Stay here, because I will share my personal experience from my Zoom AI Companion review and help you decide if it makes sense to upgrade your Zoom Workspace or not.

Let’s dive in!

What is Zoom AI Companion?

See Zoom AI Companion overview

Simple AI Note-Taker within the Zoom Ecosystem

See overview

Zoom AI companion is Zoom’s AI assistant built into the workspace that provides real-time meeting summaries, action item generation, and content drafting for chat, email, and whiteboards.

Therefore, the only way to use Zoom AI Companion is if you download Zoom’s desktop app and subscribe to one of Zoom’s paid plans.

Let’s take a closer look at Zoom AI Companion’s features!

Key Features

Below, I will guide you through the key features I tried during my Zoom AI Companion review.

Transcription and recording

Zoom AI Companion offers transcription and recording features for your online meetings. However, before joining a call, I recommend that you open your settings and choose when you want the AI companion to join, who can ask it questions during the meeting, and where the summaries should be shared — whether that’s by email, Slack, or not at all.

Furthermore, you can set your preferences on when you want the Zoom AI Companion to be used for some specific meetings. That said, you can adjust your preferences on a case-by-case basis on when you want it to join your calls.

When scheduling your call, you can select if you want to automatically start the AI companion, which can ask questions about the meeting transcript and what template it should follow.

When joining your Zoom calls, you can choose whether to auto-start the AI companion. But it offers possibilities to help you prepare for the meeting if you provide additional information on the call, ask for icebreakers, and tips for effective meetings. Once all set and done, you can join the call.

During the meeting, you can access the AI companion in the top-right corner. Moreover, you can also stop the AI Companion feature or ask questions like, “Was my name mentioned?” or ask for key action items, but basically anything. That said, late joiners or distracted meeting participants can ask for a recap without interrupting the meeting.

Also, you can attach files if needed during virtual meetings, which is a useful addition.

After the meeting, Zoom will send you an email about your call, including the meeting recording and transcription. Nevertheless, you can also find a list of transcripts by navigating to Recordings & Transcripts in the Zoom Web Portal.

The transcription is quite basic, nothing extra. During my Zoom AI Companion review, I discovered that it offers decent transcription accuracy between 80 and 90%. You can also download the meeting transcript in a Microsoft Word file.

Personally, I would love to see if the transcription and recording are in the same place where you can find the meeting recap. It is just more convenient to find everything in one place next to each other.

With Zoom AI Companion, it is a bit frustrating to me that if I want to review the transcription, I have to log in to the Web Portal, and I can not do it inside the app.

Overall, I felt the meeting transcripts were too basic, and I don’t see the logic for storing them in the Web portal instead of the desktop app.

Meeting summaries

When your meeting is over, Zoom AI companion will provide you with a meeting recap, and you can ask questions about your calls. You can access the meeting recaps in the app, the Web portal, and it is also attached to the email once your call is concluded.

If you want to access the meeting summary later, just click Docs to review your past meetings anytime, along with the other documents you created in Zoom Workspace.

Zoom AI Companion summarizes the most essential points from your entire meeting. It includes a quick recap, next steps, and a longer summary. You can create and choose from meeting templates, and it will structure the meeting summary accordingly. Also, you can write prompts and ask for more details, the key takeaways, topics, risks, action items, and more.

If Zoom AI Companion missed anything, you can add further details as it works like a block-based text editor. So, you can add bullet points, files, headings, and more. If you click the three dots, you can access additional settings such as page width, translation, link copying, and more.

Lastly, it is useful that you can add comments to the meeting summaries, mention your team members, and attach files.

AI chat

Zoom’s AI-powered assistant worked surprisingly well during my Zoom AI Companion review. It provides reliable outputs fast, and you can ask it to highlight key points, questions about your meeting notes, documents, and more.

While it is not as advanced as third-party AI meeting assistants like Fellow, it can do the work.

Tasks

This feature helps users automate the lifecycle of action items, from identification to completion. It identifies your meeting notes, recordings, and transcriptions to find the action items and collect them in one place.

It is also great that each recommended task includes a link to the original conversation to ensure you have the context.

Docs

Zoom AI Companion offers more than just smart recording, meeting summaries, and transcription. It can help you create content in your Zoom Workspace.

Inside the Docs, you can create content like posts, forms, tables, and more. You can use Zoom AI Companion to improve drafts, prepare content from scratch, and brainstorm ideas.

If you have used Notion before, the way Docs works will be familiar. It allows users to structure content as blocks that can be dragged and dropped onto pages.

Integrations

You can connect Zoom AI Companion with numerous third-party apps, including Google Workspace, Slack, Asana, Jira, Zendesk, Notion, and more.

If you log in to your Zoom Web Portal, you can enable additional data sources like Google Docs or Microsoft 365, allowing Zoom AI Companion to access that information.

User interface

Zoom Workspace has a user-friendly interface where you can easily find all key features, from team chat messages to Docs. Ultimately, the whole Zoom platform requires a short learning curve, including Zoom AI Companion features.

Pricing

Zoom AI Companion is included with all paid Zoom plans, including Pro, Business, and Enterprise. However, the Free plan also covers three meetings per month where you can use Zoom AI Companion.

To utilize all the benefits, you need to purchase at least the Pro plan, which costs $14.16 per user per month with annual billing. A quick note: Zoom AI Companion is included at no additional cost for users with paid Zoom accounts and offers unlimited AI note-taking for Zoom meetings and third-party video conferencing platforms.

My experience with Zoom AI Companion

Zoom AI Companion is a decent AI note-taking app for those who already have a paid Zoom subscription. It is a simple app with a quite short learning curve, even if this is your first time using an AI meeting assistant.

The meeting notes are easily digestible, and the transcription is relatively accurate.

But if you don’t have a paid Zoom plan, is it worth upgrading to the free plan just for this feature?

No. For this money, you can find some better options out there, and the issues I found during my Zoom AI Companion review do not justify its price for me.

The first and quite obvious issue with this AI note-taker is the feature set. Similar to Google Meet’s Take Notes for me tool, it is just too basic. There are no conversational intelligence tools, no advanced library tools to structure your calls, quite a few collaboration features, and so on.

Secondly, you can not use it for in-person meetings, which can be crucial for some of you. Also, based on user reports, speaker identification is limited to Zoom users, meaning if someone outside of the meeting spoke, for example, a team member next to you, it won’t be transcribed.

Overall, Zoom AI Companion is an okay AI note-taker. However, given its pricing, feature set, and use cases, there are significantly more advanced AI meeting assistants that can transcribe, summarize, and record your Zoom calls.

Pros and cons I found during my Zoom AI Companion review

Let me break down the pros and cons I found when personally testing Zoom AI Companion for my Zoom meetings.

Pros of Zoom AI Companion

Cons of Zoom AI Companion

Zoom AI Companion alternatives

If you are still unsure whether Zoom AI Companion is the right AI note-taker for you, check out these alternatives:

Wrap-up: Zoom AI Companion review

To wrap it up, it was nice to see that Zoom finally had its own AI note-taking solution, but for me, it is just too limited. However, if you already have a Zoom subscription, it can be a good option for many of you.

Otherwise, I would not recommend buying the Pro plan just because of it, since there are way better alternatives out there for a lower price.

Related articles:

• Best 5 Otter AI Alternatives | 20+ Personally Tested Apps (2026)
• 5 Best Bot-Free AI Note-Takers In 2026 (NOT What You’d Think)
• Best 9 AI Note-Takers | My Top Picks After +2 Years Testing (2026)

Hope I was able to help you find the best AI note-taker for you. As always, I will update this Zoom AI Companion reviewover time so you guys have up-to-date information about this generative AI assistant.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is the Zoom AI Companion worth it?

If you have already bought a paid Zoom plan, it can be a reasonable choice. Nonetheless, if you want to upgrade your Zoom Workspace just because of Zoom AI Companion features, I don’t think it’s worth it since there are more advanced solutions out there for less money.

What is the best AI companion for Zoom?

Personally, I use Fellow for my virtual meetings. It offers a robust feature set with numerous team collaboration features, and it works on all the major video conferencing platforms.

What are the benefits of Zoom AI Companion?

During my Zoom AI Companion review, I identified these benefits:

• It’s part of the Zoom ecosystem
• Offers simple AI features
• It allows you to create documents with Zoom AI Companion
• Besides Zoom AI Companion, you will access the Zoom Team chat and other collaboration features with the paid plans
• The AI chat is fast and reliable

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post My Honest Zoom AI Companion Review 2026 | Is It Worth It? appeared first on .

Both Fellow and Fireflies AI are excellent AI note-takers, but they’re built with slightly different priorities in mind.

While the first one is more like a structured AI meeting system, built to support your entire workflow, from preparation to follow-ups, with strong controls around privacy and accuracy, the latter leans heavily into versatility, analytics, and broad integrations across platforms.

This is why I created this Fireflies AI vs Fellow post to help you decide. I will break down their key features, pricing, pros and cons, and share my honest experience with both AI note-takers after using them for more than 20 online meetings.

Let’s dive in!

My ratings: Fellow Vs Fireflies AI

Key differences between Fellow and Fireflies AI

Here is a short overview of the key differences I found in the Fireflies AI vs Fellow showdown:

Comparison: Fireflies AI vs Fellow

First, I will show you the features of both AI note-taking apps one by one. After, I will guide you through their language and meeting platform support, integrations, pricing, and user interfaces. Finally, I collected the pros and cons that I discovered during the Fellow vs Fireflies AI comparison.

Features

Below, I guide you through the key features I tried during my Fireflies AI vs Fellow testing.

Fellow’s features

Let’s start with Fellow’s features!

See Fellow overview

An AI Note-Taker For Teams & Professionals

See overview

Bot-free or Bot Transcription

Whenever you join online meetings on Microsoft Teams, Zoom, Slack, and Google Meet, Fellow will automatically transcribe and record them in over 92 languages. If there are meetings where you do not want Fellow to join automatically, you can easily change it in the user settings menu or simply remove or pause the recording in the meeting.

With Fellow, you can choose whether you want to transcribe your meetings with a bot or without a bot when attending a call. This is a key differentiator from Fireflies AI, as some users prefer to use botless recording. Fellow gives users the flexibility to choose between bot and bot-free recording, depending on the type of meeting they are joining.

If you want to transcribe calls without a bot, Fellow offers the same enterprise governance as its bot-based recordings. Just select the “Record without bot” option from your meeting, and Fellow will record your meeting in the background without compromising privacy and security.

Alternatively, if you want a bot to join, Fellow always asks to be let into a meeting and appears as a participant, so everyone knows the meeting is being recorded.

The transcription of your meetings takes only a couple of minutes, and you can access them. Based on my experience, the transcriptions are highly accurate – I’d say 95% and higher. Also, Fellow uses timestamps and speaker IDs, so you can easily track who said what.

Recordings library and channels

Fellow automatically records calls, which you can access through your transcription and meeting notes. I found the recordings library valuable, especially for teams or larger organizations. You can organize your previous meetings into custom channels and auto-publish your recordings to the right ones.

Furthermore, you can create new channels for yourself or even your whole company. Essentially, this library helps you structure your meeting recaps and offers an excellent way to organize your meeting history, and a way to share recaps with people who did not attend those meetings but want access to that information.

For example, the CEO can be a part of the Sales calls channel or the Project Check-In channel even if they didn’t attend those meetings, and then use “Ask Fellow” to ask for insights and updates from those conversations.

Use this link to sign up and get 10% off the paid plans if you upgrade.

AI meeting notes

Fellow’s AI summaries provide you with the key insights, action items, and decisions from the meeting. Essentially, the AI summaries just save a ton of time, as you no longer need to go through the entire transcription.

I also love that you can assign the action items to your team members with Fellow, so it is clear after each meeting who is responsible for what.

Ultimately, my overall experience with Fellow’s AI meeting notes was great. After my virtual meetings, it automatically generated meeting notes linked to your meeting transcriptions and recordings.

Meeting agendas

The meeting agenda is a helpful pre-meeting tool for establishing clear talking points and action items to address during the call. I found it pretty fascinating that Fellow implemented AI not only in the meeting and post-meeting phase but also in the pre-meeting stage, which is a big differentiator from other AI meeting notetakers. You can ask AI for topic suggestions or chat about specific parts of your meeting agenda.

The pre-meeting AI briefs provide information on everyone in the meeting as well as a recap of the last meeting. This was extremely valuable for my back-to-back meetings when I didn’t have time to prepare properly.

Whoever from your team will attend the meeting can also add their thoughts and assign the talking points and action items to others. You can also create a private note that you can see during the meeting.

Lastly, Fellow’s Agenda Builder helps you generate headings and talking points for your meeting using the title of the meeting and the calendar description.

Clips

Clips are a helpful way to capture and highlight key moments and share them with your team members. When you click on the recording, you will access the full recording, summary, and transcription of the virtual meeting.

Here, you will also see the option to clip a snippet of the call. After selecting the start and end time, you just need to save the clip, and voila, you can save it in the recording library or share it with teammates.

You can even use the “Ask Fellow” chat to ask it to create a clip for you. For example, you can prompt it to “create a clip of when the customer said X” and Fellow will generate the clip automatically!

Ask Fellow

Ask Fellow utilizes your meetings and channels across your organization that you have access to (even if you didn’t attend) to provide up-to-date and comprehensive responses. So, it is more than just an AI chat, as it collects all the critical information from your organization to answer questions. However, you can use it in individual meetings as well.

I found it pretty efficient for getting meeting information and answers to meeting-related questions. You can ask Fellow any questions regarding your meetings, for example, “What did we decide on X topic?” or “What should I follow up on from yesterday?”, and even get insights from meetings you did not or could not attend, if you are a part of the recording channel where that meeting is stored.

Here’s a fuller bullet point list of what Ask Fellow can do for you:

Before the meeting

• Coach you for an upcoming call so you show up prepared
• Recap your top priorities so you know what to focus on

During the meeting

• Offer real-time assistance as the conversation unfolds

After the meeting

• Surface the key themes automatically with Deep Dive Shortcuts — no skimming long summaries
• Draft a complete follow-up email in one click (recipients, subject line, body) ready to send directly from Gmail
• Create and edit documents within the widget and export them to Google Docs, Notion, or Confluence without switching apps
• Generate video clips of key moments with a transcript preview before anything goes out
• Schedule, move, or decline meetings through plain language conversation — no need to open your calendar

Across every conversation

• Remember your preferences and working style so you never have to repeat yourself — tell it you prefer afternoon meetings and it factors that in automatically
• Answer questions about meetings you didn’t attend, surface decisions, and pull follow-up items across your organization’s meeting history

The big idea: Ask Fellow isn’t just a chat tool anymore — it’s an agentic chief of staff that takes you from conversation to action across your entire meeting lifecycle.

Use this link to sign up and get 10% off the paid plans if you upgrade.

Team collaboration features

What makes Fellow special is that it was designed for the whole organization’s use cases. Whether it’s sales calls, interviews, or one-on-ones, you can implement Fellow in every team. It offers an excellent way to handle both external and internal calls and provides incredibly helpful collaboration features.

It supports collaborative agenda creation, you can assign action items,, and easily share the meeting notes with others. Fellow is built with collaboration in mind, which means that even when you’re using their botless recording functionality, internal attendees in your organization will know that they are being recorded.

Similarly, Fellow will always prompt you to invite attendees to the meeting agenda and AI notes if you are recording an impromptu huddle or meeting, always keeping collaboration and alignment in mind.

Fireflies AI’s features

Now, it’s time to delve into Fireflies AI’s features!

See Fireflies AI overview

A Versatile AI Note-Taking App

See overview

Recording and transcribing meetings

You can easily invite Fireflies AI’s bot to live meetings, and it will automatically record and transcribe meetings.

Fireflies AI transcribes your meetings with speaker ID’s and timestamps. If you click on the transcript, it will jump to the part of the recording where it was said. You can also modify the transcript with a few clicks.

Compared to Fellow, I noticed more errors during my testing, but ultimately, it offers reliable transcription.

In addition to online meetings, you can also transcribe video and audio files. However, if you use the free plan, you can not transcribe files above 100 megabytes. Generally, it takes about 10-15 minutes to get the file transcribed with an AI summary.

Meeting summary

Fireflies AI offers users a meeting overview regarding the key topics discussed. The summary includes action items, keywords, and discussion topics. It helps users save time by not going through lengthy transcriptions and allows them to focus on their next tasks.

Furthermore, you can easily edit and share meeting notes with a few clicks. Besides the meeting notes, Fireflies AI will also forward the meeting recording and transcription whenever you share the notes with one of your team members.

You can choose from numerous meeting templates, and Fireflies AI will structure the summaries accordingly. I loved that it has the function to customize such meeting templates.

Live assist

In addition to post-meeting summaries, Fireflies AI can also help you during meetings with its Live Assist feature.

For example, this feature can quickly summarize what’s been discussed so far, point out action items as they come up, or help you catch up if you join a meeting late. This is a lifesaver in longer meetings, where it’s easy to lose focus or miss a few important moments.

Advanced search capabilities

We all know how frustrating it can be when looking for specific information in meeting notes. It is like looking for a needle in a haystack.

Using Fireflies AI’s smart search capabilities can save you this hassle. Fireflies AI helps you filter specific points from virtual meeting transcripts, such as questions, key metrics, dates, and more.

Conversation intelligence

This AI meeting assistant can analyze voice conversations and provide meeting insights about speakers, topics, and sentiments. Accessing this meeting data helps to measure and improve your performance over time during calls.

In addition to accessing insights about speakers’ talk time, you can see other key metrics like the number of questions asked, time spent in voice conversations, longest monologues, filler words, and talk-to-listen ratio.

Collaboration features

Fireflies AI offers many collaboration features. You can leave comments, action points, and pins at different parts of calls so your team members will see what to do next.

Also, you can share the meeting recordings, transcripts, and summaries with your team members with a few clicks. Team members can also leave comments and reactions on specific parts of the transcript.

It’s great that Fireflies AI offers a centralized platform where you can organize your team’s meeting notes, recordings, and transcriptions in one single place. This feature is useful for any team, but it can be especially valuable for recruiting or sales teams, which have many external meetings.

Soundbites

With Fireflies AI, you can generate short audio clips from different parts of the call to share with your team. These audio snippets are called Soundbites, and they can be useful when you want to share the most key moments of an hour-long meeting.

Ask Fred

Finally, it has an AI assistant called Fred that helps to collect information, action items, and key takeaways from previous calls. It’s great that you can filter on period, channels, hosts, and participants. It works like ChatGPT, and you can ask anything about a call, and it will give you answers in seconds.

While Ask Fellow can generate answers based on specific channels — making it much more precise for team-level insights — Ask Fred doesn’t support channel-specific search, so its responses pull from meetings across all channels rather than a filtered source.

Overall, I was satisfied with this feature, which helped me find meeting decisions, tasks, and information more quickly.

Language support

In round 2 of the Fireflies AI vs Fellow clash, let’s take a look at the language support of each AI note-taking app.

Fellow’s language support

Fellow currently supports transcripts in 92 languages, so it’s also a capable AI note-taker for multilingual teams.

Fireflies AI’s language support

Fireflies AI can record and transcribe spoken conversations in +100 languages. This makes Fireflies AI a strong choice for teams that operate in a multicultural environment with diverse backgrounds.

Meeting platforms and integrations

Now, it’s time to compare their integration options!

Fellow’s supported meeting platforms and integrations

Fellow is known as the most integrated AI meeting notetaker (integrates with CRMs, Project Management tools, and AI automation tools). You can utilize Fellow for virtual meetings on Zoom, Microsoft Teams, Slack, and Google Meet.

Fellow also allows direct integration with over 50 third-party apps, including Glean, Asana, Monday, Salesforce, HubSpot, Jira, Linear, Google Calendar, Google Docs, Microsoft Outlook, ClickUp, and more. In addition, you can access 8,000 apps with its Zapier integration.

One key differentiator of Fellow is that it offers an MCP Server to connect your AI meeting notes to LLMs like Claude, ChatGPT, and AI apps like Cursor. Technical teams can also use Fellow’s API to build custom workflows.

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fireflies AI’s supported meeting platforms and integrations

You can connect Fireflies AI with all the major platforms for meetings, such as Zoom, Microsoft Teams, Google Meet, Webex, Dialpad Meetings, GoToMeeting, and Lifesize.

Fireflies has extensive integrations with popular third-party apps. You can connect Fireflies AI with CRM systems, project management tools, to-do-list apps, and collaboration tools. Fireflies’ integrations include Dropbox, Asana, Trello, Zoho, and many others.

Security controls

Security is a crucial aspect when deciding which AI note-taker to use. So, in this step of my Fireflies AI vs Fellow comparison, I will break down both apps’ security controls.

Fellow’s security controls

In terms of Fellow, I did not find a negative user report regarding safety, and neither did I experience it.

It is an enterprise-ready solution designed for organization-wide use. For businesses, and especially larger organizations and regulated industries, choosing an AI meeting assistant isn’t just about features – it’s about trust.

Fellow is recognized for its data privacy and security features, making it suitable for sensitive discussions. IT and security-conscious leaders appreciate the AI recording policies, transcript redaction feature, and thoughtful UX details like being able to pause and resume the recording during the meeting.

It is SOC 2 Type II certified and GDPR compliant, meaning an independent auditor has verified its data security practices. Fellow also offers HIPAA compliance, signing BAAs for customers in healthcare.

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fireflies AI’s security controls

Fireflies AI is certified for GDPR, SOC 2 Type II, and HIPAA compliance. It does not use your data to train AI models and offers strict retention policies.

However, I found some negative comments on Reddit about Fireflies AI’s privacy. For example, it shares the transcript without permission, or some users reported that they can’t uninstall it.

Honestly, none of these occurred with me when using Fireflies AI, but I wanted to give you a full picture of safety, including others’ experiences as well.

Pricing

In round 4 of the Fireflies AI vs Fellow comparison, let’s take a look at the pricing structure of each AI note-taking app.

Fellow’s pricing

Fellow offers four plans. The Free plan includes access to AI recording, recaps, and transcriptions. Additionally, it provides access to features such as collaborative meeting notes, meeting agendas, meeting timers, and integrations with Zoom, Slack, Microsoft Teams, and Google Meet. The Free plan is perfect for those who want to try Fellow before purchasing it.

The Team plan was developed for small teams and starts with 3 users. It includes all the features in the Free plan with higher limits and offers meeting automation tools and additional integrations with Notion or project management tools.

The Business plan starts with 3 users and provides unlimited recordings, transcription minutes, organization-wide meeting templates, sales AI recap templates, and more integrations. 

The Enterprise plan offers advanced control, security, and AI meeting support. With this plan, you can create customized rules for recording and have more recordings and transcription minutes.

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fireflies AI’s pricing

Fireflies AI offers four plans for individuals and small and large teams.

The Free plan has unlimited transcription, but limited AI summaries and storage. With the free version, you will access the meeting search, Ask Fred, and the mobile app.

The Pro plan is 10$ per user per month with annual billing and includes unlimited transcription minutes, recaps, and 8,000 minutes of storage/seat. This plan covers meeting analysis features for actionable insights, voice agents, action items, and unlimited integrations.

If you want team features, you need to opt for the Business Plan. It is $19 per seat/month if billed annually. By opting for this plan, you will gain access to multi-language mode, team analytics, user groups, and more.

The Enterprise plan is for large-scale enterprises and costs $19 per seat/month with annual billing.

Just a heads-up: Fireflies AI offers a seven-day free trial for the advanced features.

User interface

Fellow’s user interface

Fellow has a simple and clean user interface. It’s particularly great that you can access many features from the homepage with just a few clicks.

With the launch of Fellow 5.0, the interface has become even more user-friendly and noticeably more convenient to use.

I used this tool’s desktop version, which you can easily download from Fellow’s website. The desktop app helps you make the meeting experience smooth from beginning to end.

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fireflies AI’s user interface

Fireflies AI, with its user-friendly interface, ensures that every essential feature is easily accessible with just a few clicks. It is not a complex tool, and even if you are new to AI tools, you’ll find it easy to navigate and utilize all the features, making you feel at ease and comfortable.

My experience with Fellow

After testing numerous AI note-takers, I found Fellow the most accurate and safest one. It is full of productivity and AI tools to supercharge productivity and save time with your online calls.

Based on my experience, Fellow transcribes my online meetings with 95%+ accuracy. After my video calls, the AI prepares meeting summaries and transcriptions within minutes, so I can quickly review how it went.

One of the most underrated features of Fellow is the meeting agendas. Using this feature, you can collect all the points you want to discuss in the next meeting, and you will see them next to the meeting participants during your calls.

For the meeting agendas, the AI-powered pre-meeting briefs are super valuable for summarizing previous discussions and action items, ensuring that you are fully aware of the context before the meeting.

While Fellow just recently implemented its bot-free AI note-taker feature, it works reliably in the background. It captures conversations effortlessly and securely, whether you’re online, in person, or somewhere in between.

You can read my full experience here: In-Depth Fellow App Review: Is It The Right AI Note-Taker For You In 2025?

Use this link to sign up and get 10% off the paid plans if you upgrade.

My experience with Fireflies AI

Fireflies AI is one of the most popular AI meeting assistants, and I see it as justified. It is versatile, offers some advanced features, and has reasonable pricing.

While Fireflies AI is definitely among my top 10 AI meeting assistants, I could not place it in the top three results. The main reason behind this is its security policies, as elaborated above, and accuracy issues.

Don’t get me wrong, Fireflies AI is an accurate AI meeting assistant, but I experienced higher accuracy with Fellow or Fathom.

To summarize my experience, I think it is a solid choice, particularly for sales teams, but it has some limitations.

You can read my full experience here: Fireflies AI Review: Why is EVERYONE using it for meeting notes?

Fellow’s pros and cons

Let’s continue with Fellow’s pros and cons!

Pros of Fellow

Cons of Fellow

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fireflies AI’s pros and cons

Now, I will reveal the pros and cons of Fireflies AI that I discovered.

Pros of Fireflies AI

Cons of Fireflies AI

Alternatives to Fireflies AI and Fellow

If you are not sure if Fireflies AI and Fellow are the best choice for you, here are some:

My pick: Fireflies AI vs Fellow

Both Fireflies AI and Fellow are top AI meeting assistants. However, for me, the absolute winner is Fellow. It offers the most accurate transcriptions, solid AI summaries, and many tools to make your pre-meeting, meeting, and post-meeting more efficient.

With this extensive feature set and outstanding safety policies, it is ideal for professionals, but also for organizations.

Related article:

• Gong Alternatives for 2026 | Save +$30,000 With These Tools
• Fireflies AI vs Otter AI: A Side-by-Side Comparison In 2026
• Best 5 Otter AI Alternatives | 20+ Personally Tested Apps (2026)
• Otter AI vs Fellow: My pick after +2 years testing (2026)
• 6 Best Meeting Recording Apps 2026 | 2+ Years Testing
• Best 9 AI Note-Takers | My Top Picks After +2 Years Testing (2026)

I hope I was able to help you find out whether Fellow or Fireflies AI suits you the best. As always, I will keep updating this Fireflies AI vs Fellow article to ensure it reflects the reality.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

What is the difference between Fireflies AI and Fellow AI?

Based on my experience, Fellow is a more complete AI meeting assistant, while Fireflies AI focuses more on recording, transcription, and conversation insights.

Fellow offers bot- and bot-free recording, higher transcription accuracy, strong privacy controls, and pre-meeting tools like shared agendas and AI briefs. In contrast, Fireflies AI offers broader integrations, conversation intelligence analytics, live meeting assistance, and more platform support.

Overall, my pick is Fellow because of its powerful productivity tools, high transcript accuracy, and strong privacy controls.

Who are the competitors of Fireflies AI?

Here are the main competitors of Fireflies AI:

• Fellow: An accurate and powerful AI note-taker for professionals and teams. This is the one I use for online meetings.
• MeetGeek: A versatile AI note-taking app with the best AI meeting summaries.
• Tl;dv: A great option for individuals with a feature-rich free plan.
• Fathom: An easy-to-use AI note-taker for both individuals and teams.
• Notta: A unique AI note-taker that allows multi-language transcription, enabling people to speak two different languages during online meetings.
• Radiant: It is a 100% free AI bot-less note-taker for Mac users for in-person and online meetings.
• Otter AI: One of the most popular AI note-takers for Google Meet, Zoom, and Microsoft Teams.
• Equal Time: It brings AI meeting notes, transcription, exec coaching, and inclusion insights to Zoom, Google Meet, and MS Teams.
• MinutesLink: It is an AI meeting assistant that provides human-accurate meeting minutes in 50+ languages on Google Meet and Zoom.
• Granola: Granola is a lightweight and simple bot-less AI note-taker for online meetings.
• Bluedot: Bluedot is a straightforward and easy-to-use bot-free AI note-taker.
• Krisp: Krisp is a Voice AI platform for clearer communication and more productive meetings, combining real-time audio enhancements with AI note-taking.

Is Fellow AI safe?

Fellow is one of the best AI note-takers when it comes to data privacy and security features. It offers AI recording policies, a transcript redaction feature, and thoughtful UX details like being able to pause and resume the recording during the meeting.

It is SOC 2 Type II certified and GDPR compliant, meaning an independent auditor has verified its data security practices. Fellow also offers HIPAA compliance, signing BAAs for customers in healthcare.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Jovana Simić

Hey! I’m Jovana, a content writer who loves writing, researching, and testing new productivity apps. With a background in philosophy, I bring a thoughtful but no-bullshit approach to everything I do. Let’s connect on Linkedin!

The post Fellow vs Fireflies AI 2026: My Thoughts After 20 Meetings appeared first on .

I’ll be straightforward with you: Fathom and Fellow are both excellent AI meeting note-takers, but they are built for fundamentally different users. 

One (Fathom) is a lean tool that does a few things exceptionally well. 

The other (Fellow) is a full AI meeting assistant designed to run your entire meeting workflow — from preparation to follow-up — backed by robust integrations with your existing tools and the security controls that people who care about security and compliance usually need. 

To help you figure out which is which for you, I’ll break down both by features, pricing, and real-world use.

Let’s dive in!

My ratings: Fellow Vs Fathom

Key differences between Fathom and Fellow

Here is a short overview of the key differences I found in the Fathom vs Fellow showdown:

Comparison: Fellow vs Fathom

First, I will show you the features of both AI note-taking apps one by one. After, I will guide you through their language and meeting platform support, integrations, pricing, and user interfaces. Finally, I collected the pros and cons that I discovered during the Fellow vs Fathom comparison.

Features

Let’s begin with Fellow’s features!

Fellow’s features

Below, I guide you through the key features I tried during my Fathom vs Fellow testing.

See Fellow overview

An AI Note-Taker For Teams & Professionals

See overview

Bot-free or Bot Transcription

Whenever you join online meetings on Microsoft Teams, Zoom, Slack, and Google Meet, Fellow will automatically transcribe and record them in over 92 languages. If there are meetings where you do not want Fellow to join automatically, you can easily change it in the user settings menu or simply remove or pause the recording in the meeting.

With Fellow, you can choose whether you want to transcribe your meetings with a bot or without a bot when attending a call. This is a key differentiator from Fireflies AI, as some users prefer to use botless recording. Fellow gives users the flexibility to choose between bot and bot-free recording, depending on the type of meeting they are joining.

In contrast to Fathom, Fellow offers botless recording. If you want to transcribe calls without a bot, Fellow offers the same enterprise governance as its bot-based recordings. Just select the “Record without bot” option from your meeting, and Fellow will record your meeting in the background without compromising privacy and security.

Alternatively, if you want a bot to join, Fellow always asks to be let into a meeting and appears as a participant, so everyone knows the meeting is being recorded.

The transcription of your meetings takes only a couple of minutes, and you can access them. Based on my experience, the transcriptions are highly accurate – I’d say 95% and higher. Also, Fellow uses timestamps and speaker IDs, so you can easily track who said what.

Recordings library and channels

Fellow automatically records calls, which you can access through your transcription and meeting notes. I found the recordings library valuable, especially for teams or larger organizations. You can organize your previous meetings into custom channels and auto-publish your recordings to the right ones.

Furthermore, you can create new channels for yourself or even your whole company. Essentially, this library helps you structure your meeting recaps and offers an excellent way to organize your meeting history, and a way to share recaps with people who did not attend those meetings but want access to that information.

For example, the CEO can be a part of the Sales calls channel or the Project Check-In channel even if they didn’t attend those meetings, and then use “Ask Fellow” to ask for insights and updates from those conversations.

Use this link to sign up and get 10% off the paid plans if you upgrade.

AI meeting notes

Fellow’s AI summaries provide you with the key insights, action items, and decisions from the meeting. Essentially, the AI summaries just save a ton of time, as you no longer need to go through the entire transcription.

I also love that you can assign the action items to your team members with Fellow, so it is clear after each meeting who is responsible for what. You can choose from numerous pre-built templates, and Fellow will organize the AI summaries accordingly. Moreover, you can create custom meeting templates.

Ultimately, my overall experience with Fellow’s AI meeting notes was great. After my virtual meetings, it automatically generated meeting notes linked to your meeting transcriptions and recordings.

Meeting agendas

The meeting agenda is a helpful pre-meeting tool for establishing clear talking points and action items to address during the call.

I found it pretty fascinating that Fellow implemented AI not only in the meeting and post-meeting phase but also in the pre-meeting stage, which is a big differentiator from other AI meeting notetakers. You can ask AI for topic suggestions or chat about specific parts of your meeting agenda.

The pre-meeting AI briefs provide information on everyone in the meeting as well as a recap of the last meeting. This was extremely valuable for my back-to-back meetings when I didn’t have time to prepare properly.

Whoever from your team will attend the meeting can also add their thoughts and assign the talking points and action items to others. You can also create a private note that you can see during the meeting.

Clips

Clips are a helpful way to capture and highlight key moments and share them with your team members. When you click on the recording, you will access the full recording, summary, and transcription of the virtual meeting.

Here, you will also see the option to clip a snippet of the call. After selecting the start and end time, you just need to save the clip, and voila, you can save it in the recording library or share it with teammates.

You can even use the “Ask Fellow” chat to ask it to create a clip for you. For example, you can prompt it to “create a clip of when the customer said X” and Fellow will generate the clip automatically!

Ask Fellow

Ask Fellow utilizes your meetings and channels across your organization that you have access to (even if you didn’t attend) to provide up-to-date and comprehensive responses. So, it is more than just an AI chat, as it collects all the critical information from your organization to answer questions. However, you can use it in individual meetings as well.

I found it pretty efficient for getting meeting information and answers to meeting-related questions. You can ask Fellow any questions regarding your meetings, for example, “What did we decide on X topic?” or “What should I follow up on from yesterday?”, and even get insights from meetings you did not or could not attend, if you are a part of the recording channel where that meeting is stored.

Here’s a fuller bullet point list of what Ask Fellow can do for you:

Before the meeting

• Coach you for an upcoming call so you show up prepared
• Recap your top priorities so you know what to focus on

During the meeting

• Offer real-time assistance as the conversation unfolds

After the meeting

• Surface the key themes automatically with Deep Dive Shortcuts — no skimming long summaries
• Draft a complete follow-up email in one click (recipients, subject line, body) ready to send directly from Gmail
• Create and edit documents within the widget and export them to Google Docs, Notion, or Confluence without switching apps
• Generate video clips of key moments with a transcript preview before anything goes out
• Schedule, move, or decline meetings through plain language conversation — no need to open your calendar

Across every conversation

• Remember your preferences and working style so you never have to repeat yourself — tell it you prefer afternoon meetings and it factors that in automatically
• Answer questions about meetings you didn’t attend, surface decisions, and pull follow-up items across your organization’s meeting history

The big idea: Ask Fellow isn’t just a chat tool anymore — it’s an agentic chief of staff that takes you from conversation to action across your entire meeting lifecycle.

Team collaboration features

What makes Fellow special is that it was designed for the whole organization’s use cases. Whether it’s sales calls, interviews, or one-on-ones, you can implement Fellow in every team. It offers an excellent way to handle both external and internal calls and provides incredibly helpful collaboration features.

It supports collaborative agenda creation, you can assign action items, and easily share the meeting notes with others. Fellow is built with collaboration in mind, which means that even when you’re using their botless recording functionality, internal attendees in your organization will know that they are being recorded.

Similarly, Fellow will always prompt you to invite attendees to the meeting agenda and AI notes if you are recording an impromptu huddle or meeting, always keeping collaboration and alignment in mind.

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fathom’s features

Now, it’s time to delve into Fathom’s features!

See Fathom overview

A Simple AI Note-Taker With Extensive Free Plan

See overview

Meeting transcripts

When you join online meetings on Microsoft Teams, Zoom, and Google Meet, you can let Fathom’s bot into the call, and it will automatically transcribe the meetings. But do not worry, you can customize this.

Just go to the settings menu, where you can decide if you want Fathom to auto-join and record all your internal or external meetings. It is also great that you can edit the name of your bot.

Based on my experience, the transcription accuracy is between 85% and 90%. While this also depends on the audio quality and your accent, I reached this accuracy with the built-in microphone of my PC.

Once the call is over, Fathom will send you the transcription. I love how Fathom designed its transcription feature. Just like in Fellow, if you click on one part of the transcription, it will quickly jump into the recording to that point in the online meeting. Furthermore, it is super easy to trim and edit the transcript if Fathom is not accurate for some reason.

I recommend downloading Google extensions to join Google Meet calls more easily. Also, if you have Zoom calls, connecting Fathom with your Zoom account makes sense before the meeting. However, if you are looking for bot-free recording, you are not going to find it, as Fathom requires a bot to record and transcribe calls.

Overall, Fathom’s transcription feature is accurate and easy to use to save time with your online meetings and focus on what matters.

Recording

Fathom is an excellent tool for recording meetings. Based on your preferences, when you want Fathom to join your meetings, it will also auto-join. It offers a high-quality video recording you can easily share with your team members.

The video recording feature is quite useful for recruiting or customer success teams.

If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

AI summary

If you do not want to go through the whole transcription or watch the recording, you can quickly review what happened using the automated meeting summaries. Fathom takes notes during the calls and prepares a summary after the meeting is over.

The AI summary shows the key points that were discussed during the online meeting. During this Fathom review, I discovered that the AI summary is shorter and follows a different structure compared to other AI note-takers. But hey, if you like simplicity and short meeting notes, this one can be great for you.

Ask Fathom

The Ask Fathom is Fathom’s AI assistant feature. Quite frankly, it works like ChatGPT or a personal assistant. With this feature, you can interact with your call recordings easily. For example, you can ask questions regarding a Zoom call or ask it to write a follow-up email.

Ultimately, it is a helpful feature that makes you more productive and saves time.

Clips

You can create short audio clips from different parts of the meeting to share with your team. This feature is awesome if you want to share the key moments from sales calls, for instance. If you integrate Fathom with Slack, the clips feature can work great, as you can easily drop the clip in a Slack message.

Meeting templates

If you subscribe to a team plan, you can access 14 templates designed for different types of online meetings, like customer success, stand-ups, or sales calls. Depending on the template you choose, Fathom will structure the AI summaries accordingly.

However, I would prefer that they implement the meeting templates in the Premium plan for people like me. You see, I have different types of meetings, and I do everything from client calls to collaboration requests without a team. So, the meeting templates would also be pretty helpful for me.

Overall, the meeting templates feature is awesome, but it would be great if I could also access it in the Premium plan.

Team collaboration features

Fathom offers some useful team features to improve collaboration when it comes to online meetings. You can organize your meeting notes and recordings into different folders that your team can access. Also, you can mention and add comments to the meeting notes.

If we look at the advanced team collaboration tools, you can access the coaching feature and the deal view with higher-tier paid plans. Both of them are great for improving your sales process.

If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

Language support

In round 2 of the Fathom vs Fellow clash, let’s take a look at the language support of each AI note-taking app.

Fellow’s language support

Fellow currently supports transcripts in 92 languages, so it’s also a capable AI note-taker for multilingual teams.

Fathom’s language support

Fathom currently supports meeting transcriptions in 38 languages.

Meeting platforms and integrations

Now, it’s time to compare their integration options!

Fellow’s supported meeting platforms and integrations

Fellow is known as the most integrated AI meeting notetaker (integrates with CRMs, Project Management tools, and AI automation tools). You can utilize Fellow for virtual meetings on Zoom, Microsoft Teams, Slack, and Google Meet.

Fellow also allows direct integration with over 50 third-party apps, including project management integrations like Asana, ClickUp, and Monday, or CRM integrations like Salesforce, HubSpot, and more. In addition, you can access 8,000 apps with its Zapier integration.

One key differentiator of Fellow is that it offers an MCP Server to connect your AI meeting notes to LLMs like Claude, ChatGPT, and AI apps like Cursor. Technical teams can also use Fellow’s API to build custom workflows.

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fathom’s supported meeting platforms and integrations

You can utilize Fathom for virtual meetings on the most popular video conferencing platforms (Zoom, Microsoft Teams, and Google Meet).

Thanks to the Zapier integration, Fathom integrates with over 8000 apps. Nevertheless, using the Premium, you only have limited access to Zapier integrations. Besides the Zapier integration, you can connect Fathom with Asana, Slack, HubSpot, Salesforce, Close, and more.

If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

Security controls

Security is a crucial aspect when deciding which AI note-taker to use. So, in this step of my Fathom vs Fellow comparison, I will break down both apps’ security controls.

Fellow’s security controls

Fellow is an enterprise-ready AI-powered meeting assistant designed for enterprise teams. For businesses, and especially larger organizations and regulated industries, choosing an AI meeting assistant isn’t just about features – it’s about trust.

Fellow is recognized for its data privacy and security features, making it suitable for sensitive discussions. IT and security-conscious leaders appreciate the AI recording policies, transcript redaction feature, and thoughtful UX details, such as the ability to pause and resume the recording during the meeting.

It is SOC 2 Type II certified and GDPR compliant, meaning an independent auditor has verified its data security practices. Fellow also offers HIPAA compliance, signing BAAs for customers in healthcare.

Overall, I found Fellow to be one of the safest AI meeting assistants and did not see any red flags regarding its data privacy.

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fathom’s security controls

Fathom is HIPAA, SOC2 Type II, and GDPR-compliant, and does not train AI models on customer data. While browsing the internet to check for possible privacy red flags or negative reports about safety, I did not find anything relevant.

Furthermore, I did not experience any safety issues in the past few years while testing this AI-powered meeting assistant for my own meetings.

If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

Pricing

In round 4 of the Fathom vs Fellow comparison, let’s take a look at the pricing structure of each AI note-taking app.

Fellow’s pricing

Fellow offers four plans. The Free plan includes access to AI recording, recaps, and transcriptions. Additionally, it provides access to features such as collaborative meeting notes, meeting agendas, meeting timers, and integrations with Zoom, Slack, Microsoft Teams, and Google Meet. The Free plan is perfect for those who want to try Fellow before purchasing it.

The Team plan was developed for small teams and starts with 3 users. It includes all the features in the Free plan with higher limits and offers meeting automation tools and additional integrations with Notion or project management tools.

The Business plan starts with 3 users and provides unlimited recordings, transcription minutes, organization-wide meeting templates, sales AI recap templates, and more integrations. 

The Enterprise plan offers advanced control, security, and AI meeting support. With this plan, you can create customized rules for recording and have more recordings and transcription minutes.

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fathom’s pricing

Fathom has a free plan and three paid subscription plans. The free plan includes unlimited recordings, storage, and transcriptions. The free plan offers some integrations, and you can use some basic features like clips. Compared with other apps, Fathom’s free option is outstanding thanks to the unlimited recordings, transcriptions, and storage capacity.

Ultimately, I recommend the free plan for those who do not want to use advanced features or unlimited Zapier integration.

The Premium plan is ideal for individuals who want to utilize more features. It has all the features in the free plan. However, you can use all the AI features with this plan.

The Team plan was designed for small teams. With this plan, you will access team collaboration features like folders, comments, mentions, and keyword alerts.

If you want powerful features like AI coaching and deal view, you have to pay for the Business plan. If you choose this plan, you will have unlimited integrations, advanced security controls, single sign-on integration, and custom data retention policies.

Overall, Fathom has a generous and outstanding free plan compared to other AI note-taking apps. The Premium Plan is also a good choice and offers much value for the money. The Team and Business plans have reasonable pricing and are ideal for small teams.

If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

User interface

Fellow’s user interface

Fellow has a simple and clean user interface. It’s particularly great that you can access many features from the homepage with just a few clicks.

With the launch of Fellow 5.0, the interface has become even more user-friendly and noticeably more convenient to use.

I used this tool’s desktop version, which you can easily download from Fellow’s website. The desktop app helps you make the meeting experience smooth from beginning to end.

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fathom’s user interface

The first word that comes to my mind when I look at Fathom’s user interface is simplicity. Everything is in one place, and you can access all the features with one click.

On the homepage, you can find your previous recordings. If you click on one of your meetings, you will instantly see the meeting transcription, recording, and meeting notes.

Overall, Fathom has an intuitive and simple user interface with a short learning curve.

If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

My experience with Fellow

After testing numerous AI note-takers, I found Fellow the most accurate and safest one. It is full of productivity and AI tools to supercharge productivity and save time with your online calls.

Based on my experience, Fellow transcribes my online meetings with 95%+ accuracy. After my video calls, the AI prepares meeting summaries and transcriptions within minutes, so I can quickly review how it went.

One of the most underrated features of Fellow is the meeting agendas. Using this feature, you can collect all the points you want to discuss in the next meeting, and you will see them next to the meeting participants during your calls.

For the meeting agendas, the AI-powered pre-meeting briefs are super valuable for summarizing previous discussions and action items, ensuring that you are fully aware of the context before the meeting.

While Fellow just recently implemented its bot-free AI note-taker feature, it works reliably in the background. It captures conversations effortlessly and securely, whether you’re online, in person, or somewhere in between.

You can read my full experience here: In-Depth Fellow App Review: Is It The Right AI Note-Taker For You In 2026?

Use this link to sign up and get 10% off the paid plans if you upgrade.

My experience with Fathom

Fathom offers an easy-to-use and simple AI-powered meeting assistance for your online calls. Its AI transcription is accurate and never had issues joining the calls.

While its simplicity is one of Fathom’s main strengths, it can also be a weakness for some of you. It’s because it doesn’t offer the feature-rich AI-powered meeting assistance that Fellow does.

That said, if you prefer to have a more robust and powerful AI meeting assistant, Fathom might not be the best choice for you. This is why I mostly recommend it for individuals and small teams that need a simple solution to transcribe and summarize meetings.

Ultimately, Fathom offers a smooth and straightforward solution for AI meeting notes and transcription. While it’s one of my favorite AI meeting assistants, it has limitations and is probably not suitable for professionals and teams that need a powerful solution for online meetings.

You can read my full experience here: My Honest Fathom Review After Using It For +3 Months (2026)

If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

Fellow’s pros and cons

Let’s continue with Fellow’s pros and cons!

Pros of Fellow

Cons of Fellow

Use this link to sign up and get 10% off the paid plans if you upgrade.

Fathom’s pros and cons

Now, I will reveal the pros and cons of Fathom that I discovered.

Pros of Fathom

Cons of Fathom

If you want to try out Fathom, use this link to get FREE 3 months of premium features without an extra cost. This way, you can have 3X more time to test Fathom’s advanced features and decide whether to upgrade or stay with the free plan.

Alternatives to Fathom and Fellow

If you are not sure if Fathom and Fellow are the best choice for you, here are some:

My pick: Fathom vs Fellow

Fathom and Fellow are two top AI meeting assistants built for different purposes and use cases. During my Fellow vs Fathom review, I realized that Fellow is a more robust AI meeting assistant offering many features, collaboration tools, native integrations, and more. It’s ideal for teams of any size and professionals.

On the other hand, Fathom provides a simple solution to transcribe and summarize meetings. It has a more generous free plan than Fellow, and is ideal for individuals and small teams looking for a straightforward AI meeting assistant for calls.

Considering all these points, my personal pick is Fellow. I have been using it for more than 6 months now, and it is the one that perfectly fits my meeting workflows. Its features, like shared agendas, accurate transcriptions, and bot-less recording, make it a complete and centralized platform for my online meetings.

Related article:

• Gong Alternatives for 2026 | Save +$30,000 With These Tools
• Fireflies AI vs Otter AI: A Side-by-Side Comparison In 2026
• Best 5 Otter AI Alternatives | 20+ Personally Tested Apps (2026)
• Otter AI vs Fellow: My pick after +2 years testing (2026)
• 6 Best Meeting Recording Apps 2026 | 2+ Years Testing
• Best 9 AI Note-Takers | My Top Picks After +2 Years Testing (2026)

I hope I was able to help you find out whether Fellow or Fathom suits you the best. As always, I will keep updating this Fathom vs Fellow article to ensure it reflects the reality.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

What is Fathom for meetings?

Yes, Fathom transcribes and summarizes meetings on Zoom, Microsoft Teams, and Google Meet calls. It has high transcription accuracy and ultimately offers a simple solution to automate your online meeting notes.

How much does Fellow AI cost?

Fellow’s Solo plan is $19 per user per month, billed annually, including all the key features you need to run your meetings like a pro. Its Team plan is $7 per user per month with annual billing and includes 10 meeting notes, recordings, Ask Fellow, AI action items, and more.

If you need organization-wide AI meeting assistance with advanced features, the Business plan could be ideal. It costs $15 per user, monthly billed annually.

For enterprise teams, Fellow offers its Enterprise Plan for $25 per user per month, billed annually. It starts at 10 users and covers domain control, advanced recording permissions, user provisioning, transcript redaction, and more.

Is Fellow AI safe?

Fellow is one of the best AI note-takers when it comes to data privacy and security features. It offers AI recording policies, a transcript redaction feature, and thoughtful UX details like being able to pause and resume the recording during the meeting.

It is SOC 2 Type II certified and GDPR compliant, meaning an independent auditor has verified its data security practices. Fellow also offers HIPAA compliance, signing BAAs for customers in healthcare.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Jovana Simić

Hey! I’m Jovana, a content writer who loves writing, researching, and testing new productivity apps. With a background in philosophy, I bring a thoughtful but no-bullshit approach to everything I do. Let’s connect on Linkedin!

The post Fellow vs Fathom 2026: I Found The Best One For You appeared first on .

Stay here, because in this honest Bluedot review, I will answer all these questions based on real hands-on testing.

Let’s dive in!

What is Bluedot?

See Bluedot overview

A bot-free AI note-taker with easy setup​

See overview

Bluedot is a bot-free AI note-taker for Google Meet, Zoom, Microsoft Teams, and Slack calls. It works on any platform and auto-updates your CRM, Notion, and more.

Bluedot offers a Chrome extension to quickly capture calls on all popular video conferencing platforms, while its desktop version supports Zoom, Microsoft Teams, and Google Meet. Bluedot also supports in-person meetings via its mobile app.

Key features

Now let’s take a closer look at the key features I tried during my Bluedot review!

Bot-free transcription

It was among the few AI note-takers that worked instantly after setup, without any fiddling with the settings. You only need to click on the Google Extension, and you can capture your calls in seconds. So, setting up Bluedot for my Google Meet calls was really straightforward.

You can access the automated transcription on the right side. The transcriptions are quite fast and mostly accurate.

What I also liked about this tool is that you can leave comments in the transcription and quickly clip specific moments, making it great for collaboration. With Bluedot’s speaker identification, you can also clearly differentiate who said what.

Since Bluedot supports transcription in over 100 languages, it is an ideal solution for multi-language teams.

Also, I noticed that Bluedot automatically cuts your uhms and filler words, making the transcripts look way more neat.

One small thing – it also offers a search feature, so you can quickly find the information you are looking for in the transcription.

Overall, I think Bluedot offers fine transcriptions, especially with high-quality audio.

Meeting recording

Most bot-free AI note-takers can’t record meetings. However, it’s not the case with Bluedot. Once you join a call, Bluedot offers video and audio recording. You can also import your own video and audio recordings for transcription and summarization.

After your meeting, you will find the recording alongside the transcription and meeting notes. You can also change the playback speed from 1x to 2x.

Meeting notes

The meeting notes are well structured. It covers an overview, action items, and timestamps.

If you change the meeting template, Bluedot will reorganize the meeting notes based on the selected template, but I will cover this a bit later.

Bluedot allows users to edit the meeting notes. You only need to double-click the text to change, add, or remove specific parts of the meeting notes.

Meeting templates

As mentioned, Bluedot offers some pre-built meeting templates, but you can also create custom note templates for your meetings.

When creating your own meeting template, you can add custom prompts and questions to focus on the most crucial points for that specific use case.

Once you are ready with your custom templates, just go to your meeting notes and switch the template. Bluedot will restructure the meeting notes accordingly in a few seconds to reflect on the prompts and questions you added to that specific template.

AI chat

You can use the AI chat to ask questions about a specific call or cover topics across multiple meetings. It helps to find information quickly or summarize important details or discussion points with a few clicks.

During my Bluedot review, I experienced that the AI chat is quite fast and provides correct information with timestamps.

If you want to ask questions across multiple meetings, you can select up to 10 recordings at the same time. The AI chat will then analyze all of them together and pull the relevant information to answer your questions.

This gives you a more complete and accurate response, especially when the topic or decision was discussed across several meetings rather than just one.

Meeting Insights

During my Bluedot review, I was glad to see that it offers AI insights for your calls. It covers talk ratio, longest monologues, talking speed, and the number of questions asked.

This feature is valuable for customer calls, especially if you combine it with the AI chat. With the Meeting Insights, you can get an understanding of how you communicate with your client and self-assess your questions.

To improve your sales calls, you can ask the AI Chat to identify customers’ pain points and help you increase the chance of closing deals.

Screen recording

Using Bluedot, you can record your screen and record yourself with your webcamat the same time. Your face shows up in a little camera bubble in the corner, like on Loom — a great feature for asynchronous collaboration. It’s also great that you can annotate and edit recordings.

It is a unique feature that other AI note-takers do not offer. So, if you need an AI note-taker that can record your screen as well, Bluedot is an ideal choice.

Team collaboration features

Bluedot has various collaboration features. You can organize your recordings into shared libraries where teammates can comment, edit, and work on meeting notes in one centralized space.

Furthermore, you can share your recordings with a few clicks via link or email. If you click on “Generate AI email”, Bluedot will craft a quite solid follow-up email based on the meeting notes and transcription.

Personally, I loved this feature when using Bluedot for my meetings. It helps to accelerate the follow-up actions after your calls and enhance productivity.

Bluedot integrations

Bluedot integrates seamlessly with various third-party apps, including direct integrations with tools like Slack, HubSpot, and Notion, and broader connections through Zapier. This way, you can push meeting insights into your CRM and productivity tools without manual data entry.

Bluedot user interface

The first thing that comes to my mind when taking a look at Bluedot’s user interface is simplicity. It offers a user-friendly interface with no fluff or unnecessary noise.

Bluedot pricing

Using its Free plan, Bluedot lets you record and transcribe up to five meetings with a maximum of 1 hour per recording. You also have access to the Slack and Notion integrations.

If you buy the Basic plan for $14 per month with annual billing, it unlocks unlimited recordings and storage. If you need longer recordings and custom meeting templates, the Pro plan could be ideal for $20 per month per user.

If you need the HubSpot and Salesforce integration, you have to go with the Business plan. It is $32 monthly with annual billing and includes these integrations, plus unlimited import options.

Larger organizations can opt for Enterprise pricing, which includes features like SSO, custom retention policies, and advanced admin controls.

Bluedot’s security

In the course of my Bluedot review, I also checked how it approaches data privacy. When taking a look at the safety policies, I found that Bluedot is GDPR and CCPA compliant, but the SOC2 certification is still pending.

The connections are encrypted using SSL, and any attempt to connect over HTTP is redirected to HTTPS. I was glad to see that all the customer data, including the recordings, transcriptions, and meeting notes, is encrypted at rest and in transit. Bluedot relies on AWS infrastructure to securely maintain cryptographic encryption keys.

Finally, I did not find any negative user reports about data security, so I can say that Bluedot is a safe AI note-taking app.

My experience with Bluedot app

When it comes to the transcription and meeting notes, I was satisfied with this bot-free AI note-taker. In general, it was accurate, and the meeting summaries were well structured.

Regarding the other features, it’s also great that you can create templates, and Bluedot offers sufficient customization options here. It’s also a huge pro for me that I record your calls without a bot.

After testing 25+ AI note-takers, I found Bluedot to be one of the easiest to use. While I noticed that a few users mentioned that Bluedot’s setup can be clunky, requiring more manual configuration compared to competitors, I don’t agree with them. You can set up this AI note-taker in a few minutes, and it will reliably capture meetings in the background.

When it comes to the cons, the first thing I would mention is its free plan. The 5 lifetime limit only allows users to test Bluedot and decide afterwards whether it is worth it or not. That said, if you are looking for a free AI note-taker, Bluedot will not be ideal for you.

Secondly, Bluedot requires the an Internet connection to generate notes. Therefore, if you prefer local file processing, Bluedot is probably a no-go for you.

Overall, Bluedot is a straightforward and easy-to-use bot-free AI note-taker. It’s safe, you can set it up within minutes, and it offers excellent meeting notes for your calls.

Pros and cons I found during my Bluedot review

Now, let’s break down Bluedot’s strengths and limitations.

Pros of Bluedot

Cons of Bluedot

Bluedot alternatives

If you are still unsure whether Bluedot is the right AI note-taker for you, check out these alternatives:

Wrap up: Bluedot review

Bluedot is a simple & reliable AI note-taker, excellent for professionals and small businesses. You can easily connect it with various CRMs and productivity tools, and forward your meeting documentation to the apps you use.

To summarize, my overall experience during testing was positive, and I can imagine using Bluedot in my own business in the future.

Related articles:

• Best 5 Otter AI Alternatives | 20+ Personally Tested Apps (2026)
• 5 Best Bot-Free AI Note-Takers In 2026 (NOT What You’d Think)
• Best 9 AI Note-Takers | My Top Picks After +2 Years Testing (2026)

Hope I was able to help you find the best AI note-taker for you. As always, I will update this Bluedot review over time so you guys have up-to-date information about this AI note-taking app.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently Asked Questions

Is Bluedot AI good?

Yes, Bluedot is easy to use and offers accurate transcriptions. While many users think it is only ideal for Google Meet users, it supports Zoom, Slack, and Microsoft Teams as well.

Is Bluedot safe?

Bluedot is highly regarded as a privacy-focused AI meeting assistant favored by professionals. It uses enterprise-grade security practices to keep your data safe and secure.

All data is encrypted in transit and at rest using industry-leading best practices. At rest, data is encrypted with 256-bit AES.

Finally, it is GDPR compliant and found to be fully compliant with the California Consumer Privacy Act (CCPA) as well.

Is Bluedot AI Note Taker free?

Bluedot offers a free plan. However, the free plan of Bluedot is essentially a trial and not suitable for long-term use if users plan to record meetings regularly.

Does Bluedot work with Zoom?

Yes, Bluedot works on Zoom, Microsoft Teams, Slack, and Google Meet. Bluedot supports transcription in over 100 languages and creates meeting summaries post-call.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that, at no additional cost to you, may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post My Honest Bluedot Review After Testing 25+ AI Note-Takers appeared first on .

Instead of juggling multiple apps, switching tabs, or digging through old Slack messages, these integrations help you create tasks, manage projects, share files, track time, and schedule meetings with just a few clicks.

For remote teams, sales teams, marketing, support, or anyone juggling constant pings, the right integrations can genuinely boost team productivity and make your Slack workspace feel calmer, not louder.

So here’s the list of the best Slack apps I’ve personally tested, the ones that actually reduce noise, support team collaboration, and help you stay focused without leaving the Slack platform every ten minutes.

Let’s dive in!

The best Slack integrations at a glance

Best Slack integrations	Category	What it does
	Meetings	Creates AI meeting notes, transcripts, and summaries directly from Slack huddles and video calls.
	Meetings	Start, join, and schedule Zoom calls from Slack; receive meeting links and call notifications in channels.
	Ticketing	Turn Slack messages into tickets, manage support requests in threads, and track ticket progress inside Slack.
	Project Management	Create tasks from Slack messages, get task updates, and manage project workflows without leaving Slack.
	Project Management	Convert messages into tasks, manage assignments, and receive real-time Asana updates in Slack.
	Project Management	Create, update, and receive notifications for Trello cards within Slack.
	Visual collaboration	Create and preview Miro boards, receive updates, and bring visual collaboration into Slack conversations.
	Documentation	Turn messages into Coda docs, share interactive pages, and manage lightweight projects directly through Slack.
	Documentation	Send Slack messages to Notion pages, preview shared docs, and keep team wikis and tasks connected to Slack.
	Documentation	Share Drive files, get Calendar alerts, adjust permissions, and receive document activity updates in Slack.
	Automation & AI workflows	Automate workflows by connecting Slack with 8,000+ apps; send alerts, create tasks, and route updates automatically.
	Automation & AI workflows	Write and refine messages, summarize threads, and search across Slack conversations using AI directly in Slack.
	Automation & AI workflows	Turn Slack messages into scheduled tasks, defend focus time, and receive automatic calendar updates.
	File sharing	Share files from Drive, preview documents, and manage access requests directly inside Slack.
	File sharing	Share large files and folders, preview links, and receive Dropbox activity notifications in Slack.
	Team culture & check-ins	Run async standups, surveys, and check-ins through Slack, with automatic summaries in channels.
	Team culture & check-ins	Pair teammates for coffee chats, send social prompts, and automate onboarding rituals inside Slack.
	Time tracking	Start timers, log time entries, and receive daily or weekly time-tracking summaries directly in Slack.

Best Slack apps for online meetings

Fellow

Best Slack integration for AI note-taking

For me, the best Slack integration for AI note-taking is Fellow. It’s built for organization-wide use, but works just as well for smaller teams and freelancers who live in Slack huddles and quick check-ins.

After using it for over seven months, I can say it made my meeting-related workflows (prep, note-taking, follow-up) more efficient and helped me boost productivity.

Key features

Pricing

Fellow has a Free plan that already gives you AI recordings, recaps, transcriptions, and shared agendas. It’s enough to test the tool properly before upgrading.

For small teams, the Team plan starts at $7 per user/month when billed annually ($11 billed monthly). It increases limits and adds more integrations and automation.

If your company has a lot of meetings, the Business plan costs $15 per user/month with annual billing ($23 billed monthly). It unlocks unlimited AI notes and recordings, more templates, and stronger admin controls.

Larger organizations can go with the Enterprise plan at $25 per user/month, billed annually. It adds advanced security, AI governance controls, and organization-wide settings. For individuals, there’s also a Solo plan at $19 per month when billed annually ($29 monthly).

Pros and cons

Pros

Cons

How to integrate Fellow with Slack?

Connecting Fellow to Slack takes just a minute. You install the Fellow app from the Slack App Directory, approve the permissions, and pick the workspace and channels you want it to work with. To record Slack huddles, you need the Fellow desktop app. 

Once Slack and Fellow are connected, you can use Fellow directly from Slack to create meeting notes, send agendas and post-meeting recaps, pull Slack messages in as talking points, and track action items.

The integration helps you stay organized without switching between tools, especially if your team already works in Slack.

If you want to go deeper into features and use cases, you can always check the full Fellow review.

Use this link to sign up and get 10% off the paid plans if you decide to upgrade.

See Fellow overview

An AI Note-Taker For Teams & Professionals

See overview

Zoom

Best Slack integration for starting and joining video calls

For most teams, Zoom is still the default place where real work conversations happen. What I like about its Slack integration is that you can start a Zoom call right where you’re already talking, without searching for meeting links.

Key features

Pricing

Zoom has a Free plan that works for occasional calls. You get 40-minute meetings for up to 100 participants, basic team chat, a few whiteboards, and calendar sync.

If your team lives on Zoom every day, the Workplace Pro plan starts at €12.49 per user/month with annual billing (or €15.99 billed monthly). It extends meetings to 30 hours, unlocks Zoom AI Companion, and gives you unlimited docs and clips.

For bigger teams, Workplace Business starts at €17.49 per user/month annually (or €20.99 monthly) and supports up to 300 participants, advanced scheduling, unlimited whiteboards, and SSO. Larger organizations can talk to sales about an Enterprise plan with higher limits and extra controls.

Pros and cons

Pros

Cons

How to integrate Zoom with Slack?

To connect Zoom with Slack, you first install the Zoom app from the Slack App Directory and sign in with your Zoom account. After you approve the permissions and choose the right workspace, Zoom commands and shortcuts become available within Slack.

From there, you can start or schedule meetings from channels and DMs, and share call details back into the conversation. If your team uses Zoom’s cloud recording or AI Companion, those links and recaps can also live in Slack, so people always know where to find them.

You can also take a look at the 7 Best Zoom Note-Taker Apps, where Zoom is covered in more detail.

Best Slack apps for ticketing

Suptask

Best Slack integration for internal ticketing and support

Suptask is a Slack-native ticketing tool for internal help desks and simple customer support. Instead of asking people to fill out external forms, teammates can turn Slack messages into tickets and follow the whole conversation in threads.

Key features

Pricing

Suptask has four main plans, priced per agent per month.

The Free plan is ideal if you want to test it first. You get native ticketing in Slack, channel and DM requests, multiple forms and custom fields, and multi-language support, but you are limited to 10 tickets per month.

If you need more volume, the Light plan starts at $7 per agent per month on annual billing or $8 when billed monthly, and removes the ticket cap while adding multi-teams and inboxes plus business support.

For larger internal help desks, the Professional plan costs $13 per agent per month annually or $15 monthly. It includes everything from Light, with extras like dashboard analytics, customizable web overviews, approvals, multiple admins, and user roles.

There is also a Custom tier for companies that handle a high volume of internal or external requests in Slack and need more advanced features.

Pros and cons

Pros

Cons

How to integrate Suptask with Slack

You install Suptask from the Slack App Directory, sign in with your Suptask account, and choose which workspace and channels it can access. After that, teammates can create tickets from messages, submit forms, and reply in threads while agents manage queues in the Suptask views.

The best Slack apps for project management

ClickUp

Best Slack integration for managing tasks and projects

If your team already uses Slack all day, ClickUp is one of the easiest ways to turn conversations into trackable tasks. It brings structure to busy channels and helps you keep projects moving without opening a separate tab.

Key features

Pricing

ClickUp has a Free Forever plan, which already includes 60MB storage, unlimited tasks, unlimited free plan members, two-factor authentication, and multiple project views. It even covers most of what small teams need to get started.

The Unlimited plan costs $7 per user/month billed annually ($10 monthly). You get unlimited storage, integrations, folders and spaces, chat messages, and others.

For mid-sized teams, the Business plan starts at $12 per user/month annually ($19 monthly). It unlocks advanced automations, workload and resource management, sprint reporting, dashboards, timesheets, and more detailed customization options across the workspace.

Large companies can choose the Enterprise plan, which has custom pricing and adds advanced security, permissions, and admin controls.

It’s also worth noting that ClickUp’s AI features are offered as a separate add-on. ClickUp Brain, AI Notetaker, Super Agents, and other AI-powered workflows are not automatically included in the base plans.

Pros and cons

Pros

Cons

How to integrate Slack with ClickUp

Installing ClickUp in Slack takes under a minute. You add the ClickUp app from the Slack App Directory, connect your workspace, and choose which spaces and notifications you want.

Once it’s set up, you can create tasks from messages, receive real-time updates in channels, and share docs or whiteboards without switching tools. For teams that rely on Slack, the integration keeps ClickUp feeling like a natural extension of the conversation.

If you want to go deeper into features and use cases, you can always check the full ClickUp review.

See ClickUp overview

ClickUp is a flexible project management tool that helps teams manage tasks, collaborate, and scale projects across teams without high upfront costs.

See overview

Asana

Best Slack integration for structured project workflows

Asana is a clean, organized, predictable tool built for teams that live in structured workflows. The Slack integration brings Asana’s tasks, updates, and approvals into your Slack workspace, so conversations can turn into action items without opening the app.

Key features

Pricing

Asana has a Free plan that already covers unlimited tasks, projects, messages, basic automation, and up to 15 team members. For many freelancers or small internal teams, the free version is more than enough.

The Starter plan begins at $13.49 per user/month (or $10.99 with annual billing). It unlocks timeline views, workflow builder, custom fields, and more automation. For most small teams, this is the sweet spot.

If you need advanced reporting, portfolio management, approvals, workload management, and custom rules, the Advanced plan starts at $30.49 per user/month (or $24.99 annually).

Enterprises can opt for a custom-priced plan with SSO, advanced security, admin controls, and priority support.

Pros and cons

Pros

Cons

How to integrate Slack with Asana

You can install the Asana app from the Slack App Directory and connect it with your workspace in a few clicks. Once it’s linked, you can create tasks from messages, manage tasks, receive updates, and share Asana previews in Slack channels and DMs.

For a full breakdown of how Asana works outside Slack, including real testing and examples, you can read this Asana review.

See Asana overview

Asana is a structured project management platform designed to help teams plan, track, and manage work with clear processes and timelines

See overview

Trello

Best Slack integration for simple, visual task tracking

If your team prefers a clean visual board to keep work organized, Trello is one of the easiest tools to pair with Slack. You connect the two apps, and Slack messages turn into tasks, updates move faster, and your Trello boards stay up-to-date without having to jump between tools.

Key features

Pricing

Trello has a solid free plan that includes unlimited cards, up to 10 boards per workspace, basic automation, and simple integrations. It’s more than enough for small teams or lightweight projects.

The Standard plan starts at $5 per user/month, adding unlimited boards, advanced checklists, and more powerful collaboration tools.

The Premium plan is $10 per user/month and includes timelines, calendars, dashboards, and priority support. If your team wants more visibility into workloads, this is the plan to consider.

For larger companies, Trello offers an Enterprise plan starting at $17.50 per user/month with advanced admin controls, security features, and organization-wide permissions.

Pros and cons

Pros

Cons

How to integrate Trello with Slack

To connect Trello with Slack, install the Trello app from the Slack App Directory and sign in with your Trello account. After approving permissions, you can start turning messages into cards, running /trello commands, and receiving board updates in specific channels.

The integration keeps your team’s to-dos visible and reduces the chance that tasks slip through the cracks.

For more context on Trello’s strengths and trade-offs, you can read the 6 Best Trello Alternatives article, where it’s compared with similar tools.

The best Slack apps for visual collaboration

Miro

Best Slack integration for visual brainstorming and workshops

If your team works with diagrams, mind maps, customer journeys, or workshops, Miro is usually the first tool people open. The Slack integration keeps things smooth by letting you talk in Slack while all the visual work continues in Miro, without breaking the flow.

Key features

Pricing

Miro offers a free plan and three paid tiers.

The Free plan includes unlimited members, three editable boards, structured formats, and access to more than 5,000 templates. It is a solid starting point for small teams who only need a shared visual space for occasional brainstorming.

The Starter plan costs $8 per member per month and unlocks unlimited boards, private boards, diagrams, structured formats like Docs and Slides, and the ability to share boards publicly with unlimited visitors.

For growing teams, the Business plan costs $16 per member per month. It adds multiple private workspaces, unlimited guest invites for client collaboration, advanced controls, and secure guest access.

Organizations with 30 or more members can choose the Enterprise plan with custom pricing. It includes flexible licensing at scale, SCIM support, request management, billing groups, and other enterprise-grade controls.

Pros and cons

Pros

Cons

How to integrate Miro with Slack

You install the Miro app from the Slack App Directory and connect your workspace. After that, you can create boards from messages, share board previews, and receive updates within Slack.

Teams usually benefit the most when they create boards directly from active discussions instead of switching between apps.

The best Slack apps for documentation

Coda

Best Slack integration for docs, wikis, and project hubs

Coda quickly becomes a tidy home for docs, tasks, and lightweight project workflows once you start using it. With the Slack integration, you can pull pages and tasks directly into conversations so you never need to switch apps mid-discussion.

Key features

Pricing

Coda has a Free plan that includes unlimited doc size for unshared docs, collaborative notes, tables, boards, Gantt charts, forms, and basic automation. It is great for individuals or small teams testing the tool.

The Pro plan is $10 per month and unlocks version history, hidden pages, custom domains, branding options, and AI credits. It is a good fit for freelancers and small businesses.

The Team plan costs $30 per month and gives you unlimited version history, unlimited automation, folder-level access, and higher security. This is the plan designed for growing teams.

The Enterprise plan adds advanced security features, governance tools, and a dedicated customer success manager.

Pros and cons

Pros

Cons

How to integrate Coda with Slack

To connect Coda with Slack, you install the Coda app from the Slack App Directory and choose which workspace and channels you want to use. After that, you can send messages to Coda docs, share pages in Slack, receive notifications, and automate workflows between the two apps.

If you want a deeper take, read this full Coda review.

See Coda overview

Coda is an all-in-one, doc-centric workspace that combines note-taking with task and project management

See overview

Notion

Best Slack integration for all-in-one workspaces

Notion easily becomes the place where you keep everything, from notes and docs to tasks, wikis, and project boards. With the Slack integration, conversations stay in Slack while all the structure, decisions, and documentation land in Notion, where they are easy to find later.

Key features

Pricing

Notion has a generous Free plan with basic forms and sites, Notion Calendar and Mail. It also supports databases with subtasks, dependencies, custom properties, and you can invite up to 10 guests. For many individuals, this plan is already enough.

The Plus plan is $10 per seat per month and unlocks unlimited collaborative blocks, unlimited file uploads, charts, custom forms and sites, and basic integrations. It is a great fit for freelancers and small teams.

The Business plan costs $20 per seat per month and adds granular database permissions, private teamspaces, domain verification, conditional forms logic, premium integrations, and up to 250 guests.

Larger organizations can choose the Enterprise plan with custom pricing. It adds a dedicated success manager, advanced integrations, and advanced security and control features, among other things.

Keep in mind that, while Notion AI is included in the price of Notion’s Business and Enterprise plans, there is only a trial usage on Free and Plus plans.

Pros and cons

Pros

Cons

How to integrate Notion with Slack

You install Notion from the Slack App Directory, connect your workspace, and choose which channels can send content into Notion. After that, you can push messages into pages, share docs in Slack, and keep important information stored inside Notion instead of losing it in busy channels.

If you want to go beyond the Slack integration, you can check this Notion review, where we break down its features, pricing, and how it performs in day-to-day work.

See Notion overview

Notion is an all-in-one workspace that combines notes, tasks, projects, and documents in a highly flexible, customizable environment

See overview

Google Workspace

Best Slack integration for email, calendar, and documents

Google Workspace is often the “other half” of Slack for most teams. Gmail handles client communication, Calendar handles scheduling, Drive stores documents, and Slack ties all the daily conversations together.

Key features

Pricing

Google Workspace does not offer a traditional free business plan, but personal Google accounts remain free and are commonly used for basic email and file storage.

The Starter plan is $6.30 per user/month and already gives you 30 GB of pooled storage per person, a branded business email address, Gemini AI inside Gmail, and video calls for up to 100 people. It is more than enough for very small teams that just want a clean Google setup.

The Standard plan costs $12.60 per user/month and is usually where most teams land. You get 2 TB of storage per user, stronger admin controls, and Gemini AI across Gmail, Docs and Meet, plus NotebookLM with more features for research and notes.

The Plus plan is $22 per user/month and is aimed at companies that care about security and scale. It bumps storage to 5 TB per user, adds eDiscovery, more detailed audit tools, and bigger meetings with attendance tracking.

For larger organizations, the Enterprise plan has custom pricing. This tier includes the full security stack with S/MIME encryption, data loss prevention, advanced compliance options, and support for meetings with up to 1000 participants.

Pros and cons

Pros

Cons

How to integrate Google Workspace with Slack

To connect Google Workspace with Slack, install the official Google apps from the Slack App Directory, such as Google Calendar and Google Drive. Sign in with your Google account, approve the requested permissions, and select which channels should receive updates.

Once connected, you can join meetings, share files, adjust permissions, and keep all relevant links in Slack while Google Workspace handles emails, calendars, and documents behind the scenes.

The best Slack apps for automation & AI workflows

Zapier

Best Slack integration for automated workflows

Zapier connects Slack with more than 8,000 apps and turns scattered events into clean, structured updates that show up exactly where your team works. Instead of copying information or checking dashboards all day, a few well-built Zaps can automate most of the routine steps in your workflow.

Key features

Pricing

Zapier has a Free plan with 100 tasks per month, unlimited Zaps, two-step workflows, and access to Tables, Interfaces, and Copilot. It’s enough to automate a few key Slack workflows and test the platform properly.

The Professional plan starts at $19.99 per month, billed annually. It adds multi-step Zaps, premium apps, webhooks, and higher task limits, which most small teams eventually need.

For collaboration, the Team plan starts at $69 per month, billed annually. You get shared Zaps and folders, shared app connections, SAML SSO, and support for at least 25 users.

Large organizations can choose an Enterprise plan with custom pricing. It includes unlimited users, advanced admin controls, observability features, annual task limits, and a dedicated technical account manager.

Pros and cons

Pros

Cons

How to integrate Zapier with Slack

To connect Zapier with Slack, you add Slack as an app in your Zapier account and approve the permissions. After that, Slack can function as either a trigger or an action in your Zaps. You choose the channels or DMs you want to update and map fields from other tools.

You can also install the Zapier app directly from the Slack App Directory. Once everything is connected, Zapier handles the background logic while Slack becomes the surface where your automations actually appear.

ChatGPT

Best Slack integration for AI-assisted writing and quick answers

The ChatGPT integration can feel like adding a smart assistant right into your workspace. Instead of switching tabs to draft a message or find an old decision, you can ask ChatGPT directly where the conversation is already happening.

Key features

Pricing

ChatGPT has a Free plan, which works for occasional use but is too limited if you rely on Slack every day.

The Plus plan costs $20 per month and unlocks stronger reasoning, higher limits, and access to connectors like Slack. Pro costs $200 per month and adds maximum deep research, larger limits, and early access to new features.

For teams, ChatGPT Business costs $25 per user per month when billed annually and adds a secure shared workspace with company knowledge and stronger admin controls. Enterprise has custom pricing and includes larger context windows and full enterprise-grade security.

To use the Slack integration properly, you’ll need at least a Plus, Pro, Business, Enterprise, or eligible Edu plan.

Pros and cons

Pros

Cons

How to integrate ChatGPT with Slack

You can install the ChatGPT app straight from the Slack App Directory and authorize your workspace. Once connected, you can chat with it in channels, DMs, or through the sidebar, and use it to summarize threads, write updates, or answer questions.

Most teams get the biggest benefit when they mix ChatGPT’s writing and analysis with Slack’s fast communication style. Everything stays in one place, and the day simply feels smoother.

Reclaim

Best Slack integration for automatic scheduling and time defense

Reclaim is an AI-powered scheduling assistant that quietly takes over the parts of your calendar you normally spend way too much time managing. It finds the best slots for tasks, habits, meetings, and deep work, then automatically reshuffles your week when plans change.

Key features

Pricing

Reclaim has a Free plan with 1 scheduling link, 1 smart meeting, 3 habits, basic integrations, 1 calendar sync, and a 3-week scheduling range. It’s best suited for individuals who want to test the automation.

The Starter plan costs $8 per user/month with annual billing. It includes 3 smart meetings, 3 scheduling links, an 8-week scheduling range, unlimited habits, full integrations, analytics, and support for up to 10 users.

For most teams, the Business plan is the real deal. At $12 per user/month, you get unlimited scheduling links, unlimited calendar syncs, a 12-week scheduling range, and full team features for up to 100 seats.

There’s also an Enterprise plan with custom pricing for larger organizations that need advanced support.

Reclaim offers several discounts (education, nonprofits, startups, and a discount for switching from tools like Motion or Calendly).

Pros and cons

Pros

Cons

How to integrate Reclaim with Slack

You simply install the Reclaim app from the Slack App Directory and connect it to your account. After that, you can create tasks directly from messages, see task updates, and keep your work synced without switching tabs.

If you want to go beyond the Slack integration, check the full Reclaim review, where we break down its features, pricing, and how it performs in day-to-day work.

See Reclaim AI overview

It is an AI scheduling app that automatically finds the best time for tasks, meetings, habits and has some project and task management features

See overview

The best Slack apps for file sharing

Google Drive

Best Slack integration for shared files and real-time collaboration

With the Slack integration of Google Drive, you do not have to chase links or ask people to resend files. You share what you are working on right in the channel, fix access in a few clicks, and everyone stays on the same version.

Key features

Pricing

Google Drive itself is free for personal accounts with 15 GB of storage shared across Drive, Gmail, and Google Photos.

If you need more space as an individual, you can upgrade through Google One. The most common options start at 100 GB and 200 GB of storage on low monthly plans, with higher tiers like 2 TB available for heavier use.

Most teams use Google Drive as part of a Google Workspace subscription. Business plans are billed per user and include shared Drive storage, business email, and admin controls. If your company is already on Google Workspace, the Drive integration with Slack usually comes at no extra cost beyond your existing subscription.

Pros and cons

Pros

Cons

How to integrate Google Drive with Slack

To connect Google Drive with Slack, you install the Google Drive app from the Slack App Directory and approve access with your Google account.

Once it is set up, you can attach Drive files directly when writing messages, unfurl links into previews, and receive notifications about comments or access requests within Slack. For most teams, that is enough to keep files and conversations in sync without adding another tool to the stack.

Dropbox

Best Slack integration for file storage and sharing across teams

Most teams use Dropbox for long-term file management, large assets, and anything that needs proper folder structure instead of one-off documents. With the Slack integration, you do not have to leave the conversation to upload something, dig for a link, or fix permissions.

Key features

Pricing