integration for automatic scheduling and time defense

Reclaim is an AI-powered scheduling assistant that quietly takes over the parts of your calendar you normally spend way too much time managing. It finds the best slots for tasks, habits, meetings, and deep work, then automatically reshuffles your week when plans change.

Key features

Pricing

Reclaim has a Free plan with 1 scheduling link, 1 smart meeting, 3 habits, basic integrations, 1 calendar sync, and a 3-week scheduling range. It’s best suited for individuals who want to test the automation.

The Starter plan costs $8 per user/month with annual billing. It includes 3 smart meetings, 3 scheduling links, an 8-week scheduling range, unlimited habits, full integrations, analytics, and support for up to 10 users.

For most teams, the Business plan is the real deal. At $12 per user/month, you get unlimited scheduling links, unlimited calendar syncs, a 12-week scheduling range, and full team features for up to 100 seats.

There’s also an Enterprise plan with custom pricing for larger organizations that need advanced support.

Reclaim offers several discounts (education, nonprofits, startups, and a discount for switching from tools like Motion or Calendly).

Pros and cons

Pros

Cons

How to integrate Reclaim with Slack

You simply install the Reclaim app from the Slack App Directory and connect it to your account. After that, you can create tasks directly from messages, see task updates, and keep your work synced without switching tabs.

If you want to go beyond the Slack integration, check the full Reclaim review, where we break down its features, pricing, and how it performs in day-to-day work.

See Reclaim AI overview

It is an AI scheduling app that automatically finds the best time for tasks, meetings, habits and has some project and task management features

See overview

The best Slack apps for file sharing

Google Drive

Best Slack integration for shared files and real-time collaboration

With the Slack integration of Google Drive, you do not have to chase links or ask people to resend files. You share what you are working on right in the channel, fix access in a few clicks, and everyone stays on the same version.

Key features

Pricing

Google Drive itself is free for personal accounts with 15 GB of storage shared across Drive, Gmail, and Google Photos.

If you need more space as an individual, you can upgrade through Google One. The most common options start at 100 GB and 200 GB of storage on low monthly plans, with higher tiers like 2 TB available for heavier use.

Most teams use Google Drive as part of a Google Workspace subscription. Business plans are billed per user and include shared Drive storage, business email, and admin controls. If your company is already on Google Workspace, the Drive integration with Slack usually comes at no extra cost beyond your existing subscription.

Pros and cons

Pros

Cons

How to integrate Google Drive with Slack

To connect Google Drive with Slack, you install the Google Drive app from the Slack App Directory and approve access with your Google account.

Once it is set up, you can attach Drive files directly when writing messages, unfurl links into previews, and receive notifications about comments or access requests within Slack. For most teams, that is enough to keep files and conversations in sync without adding another tool to the stack.

Dropbox

Best Slack integration for file storage and sharing across teams

Most teams use Dropbox for long-term file management, large assets, and anything that needs proper folder structure instead of one-off documents. With the Slack integration, you do not have to leave the conversation to upload something, dig for a link, or fix permissions.

Key features

Pricing

Dropbox has four main plans, depending on whether you’re using it alone or as part of a team.

For personal use, the Plus plan costs $9.99 per month when billed yearly and includes 2 TB of storage, 30-day file recovery, and the ability to stay connected across all devices.

If you work solo but need more room, the Professional plan is $16.58 per month. It upgrades you to 3 TB of storage, 180-day recovery, and lets you transfer files up to 100 GB.

For teams, the Standard plan costs $15 per user per month annually. You get 5 TB of shared storage, 180-day recovery, and admin tools suitable for small teams.

Larger organizations can choose the Advanced plan at $24 per user per month, which starts at 15 TB of shared storage, offers 1-year recovery, and includes deeper admin controls and security.

Pros and cons

Pros

Cons

How to integrate Dropbox with Slack

You install the Dropbox app from the Slack App Directory and sign in with your Dropbox account. Once connected, you can share files, respond to access requests, and receive file updates directly in Slack channels or DMs.

Teams that already rely on Dropbox for structured storage usually benefit the most, because everything stays organized in folders while Slack handles the day-to-day communication.

The best Slack apps for team culture & check-ins

Geekbot

Best Slack app for async standups and team check-ins

Geekbot turns standups, surveys, and quick team reports into simple Slack conversations, so people can respond when it actually fits their day. This helps teams avoid rushed morning standups and creates better, calmer updates that everyone can read in their own time.

Key features

Pricing

Geekbot offers a free plan and two paid plans.

The Free plan is for teams of up to 10 users and includes unlimited standups, reports, polls, and surveys, plus full standup customization, out-of-office settings, reporting insights, and an analytics dashboard.

The Basic plan starts at $2.50 per participant/month for standups and $0.75 per respondent/month for polls and surveys when billed annually. It unlocks extras like posting reports in a thread, engagement summaries, anonymous reporting, API access, Geekbot AI, and CSV exports, and comes with a 30-day free trial.

The Enterprise plan has custom pricing. It adds volume discounts, deeper ecosystem integrations, enhanced data storage, managed cloud services, and custom security assessments for larger organizations.

Pros and cons

Pros

Cons

How to integrate Geekbot with Slack

You simply install Geekbot from the Slack App Directory and choose which channels it should work in. Once connected, you can set up standup questions, surveys, or automated check-ins. Geekbot sends prompts to teammates over Slack DM and posts responses back to the selected channels, keeping everything in one place.

You can also find Geekbot included in our full roundup of Team Productivity Tools.

Donut

Best Slack integration for team bonding and quick social interactions

Donut gives people a simple excuse to talk to each other. Instead of scheduling awkward “team building” calls, it pairs teammates for quick coffees, chats, or prompts so those small, human moments actually have space in a remote team.

Based on my experience, Donut is one of the best Slack apps to improve company culture and bring team members closer to each other.

Key features

Pricing

Donut has a free plan and three paid tiers.

The Free plan is enough for very small teams. You can invite new hires into your Donut Slack channel, automate up to three messages in one Journey, and run intro rounds for up to 24 people in a single Slack channel.

The Standard plan costs $59 per month and unlocks more room to grow. You can use Donut across multiple Slack channels and automate up to six messages in a Journey, which works better for ongoing onboarding or culture programs.

The Premium plan costs $99 per month and adds peer-to-peer recognition within Slack, shoutouts, a built-in rewards store, and unlimited messages per Journey. It is designed for teams that want deeper engagement and lightweight culture automation.

Larger organizations can choose the Enterprise plan with custom pricing. It adds things like a dedicated customer success manager and priority support for teams running high-volume people programs.

Donut offers a free trial so you can test matching and prompts before committing.

Pros and cons

Pros

Cons

How to integrate Donut with Slack

To use Donut, you add it from the Slack App Directory, choose a channel, and approve the requested permissions. From there, you pick a template or build your own program, set how often you want intros or prompts to go out, and define working hours so people are not pinged at odd times.

Once it is configured, Donut quietly runs in the background, pairing teammates, sending questions, and posting updates into the channels you selected.

The best Slack apps for time tracking

Toggl Track

Best Slack integration for lightweight time tracking

Toggl Track’s Slack integration lets you start and log time right where conversations already happen. In my experience, it works best for freelancers and small teams who want clear numbers on where time goes, but do not want a heavy monitoring tool.

Key features

Pricing

Toggl Track has a Free plan for up to five users that already includes core time tracking, the Pomodoro timer, calendar view, and basic integrations. It works well for solo users and tiny teams who just want reliable tracking.

The Starter plan is $9 per user per month with annual billing ($10 on monthly billing). It adds team features, billable rates, simple project tools, and better reports, which is usually enough for small teams.

The Premium plan costs $18 per user per month on annual billing ($20 monthly). It unlocks advanced reporting, profitability analysis, fixed fee projects, and single sign-on, and is aimed at agencies and growing teams that live in their reports.

Larger companies can go for an Enterprise plan with custom pricing, dedicated onboarding, and tailored setups.

Pros and cons

Pros

Cons

How to integrate Toggl Track with Slack

You install Toggl Track from the Slack App Directory, connect it to your Toggl workspace, and choose which channels it should post to. After that, you can start and stop timers from messages, log manual time entries, and receive daily or weekly reports within Slack.

If you want to go deeper into features and use cases, you can always check the full Toggl Track review.

See Toggl Track overview

Toggl is a user-friendly time-tracking app that offers desktop and mobile apps, as well as a web version, for professionals and teams

See overview

Wrap-up: Best Slack integrations in 2026

At this point, you have seen how the right Slack apps can quietly upgrade your entire Slack workplace. Instead of juggling other apps and browser tabs, your team members can stay inside the Slack interface, keep an eye on project progress, and actually boost productivity without adding more noise.

There is no single “perfect” stack, though. Distributed teams usually care more about meetings, screen sharing, and documentation, while marketing teams may care more about task assignments, campaign tracking, and fast feedback loops.

The key is to pick two or three integrations that remove friction from your existing workflows rather than forcing everyone into a new system. Used intentionally, many Slack apps do not just send more Slack alerts. They actually enable teams to work together in a calmer, more predictable way.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

What can be integrated with Slack?

Slack connects with thousands of third-party tools: project management apps, CRMs, calendars, Google Sheets, form tools, and more. This brings cleaner channel notifications and Slack alerts into your workflow. Your team can track project progress inside the Slack workplace without switching apps.

Can your employer monitor Slack?

Workspace admins can usually see activity in public channels and access certain logs depending on the plan. Some companies can export private channel or DM data if their compliance rules allow it. In general, treat Slack communication as part of official team communication.

What is the best Slack app for sales teams?

Sales teams often combine task tools like Asana or ClickUp with meeting apps and Zapier automations. This improves task assignments, progress tracking, and collaboration with marketing teams. It also reduces manual updates and keeps everyone aligned in real time.

Can I integrate ChatGPT with Slack?

Yes, ChatGPT works as a Slack bot in channels, threads, and DMs. It helps with writing, summarizing, and quick research directly inside the Slack interface. It’s especially useful for distributed teams that want to boost productivity without jumping to other apps.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links through which, at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

Jovana Simić

Hey! I’m Jovana, a content writer who loves writing, researching, and testing new productivity apps. With a background in philosophy, I bring a thoughtful but no-bullshit approach to everything I do. Let’s connect on Linkedin!

The post 18 Best Slack Integrations You Are MISSING In 2026 appeared first on .

I am gonna be honest. Notion is a great productivity tool, and I have been using it for years. But as much as I love Notion, I know that it’s not the perfect fit for everyone. The good news is that there are many Notion alternatives on the market.

In my last year, I spent500+ hours and tested more than 100 productivity tools to find the best ones. Now, using this experience and knowledge, I have decided to put together my list of the best Notion alternatives for 2026.

Whether you want a Notion alternative for note-taking or project management or just want to have a workspace where you can organize your stuff, I considered all of these when putting together my best list of Notion alternatives.

So, if you are curious about what I found after testing 100+ productivity tools, sit back and scroll down to discover the best Notion alternatives in 2026.

Let’s dive in!

Which are the best Notion alternatives in 2026?

Notion has undoubtedly become one of the most popular note-taking apps out there and for a good reason. Its flexibility, customization options, and all-in-one workspace have made it a favorite among many users. People use it for project management, task management, note-taking, or creating a knowledge base.

However, there are many productivity tools out there that also offer great value for individuals and businesses. When putting together my list of best Notion alternatives, I considered numerous factors:

Based on these factors, here are the best 7 Notion alternatives:

Notion alternatives	My Top Picks
	Best Notion alternative overall
	Best Notion alternative for visual note-taking
	Best Notion alternative for developer teams
	Best Notion alternative for task management
	Best Notion alternative for project management
	A budget-friendly Notion alternative for small teams
	Best Notion alternative for safe note-taking

Best Notion alternatives in 2026

Let’s delve into the best 7 Notion alternatives in 2026!

Coda

Best Notion alternative overall

Coda is probably the closest alternative to Notion. It has quite similar features for note-taking. However, it has more advanced project management features, and it is a more user-friendly app than Notion, with a shorter learning curve.

Key features

Pricing structure

Coda offers four pricing plans.

The free plan has essential features like unlimited doc size for unshared docs, collaborative docs, tables, charts, kanban boards, forms, and automation. The free version is ideal for individuals or teams that want to test whether Coda suits the whole team.

The Pro plan is $10 per month and is ideal for small businesses or individuals who need advanced features. This plan includes a 30-day version history, hidden pages, custom domains, brandings, icons, and AI credits as well.

If you want unlimited automation, version history, and AI credits, you need to go for the Team plan, which is $30 per month. This plan is great for small and large teams as well. Using Coda’s Team plan, you will access the folder access, which can be crucial for teams.

Lastly, Coda offers an Enterprise plan for large businesses. It is $60 per month, and you will have access to advanced security features and a dedicated customer success manager.

Coda’s user interface

Coda is a beautiful and simple productivity app. Personally, I experienced a short learning curve, and it was easy to navigate through its features.

While Coda is a simple app, it has the depth to manage documents and projects in more detail. So, it will take some time to learn all the features. Nevertheless, it has some tutorials and guides, so you will quickly master Coda.

My experience with Coda

It was a surprise to me, especially its project management features. Its ease of use, wide range of display options, and customization possibilities make Coda a perfect choice.

Coda blends documents, spreadsheets, and apps into a single flexible workspace known for powerful formulas and automation features.

It has many templates for specific use cases, so you can speed up the document creation process. Also, I appreciated that it has powerful note-taking capabilities.

During my Coda.io review, I discovered that Coda is a powerful alternative for building custom apps, with robust database and formula capabilities.

I had only two issues with Coda. First, it does not have a desktop app you can access even without an internet connection. Secondly, the Enterprise plan is quite pricey.

Overall, my experience with Coda was 10/10, and I highly recommend it to individuals and small teams.

Coda’s pros and cons

Why is it the best Notion alternative overall?

If you are looking for a tool that is very similar to Notion, with a more user-friendly user interface and a shorter learning curve, even for your team, Coda is a perfect choice. Its feature set and advanced project management tools make Coda a great Notion alternative.

See Coda overview

All-in-One Collaborative Workspace for Docs, Projects, and Teams Users

See overview

Xtiles

Best Notion alternative for visual note-taking

Xtiles is an all-in-one workspace where you can organize notes and manage your projects and tasks. People refer to Xtiles as the baby of Notion and Miro, and it is somehow true.

Xtiles allows users to build dashboards using visual tiles, making it a more aesthetically pleasing option. With Xtiles, you can access your notes offline as well. You can use this note-taking app for personal or business purposes.

Key features

Pricing structure

Xtiles has three plans.

The free plan includes unlimited blocks, projects, 100+ free templates, one workspace to share, three personal workspaces, unlimited storage (5MB/file), and five pages per project. The free plan is ideal for individuals, mainly for personal use.

The starter plan is $5 per month per user. Besides the features included in the free plan, it offers unlimited personal spaces, pages, premium templates, unlimited storage, recurring tasks features, and Google Calendar integration. The starter plan is ideal for individuals who use Xtiles for daily work and need more powerful capabilities to enhance their note-taking experience.

Lastly, Xtiles offers the plus plan for $8.25 per month per user. This plan includes everything in the starter plan. In addition to those features, it provides color customization, timeline view, priority support, forms, unlimited shared spaces, linked pages, and productivity bundles. As this is the only plan with unlimited spaces you can share, the plus plan is ideal for teams.

Xtiles’ user interface

Xtiles offers a beautiful experience if we take a look at its user interface. Compared to Notion’s massive and slightly conservative user interface, it is user-friendly. It is a very simple app, so you can easily navigate and utilize its full capabilities with a short learning curve.

Overall, Xtiles offers a pleasant experience with its intuitive user interface.

My experience with Xtiles

The other main difference between Notion and Xtiles is the user interface and learning curve. Xtiles is a visually appealing app that offers many ways to visually organize your notes. But most importantly, it is a very simple app with a short learning curve.

On the other hand, Notion has a quite massive and slightly old-fashioned user interface with a way longer learning curve to explore and learn all its features.

Xtiles’s pros and cons

Why is it the best Notion alternative for visual note-taking?

Xtiles is a simple but effective Notion alternative for note-taking and even project management. It offers an easy way to organize tasks and notes and has a user-friendly interface.

See Xtiles overview

A Visual Note-Taking App to Manage Notes, Tasks, and Projects

See overview

Backlog by Nulab

Best Notion alternative for developer teams

If you’re managing software projects or working with a tech-heavy team, Backlog by Nulab is a strong Notion alternative. It combines project management, task tracking, documentation, and built-in version control—so teams can plan work, track issues, and collaborate without switching tools.

Backlog is especially appealing for developers because it integrates Git, SVN, and issue tracking in a single platform. Plus, its flat, no-per-user pricing makes it a budget-friendly option as your team grows.

Key features

Pricing structure

Backlog offers one free plan and four paid plans—each with flat pricing rather than charging per user.

• Free Plan: Up to 10 users, 1 project, and limited storage. Enough for small teams testing the app.
• Starter Plan ($35/month): Up to 30 users, 5 projects, 1GB storage, and subtasking.
• Standard Plan ($100/month): No user limit, 100 projects, 30GB storage, Gantt/Burndown charts, and issue templates.
• Premium Plan ($175/month): No user limit, unlimited projects, 100GB storage, and advanced features.
• Enterprise: Custom pricing for organizations needing advanced security and administration.
  

Backlog’s user interface

Backlog’s UI is clean, logical, and easy to navigate. Features are clearly organized, and the platform doesn’t overwhelm you with options. Even users unfamiliar with developer tools can get up to speed quickly.

My experience with Backlog

After using Backlog for several weeks, I found it surprisingly adaptable—even for non-technical work. While developer-focused features like Git and bug tracking may be more meaningful to engineering teams, Backlog’s project organization and documentation tools make it valuable for a wide range of businesses.

Overall, it delivers a smooth experience and keeps projects structured without adding unnecessary complexity.

Backlog’s pros and cons

Why is it the best Notion alternative for developer teams?

Backlog brings together documentation, task management, and software development tools in one place—making it a powerful Notion alternative for engineering and product teams.

It’s simple to use, designed for collaboration, and its flat pricing makes it an especially cost-effective solution for growing organizations.

Taskade

Best Notion alternative for task management

Taskade is also a fantastic Notion alternative. While its note-taking capabilities are more limited compared to Notion, it has more solid features for automating your workflows, projects, and task management.

Key features

Pricing structure

Taskade offers several pricing tiers depending on how extensively you want to use its AI features, automation, and collaboration tools.

Free plan

Taskade offers a generous free plan that allows you to explore the platform and test its core capabilities.

It includes one AI agent, and you can invite one teammate and organize projects into one workspace. You will get 3,000 AI credits (one-time) that allow you to make one AI-powered app.

Paid plans

The Starter plan is designed for individuals who want to use Taskade more seriously.

It will get you unlimited workspaces, premium AI models, 100+ integrations, and 10,000 AI credits that can make around 10 apps. It includes up to 3 AI agents, and you can invite up to 3 team members.

The Pro plan is designed for professionals and power users who rely on Taskade daily.

It includes unlimited AI agents and workspaces, and you can invite up to 10 team members. The 50,000 AI credits that you get on this plan can make about 50 apps.

The Business plan expands Taskade’s capabilities for organizations. It includes everything in the Pro plan, plus three times more AI credits and apps, unlimited team members, a custom domain, and API access.

For large organizations, Taskade offers an Enterprise plan with custom pricing.

One more thing worth mentioning is that you can buy top-up credit packs if you run out of AI credits. This way, it is easy to scale AI usage without upgrading your entire plan.

Taskase’s user interface

Taskade has a user-friendly and intuitive interface with a beautiful design. Also, it has quite a short learning curve, and you can quickly learn to utilize almost all the features.

I also enjoyed the way Taskade structures its pages and functions. Essentially, you can find almost all the features on the page you are working on. So, you can access the team chat, AI features, different views, and other projects on the same page without feeling that it is packed.

My experience with Taskade

I had a great experience with Taskade, and I think it is the best Notion alternative for task management and automation. I was skeptical of the AI features, but they proved me wrong. Taskade also has great real-time collaboration tools, and I especially enjoyed the chat feature.

To wrap it up, Taskade is a feature-rich Notion alternative. However, unlike Notion, Taskade has a pinpoint focus on task management, and not note-taking.

Taskade’s pros and cons

Why is it the best Notion alternative for task management?

Taskade is a solid Notion alternative for tasks and even project management, thanks to its advanced workflow automation and collaboration features. It is also worth mentioning that it has fantastic AI features.

See Taskade overview

Lightweight Project Management with Powerful AI Agents

See overview

ClickUp

Best Notion alternative for project management

ClickUp is one of the best Notion alternatives for project management. It is an incredibly versatile app and can work as a central hub for project coordination and collaboration.

Key features

Pricing structure

ClickUp offers four pricing plans. The free plan covers 60MB of storage, unlimited tasks, unlimited members, collaborative docs, and many views. Considering other tools, ClickUp has an extensive free plan and is ideal for individuals.

The Unlimited plan is $7 and excellent for small teams who need unlimited storage, integrations, folders and spaces, chat messages, and others. 

If you want more features and higher security, you need to go with the Business plan. It is a good choice for medium-sized businesses, as it comes with tools for timesheets and workload management.

Finally, ClickUp offers an Enterprise plan as well for larger teams at custom pricing. They also provide a demo here so you can check whether ClickUp is the right project management tool for you.

It’s also worth noting that ClickUp’s AI features are offered as a separate add-on. ClickUp Brain, AI Notetaker, Super Agents, and other AI-powered workflows are not automatically included in the base plans.

ClickUp’s user interface

ClickUp has a user-friendly interface. I loved its design and the dynamic of this whole productivity suite. Compared to Notion, it is a more beautiful project management app.

My experience with ClickUp

While ClickUp is a visually appealing app, it still has a steep learning curve, given its wide range of features. It will take some time to find and learn the tools you need for daily work.

I know that many people are seeking productivity tools that combine AI features to enhance collaboration. And for this, ClickUp is one of the best Notion alternatives thanks to its extensive set of AI tools.

Nevertheless, ClickUp is worth the time you need to spend learning its functions, as it is the best Notion alternative for managing projects.

ClickUp’s pros and cons

Why is it the best Notion alternative for project management?

ClickUp is a great Notion alternative for project management at a reasonable price. It is ideal for any size of business and offers the full tool stack to effectively organize tasks, projects, and data in a centralized place.

See ClickUp overview

All-in-One Project Management Software for Scalable Teams

See overview

Appflowy

A budget-friendly Notion alternative for small teams

Appflowy is an open-sourced AI-driven workspace to bring projects, wikis, and teams together. It has a similar layout to Notion, and it is an easy-to-use app.

Thanks to its collaboration, document, and project management features, it is an ideal Notion alternative that you can access with offline mode as well.

Key features

Pricing structure

Appflowy has two pricing plans. The free plan includes one collaborative workspace for up to two members, unlimited pages & blocks, 5 GB storage, 10 AI responses, Intelligent search, real-time collaboration, and a mobile app.

The Pro plan includes all these features, and you can use it for up to 10 workspace members for $10 per member per month.

You can also get the AI features for $8 if you want to access the most advanced AI models, including GPT 4-o and Claude 3 Sonnet. Moreover, it is $8 to have Mistral 7B, Llama 8B, and more local models.

Appflowy’s user interface

Appflowy has a simple and user-friendly interface. The structure of the user interface is similar to that of Notion; however, it offers a more visually appealing experience.

My experience with Appflowy

I had a positive experience with Appflowy. It was easy to navigate its pages and find the key features.

Appflowy offers a straightforward solution for organizing tasks and projects. It is particularly useful for small teams thanks to its pricing structure.

Appflowy’s pros and cons

Why is it a budget-friendly Notion alternative for small teams?

Appflowy is a budget-friendly Notion alternative for small teams. It has super-easy tools for managing projects and organizing data.

Anytype

Best Notion alternative for safe note-taking

If Anytype is new to you, imagine it as a combo of Notion and Obsidian. It is a powerful all-in-one workspace that combines notes and databases in one platform. Compared to Notion, it has more robust note-taking capabilities, and you can access it without an internet connection using its offline mode from your devices, including your mobile.

Anytype offers maximum data ownership & privacy. It has a local first approach supporting on-device end-to-end encryption, and you are the only one with the key to the notes.

It is also worth mentioning that this is quite a complex note-taking app with a long learning curve.

Key features

Pricing structure

Anytype offers four plans.

The free plan includes 1 GB of network space, three shared spaces, and three space members per shared space. Using the free plan, you can sync your devices, get backup storage, and even collaborate in small groups. During my Anytype review, I also used the free plan, and I think it is ideal for your personal notes.

The builder plan provides a unique name for you: 128 GB of network space, three shared spaces, 10 Editors per shared space, unlimited viewers per shared space, and priority support. This plan works great for small teams.

The co-creator plan is quite similar to the builder plan. However, this plan offers 256 GB of network space and a shorter unique name. This plan is ideal for teams.

Lastly, Anytype offers business plans upon request, where you have the option to determine the size of the network space, number of editors, or shared spaces, and gives unlimited Viewers per shared space. This plan could be fit for bigger teams.

Anytype’s user interface

While the way Anytype works might seem complex, it has a simple and intuitive user interface. On the left side, you can access everything you need, from spaces, widgets, libraries, and bins. Anytype’s user interface is optimized for mobile users as well.

My experience with Anytype

I am not going to lie; Anytype is a complex app. It took time to learn and use properly, and I needed to watch some YouTube videos as well, and read many guides. Anytype features an object-based approach to note-taking, and while it offers real-time collaboration, it is currently better for personal use.

However, it is one of the best Notion alternatives since it offers a safe place where you can take notes. Anytype implements a decentralized model that emphasizes privacy and security, which makes it one of the most privacy-focused note-taking apps.

Lastly, it has more advanced features for managing and organizing your notes than Notion and most of the note-taking apps.

Anytype’s pros and cons

Why is it the best Notion alternative for safe note-taking?

Anytype is currently the safest note-taking app on the market, and it has an extensive free plan that is sufficient for individuals. With this note-taking app, you can store all your data in a safe place, and it provides almost infinite options for data organization.

Considering all these aspects, Anytype is the best free Notion alternative for individuals who need a safe note-taking app.

See Anytype overview

An Offline First Note-Taking App That Stores Your Data Locally

See overview

Summary: Best Notion alternatives in 2026

Notion is a fantastic productivity tool overall, and it is hard to beat. But, if you need something else, I think these are the best Notion alternatives in 2026. These Notion alternatives offer a feature-rich set and affordable pricing.

And most importantly, I also had a positive experience with them when testing these tools.

Related articles:

• Evernote Vs Notion: An Easier Decision Than You Think (2026)
• Best 6 OneNote Alternatives In 2026 | 100+ Personally Tested Tools

I hope I was able to find the best alternatives to Notion. As always, I will keep updating this list to ensure it reflects reality.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

What are the best Notion alternatives?

If you are not sure if one of the Notion alternatives in the list can help your daily work, check out these options:

• Capacities: One of my favorite Notion alternatives that just barely missed this list. It provides journal pages for quick capturing of daily tasks.
• Airtable: Airtable is often compared to a powerful spreadsheet, excellent for users needing robust database and visualization features.
• Trello: Trello is best for teams who prefer a simple, straightforward Kanban board for visual task management, and don’t need advanced project management tools.
• Monday.com: Monday.com focuses on visual project tracking, work management, and automation, making progress easy to see.
• Asana: Personally, it’s not my favorite, but Asana is a popular choice for managing large-scale projects with features for multiple project views.
• Confluence: Confluence is designed to be a collaborative workspace for teams, ideal for wikis and technical documentation within the Atlassian ecosystem.
• Evernote: Evernote offers powerful search functionality, easy organization via notebooks and tags, and reliable cross-platform syncing. Although it is extremely expensive, it is an okay Notion alternative for note-taking.
• Slite: Slite is strong for teams needing to build an internal wiki, focusing on knowledge management and collaboration.

Is there anything better than Notion?

Notion has undoubtedly become one of the most popular productivity tools. However, there are some solid Notion alternatives that have similar features with even more advanced features. For me, the best overall Notion alternative is Coda.

Related article:

• 7 Best Note-Taking Apps For 2026 | +2 Years Personal Testing

What is better, Notion or Xtiles?

Both Notion and Xtiles are great productivity tools. Xtiles is ideal for people who need a simple note-taking tool that offers a visual representation. It is a powerful tool for creating visually engaging content, whether it is about project management or complex workflows. Although it does not have as many collaboration features as Notion, Xtiles is a cost-effective solution for teams.

If you are looking for a more versatile app that you can use for note-taking, project, task, and database management, Notion is a better alternative. It has a minimalist design with robust collaboration features.

Relating article: Xtiles Vs Notion: All Features Compared (2026)

Is Obsidian better than Notion?

Overall, Obsidian is a more powerful app than Notion for personal note-taking. While it is a complex app with a long learning curve, it offers many possibilities to organize your notes and brainstorm ideas. And most importantly, you can do it safely.

Nonetheless, if you are looking for an app for note-taking, project, task management, or team collaboration, Notion is a way better tool than Obsidian. Obsidian is simply not ideal for team collaboration or managing projects within a team.

Relating article: Notion Vs Obsidian: Side-by-Side Comparison (2026)

Does Notion or Coda have better project management tools?

If we consider the project management features, Coda is a more powerful productivity tool. It offers more views, customization, and automation features than Notion.

Relating article: Notion Vs Coda: Side-by-Side Comparison (2026)

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post Best 7 Notion Alternatives In 2026 | 100+ Personally Tested Tools appeared first on .

I know you might feel weird about changing old habits when it comes to note-taking. At least, it was weird for me. However, when I considered how much time I spend in online meetings in a month, I realized that it is a good place to start if I want to improve my productivity.

However, it is not just about boosting productivity. It is also about saving time and costs. You no longer need to bring an additional team member to take notes, or you do not need to participate in all the low-priority meetings. These are only some of the most obvious advantages of an automatic note-taker.

After testing, trying, and reviewing almost all the automatic note-taking tools on the market and spending more than a year with them, I found the best ones. Let’s dive in!

What is an automatic note-taker?

Automated meeting notes refer to the process of using apps for your online meetings. An automatic note-taker utilizes artificial intelligence, natural language processing, and speaker identification technologies. In short, natural language processing is crucial to understanding text and spoken words as humans can. Speaker identification technology gives a speaker ID for each meeting participant so you can track who said what during the meeting.

An automatic note-taker automatically joins your online meetings and starts taking notes. Each automatic note-taker has a bot, so other meeting participants will also be aware that there is a recording and note-taking in the background.

Whenever you start using an automatic note-taker, you can add your preferences regarding when you want the meeting bot to join your meetings, who should receive the call transcript and more. These options can be customized depending on the specific automatic note-taker.

Benefits of automatic note-takers

Let’s quickly take a look at the main features and advantages of automatic note-takers. While most of the listed tools can deliver these, there are some exceptions. Don’t worry; I will highlight these later.

Automatic note-taking and recording

One of the main benefits of an AI note-taker is real-time transcription and recording. So, it seamlessly joins your online meeting and starts taking notes. Once the meeting ends, it sends you the recording and the full meeting transcripts.

AI-powered summaries

Automatic note-takers summarize your meetings and send you the key points discussed during the meeting. They generally send you the meeting agendas, action items, and key takeaways from the online meeting.

What is fantastic is that you can easily share or send the AI meeting notes to your team members so they know what happened without participating in the meetings.

Transcription of audio and video files

Besides online meetings, you can use AI note-takers to transcribe audio and video files. It works the same when taking notes in online meetings. So, it will send you the meeting summaries as well.

Meeting analytics

Thanks to the AI features, automatic note-takers analyze your meetings and provide you with some valuable insights.

Overall, the analytics feature helps you improve your meeting performance by providing key insights from past meetings.

Team collaboration

Some of the listed AI-powered note-takers have many features ideal for teams. For instance, you can edit the meeting notes together with your team members or organize your meeting notes in team folders.

Tips before choosing an automatic note-taker

Before subscribing to any automatic note-takers, I recommend you to check these points:

1. Meeting platform: The first question is which platforms you use for daily online meetings. Most automatic note-takers support the major video conferencing platforms (Zoom, Microsoft Teams, Google Meet); however, some work great with less popular platforms as well.
2. Languages: There are huge differences in terms of language support. While one automatic note-taker supports only English, the other can transcribe meetings in more than 69 languages. So, if you are using other languages besides English, consider this aspect as well.
3. Integrations: It is fantastic when you can integrate your AI note-taker with your current tool kit. Check the integrations to avoid constantly switching between your apps.
4. Pricing: While every AI-powered note-taker has free and paid plans, there are major differences. If it is hard to decide between each plan, consider the monthly transcription limit, storage capacity, allowed limit for video and audio transcription, and features, as they are the most important elements of an automatic note-taker.
5. Purpose: I recommend different tools for individuals or small teams. Sometimes, one automatic note-taker is simply great for individuals but not a good fit for teams. Before making a decision, always think about whether you will have team members or if it is just for you.

Best automatic note-takers

To help you decide, here is a summary of the best automatic note-takers:

MeetGeek

Best automatic note-taker overall

MeetGeek is a reliable automatic note-taker that is ideal for teams and individuals. It automatically records, transcribes, and summarizes Zoom, Google Meet, and MS Teams meetings in the major languages. MeetGeek provides top meeting summaries after calls that you can easily edit and share with others. Its user-friendly interface, excellent AI-powered summaries, and accurate transcripts make it my top choice.

Key features

• MeetGeek records and sends you meeting notes in 60+ languages.
• Using MeetGeek, you can transcribe audio and video files as well.
• You can edit the meeting notes and summaries with your team members.
• MeetGeek automatically sends action items, tasks, and essential highlights from your meetings to you and whoever you want.
• All your meeting recordings and notes are in one centralized place, where you can organize them using folders.
• MeetGeek analyzes your meeting performance and pinpoints where you need to improve.
• You can connect MeetGeek with project management, collaboration, CRM tools, and more.

Pricing

• Free plan
• Pro: $9.99/month per user
• Business: $17/month per user
• Enterprise: Contact for pricing

Pros and cons

Pros

• It has the best AI meeting summary feature that effectively captures the important moments.
• MeetGeek has accurate automatic meeting notes.
• You can seamlessly connect MeetGeek to various popular tools.
• It has one of the best analytics features.

Cons

• It offers only one year of transcript storage if you choose the Pro plan.

Reviews

• G2: 4.6/5 (470+ reviews)
• Producthunt: 5/5 (90+ reviews)

See MeetGeek overview

An AI Note-Taker With Structured Meeting Summaries

See overview

Fireflies AI

Best automatic note-taker for teams

Fireflies is an AI-powered note-taker that transcribes, records, and summarizes online meetings. Its bot, called Fred, that works with all the many meeting platforms, including Zoom, Google Meet, Webex, Microsoft Teams, and GoTo Meeting. It is a versatile automatic note-taker supporting more than 100 languages.

Key features

• Fireflies can accurately transcribe meetings, video, or audio files in over 70 languages. 
• It works with Zoom, Google Meet, Microsoft Teams, Blue Jeans, Skype, Dialpad, Webex, Lifesize, and GoTo Meeting.
• When the call is over, Fireflies will send you a meeting summary that includes outlines, keywords, and action items.
• Fireflies can also help you during meetings by quickly summarizing what’s been discussed so far, pointing out action items as they come up, and catching you up if you join a meeting late.
• You can easily find information in your meeting notes as you can filter action items, dates, metrics, and more.
• It has excellent collaboration features like shareable soundbite snippets and folders.
• Fireflies analyzes your meetings and provides insights into key metrics, including speaker talk time, sentiment, and monologue time.
• You can integrate Fireflies with popular third-party apps like Notion, ClickUp, monday.com, Slack, etc. 

Pricing

• Free plan
• Pro: $10/month per user
• Business: $19/month per user
• Enterprise: $39/month per user

Pros and cons

Pros

• It is a budget-friendly option for teams. 
• It has highly accurate transcripts. 
• Fireflies has extensive collaboration features, such as adding comments, pins, and reactions to specific parts of the conversation, making teamwork easier.
• I love the versatility in terms of languages, meeting platforms, and integrations.

Cons

• Sometimes, Fireflies has difficulties transcribing accents.
• It has a size limit when uploading video or audio files in the free plan.

Reviews

• G2: 4.8/5 (370+ reviews)
• Producthunt: 4.2/5 (90+ reviews)

You can find the full review here: Fireflies AI Review: Why is EVERYONE using it for meeting notes?

See Fireflies AI overview

A Versatile AI Note-Taking App

See overview

Tl;dv

Best free tool for automated meeting notes

Tl dv, or “too long; didn’t view,” records, transcribes, and summarizes meetings in more than 30 languages. It is an excellent solution for individuals seeking a free solution for automated meeting notes. Tl;dv works great with Zoom, Google Meet, and Microsoft Teams.

Key features

• Tl;dv records and takes notes during online meetings.
• It can transcribe video and audio files as well.
• You can ask anything about the meeting, and Tl;dv will find the related details.
• Besides auto transcription, Tl;dv will send you meeting summaries with the key points.
• Tl;dv can create clips, and you can easily share these moments with others.
• You can organize your meeting notes using folders using Tl;dv.
• You can assign tags to the meeting notes to quickly filter on next steps, open questions, etc.
• Business members can access the analytics features.

Pricing

• Free plan: Available
• Pro plan: $18/month per user
• Business plan: $29/month per user
• Enterprise plan: Contact sales

Pros and cons

Pros

• It has a generous free plan.
• The tags feature offers a great way to quickly filter on specific points during the call.
• Very intuitive user interface. 
• Numerous integration options. 
• It sends you accurate transcripts with speaker tags.
• I love you can ask Tl;dv about the meeting, and it will collect the relevant information.

Cons

• Mobile app is only Lite, so the full experience is still desktop-first.

Reviews

• G2: 4.7/5 (190+ reviews)
• Producthunt: 4.6/5 (180+ reviews)

If you are interested in tl;dv, you can find the full review here: My Honest Tl;dv Review After Using It For +18 Months (2026)

You get a 30% discount for the first six months using my link.

See tl;dv overview

An Easy-to-Use AI Note-Taker

See overview

Fathom

Fathom is an AI note-taking tool that provides real-time transcription and meeting summarization, making it easier to track essential points and action items. Its integration with popular video conferencing tools like Zoom, Microsoft Teams, and Google Meet ensures seamless use across different platforms in 38 languages.

Key features

• Using Fathom, you can automate meeting notes, as it records, transcribes, and summarizes your online meetings.
• You can share clips from specific parts of your meetings.
• Fathom integrates with many popular third-party apps.
• You can use different templates for how Fathom should prepare the meeting summary.

Pricing

• Free plan
• Premium plan: $16/month per user
• Team plan: $14/month per user
• Business plan: $20/month per user

The main differences between the paid plans are the features, integrations, and branding. While the free plan has unlimited transcription, it has a limited feature set compared to the paid plans. For example, the free plan does not have team collaboration features, but also includes limited options for AI summaries.

Pros and cons

Pros

• Fathom has a generous free plan.
• You can choose from different templates to prepare the meeting notes.
• A simple tool for automated meeting notes.

Cons

• You need to download the desktop app before using it.
• It can not transcribe video or audio files.

Reviews

• G2: 5/5 (6400+ reviews)
• Producthunt: 4.8/5 (280+ reviews)
• If you are interested in Fathom, you can find the full review here: My Honest Fathom Review After Using It For +3 Months (2026)

See Fathom overview

A Simple AI Note-Taker With Extensive Free Plan

See overview

Wrap-up: Trying an automated note-taker

Automated note-taking is a great way to improve productivity. Implementing an automatic note-taker can save time and money, but most importantly, your nerves. Effectively listening to other meeting participants, manually taking notes, speaking, and asking the right questions can be tough and frustrating.

If you are looking for ways to improve your and your team’s efficiency, automated meeting notes are worth a try, especially if you are part of a sales team or work remotely. Besides trying the free plans, many automatic note-takers offer a free trial when you have a chance to try the features in the paid plans. I hope I helped you find the best note-taking tool for you, and I wish you productive meetings.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is there an AI that takes notes for you?

There are many AI-powered note-taking apps and tools that can replace manual note-taking. These tools use natural language processing and speaker identification technologies to capture discussions effectively during meetings.

What is the best AI for meeting notes?

Ultimately, it depends on your preferences, but MeetGeek is a top choice if you use MS Teams, Zoom, and Google Meet for virtual meetings. It can simplify note-taking, and you just need to focus on the meeting participants. Thanks to its wide range of features, it is also ideal for individuals and teams.

Why automated meeting notes are better than manual note-taking?

Automated note-taking saves you time and money. You no longer need to bring an additional team member to your meetings to take notes so he can focus on other, more critical tasks. Alternatively, if you attend the online meetings alone, you can focus on others instead of multitasking. An AI meeting assistant works like a personal assistant and ultimately allows you to dedicate your attention to the most important workflows.

Disclosure: I only recommend products I would use myself and all opinions expressed here are our own. This post may contain affiliate links that at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post Best 4 Automatic Note-Takers You Must Try in 2026 (Tested & Ranked) appeared first on .

I spent more than 18 months trying and testing AI note-taking apps on the market to find the best ones. In this article, I will share an honest Fireflies AI review to save you time and money when testing it for yourself.

Let’s jump in!

What is Fireflies AI?

See Fireflies AI overview

A Versatile AI Note-Taking App

See overview

Fireflies AI provides automated note-taking for over 10 million people on platforms like Zoom, Microsoft Teams, Google Meet, Webex, and others. In general, AI notetaker tools work solely with Microsoft Teams, Zoom, and Google Meet. With this wide range of meeting platform support, Fireflies AI is one of the most versatile on the AI transcription tool market.

It utilizes technologies like natural language processing and speaker recognition. Natural language processing helps you understand what you are saying during online meetings. At the same time, speaker recognition gives a speaker ID for each meeting participant so you can track who said what in the meeting transcription.

Besides the extensive meeting platform support, it understands and transcribes most languages in the AI note-taker market. Normally, the best AI note-takers can take notes in 20-30 languages; in contrast, Fireflies transcribes online meetings in over 100 languages.

Based on these parameters, one thing is sure. Fireflies AI is the most versatile app when it comes to automated meeting notes.

Key Features

Now, I will guide you through the main features in more detail.

Transcription tool

Fireflies AI can transcribe meetings and video or audio files as well. When you transcribe meetings or files, you will see the meeting transcripts on the right side.

In my experience, it is a reliable transcription tool with over 95% accuracy. Once the virtual meeting starts, Fireflies automatically joins and transcribes it. The meeting transcription is divided up using the speaker IDs, making it easier to review and track the key topics discussed.

In the settings menu, you can select when you want Fireflies AI to join your meetings or send you AI summaries. This high-level customization option lets you fully control when you want Fireflies AI to join your meetings.

You can also transcribe video and audio files. It takes around 10-15 minutes, and you will have access to an accurate transcription of the file with a summary.

Automated meeting summaries

Once the virtual meetings are over, Fireflies AI will send you the meeting recaps, which include an overview, key points with timestamps, and action items. These recaps have all the important details you need to quickly review what happened during the meeting.

Fireflies AI’s smart search feature can filter specific points from the meeting, such as questions, key metrics, dates, and more. This allows you to quickly filter on topics that interest you.

Additionally, you can easily edit and share meeting notes with a few clicks. Besides the meeting notes, Fireflies AI will also send the meeting recording and transcription.

Live assist

In addition to post-meeting summaries, Fireflies AI can also help you during meetings with its Live Assist feature.

For example, this feature can quickly summarize what’s been discussed so far, point out action items as they come up, or help you catch up if you join a meeting late. This is a lifesaver in longer meetings, where it’s easy to lose focus or miss a few important moments.

It’s not a feature I used in every single meeting. But when I needed it, it saved me from rewatching the whole meeting later.

Recordings

Fireflies AI will automatically join and record meetings when they start. The meeting recording is easily accessible after the meeting. You just click on the meetings tab to find the recording with the transcription and the notes.

Collaboration features

One of the main reasons Fireflies AI is one of the best note-taker apps for teams is the collaboration features. You can organize your team’s meeting notes, recordings, and transcriptions in one single place.

Also, you can easily share and edit your meeting notes with others, so you will not miss any important details from voice conversations. Team members can also leave comments and reactions on specific parts of the transcript.

Conversation intelligence

Analytics is an excellent feature to improve your meeting performance or coach teammates. You can track speaker talk time and access other key metrics like the sentiment of the meeting.

This feature can be particularly useful for sales calls. Accessing and analyzing these valuable insights will make you and your entire team more efficient.

Other useful features

Fireflies AI offers many other features that can increase your productivity and the effectiveness of meeting processes. For example, it has an AI assistant called Fred. You can ask anything about an online meeting, and it will find the answer in seconds.

Also, you can create short audio clips from different parts of the call to share with your team. These audio snippets are called Soundbites, and they can be helpful when you want to share the most memorable moments of an hour-long meeting. For example, when you want to share the key moments from an interview, such a feature can come in handy.

Integrations

Fireflies AI offers seamless integration with various third-party applications. The must-have integrations you need to start with are Google Calendar & Google Meet to ensure you will see the calendar events and join them easily.

Furthermore, you can connect project management tools, customer relationship management (CRM) systems, collaboration apps, and various other tools. For instance, you can integrate it with tools like Notion, ClickUp, monday.com, Slack, Google Docs, and Asana to keep meeting notes connected to your daily workflows.

User interface

Let’s talk about the user interface. Fireflies has a user-friendly interface, and you can easily access every essential feature with a few clicks. Even a beginner with these tools can smoothly navigate and utilize Fireflies AI’s function.

Fireflies is available on web, mobile, and desktop, so you can record, transcribe, summarize, and search meetings across different devices, depending on how you prefer to work.

Overall, Fireflies AI gave me a pleasant surprise in terms of user interface and accessibility.

Pricing

Fireflies AI offers four plans for individuals and small and large teams. The free plan includes unlimited storage capacity and transcription for shared bot meetings.

Nevertheless, if you want to transcribe files, you are only allowed to transcribe three meetings for free. Also, you can transcribe recordings below 100 megabytes. If you choose the free plan, you can access essential features like meeting summaries or soundbites. I recommend the free plan for those who have just a couple of meetings in a month and do not want to spend time on meeting notes.

Compared to many other AI meeting assistants, Fireflies’ paid plans are reasonably priced, especially if you rely on meetings every day. The Pro plan costs $10 per seat per month, the Business plan is priced at $19 per seat per month, and the Enterprise plan starts at $39 per seat per month, all billed annually.

The Pro plan is ideal for people or small teams having many meetings in a month. It includes unlimited transcription minutes and meeting recaps. You will also have access to the AI assistant feature and the smart searching filters.

If you want the conversation intelligence feature, which includes meeting analysis functions and team insights, you must go with the Business plan. The Business plan is perfect for small and large teams that can utilize these extra features.

The enterprise plan is for large-scale enterprises. You will get a dedicated support team and an onboarding program here.

Ultimately, Fireflies AI’s free plan is only decent compared to other AI note-takers. Most of the juice comes with the Pro and Business plans. The good news is that these plans are quite budget-friendly solutions when considering the pricing of other AI tools.

Fireflies AI’s pros and cons

Let’s dive into Fireflies AI’s pros and cons!

Pros of Fireflies AI:

Cons of Fireflies AI:

Related articles:

• Fireflies AI vs Otter AI: A Side-by-Side Comparison In 2026
• Fireflies AI vs Fathom: Which AI Note-Taker Is The Best In 2026?
• Fireflies AI vs Tl;dv: A Side-by-Side Comparison In 2026
• Fireflies AI vs MeetGeek: A Side-by-Side Comparison In 2026
• Notta Vs Fireflies AI: Why Would You Choose One Over The Other? (2026)
• Best Fireflies AI Alternatives 2026 | Top 5 Picks + Discounts

My recommendation

Overall, Fireflies is one of the best AI note-takers you can find. Whether you have internal or external meetings, Fireflies is an ideal addition to your tool stack to save time and money.

It is an ideal tool for individuals who have numerous meetings and want to eliminate multitasking during online meetings and focus their full attention on the participants. This can make your meetings more productive and save many hours a week.

Also, the affordable Pro and Business plans make Fireflies AI a valuable AI tool for teams. While it can make any team significantly more productive even if they have only internal meetings, a tool like Fireflies AI can be especially an excellent app for sales, marketing, agency, or consulting teams.

Fireflies AI’s alternatives

If you still have questions or are wondering what other options you have, check out this article. I collected and compared the best AI note-takers here: 9 Best AI Meeting Managers in 2026

Nevertheless, here is a short summary of the best AI note-takers besides Fireflies AI:

Compare Fireflies AI vs alternatives

Fireflies AI VS Otter AI

See review

Fireflies AI VS MeetGeek

See review

Fireflies AI VS Fathom

See review

Notta VS Fireflies AI

See review

Fellow VS Fireflies AI

See review

Wrap-up: Fireflies AI review

Fireflies AI is an excellent tool for minimizing the number of meetings and making your meeting processes more efficient. It provides reliable meeting transcriptions, and the summaries are simply great. While I am not fully satisfied with the free plan, the paid plans offer an affordable yet outstanding solution for individuals and teams to transcribe meetings and files.

I hope I gave you a solid overview in this Fireflies AI review. I wish you productive online meetings!

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is Fireflies.ai free?

Fireflies AI has a free plan that includes unlimited storage capacity and transcription for shared bot meetings. Nevertheless, the advanced features come with the Pro and Business Plans. So, the free plan is ideal for those who just have a few meetings in a month and want to dedicate their full attention to the meeting participants by offloading note-taking to Fireflies AI.

Does Fireflies AI work with Google Meet?

Fireflies AI works with Google Meet, MS Teams, Zoom, Webex, GoToMeeting, Skype, Lifesize, and Dialpad Meetings. You can transcribe meetings on these video conferencing platforms with Fireflies AI in over 69 languages.

Is Fireflies.ai safe to use?

Fireflies.ai is a cloud-based tool that encrypts data both at rest and in transit to protect user privacy. As a cloud-based tool, Fireflies.ai can be accessed from any device with an internet connection. Its high data security standards ensure that all your data, including every audio recording, transcript, and meeting summary, is secured.

Is Otter AI better than Fireflies AI?

Otter and Fireflies are among the most popular meeting assistants. While Otter and Fireflies have similar technology backgrounds and can significantly increase individual and team productivity, there are differences. Fireflies offers additional features like meeting summaries and action items, which go beyond basic transcription.

In this Fireflies AI Vs Otter AI comparison, I also found that Fireflies AI has higher transcription accuracy based on user reports, and is a more versatile app.

How accurate are Fireflies AI’s meeting notes?

Personally, I experienced that the transcription accuracy is over 95%. However, it is important to remember that the accuracy may vary depending on the audio quality, background noise, and individual speaking styles.

If you are looking for some bot-free options, check out this article: 5 Best Bot-Free AI Note-Takers In 2026 (NOT What You’d Think)

Disclosure: I only recommend products I would use myself, and all opinions expressed here are my own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post Fireflies AI Review: Why is EVERYONE using it for meeting notes? appeared first on .

We’ve all been there; sometimes, in the rush, we forget to take notes and end up leaving team meetings thinking we have got it all in our heads. But, as it turns out, the forgetting curve kicks in faster than we realize.

In this article, I will walk you through how to take effective meeting notes and delegate note-taking tools to focus on meetings and give your best.

Let’s dive in!

What are meeting notes?

The meeting notes are a written record that covers the key points of the meeting agenda, important details, and follow-up items that should be done. They are not meant to be a word-for-word record; instead, consider them a brief summary of the key takeaways.

Essentially, meeting notes are a valuable resource for future meetings and help you to have a clear understanding of the key decisions and tasks you need to complete. There is no one-size-fits-all solution for note-taking methods, techniques, or formats.

The only rule is to keep it simple and keep it useful! The meeting notes are about helping your future self when this topic arises again.

Benefits of meeting notes

Let’s quickly refresh our memory and see the benefits of taking notes.

Retain information

Taking meeting notes is essential to capture important points and key ideas. Without taking notes, you could rely only on your memory, which is pretty limited when it comes to information retention.

In essence, meeting notes help you remember what happened and the follow-up tasks from your side.

Share information with others

Meeting notes are an excellent way to share information with team members who could not attend the meeting. Whether it is a summary of talking points, action items, or key takeaways, sharing meeting notes ensures everyone is on the same page during the next meeting.

Accountability

If the whole team has access to the meeting notes, it becomes easier to track team members’ responsibilities and hold them accountable for assigned tasks. Whether it is a project milestone or a follow-up, meeting notes clearly understand who is responsible for what.

States ownership

Taking meticulous notes keeps track of what is discussed and shows ownership and engagement. It shows that you are invested in the meeting’s outcomes and are committed to contributing to the team’s success.

Fuel to productivity

Meeting notes is a fuel to productivity. You will have an overview of due dates, key points, tasks, and action items. This approach enhances efficiency and ensures you know what to do until the next meeting.

Meeting minutes vs meeting notes

Meeting minutes are a more formal document that includes specific requirements, such as dates, names, topics, key decisions, and action items. For example, people use meeting minutes as legal documentation for board meetings or court proceedings.

On the other hand, meeting notes have no formal requirements; their only aim is to assist you in staying organized.

Manual meeting notes

Manually writing meeting notes is way better than not taking notes at all. Although there are already tools to replace manual note-taking, some still prefer to take notes themselves. Below, there are some tips for taking notes effectively.

Tips for better meeting notes

• Keep it simple and useful: Writing good notes is all about focusing on the important points and details instead of writing down everything word by word.
• Designated note taker: Assigning note takers will help you to focus on the meeting while others take care of meeting notes.
• Note-taking method: Utilize the Cornell or Quadrant method for more effective note-taking.
• Highlight key points: Highlighting important details will help you navigate easier in your meeting notes.
• Meeting notes template: Using a meeting note template helps you and your team members to capture and review important discussions.
• Sharing: Do not forget to share meeting notes with your team to ensure everyone will be on the same page.

How do you upgrade your manual meeting notes with tools?

Using AI-powered apps for manual note-taking and editing can also be a great way to take better notes faster. Employing AI note-taking apps will provide you with an organized place for your meeting notes and tasks. It assists you in summarizing notes, providing templates, and checking your grammar.

One of the best tools for taking meeting notes in an organized workspace is Notion. Using Notion, you can access free templates for creating to-do lists, meeting agendas, summaries, etc. Furthermore, it can improve your writing, make it shorter or longer, and summarize the meeting notes.

Essentially, Notion can replace ChatGPT and Grammarly and can be implemented in many workflows besides note-taking.

Challenges of manual taking: A real-life example

Taking notes manually can be challenging, especially if you have no other team members on the call.

Imagine stepping into a sales meeting where your team members could not make it. Juggling between engaging with meeting participants, speaking, and taking effective notes simultaneously feels like a nightmare. This multitasking scenario significantly raises the risk of missing crucial information during the meeting, potentially leading to an unsuccessful sale or communication breakdowns.

Now, envision a different scenario: You are on the same sales call without your team. However, you have an AI-powered note-taking tool that automatically transcribes the meeting and sends you great meeting notes with concise summaries of the key points.

AI note-taking tools are not exclusive to sales teams. They are an excellent solution for making meetings more productive and lifting the weight of overwhelming tasks, like note-taking, off your shoulders.

Discover the shortcuts with automated note-taking apps

Let’s break down how AI note-taking apps can help you to take better meeting notes!

Automated meeting notes and recording

AI note-taking apps can seamlessly join and start video recording your meetings on Zoom, Microsoft Teams, Google Meet, and more platforms. So you do not have to bother more with beginning the recording.

Additionally, such tools will automatically begin taking notes when the meeting starts. This is especially useful for teams working remotely because they can essentially automate all their meetings and dedicate their full focus to meeting participants.

Meeting summaries

While there are instances when you require detailed meeting notes that capture everything discussed, there are also times when a concise summary with the important points is all you need. AI-driven note-taking tools will not just transcribe meetings but also provide you with a brief overview and highlights.

For example, Meetgeek automatically creates highlights on the call and delivers them to the relevant people’s inboxes. This means you don’t have to worry about sending meeting notes or summaries; it’s all fully automated.

Meeting analysis

Good meeting notes are one thing. AI meeting assistants take one step further to make your meeting more productive.

Such AI tools can give you key insights into speakers, topics, sentiments, etc. With this comprehensive data, you can easily compare trends and evaluate the overall quality of your team’s conversations.

Easy sharing and collaboration

Using AI note-takers simplifies the sharing of a meeting note. For example, Airgram allows you to export meeting notes to platforms like Slack, Notion, Microsoft Word, and Google Docs. Or, you can share recordings, transcripts, and notes effortlessly via a link or email.

Therefore, you do not need to copy and paste a meeting note. Instead, you can easily export and share it with your team members.

Furthermore, many AI note-takers have features that enhance team collaboration. You can edit notes together or assign tasks to your team members using a real-time notepad.

Versatility

Many AI note-taking tools are highly versatile regarding language, platform support, or integration possibilities.

Language support

While some AI tools can only understand and transcribe online meetings in English, others, like Fireflies AI, support live transcription in 69+ languages. It is an ideal solution for remote teams using languages other than English.

Platform support

The platform support varies depending on the specific AI note-taker, and notable differences exist. Generally, popular platforms like Zoom or Microsoft Teams are supported.

However, if you are looking for broader compatibility, Avoma might be the right choice. It works seamlessly with Zoom, Microsoft Teams, Google Meet, Blue Jeans, GoTo Meeting, Uber Conference, Lifesize, and Highfive.

Integrations

AI note-takers generally allow integrations with third-party apps. Integrating note-taker apps with CRM systems, calendars, and project management tools will allow you to manage your workflows and tools smoothly.

The best tools to automate your meeting notes

In this article, I collected the best AI apps for manual and automated note-taking.

If you are looking for a solution beyond meeting notes automation, explore this guide on the best AI meeting managers.

For Zoom users, I recommend trying these apps to automate your Zoom meeting notes.

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Frequently asked questions

How do you take effective meeting notes?

• Focus on important points instead of writing down everything word by word.
• Assign a note-taker to ensure someone is always responsible for meeting note-taking.
• Utilize common note-taking methods like the Quadrant or Cornell method for more effective note-taking.
• Highlight the key points in your meeting notes.
• Use the meeting notes template to write and review meeting notes.
• Share the meeting notes with your team members.

What are the five R’s of note-taking?

The five R’s is a note-taking method (i.e., Cornell method) that includes five steps to effective meeting notes. The five steps are record, reduce, recite, reflect, and review.

What is the best way to take meeting notes electronically?

Tools like Notion or Taskade will help you take good meeting notes. They allow you to structure or summarize the content and provide an organized workspace for your notes and tasks. These tools utilize artificial intelligence, and you can implement them in many workflows.

What is the AI tool for meeting notes?

It depends on your preferences and what meeting platform you use daily. The best AI tools for note-taking are the following:

• Fireflies AI
• tl;dv
• Airgram
• MeetGeek
• Krisp
• Avoma
• Fathom

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post How To Take Meeting Notes Ten Times Faster? (Tools & Tips) appeared first on .

These are the key points that I explored during the Notion vs Obsidian clash:

• Notion is a more user-friendly app with a shorter learning curve.
• You can use Notion in various workflows besides note-taking.
• Notion has many team collaboration features and more suitable for project management.
• Both Obsidian and Notion have mobile apps.
• Obsidian is a safer note-taking app than Notion.
• Obsidian has more powerful note-taking tools than Notion.
• Obsidian has an offline mode as well.

Now, let’s dive into the side-by-side comparison of Notion vs Obsidian!

Key differences between Notion and Obsidian

Here is a short overview of the key differences I found in the Notion vs Obsidian showdown:

Comparison: Notion vs Obsidian

First, I will show you both productivity apps’ features one by one. Second, I will guide you through their user interfaces, integration options, and pricing. Lastly, I will show you the pros and cons of Notion and Obsidian and their alternatives and reveal my pick.

What is Notion?