best note-taking apps Archives - https://thebusinessdive.com/tag/best-note-taking-apps Productivity, Business Growth & More Thu, 19 Feb 2026 00:33:46 +0000 en-US hourly 1 https://wordpress.org/?v=6.9.4 https://thebusinessdive.com/wp-content/uploads/2023/05/cropped-127864882-1-32x32.png best note-taking apps Archives - https://thebusinessdive.com/tag/best-note-taking-apps 32 32 220384413 7 Best Note-Taking Apps For 2026 | +2 Years Personal Testing https://thebusinessdive.com/best-note-taking-apps https://thebusinessdive.com/best-note-taking-apps#respond Sun, 04 Jan 2026 12:07:35 +0000 https://thebusinessdive.com/?p=7172 I spent more than two years testing and finding the best note-taking apps. There are always new ones coming to the market, so it was not an easy task. I always get the same question from you guys: which note-taking apps are the best in 2026? And finally, in this article, I collected my personal...

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]]> I spent more than two years testing and finding the best note-taking apps. There are always new ones coming to the market, so it was not an easy task.

I always get the same question from you guys: which note-taking apps are the best in 2026?

And finally, in this article, I collected my personal favorite note-taking apps based on features, pricing, and experience.

So, if you are curious about what I found after testing 100+ productivity tools and spending over 2 years with testing, sit back and scroll down to discover the best note-taking apps in 2026.

Let’s dive in!

How do I rank the best note-takers?

To rank the best note-taking apps, I considered some factors to ensure I can provide you with the best recommendation. These are the aspects that I used to put together my list of best note-taking apps in 2026:

Note-taking capabilities: Their note-taking tools and capabilities were crucial when ranking the best apps for note-taking.

Other features: I know some of you are looking for not just a simple note-taking app but also other features. Therefore, I also take into account what note-taking apps can offer besides digital notes.

User interface: Navigation and user experience are also crucial when using a note-taking app. Therefore, I considered the note-taking apps’ user interface as well when ranking them.

Pricing: The pricing structure is another key element in ranking the best note-taking apps. This is one of the reasons why I did not include Evernote in this list.

My experience with them: As mentioned, I personally tested and tried all of these note-taking apps to ensure I can provide you with the most accurate recommendation. Thus, my experience with the specific tool is one of the key elements of ranking the best note-taking apps.

Best note-taking apps I tried after spending +2 years testing

Here is my list of best note-taking apps in 2026:

Best Note-Taking Apps

My Top Picks
Coda - the best Notion alternative overall

Best note-taking app overall
Xtiles is the best notion alternative for visual note-taking

Best simple note-taking app
Scrintal is the top note-taking app for visual thinkers

Best note-taking app for visual thinkers
Notion is the best onenote alternative

An all-in-one app with solid note-taking capabilities
obsidian is one of the best onenote alternatives

Best free note-taking app for personal use
Anytype is one of the top Notion alternatives for safe note-taking

Best local first note-taking app
capacities is the best note-taking app for personal knowledge management

Best note-taking app for personal knowledge management

Best Note-Taking Apps In 2026

Let’s delve into thebest note-taking apps I tried in 2026!

Coda

Best note-taking app overall

Coda is one of the best note-taking app with strong project management tools

Coda is a similar note-taking app to Notion. However, there are a few differences. For example, it has more advanced project management tools and also a user-friendlier app with a shorter learning curve.

Key Features

Coda note-taking capabilities

Note-taking tools: In Coda, you use blocks to organize and structure your content. It allows using different paragraph styles and adds quotes, callouts, and more. Similar to Notion, you can create blocks if you click on the “/” tab. When creating them, you can choose from many formats, such as text, tables, images, calendars, etc.

Other tools: Coda offers advanced visualization features for your projects and tasks. I also enjoy how Coda’s task management tools work. Essentially, you can add different columns for different tasks. When adding a task, you can insert numerous formats, such as text, dates, checkboxes, links, files, assignees, and many others.

Templates: Coda’s Gallery includes many templates for note-taking, project management, meetings, knowledge management, project briefs, OKRs, and more. Templates are great for creating documents and projects faster.

Collaboration features: Coda excels in collaboration features. It allows real-time editing, mentioning and tagging others, or assigning tasks to your team members. You can share documents easily with your team members with a click, so you can be on the same page. It has tools for permission management and workflow automation, which can make your team collaboration smoother.

AI tools: Coda has an AI assistant that helps you in many ways when taking notes. For example, it can summarize, translate, answer questions, or help you brainstorm an idea or convert it into a table. The use cases of Coda AI are almost endless. As you use Coda along the way, you will implement it in more workflows than you think.

Integrations: You can connect Coda to many third-party apps, including Zapier. Thanks to the Zapier integrations, Coda supports integrations with more than 7,000 third-party apps, such as Google Keep, Jira, Slack, or Salesforce.

Mobile app: Coda has a mobile version as well. Similarly to most note-taking apps that have a mobile version, it has fewer features, but it worked fine for me.

Coda’s pricing

Coda pricing

Coda offers four pricing plans.

The free plan has essential features like unlimited doc size for unshared docs, collaborative docs, tables, charts, kanban boards, forms, and automation. The free version is ideal for individuals or teams that want to test whether Coda suits the whole team.

The Pro plan is $10 per month and is ideal for small businesses or individuals who need advanced features. This plan includes a 30-day version history, hidden pages, custom domains, brandings, icons, and AI credits as well.

If you want unlimited automation, version history, and AI credits, you need to go for the Team plan, which is $30 per month. This plan is great for small and bigger teams as well. Using Coda’s Team plan, you will access the folder access, which can be crucial for teams.

Lastly, Coda offers an Enterprise plan for large businesses. It is $60 per month, and you will have access to advanced security features and a dedicated customer success manager.

Coda’s user interface

Coda user interface

Coda is a beautiful and simple productivity app with a distraction-free interface. Personally, I experienced a short learning curve, and it was easy to navigate through its features.

While Coda is a simple app, it has the depth to manage documents and projects in more detail. So, it will take some time to learn all the features. Nevertheless, it has some tutorials and guides, so you will quickly master Coda.

My experience with Coda

After my Coda review, I realized we could easily mention Coda on the same page as Notion. It has similar extensive features to become an all-in-one app. Also, I appreciated that it has powerful note-taking tools.

I had only two issues with Coda. First, it has no desktop app you can access even without an internet connection. Secondly, the Enterprise plan is quite pricey.

All things considered, my experience with Coda was 10/10, and I highly recommend it to individuals and small teams.

Coda’s pros and cons

Pros and cons of Coda
coda logo (1)

See Coda overview

All-in-One Collaborative Workspace for Docs, Projects, and Teams Users

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Xtiles

Best simple note-taking app

Xtiles is the best note-taking app for visual notes

Xtiles is a simple, visually appealing workspace where you can organize notes and handle your tasks and projects. The first time I used Xtiles, it felt like it was the baby of Notion and Miro.

It has an intuitive design, and you can access your notes offline as well. Xtiles is a straightforward app that is ideal for personal or business purposes.

Key Features

Xtiles drag-and-drop interface

Note-taking tools: Xtiles utilizes tiles to display and organize information. This note-taking app has a super easy drag-and-drop interface, so you can create a tile of any size if you click on the canvas. Xtiles allows you to add different types of content, such as text, lists, tables, images, videos, code, etc. What I particularly loved in Xtiles is that the tiles give you way more customization options, as you can select the exact size and position of the tiles compared to other note-taking apps.

Other tools: Xtiles is an ideal project management app for small teams, individuals, and creatives. It has basic features designed for simple project management, so you will learn it fast. Also, Xtiles has some task management features as well. You can add a task, assign it to your team members or you, and give a due date. It is a useful feature for those who do not want to use a different app to handle the to-do list and want to integrate every function into one app.

Templates: Xtiles offers many templates, from project trackers to weekly, monthly, or yearly planners. However, there are templates for productivity, education, brainstorming, teams, and meetings. If you click on the template gallery, you will see all the templates, and you can add them with one click.

Collaboration features: If you work with others, you can effortlessly share everything with your team and manage your projects from here. Also, you can assign tasks to others with a few clicks.

AI tools: Xtiles does not have AI tools yet.

Integrations: You can connect Xtiles with +7000 third-party apps using the Zapier integration. Also, if you have paid plans, Xtiles offers instant syncing with Google Calendar, Google Drive, and Slack. Connecting your Google Calendar with Xtiles is quite useful, as you can see your meetings and appointments in Xtiles. This means that you can centralize your calendars, notes, and tasks in one single place.

Mobile app: Xtiles has a mobile version for Android and iOS. So, it is ideal for Apple users as well. The mobile version lacks some features compared to the desktop version.

In this video, I show you how to use Xtiles in five minutes.

Xtiles’ pricing

Xtiles pricing

Xtiles has three plans.

The Free plan includes unlimited blocks, projects, 100+ free templates, one workspace to share, three personal workspaces, unlimited storage (5MB/file), and five pages per project. The free plan is ideal for individuals, mainly for personal use.

The Starter plan is $5 per month per user. Besides the features included in the free plan, it offers unlimited personal spaces, pages, premium templates, unlimited storage, recurring tasks features, and Google Calendar integration. The starter plan is ideal for individuals who use Xtiles for daily work and need more powerful capabilities to enhance their note-taking experience.

Lastly, Xtiles offers the Plus plan for $8.25 per month per user. This plan includes everything in the starter plan. In addition to those features, it provides color customization, timeline view, priority support, forms, unlimited shared spaces, linked pages, and productivity bundles. As this is the only plan with unlimited spaces you can share, the plus plan is ideal for teams.

Xtiles’ user interface

Xtiles user interface

Xtiles offers a beautiful experience if we take a look at its user interface. Compared to Notion’s massive and slightly conservative user interface, it is user-friendly. It is a very simple app, so you can easily navigate and utilize its full capabilities with a short learning curve.

Overall, Xtiles offers a pleasant experience with its intuitive user interface.

My experience with Xtiles

Unlike OneNote, Xtiles is a visually appealing app with an intuitive interface that offers many ways to organize your notes. But most importantly, it is a very simple app with a short learning curve.

Xtiles’ pros and cons

Pros and cons of Xtiles
Xtiles is one of the best note-taking apps

See Xtiles overview

A Visual Note-Taking App to Manage Notes, Tasks, and Projects

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Scrintal

Best note-taking app for visual thinkers

Scrintal is the best note-taking app for visual thinkers

Scrintal is the perfect note-taking app for visual thinkers. This note-taking app offers personal knowledge management where you can take notes, connect them, and structure your thoughts using a canvas-like layout.

Key Features

Scrintal's key features

Note-taking tools: Scrintal’s note-taking system is a little bit similar to Xtiles’. You can create boards that work as personal spaces that you can customize. In your boards, you can add blocks, and they are very similar to sticky notes. It is super easy to move your blocks around by dragging and dropping them. Besides moving them around, you can customize your notes in different ways, like choosing colors for the blocks, drawing lines between separate blocks to connect them, adding headings, or turning blocks into documents.

Other tools: You can use tags to filter your notes. Let’s say you use a tag called “Client 1 tag” for one of your clients. Whenever you prepare meeting notes from your calls with Client 1, you can just simply add its tag, and you can easily find the Client 1-related notes if you click on the Tags menu. Furthermore, Scrintal allows you to upload videos, images, PDF files, or code blocks to your boards.

Templates: Scrintal does not offer templates.

Collaboration features: With Scrintal, you can easily share blocks or boards and work in real-time. Essentially, its workspaces provide the environment for live collaboration, as you can follow each team member and work simultaneously.

AI tools: Scrintal has an AI assistant that is useful for brainstorming and working on your notes. When you open this function on the right, it will give you some pre-made prompts that you can use.

Integrations: There are no integrations.

Mobile app: Scrintal currently offers only web and desktop apps.

Scrintal’s pricing

Scrintal's pricing

Scrintal has three pricing plans.

Its Pro monthly plan is €19.90, and you will access unlimited docs & boards, file uploads, and real-time collaboration features.

If you opt for the Pro yearly plan, it is €9.90 and includes all the features in the monthly plan, plus priority support and community calls.

Scrintal also offers a 3-year plan for €6.90 per month, which basically covers the same features and extras as the Pro yearly plan but at a cheaper price.

Scrtinal’s user interface

Scrintal's user interface

Scrintal has a very simple and straightforward user interface. You can find all your notes with a few clicks, especially if you use its searching function, which can locate your notes quickly.

I will be honest: I did not experience any learning curve at all, so you will get on board fast.

My experience with Scrintal

As I mentioned, Scrintal has a very short learning curve. Once you log in, you will be taken to a page where they explain how to use Scrintal. This short tutorial includes some pictures and videos.

After 10 minutes, I felt like I had been using Scrintal for years because of how intuitive and simple this note-taking app is.

Scrintal’s pros and cons

Pros and cons of Scrintal

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Notion

An all-in-one app with solid note-taking capabilities

An all-in-one app with solid note-taking capabilities

Notion is like a Swiss army knife; you can use it for many purposes. It provides a centralized workspace where you can organize your thoughts, notes, tasks, projects, and documents in one place.

It is also an ideal choice for teams as it has many collaboration features. You can invite your team members to work on pages in real-time, create and assign responsibilities and tasks to others, and much more.

Key Features

Notion's note-taking feature

Note-taking tools: Notion is a sophisticated note-taking app that uses blocks to organize your notes. In your pages, you can insert images, bookmarks, videos, code, kanban board, and more by simply hitting the “/” button on your keyboard. I especially love the embedded functions, which allow for the smooth embedding of YouTube videos, Google Docs, Google Maps, Miro, and more.

Other tools: Notion offers a solution for projects, tasks, and data management. Using this productivity tool, you can visualize and manage projects in different formats, from calendars to boards. You can break your projects into manageable tasks and add status, assignee, or due dates.

Templates: Notion currently has more than20,000 free templates from which you can browse. This is an insane number. Just to give you an example: if you want to create a to-do list, you can choose from almost a thousand templates.

Collaboration features: Notion was designed for all sizes of teams. You can create workspaces and invite team members to work on pages in real-time, create wikis together, and manage projects or tasks.

AI tools: Notion’s AI writing assistant can greatly improve your writing by detecting errors and correcting misspelled words and incorrect grammar. But it can do much more. On the bottom left corner of Notion, you can access the AI assistant feature that answers your questions, gives you summaries, translates your page, finds action items, and helps you improve your writing. Basically, it works like a built-in ChatGPT.

Integrations: Notion provides many integration possibilities. You can integrate it with Zapier, which will give you access to more than 8000 apps.In addition to the Zapier integration, you can connect Notion with more than 100 other apps, including Asana, ClickUp, Dropbox, Google apps, or Jira.

Mobile app: It has a simple mobile app that allows you to access your notes and track your tasks from anywhere and anytime. When using Notion’s mobile app, I did not encounter any bugs.

Notion’s pricing

Notion pricing

Notion has a free plan and three paid plans.

The free plan includes a collaborative workspace, basic forms and sites, Notion Calendar and Mail. It also supports databases with subtasks, dependencies, and custom properties. Based on my experience, Notion’s free version is totally sufficient for individuals to organize their notes and projects.

The plus plan is $10 per seat per month. It has unlimited collaborative blocks, unlimited file uploads, charts, custom forms and sites, and basic integrations. The plus plan is ideal for small teams and individuals who work a lot with others.

The business plan costs you $20 per seat monthly. It offers features like granular database permissions, private teamspaces, domain verification, conditional forms logic, and premium integrations. Business users also get access to Notion AI features. I recommend the business plan for bigger teams who want to utilize more advanced features.

Finally, Notion has an enterprise plan as well with custom pricing. By choosing the enterprise plan, you will receive a dedicated success manager, advanced integrations, and advanced security and control features, among other things.

Keep in mind that, while Notion AI is included in the price of Notion’s Business and Enterprise plans, there is only a trial usage on Free and Plus plans.

For users who rely heavily on documentation and structured workflows, the pricing still makes sense, especially if Notion replaces several other tools.

Notion’s user interface

Notion user interface

Notion’s user interface is simple. It has a minimalist aesthetics with white space, clear typography, and subtle colors are the focus. Even if you are a first-time Notion user, you will be able to quickly navigate the pages, as you will find every important information on the sidebar.

As you can see, Notion has many features. This is the only thing that might feel overwhelming at first. Even though I have used Notion for more than 2 years, I have not explored all its features and potential.

When working in Notion, you will quickly realize that it uses a block system that works like Lego. It transforms all the content into movable, customizable pieces, which gives you the flexibility to move these blocks around.

My experience with Notion

In the past years, Notion has become a must-have tool for me. It helps me to keep my notes and projects organized. While I think there are tools with stronger note-taking capabilities in this list, Notion is still the best or one of the best note-taking apps in 2026.

The reason why I put Notion as the number one note-taking app is its feature set. It is a workspace for centralizing ideas, databases, and to-dos in one app. With its calendar feature and soon email capabilities (Notion Mail), Notion is on its way to becoming an all-in-one app.

Ultimately, Notion has helped me increase my productivity in the past years and take my organization to the next level.

Notion’s pros and cons

Pros and cons of Notion
Notion logo

See Notion overview

A Popular All-In-One Workspace With An Extensive Free Plan

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Obsidian

Best free note-taking app for personal use

Obsidian is the best free note-taking app for personal use

Obsidian is a powerful note-taking app that gives you access to many advanced features for completely free. It follows a local first approach, which means that your notes are stored locally, and no one else can access them, just you.

Obsidian offers a cross platform access, so you can use it on Mac, Windows, and Linux. During my Obsidian review, I used the Windows app.

Key Features

Obsidian graph view

Note-taking tools: Obsidian uses markdown language when taking notes. To create paragraphs, just insert a blank line to separate your paragraphs. If you press Enter, it will create a new line in your note, and it will be treated as a continuation of the same paragraph in the rendered output. Also, you can change the size of your fonts under the Appearance option in settings even if you use Obsidian on mobile devices. You can create tags, which help you organize and find your notes more easily. Just enter a hash symbol (#), and you can choose from your tags. Obsidian allows you to use attachments, such as images, audio files, or PDFs when taking notes.

Other tools: With Obsidian, you can create audio notes. For this, you only need to download the audio recorder plugin; you can record details and voice notes in situations when you can not type fast enough.

Templates: You can find the templates under the core plugins. You can also download a sample vault.

Collaboration features: With Obisidan, you can share folders with other users and collaborate in real-time. But honestly, the collaborative features are not that massive compared to Notion or Coda.

AI tools: Obsidian has no AI tools.

Integrations: Utilizing the plugins, you can connect Obsidian with other third-party apps like Todoist, Trello, or Toggl Track. The number of integrations is quite limited, but at least some popular tools are among them.

Mobile app: Obsidian has a mobile version for Android and iPhone users. I personally used the iPhone version and had no problem with it. However, I read some negative user reports about the Android version, saying that it is slow and crashes sometimes.

Obsidian’s pricing

Obsidian pricing

One of the best things I found during my Obsidian review is the pricing. If you use Obsidian for personal use, it is completely free.

The free version for personal use includes all the features, themes, plugins, APIs, and community support. The free version is quite generous, as there are no limitations on which features you can use.

However, if you want Obsidian for commercial use, you need to buy the commercial use license, which is $50 per year. Commercial purposes mean using Obsidian for revenue-generating or work-related activities within a for‑profit organization with two or more employees. However, before deciding to purchase Obsidian, you have 14 days of free trial.

To upgrade your Obsidian experience and security, you can buy add-ons. You need to purchase the add-on services separately for commercial and free users.

Obsidian pricing for sync and publish features

The Obsidian Sync add-on allows you to synchronize your notes across multiple devices and offers end-to-end encryption, version history options, and priority email support. It is $4 per user per month.

The Obsidian Publish add-on is $8 per month per site. With this add-on, you can publish notes to the web, and it offers graph view and priority email support.

Finally, you can access the beta versions of Obsidian and VIP badges for a one-time payment of over $25. With this, you can support Obsidian and get early access to the beta versions.

Obsidian’s user interface

Obsidian user interface

I will be honest guys: Obsidian’s user interface is not pretty. It is similar to Apple Notes’ user interface, but somehow, I feel like Obsidian’s UI is a little bit clunky. If you do not like its user interface, try the dark theme, as it seems better.

You can also choose different themes from the community plugins. Many users recommended the Minimal theme, so you can give it a try.

My experience with Obsidian

Obsidian is one of the most powerful note-taking apps on the market. And thanks to the plugins, it can offer a comprehensive feature set compared to many note-taking apps.

As a notes app, I think it is definitely among the best. It helps you organize and visualize your notes in a way other apps can not. Also, you can access all the features with the free version, which is great.

On the other hand, Obsidian is ideal for personal use only, as there are no collaboration features. This is why I do not think Obsidian is an ideal project management app. For me, it must have collaboration features when using a project management tool. Compared to Notion, for example, it was a huge con for me.

Moreover, the front end of Obsidian needs some development. The UI of the Obsidian app seems old-fashioned.

Obsidian’s pros and cons

Pros and Cons of Obsidian
Obsidian is a top note-taking app

See Obsidian overview

A Powerful Note-Taking App With a Local-First Approach

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Try Obsidian

AnyType

Best local first note-taking app

Best local first note-taking app

If you love challenges, you will love Anytype. Here is my confession: after testing +100 productivity apps, Anytype was the most complex one for me.

Anytype uses object-based note-taking, which helps to connect your notes and ideas. It is an open-source app that offers maximum data privacy. Anytype has local, on-device end-to-end encryption, and you are the only one with the key to the notes.

Key Features

Anytype review - objects

Note-taking tools: When using Anytype, everything you see and interact with is an object. Whether you add a page, image, text, file, or task, they qualify as objects. You can quickly add an object if you press the “slash” button. Anytype uses types to categorize these objects, and you can connect them with links and relations.

Other tools: Anytype mindmap feature is a great tool for visualizing the connections and relations between your notes. It is a useful way to create databases about your notes.

Templates: Anytype has some templates prepared by the community. They help you to create and scale your object creation workflows.

Collaboration features: You can share your spaces with your team members, where you can collaborate with each other. Compared to other note-taking apps in this list, Anytype has very limited features when it comes to team collaboration.

AI tools: Anytype has no in-built AI tools.

Integrations: Anytype does not offer integrations right now.

Mobile app: You can use Anytype on mobile devices, including iOS and Android. During my test, it worked smoothly on my mobile.

In this video, I show the key concepts of Anytype.

Anytype’s pricing

Anytype pricing

Anytpe offers four plans.

The free plan includes 1 GB of network space, three shared spaces, and three space members per shared space. Using the free plan, you can sync your devices, get backup storage, and even collaborate in small groups. During my Anytype review, I also used the free plan, and I think it is ideal for your personal notes.

The builder plan provides a unique name for you: 128 GB of network space, three shared spaces, 10 Editors per shared space, unlimited viewers per shared space, and priority support. This plan works great for small teams.

The co-creator plan is quite similar to the builder plan. However, this plan offers 256 GB of network space and a shorter unique name. This plan is ideal for teams.

Lastly, Anytype offers business plans upon request, where you have the option to determine the size of the network space, number of editors, or shared spaces, and gives unlimited Viewers per shared space. This plan could be fit for bigger teams.

Anytype’s user interface

Anytype user interface

While the way Anytype works might seem complex, it has a simple and intuitive user interface. You can access everything you need on the left side, from spaces, widgets, libraries, and bins. Anytype’s user interface is optimized for mobile users as well.

My experience with Anytype

I am not going to lie; Anytype is a complex app. It took time to learn and use properly, and I needed to watch some YouTube videos and read many guides.

Nevertheless, I still think Anytype is one of the best note-taking apps. It provides a safe place to take notes and has advanced features for managing and organizing notes.

Anytype’s pros and cons

Anytype pros and cons
Anytype is one of the best note-taking apps

See Anytype overview

An Offline First Note-Taking App That Stores Your Data Locally

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Try Anytype

Capacities

Best note-taking app for personal knowledge management

Best note-taking app for personal knowledge management

Similarly to Anytype, Capacities also follows an object-based note-taking system. This means there are no folders for your notes, but this note-taking app uses object types to categorize your information.

If you love this idea but Anytype is too complex for you, Capacities might be the best note-taking app for you.

Key Features

Capacities' note-taking tools

Note-taking tools: Everything you write in Capacities is an object. You can access all your objects on the left sidebar. If you click on one of the object types on the left, let’s say ideas – you will see all the notes related to your ideas. So, before writing anything, you need to create or choose from the object types, as Capacities will use this information to structure your data. To connect your notes and data, you can create backlinks between your content.

Other tools: Capacities offers a calendar as well with numerous view options. You can choose from weekly, monthly, daily, and three-day views. It is great that you can see all your notes & to-dos in one place, so I loved that Capacities has a calendar feature.

Templates: This note-taking app provides some templates for different object types like meeting notes or places. You can choose from the templates whenever you create a new object type.

Collaboration features: Capacities has no collaboration features.

AI tools: If purchasing the Capacities Pro plan, you will access its AI assistant feature. It helps you with writing, auto-fill properties, or brainstorming.

Integrations: You can connect Capacities to +15 third-party apps, such as Google Tasks, Todoist, or TickTick.

Mobile app: Capacities offers a mobile version for Android and iOS devices. Also, its desktop version works well on Windows and Apple devices.

Capacities’ pricing

Capacities' pricing

Capacities offers a free plan and two paid versions.

It is a great free note-taking app, as its free version includes many useful features like unlimited spaces, objects, and blocks or synchronization across all devices. The only real limit here is the lack of AI assistant features. Nevertheless, it is an ideal choice for personal use.

The Capacities Pro plan was designed for professionals and has an AI assistant, smart queries, and task action tools. If moving forward with the yearly billing, you can get this plan for $10 monthly.

Lastly, the Capacities Believer is $12.50 monthly if choosing the annual billing, and you will get beta access to major new features.

Capacities’ user interface

Capacities' user interface

Capacities is a visually beautiful note-taking app that is very capable but not overly complex. You can make customizable dashboards quickly, and I loved the navigation.

If you have tried other note-taking apps before, like Notion, Obsidian, or Anytype, the features and navigation of Capacities will be quite familiar. However, you might have a long learning curve if you are new to these note-taking apps.

My experience with Capacities

Personally, I would prefer it if I could structure and organize my notes with folders, not objects. But I can completely understand those who are fans of object-based note-taking.

Overall, Capacities is a capable note-taking app that feels a little bit of a mix of Notion and Obsidian / Anytype. Its developers are active in the Discord community, and if someone requests a fix, they do it within a few days.

Capacities’ pros and cons

Pros and Cons of Capacities
Try Capacities

Summary: Note-taking apps in 2026

There are many great note-taking apps on the market besides the ones I listed. This is the reason why I always keep discovering new note-taking apps and mention them if they fit here.

I hope I was able to find the best note-taking app for you. As always, I will keep updating this list to ensure it reflects the reality.

Relating articles:

Looking for similar tools?

Visit the link to explore other apps we’ve reviewed in this space and how they compare.

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Frequently asked questions

What is the best free AI note-taking app?

It is a tough question, but I think Coda, Notion, Obsidian, Anytype, and Reflect are surely among the best free note-taking apps. They have an extensive feature set in the free version, making them a perfect note-taking app for those looking for a free alternative.

What note-taking app do students use?

Notion and Obsidian are great choices for students. You can access these note-taking apps on all your devices, and they have every feature you need to manage your personal life.

Which is better than Microsoft OneNote?

OneNote is a decent note-taking app if you do not have high expectations. But If you need something else, check this article: Best 6 OneNote Alternatives In 2026 | 100+ Personally Tested Tools

These OneNote alternatives have a rich feature set, and they come with affordable pricing.

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