As Taskade works as a task, work, and project management tool but also as a note-taking app, it might seem tricky at first. But do not be afraid; in this Taskade review, I will share this productivity app’s key features, pricing, my experience, and its pros and cons.

Let’s dive in!

Verdict

Here’s the quick verdict if you don’t want to read the full review:

Tested with our review & scoring methodology Real-world testing Unbiased evaluation

How We Test Project Management Tools (and how flexible tools like Taskade are evaluated)

To keep our reviews & final score for each project management app fair and consistent, we evaluate every tool using the same testing framework based on real-world usage, feature depth, and overall value.

Our scoring breakdown after testing 20+ project management apps:

Want a detailed breakdown of how we test each category?

Learn exactly how we test tools → Review methodology

Since tools like Notion, Coda, and Taskade are not traditional project management apps, we also evaluate how well they can be adapted into project management systems, including flexibility, structure, and scalability.

Short on time? Here’s a quick overview of Taskade

What is Taskade?

Taskade is an AI-powered productivity tool for task, work, project management, and note-taking. Over the past year, Taskade has shifted from a pure productivity app toward an AI-first workspace and app builder.

One thing is sure: it has a strong focus on team collaboration, and I will show these later. With Taskade, you can automate tasks, research, and collaborate with your team members in real time.

Taskade is a special AI tool. It allows you to create custom AI agents for specific workflows, train them by giving instructions or uploading files, and even generate full workflows or systems with AI.

My experience with Taskade

To be honest, when I first saw the user interface during my Taskade review, I was a little bit skeptical. It did not look like a tool for work. But after a few hours, it totally changed.

It was easy to navigate, and I discovered almost every feature in a few hours. I especially loved the way they integrated the automation and the AI agents.

With the current feature set, Taskade offers a unique experience to manage your projects, tasks, and notes with your team members in a centralized place.

Ultimately, I had a pleasant experience with this AI-productivity tool.

Why Taskade got a 4.3 / 5 score

Taskade lacks advanced reporting (3/5), and its project management features (3.5/5) are far more limited than those of dedicated project management apps.

However, it offers outstanding collaboration features (5/5) and an intuitive UI (5/5), and its AI agents can automate numerous day-to-day processes.

Who Taskade is a good fit for

Who Taskade is not ideal for

Taskade’s features

Here, I collected Taskade’s features!

Project management software

Taskade is a lightweight project management software. The reason why I say that it is a lightweight project management app is that it does not have advanced project management tools like time tracking features. Also, it is not a complex project management app compared to other apps.

However, it has many valuable features to make your project management workflows faster and simpler while enhancing productivity and team collaboration. With your AI agents, you can make the project planning much shorter, as it can structure the tasks, offer potential sub-tasks, set up reminders based on your timeline, etc.

Besides AI agents, automation is also useful in project management. Taskade’s automation allows you to streamline repetitive tasks by setting up a wide set of real-time triggers (task added/updated, comments, external feeds like YouTube/RSS) and chained actions.

You can design custom workflows and integrate them with Google Sheets, Slack, or WordPress.

Let me give you some examples of how the automation works. You can create a rule for sending Slack notifications if there is a new comment for your tasks in Taskade. Or, it can automatically create a task after a meeting is scheduled in Calendly.

This was my favorite feature during my Taskade review, as you can customize the rules of automation in detail. So, when adding a next step when an action is triggered, there are many options from which you can choose, like sending it to another app or sending a notification to project managers.

Let’s move on to the task management features!

Task management

Taskade is a task management software that allows you to manage multiple projects and tasks effectively. When I said that Taskade is a lightweight project management app, it is not true for task management, as it has solid features.

You can easily add and assign tasks to your team members. With one click, you can create task lists and give due dates, tags, and notes to each task.

The AI agents are also quite helpful when creating multiple tasks. They can help break projects and complex tasks into sub-tasks and are great for brainstorming what other tasks you should consider.

Note-taking

Taskade can also work as a note-taking app. Nevertheless, compared to note-taking apps like Notion, Obsidian, Anytype, or Xtiles, Taskade lacks advanced note-taking capabilities.

While Taskade works well for simple notes, it doesn’t offer some features that dedicated note-taking tools do, such as relational databases and more sophisticated knowledge-management systems.

But to be honest, Taskade was not originally designed as a traditional note-taking tool. It uses a task-based structure where most content can easily be turned into actionable items, connected to projects, or automated with workflows.

And this approach comes in handy when it comes to meeting notes. You can instantly create tasks, summaries, and organized lists from your meeting notes using Taskade. Utilizing Taskade’s AI capabilities in these workflows can really enhance productivity.

Let’s take a look at these AI features!

AI agents

In short, Taskade’s AI agents aren’t simple chatbots. They can store short- and long-term memory, be trained on workspace data, orchestrate as multi-agent teams, and you can pick from multiple LLM providers depending on the task.

You can tailor your AI agents to your specific needs by adding sources from which it can work and giving instructions.

You can create AI agents for project management, content creation, data analysis, and so on. When creating your AI agent, you need to describe precisely the scope of activities it is responsible for. Do not worry. Taskade will pre-fill the instructions for many AI agents, and you can amend them if you want.

After, you need to choose from the commands. For example, I created an AI assistant for project management, and I could choose from these commands:

Furthermore, you need to add the tools it should use. It can get its content from any website, or you can select some specific website from which it should provide you with input.

At this point in my Taskade review, I nearly spit out my coffee. I had not seen similar features in any of the productivity tools before. The AI assistants are just too powerful.

What this means in practice is that you can create multiple agents and let them assist with different parts of your workflow. For example, one agent can help with project planning, another can generate content ideas, while another can analyze documents or summarize research.

With these capabilities, Taskade allows you to build small AI-powered systems around your projects rather than just using AI for simple prompts.

AI App Builder (Genesis)

One of the biggest recent additions to Taskade is its AI app builder called Genesis.

Instead of manually creating tasks, workflows, and dashboards, you can simply describe what you want, and Taskade generates the entire structure for you. For example, you can ask it to create a CRM system, a content marketing workflow, an SEO dashboard, a project management workspace, or even an internal knowledge base.

Within seconds, Taskade generates tasks, workflows, automations, and even AI agents that power the system.

During my testing, this was very different from traditional productivity tools. Instead of building everything step by step, you can start with an AI-generated structure and then customize it.

Of course, these AI-generated setups are not perfect and usually require some adjustments. Still, they can save a significant amount of time when creating new workflows or internal systems. If you frequently build dashboards, workflows, or project structures, this feature can noticeably speed up the whole process.

Views

You can choose from numerous view options, including list, board, table, timeline, mind map, org chart, calendar, and Gantt Chart views. My favorite one is the mind mapping feature.

Mind maps help you view the whole project from a bird’ s-eye view. You can change between the views dynamically with a click.

Chat with your docs

If you click on the “+” button, you can add files to your projects. Taskade supports almost all file formats, from PDF to JPG and MOV.

You can interact with the uploaded files if you move the mouse cursor over the uploaded attachment and click the “ask AI” tab. It allows you to ask questions about the document, summarize it, etc. So, this feature ultimately helps you digest documents faster.

Templates

Taskade offers numerous templates for task management, project management, mind maps, team management, etc. They can save you massive time, as you no longer need to start from scratch when creating a new project.

You can publish and clone apps from Taskade’s community gallery, or fork AI templates to jumpstart projects.

Collaboration tools

Taskade AI offers a shared space for teams to communicate, collaborate, and manage their projects. This app is full of collaboration features.

You can easily share your workspaces and projects with your team members. To share your whole workspace, click here and share its link or send it in an email. You can also change the permission level. So, it is possible if you want your team members only to view and not edit your content. If you want to share your project, just click on the three dots next to your project, and you will have the same options.

After you share them with your team members, you can chat with them next to every project. It is a practical solution that the chat and the project you work on are on the same page.

When you click on the chat, you can decide if you want to chat with Taskade AI & your team, only with your team, only with Taskade AI, or with one of your AI agents.

Moreover, Taskade has robust features when it comes to real-time collaboration. You can assign tasks to your team members, edit your projects together, and create a knowledge management center for your company.

Taskade’s user interface

Taskade has a user-friendly and intuitive interface with a beautiful design. Also, it has quite a short learning curve, and you can quickly learn to utilize almost all the features.

I also enjoyed the way how Taskade structures its pages and functions. Essentially, you can find almost all the features on the page you are working on. So, you can access the team chat, AI features, different views, and other projects on the same page without feeling that it is packed.

You can find Taskade among the mobile apps as well, whether you use Android or iOS.

Taskade’s integrations

During my Taskade review, I discovered that it offers a wide range of integrations. You can connect Taskade with Zapier, which allows you to integrate Taskade with more than 8000 third-party apps.

Furthermore, you can use automation with many popular apps like Gmail, Slack, Google Forms, WordPress, MailChimp, Webflow, Calendly, and more. There’s also a large gallery of 1,000+ AI-powered templates and a community gallery of cloneable apps to speed setup.

Taskade’s pricing

Taskade offers several pricing tiers depending on how extensively you want to use its AI features, automation, and collaboration tools.

Free plan

Taskade offers a generous free plan that allows you to explore the platform and test its core capabilities.

It includes one AI agent, and you can invite one teammate and organize projects into one workspace. You will get 3,000 AI credits (one-time) that allow you to make one AI-powered app.

Starter plan

The Starter plan is designed for individuals who want to use Taskade more seriously.

It will get you unlimited workspaces, premium AI models, 100+ integrations, and 10,000 AI credits that can make around 10 apps. It includes up to 3 AI agents, and you can invite up to 3 team members.

This plan is typically enough for freelancers or creators who use AI features regularly but don’t need large-scale automation.

Pro plan

The Pro plan is designed for professionals and power users who rely on Taskade daily.

It includes unlimited AI agents and workspaces, and you can invite up to 10 team members. The 50,000 AI credits that you get on this plan can make about 50 apps.

This plan is ideal for freelancers, creators, and small teams that want to automate parts of their workflow.

Business plan

The Business plan expands Taskade’s capabilities for organizations. It includes everything in the Pro plan, plus three times more AI credits and apps, unlimited team members, a custom domain, and API access.

This plan is suitable for companies that want to use Taskade as a centralized workspace for projects, documentation, and workflows.

Enterprise plan

For large organizations, Taskade offers an Enterprise plan with custom pricing.

It includes advanced security features, SSO authentication, and enterprise-level administration controls.

One more thing worth mentioning is that you can buy top-up credit packs if you run out of AI credits. This way, it is easy to scale AI usage without upgrading your entire plan.

Taskade’s pros and cons

Now, let’s check the pros and cons I explored during my Taskade review!

Taskade’s pros

Taskade’s cons

Taskade alternatives

If you are still not sure whether Taskade is the right tool for you, check these alternatives:

Compare Taskade vs alternatives

Taskade VS ClickUp

Taskade vs ClickUp

Notion VS Taskade

Notion vs Taskade

Taskade VS Coda

Taskade vs Coda

Related articles:

• Notion Vs Taskade: Side-by-Side Comparison (2026)
• Taskade Vs Coda: Side-by-Side Comparison (2026)
• Asana Vs ClickUp: This will save you $300 (2026)
• Asana Vs Notion: Avoid paying an extra $300 (2026)
• Taskade vs ClickUp | An Unfiltered Comparison (2026)

Wrap-up: Taskade review

Overall, Taskade is a fantastic tool for remote teams and people working with others. It offers a unified workspace where you can work with multiple team members in real-time.

If you are looking for lightweight project management software with outstanding AI capabilities and automation for an affordable price, I highly recommend Taskade to try.

Why you can trust our reviews

At thebusinessdive.com, our team tests, reviews, and compares hundreds of productivity apps every year — from project management tools to note-taking apps. We dive deep into real-world use cases to help you find the right tools that actually improve your workflow, not just add noise.

Our mission? No fluff, no shortcuts—just honest, hands-on insights from productivity pros.

Discover how we stay transparent, read our review methodology, and let us know about any tools we missed.

Frequently asked questions

Is Taskade a good app?

Taskade AI is a great app for managing your projects, tasks, and workflows. It is particularly an excellent choice for remote teams.

Is Taskade completely free?

Taskade has a free plan that includes basic features. The free plan is ideal for personal use or people who just want to try it.

Is Taskade better than Notion?

It depends. While Notion is a better note-taking app, Taskade has more advanced AI capabilities and project management tools. As both productivity tools constantly launch new features, I am excited to see which will have the upper hand in the future.

Is Taskade safe to use?

Taskade is a safe app to use. It deploys Two-Factor Authentication (2FA) via Google Sign-In and is further reinforced with Multi-Factor Authentication (MFA) for enhanced protection. Also, they provide SAML and SCIM support for paid customers to provide even more advanced protection.

Disclosure: I only recommend products I would use myself, and all opinions expressed here are our own. This post may contain affiliate links that at no additional cost to you, I may earn a small commission. Read the full privacy policy here.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post Taskade Review: I Nearly Spit Out My Coffee (2026) appeared first on .

In this article, we break down what is exactly an AI assistant, what are the categories of AI assistant and how you can use it in your business.

What is an AI assistant?

An AI assistant, also known as an artificial intelligence assistant, refers to any digital tool or application that utilizes generative artificial intelligence technologies to perform specific tasks, answer questions, or carry out commands.

AI assistants are frequently cloud-based, so you can access them virtually anywhere, as long as you have a stable internet connection.

How does an AI assistant work?

AI assistants use artificial intelligence, more specifically, generative AI technology. Generative AI creates new content or data based on patterns and examples by using machine learning.

Generative AI models use text input for text generation, image generation, video creation, or music composition. Due to machine learning, AI assistants can learn from past interactions, improving the accuracy of their responses over time. 

Generally, there are two ways how you can interact with generative AI tools. It can follow voice commands by utilizing natural language processing for speech recognition. Also, AI assistants are capable of understanding text messages.

For instance, ChatGPT understands text messages, while a Google assistant uses voice commands.

Cloud computing is another crucial technology that plays a significant role. AI assistants can access extensive data to handle various tasks and deliver instant feedback to your queries. 

What are the categories of AI assistants, and how can you use them

There are more types of AI assistants depending on the type of tasks and their functionalities:

AI personal assistant (AI virtual assistant)

If you hear the terms like AI virtual assistant, automated personal assistant, or intelligent personal assistant, just remember they all refer to the same thing: AI personal assistants.

An AI personal assistant is software designed to understand natural language voice and text commands and carry out tasks for the users. It focuses on tasks mostly handled by human personal assistants or secretaries in the past. 

One of the most common types is the AI voice assistant. It has the ability of speech recognition, and you can communicate with it by voice interaction in multiple languages. I am sure you have come across names like Google Assistant, Alexa, and Siri before, as they are some of the most popular AI voice assistants out there.

People who use “AI assistant” and “personal AI assistant” or “AI virtual assistants” are often used interchangeably. However, they are not the same. 

An AI assistant has broader functionalities, while personal AI assistants are often designed to support an individual’s daily activities, work, or lifestyle. People use AI personal assistants for various tasks. Personal AI assistants are great for increasing productivity, controlling your smart devices, and capable of sending messages, and making phone calls. 

AI writing assistant

Content creation is one of the issues when AI can do a lot for your business. Generating content is a time-consuming process. Unsurprisingly, most businesses invest between 2 and 5 hours to craft a single blog post. And when it comes to Instagram, the average time spent on creating a post ranges from 30 to 85 minutes.

Let’s do a quick math and calculate how long it takes to create one blog post and daily social media post weekly. It can add up to 4.5 to 12 hours per week, not to mention the brainstorming phase of content creation. 

The goal of AI writing assistants is to speed up the process of content creation. For making a blog post, you can use tools like Jasper to be more effective, which reduces 80 percent of your time spent on first drafts. AI writing assistants are great at creating outlines for your content, giving you excellent suggestions for titles and brainstorming.

Although using AI writing assistants will make you more productive, overusing them can hurt your content. One of the main issues which still frequently arises with AI writing assistants is that the output is not always accurate.

Furthermore, many AI writing assistants still have room to improve in plagiarism-free writing. Tools like Undetectable AI can help refine AI-generated text to sound more natural and human-written.

The best thing you can do is to go through as many reviews as you can to make sure the specific AI writing assistant is a good choice for you.

AI coding assistant

AI coding assistants are a valuable tool to support software developers. It helps to reduce the time spent on code writing using autocomplete functionalities. AI coding assistants can also help reduce the number of coding errors by providing instant feedback to the developers.

According to Microsoft’s research, developers can perform tasks 55,8 percent faster when utilizing an AI assistant. They selected a group with an average coding experience of 6 years and an average coding experience of 6 years and spent 9 hours coding daily. 

The improvement of AI coding assistants will not likely stop. Google announced a partnership with Replit at the end of March. Replit is a software startup that has web-based coding tools with more than 20 million users. Thanks to the partnership with Google, they are planning to combine Google’s artificial intelligence language models with their products. 

AI meeting assistant (AI meeting manager)

It is not a secret that many businesses waste significant time and money on unproductive meetings. AI meeting assistants can help you in many ways to reduce wasted money and time to make you more productive. 

Meeting records

You can entirely automate your meeting by integrating AI meeting managers with your Google or Microsoft calendar. For example, Fireflies.ai or Otter AI is one of the AI meeting managers which seamlessly joins and records your meetings on platforms like Zoom, Microsoft Teams, and Google Meet. 

Automated meeting notes

AI writing assistants can record and transcript the virtual meetings. By integrating AI meeting assistants with your Google or Microsoft calendar, you can entirely automate your meeting notes. 

This automation saves you the hassle of manually setting up recordings and captures important discussions and details. 

Meeting Summary

Once the video calls are concluded, your AI meeting manager takes care of sending meeting summaries to the colleagues who missed the call.

Virtual meeting analysis

AI meeting assistants already provide insight into speakers, topics, sentiments, and more. With this comprehensive data, you can easily compare trends and evaluate the overall quality of your team’s conversations.

Better search capabilities

You can use your AI meeting manager to find keywords in the online meeting, including action items, dates, times, metrics, questions, sentiment, and more.

Create video clips or highlight with transcripts

Some AI meeting manager tools already offer the option to create an easy-to-share video based on the selected part of the meeting transcripts. By selecting text in the meeting transcriptions, you can create video clips to share the essential part of the meetings with the key stakeholders in minutes.

In this article, I ranked and reviewed the eleven best AI meeting assistants to help you select the one that suits your needs.

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AI assistant vs. chatbot

You might wonder whether an AI assistant and chatbot are the same or what is the difference between them.

Good question. Let’s break it down. 

Rule-based chatbot and AI-powered chatbot

There are two types of chatbots. Traditional chatbots are rule-based chatbots, while there are AI-powered chatbots. AI-powered chatbots use conversational AI technology, which is quite similar to the technology used by AI assistants. 

Conversational AI includes a wide range of AI solutions that utilize data, machine learning, and natural language processing to provide voice and text-based output. This technology helps AI powered-chatbots or AI assistants naturally interact with humans. 

For example, ChatGPT is a conversational AI chatbot, while many of the chatbot used for customer service is mainly rule-based chatbot. 

From a technology perspective, there is no significant difference between AI assistants and AI-powered chatbots.

Nevertheless, there are major differences between AI assistants and traditional rule-based chatbots. 

What difference between an AI assistant and a rule-based chatbot

While chatbots and AI assistants use natural language processing to understand the intent behind the user’s queries, there are essential differences. 

Chatbot has a rule-based structure with predefined answers that can mostly handle frequently asked questions. AI assistants have the ability to answer more complex questions and make recommendations using machine learning. 

Furthermore, the chatbot mainly provides robotic answers, while an AI assistant can answer in a more human-like way.  

In general, chatbots are great when it comes to handling simple problems. However, AI assistants can deal more effectively with complex issues. 

Future of AI assistants

As with all disruptive technology, AI is very divisive. Some choose to ignore its potential and pretend it doesn’t exist. While on the other hand, there are individuals with incredibly high hopes and expectations for what AI can achieve very shortly. 

This is mainly because AI technology is evolving at such a high pace. It is challenging to understand what implications it may have. In the current stage of the AI industry, separating the hype from the reality is crucial.

Yes, there is hype around AI. And this hype is getting closer to the peak of the inflated expectations phase in the Gartner Hype Cycle. 

Just because there is hype, AI is still a transformative force. AI assistants and tools are getting better and better. Although it has limits and has room to improve, you can already reach significant advantages if you implement AI assistants into your everyday working routines. It highly affects fields like sales, task and project management.

While the idea of AI replacing humans is a topic of discussion, it is not the right question now. The question you should focus on is how you can add more value and be more productive while delegating various repetitive tasks to the AI assistant.

AI technology will change how fast you can give more value rather than the concept of value. AI technology alone cannot create value; instead, it acts as a catalyst to enhance your abilities and efficiency once you know how to utilize it effectively. Ultimately, embracing AI as a productivity tool helps you to work smarter, faster, and with greater impact. 

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post AI Assistant Explained: Complete Guide for 2026 appeared first on .

On average, we lose around 31 hours each month to unproductive meetings. And if you are a manager, you are likely spending a significant chunk of your time, about 35-50%, in these meetings. Minimizing the time spent on these meetings can significantly boost any business. 

In this article, we break down how to maximize your productivity with an AI meeting manager (AI meeting assistant) to gain the edge. 

What is an AI meeting manager (AI meeting assistant)? 

An AI meeting manager and an AI meeting assistant are essentially the same. Like every AI assistant, an AI meeting manager uses artificial intelligence, specifically generative AI technology.

In general, generative AI creates new content or data based on patterns and examples by using machine learning.

The reason why generative AI can be a game-changer when it comes to online meetings is simple. The AI technology utilizes natural language processing for speech recognition. Also, AI assistants are capable of understanding text messages.

AI meeting managers are seamlessly integrated with your meeting and video conferencing platforms. So you can use your favorite tools like Google Meet and Calendar, Microsoft Teams and Outlook, or Slack. 

Why is an AI meeting manager important?

I am sure I am not the only one who spent many hours on “Weekly alignment” meetings. Just to put into perspective how meetings can impact your productivity, here are some interesting statistics by Goldenstepsaba:

• The regular employee attends 62 meetings a month,
• Meetings take up 15% of a business’ collective time,
• Over 60% of employees multitask during virtual meetings,
• An estimated 50% of meeting time is spent on irrelevant topics,
• Businesses with less than 50 employees spend an average of $18,000 per year on unproductive meetings,
• Businesses with over 100 employees spend an average of $420,000 per year on unproductive meetings.

You see, even smaller businesses waste significant time and money on unproductive meetings.

AI meeting managers can help you in many ways to reduce wasted money and time to make you more productive. 

Best AI meeting assistants

In this article, I ranked and reviewed the eleven best AI meeting assistants to help you select the one that suits your needs.

7 ways on how AI meeting assistants can help you to be more productive

Meeting records

You can entirely automate your meeting by integrating AI meeting managers with your Google or Microsoft calendar. For example, Fireflies.ai or Otter AI is one of the AI meeting managers which seamlessly joins and records your meetings on platforms like Zoom, Microsoft Teams, and Google Meet. 

This automation saves you the hassle of manually setting up recordings and captures important voice conversations and details. 

If you work in a small business and can not involve other teammates in a crucial call, an AI meeting manager with automated recording functions can be the key. While it helps to make your meeting more productive by completely focusing on the people in the online meetings, it also gives you an excellent opportunity to analyze your performance during meetings.

Automated meeting notes

Recording itself can be pretty helpful for crucial meetings, but it can not save you from note taking.

However, AI meeting managers have the ability to transcribe virtual meetings in many languages. While it captures calls in text, speaker recognition technology can make AI managers an essential video conferencing tool.

Voice or speaker recognition is the ability of an AI meeting assistant to receive and understand spoken commands. Essentially, it gives a speaker id for each meeting participant, so you can easily see in the meeting transcription who said what. 

Some tools on the market automatically capture the slides from audio and video meetings and insert them into the meeting participants’ notes. So you will understand the full context of the meeting discussions once you need specific information.

AI meeting notes can save a lot of nerves during and after the meeting. You can focus on the discussion during the meeting while your AI meeting manager is taking notes.

This function can be valuable for sales teams. An AI meeting assistant app with automated meeting notes allows the reduce the number of salespeople during customer meetings. You can easily evaluate your sales team’s performance by reviewing the meeting notes or records without participating in the meetings.

Meeting Summary

Spending too much time sharing the information with someone who was not able to attend the call? 

No problem. Once the video calls are concluded, your AI meeting manager takes care of sending meeting summaries to the colleagues who missed the call.

Meetgeek took one step further in this issue. It can automatically create highlights on the call and deliver it to the relevant people’s inboxes. 

While this function is useful for those who missed the call, it is also valuable for you. Imagine you find yourself in need of specific information from an online meeting that took place three months ago. Instead of reviewing the entire meeting notes, you simply read an accurate overview prepared by your AI meeting manager.

This way, you can significantly increase your productivity and save time by not reviewing the full meeting transcripts.

Online meeting analysis

Currently, AI meeting managers on the market offer a wide range of features beyond meeting recaps and recording. For instance, Fireflies.ai takes meetings to the next level when it comes to meeting analysis. 

Once the online meetings are over, it provides key insights into speakers, topics, sentiments, and more. With this comprehensive data, you can easily compare trends and evaluate the overall quality of your team’s conversations. 

Ultimately, an AI meeting assistant app with such functions can enhance collaboration and drive productivity within your team.

Schedule meetings

Are you missing deadlines, working extra hours, or just simply taking on too many tasks that are impossible to complete by the deadlines? 

An AI meeting manager can be an excellent answer to these challenges. It can combine Gmail and Outlook calendars into one view to see your personal and work calendars simultaneously. 

Tools like Motion are designed to prioritize and schedule tasks on your calendar. It ensures that tasks are placed on the right day and time so that you can complete them well ahead of your deadlines. It calculates your weekly tasks, meetings, and total working hours and then crafts a customized schedule. 

AI meeting managers can also help you manage meetings in an organized manner. You can free up an afternoon, reschedule meetings when you are not working, or block numerous meetings in a single request.

In a nutshell, you can use an AI meeting manager to finish all your tasks faster and get more quality work done. 

Better search capabilities

How much time do you spend watching a one-hour recording to find a specific sentence?

You can use your AI meeting manager to find keywords in the online meeting, including action items, dates, times, metrics, questions, sentiment, and more. AI meeting manager enables you to take personalization to a whole new level by allowing you to create custom topic trackers with a simple click effortlessly.

Using these functions, you can easily find relevant information regarding your queries. The AI meeting manager’s ability to go through vast amounts of data to give accurate results can also be a great way to boost your everyday productivity. 

Create video clips or highlight with transcripts

Some AI meeting manager tools already offer the option to create an easy-to-share video based on the selected part of the meeting transcripts. By selecting text in the meeting transcriptions, you can create video clips to share the essential part of the meetings with the key stakeholders in minutes. It is like sending an executive summary or a short meeting minutes in video form.

This dynamic approach allows you to effectively present the most relevant information to stakeholders without requiring them to go through the entire meeting recording. As a result, collaboration becomes more efficient and focused. It enables your entire team to align faster and take action based on the summarized insights from the meetings.

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There are over 50 time tracking apps. The problem? Almost every tool claims to be the best. To find the best time tracking apps in 2026, I tested more than 25 tools…

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Insightful Review | My Honest Opinion (2026)

May 18, 2026

After testing more than 25 time tracking and employee monitoring apps, I wanted to take a closer look at Insightful & how it stacks up against them, and whether it is among…

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File Splice Review 2026: Is It For You?

May 15, 2026

Wondering if File Splice is for you, but don’t want to pay before seeing whether it actually makes sense for you? I had the same question, so I decided to test it…

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Endnote

Adopting AI in day-to-day workflows can be a massive boost for your businesses. It is worth it to take one step back and think through what are the tasks that you are doing daily.

Delegating repetitive tasks to AI tools ensures that you can focus on critical tasks and maximize your time. 

Frequently asked questions (FAQ) 

What does the AI meeting manager do?

Depending on the specific AI meeting manager, it generally helps you with the following tasks:

• Recording meeting,
• Taking notes,
• Prepares meeting summaries,
• Meeting analysis,
• Automated meeting scheduling,
• It helps you to find relevant information easier in your meeting notes.

Can I use AI to write meeting minutes?

Yes, you can delegate the note-taking to AI meeting assistants in case of online meetings. Before doing it, ensure the AI meeting assistant is compatible with the meeting platform. Most AI meeting managers can be used for popular meeting platforms like Microsoft Teams, Zoom, or Google Meet.

Also, make sure to check the AI tool’s language coverage. Commonly, AI meeting assistants cover English and some other major languages.

What is the best AI to record meetings?

It depends on what additional functionalities you expect from the tool and what platform you use for online meetings. The meeting recording is among the basic features of AI meeting assistants. However, the recording can be more effective by complementing it with additional functionalities like note-taking or online meeting analysis.

Are there free AI tools to take notes during a meeting?

Yes, most of the AI tools have a free plan. While the free plan has limited features, it can significantly help you to have more productive meetings.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post 7 Ways How to Maximize Productivity With an AI Meeting Manager appeared first on .

As artificial intelligence leaps forward, sales teams have the opportunity to leverage AI’s capabilities to support sales and drive efficiency, precision, and dynamism in their approach. In this article, we delve into the ways AI can increase your leads and help you to close more deals.

What is AI in sales? 

AI sales tools use artificial intelligence to streamline and simplify the sales process. AI technology enables these tools to perform specific tasks, interact with humans, and predict behavior.

Such tools can use generative AI or predictive AI functionalities depending on the tasks. 

Generative AI functionality

Generative AI creates new content or data based on patterns and examples by using machine learning. These models use text input for text generation, image generation, video creation, or music composition.

Predictive AI functionality

A predictive AI tool uses predictive analytics to analyze data and make predictions or forecasts. Such AI solutions can make pretty accurate predictions based on patterns and tons of historical information.

Why can AI transform sales?

You may wonder why sales could be one of the most affected fields by AI. If you imagine a sales rep, you would think they make sales calls every minute, and AI can not sell instead of them. 

The truth is only 33% of inside sales-rep time is spent actively selling. The rest of their time is spent on administrative tasks and meetings. 

AI has two major benefits if implemented correctly in sales operations. 

Improved sales team performance

Using AI in sales can help evaluate how a sales team performs and minimize the number of sales reps participating in the sales meeting. It can significantly improve the overall job performance of sales teams.

Based on McKinsey’s report, early adopters of sales automation have efficiency gains between 10 and 15 percent. So, by hopping on the automation train sooner rather than later, you are setting yourself up for smoother operations, higher productivity, and a leg up in the competition.

Streamlining sales processes

Most of the sales reps spend too much time on administrative tasks during a sales cycle. According to the same McKinsey’s report, a third of all sales reps’ time and tasks can be automated.

One of the biggest advantages of AI tools is they can effectively handle and automate repetitive tasks like data entry. So, sales reps can spend more time closing deals and more human-focused sales tasks.  To get the most out of AI, teams need a solid operational foundation—these sales operations tools can help you standardize workflows, maintain clean data, and scale execution.

5 ways you can use AI sales tools

Here are five applications of AI in sales to skyrocket your sales performance.

Analyze calls to improve sales reps’ performance

There are AI meeting manager tools that are capable of analyzing online meetings. Once the online meetings are over, an AI meeting manager provides key insights into speakers, topics, sentiments, and more.

With this comprehensive data, sales leaders can easily compare trends and evaluate the overall quality of their team’s sales calls. 

Besides the analysis, AI meeting managers have useful functionalities to completely automate sales reps’ online meetings. AI meeting managers can record and transcribe virtual meetings in many languages and send the participants a summary. This way, a sales call can be fully automated, and the teams can focus on sales opportunities.

Ultimately, an AI meeting assistant app with these functions can greatly improve sales professionals’ performance. 

Access to advanced data and analysis 

The selling process includes a significant volume of data. Just imagine how many email chains and calls typically rise up during a sales process.

One of the strengths of generative AI is the ability to work effectively with a vast amount of unstructured data. AI solutions can easily characterize, gather, and analyze customer data. 

Just to put it into perspective, Gong, for example, can capture customer interaction and analyze it with AI. This AI tool provides accurate insights into customer interactions, whether it is a call or email. It monitors every interaction and gives detailed and on-time recommendations for each customer.

Improved sales forecasting

Sales forecasting refers to the process of estimating the future volume of sales based on historical data, market trends, customer behavior, and other factors. AI in sales can significantly improve forecasting accuracy for businesses. 

AI uses machine learning and data science to analyze data and identify patterns based on customer data and previous sales outcomes. Once the patterns and trends are identified, the AI-powered tools can create reliable sales predictions. 

Relying on AI in sales forecasting can save sales teams a lot of time and money by automating and streamlining sales forecasts. 

While making the forecast is one thing, AI can also provide reports, visualizations, and metrics to sales teams to make it easier to understand and communicate sales performance. 

There is no doubt that AI can improve forecasting accuracy. However, sales teams should know some challenges and limitations before implementing AI sales tools. As with every other AI tool, the data quality and availability are key. 

Essentially, if your sales team has an incorrect, outdated dataset, the AI sales tools will give you an unreliable forecast. Before integrating AI in sales, ensure you have consistent and correct data to get the best result. 

Personalized cold email outreach

One of the biggest challenges for sales reps is email outreach. According to LinkedIn’s research, buyers respond much better to personalized emails, improving click-through rates by 14 percent and conversion rates by 10 percent.

An AI assistant can generally help sales reps for more efficient cold email generation. It can make emails more personalized based on public data land machine learning. Simply using merge tags is not personalization, and AI tools can provide much more. 

For instance, Lyne can help sales reps write thousands of introductions per hour by monitoring each potential buyer’s online profile (LinkedIn profile, company website, and more).

Although not every cold email or reply will be a lead, one thing is certain: using AI for scaling your outreach campaign will boost your sales reps’ chances of improving click-through and conversion rates.

Related articles:

• How to Increase the Productivity of Sales Teams in 2026?

Price optimization

The price matters. According to PwC’s research, 60% of shoppers choose a specific retailer because “their price is right.” With AI on board, you do not need to rely on guesswork when determining the optimal discounted price for closing a deal. 

AI tools can provide sales reps with valuable market dynamics and customer behavior information and recommend optimal pricing strategies. AI in sales uses data from the past and different product characteristics to alter pricing due to the changes in the environment in a much more dynamic way.

8 Best Time Tracking Apps In 2026 | 25+ Personally Tested Tools

May 18, 2026

There are over 50 time tracking apps. The problem? Almost every tool claims to be the best. To find the best time tracking apps in 2026, I tested more than 25 tools…

Continue Reading 8 Best Time Tracking Apps In 2026 | 25+ Personally Tested Tools

Insightful Review | My Honest Opinion (2026)

May 18, 2026

After testing more than 25 time tracking and employee monitoring apps, I wanted to take a closer look at Insightful & how it stacks up against them, and whether it is among…

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File Splice Review 2026: Is It For You?

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Wondering if File Splice is for you, but don’t want to pay before seeing whether it actually makes sense for you? I had the same question, so I decided to test it…

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FAQ

How can AI help a sales team?

AI can help in many ways to sales teams, such as:

• Analyze calls to improve sales teams’ performance,
• Provide access to advanced data and analysis,
• Forecast sales,
• More effective and personalized cold email outreach,
• Price optimization.

Will AI replace salesmen?

AI supports sales teams and does not replace them. It can be a powerful ally that complements rather than replaces the human factor. Essentially, AI will not replace sales reps, but it will significantly transform their role and make them more effective. 

According to Salesforce, 97% of sales leaders say AI gives sales reps more time to sell. Using AI will decrease the time spent on administrative tasks like manual data entry, so sales reps can focus on clients more. 

How to use AI for sales forecasting?

AI can improve forecast accuracy by predicting customer behavior and estimating future sales volume based on data from the past, market trends, and other factors. Besides making the estimation, it prepares sales reports and metrics for the sales team to help them understand and communicate the sales performance more easily. 

What is the future of AI in sales?

AI is a transformative force in the field of sales. Sales automation has already begun, and sales jobs are changing. The future of AI in sales holds numerous opportunities, from sales forecasts to performance management. It helps to improve the sales processes, which can ultimately increase sales and lead to more deals. 

However, sales leaders should have realistic expectations regarding AI and machine learning. AI technology heavily relies on correct and updated data. Therefore, sales teams deploying machine learning should ensure access to relevant, reliable, clean data and comply with security standards.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post AI in Sales: 5 Techniques on How to Skyrocket Your Sales With AI appeared first on .

Thinking through how much money is worth saving half or one hour per day is crucial. For some, an AI scheduler means thousands of dollars in monthly savings by doing 15% more work. However, for others, the impact might not be that massive.

Ultimately, an AI scheduler assistant is a great way to maximize productivity and time. You just need to determine the worth of your time and select the AI scheduling assistant that aligns best with your needs and preferences. 

What is an AI scheduling assistant?

An AI scheduling assistant is a tool that uses artificial intelligence to automate, manage, and schedule all your tasks. This includes automated meeting scheduling, AI calendars, task management, and planning.

AI scheduling assistant’s impact on productivity

We all have personalized daily routines. Just think about how many factors can influence how your routine works out. There can be personal, work, or other factors which can completely reshape our day. 

Given that everyone has their preferences, it is almost impossible to have a one-size-fits-all. Would it not be great to have an app that continuously tracks tasks, prioritizes them, and schedules around your life?

AI-based scheduling assistants aim to provide a solution to address these challenges. Before AI, it would be almost impossible to reach this personalized schedule level without manually adding information to your calendar. And not to mention the time you spend on planning your schedule. 

Personally, I spend a lot of time trying to figure out how to set up my next days and be more productive. Using an AI scheduling assistant can be a great way to save the time and energy spent on planning and give me a plan to follow based on my preferences. 

But what other benefits does an AI scheduling assistant bring to the table to maximize your productivity?

Calendar integration

It is challenging to keep up with all the upcoming appointments, meetings, and activities. Juggling with the gym routine, one-on-one meetings, and various activities can be quite a challenge. 

It is like trying to balance a spinning plate on one hand while doing a complex puzzle on the other. The struggle to keep track of all personal and work appointments, one-on-one meetings, team meetings, and commitments is real.

An AI scheduling assistant can be an excellent answer to these challenges. It can sync unlimited calendars. Are you using Google Calendar for your personal activities and Outlook for work? No problem!

AI calendar apps combine Google Calendar and Outlook Calendar into one view. So you can see your personal and work calendars simultaneously. Instead of checking Google Calendar and Outlook, your calendar management will be in the AI scheduler app.

Most AI scheduling assistants have easy access so that you can look at your daily work and personal schedule from the browser, mobile, or desktop. 

Easier group events

Scheduling meetings for multiple participants can be a challenging task. It is not just tough but also time-consuming, often resulting in delays. There are always a lot of back-and-forth emails and multiple checks on the participants’ calendar availability to find the time slot that suits everyone’s schedules. 

You can save time when coordinating group events using the AI scheduling app. It checks the participants’ availability instead of you and ensures there are no scheduling conflicts.

Personalized weekly schedule

Besides team scheduling or event scheduling, AI-powered scheduling can save you significant time by creating a personalized weekly schedule. Reclaim says their personalized schedule can save 40% of your time, while Motion claims that their AI scheduling assistant can help you do 25% more tasks.

The amount of time saved may vary depending on several factors, but even achieving half of the time-saving potential these tools promise can be a massive productivity boost.

Meeting analysis

Beside costumized weekly schedule, there are AI tools like Calendar, which can be valuable for busy teams to analyze performance. It was designed to track the time spent on daily tasks and meetings. Applying machine learning gives you suggestions to have more effective meetings.

In a nutshell, AI scheduling apps can prepare a personalized schedule, analyze your performance, and make suggestions. Therefore, you can focus on the improvement and outcomes rather than the logistics of setting up calls.

No more time zone checking for upcoming appointments

Coordinating team meetings with numerous participants is one thing. But it requires a lot of effort to do it in different time zones. 

If you have ever tried to coordinate a meeting with teams in a different time zone, you understand the logistical nightmare it can be. AI assistants are adapted to managing time zone differences, ensuring that appointments fit conveniently into everyone’s schedule.

Scheduling patterns and meeting preferences

An AI scheduler continuously learns and understands your work and scheduling habits. Based on your provided working hours, tasks, priorities, and feedback, the AI scheduler will craft your weekly schedules based on your habits. What does it mean exactly? 

Well, if you would like to schedule more meetings on Monday or Tuesday, an AI scheduler will automatically set up the meetings mostly in these timeframes. Or, if you start your day by reading your emails, it will automatically block time in your calendar. 

Once the AI scheduling algorithms can completely learn your meeting preferences, they will automatically schedule your upcoming appointments for the right time.

Task planning and management

It is quite common that you need a task list integration for your scheduling assistant, which includes task duration and priority. Such task list integrations are required as AI scheduling assistants use these details to schedule tasks and appointments.

However, some AI scheduling assistants also have task management functions, which help you to assign tasks and have an advanced task tracking ability.

For example, ClickUp Tasks is a tool that automatically schedules tasks to help you plan, organize, and collaborate on any project. You can break down projects with subtasks, add tags and checklists, and collaborate in comment threads.

So, it has all the AI features needed for project management of a busy team.

Seamless rescheduling and follow-ups

You can completely delegate the rescheduling and follow-ups to your scheduling assistant. The AI assistant can automatically send reminders to those who did not confirm attendance. 

Imagine how valuable this feature can be for organizing large group meetings. Tracking participants’ attendance and sending automatic follow-ups can lift a high burden from the organizer’s shoulders.  

AI meeting assistant features

AI rescheduling assistants generally have more features that can be useful during your daily work. For instance, AI meeting assistant features are mostly integrated into many rescheduling assistants. 

AI meeting assistants help to automate all the tasks related to an online meeting. It can be quite crucial for sales teams, but everyone can utilize its AI features. Depending on the specific AI scheduling assistant you choose, it can have features like: 

• Recording meeting,
• Taking notes,
• Prepares meeting summaries,
• Meeting analysis,
• It helps you to find relevant information more easily in your meeting notes.

Besides AI meeting assistant functions, other features may be valuable for your team.

For instance, Motion has project management features that can help teams to stay on track. On the one hand, it can predict how much team members can complete. On the other hand, it crafts personalized schedules based on project goals and deadlines. Essentially, you can use just one AI app for meeting scheduling, project management, and task management.

When choosing an AI scheduling or meeting assistant, it is all up to your preferences and what features you might find helpful. Whether you need a comprehensive solution that handles everything from rescheduling to note-taking or a more streamlined tool focused on rescheduling alone, the decision is yours. 

Furthermore, there are AI calendar apps that focus on different teams. Kronologic is an AI calendar designed for sales teams. It aims to increase engagement, conversion rates, and revenue by sending timely meeting invites at the right time with the right message.

Ultimately, it is all about getting to know the AI rescheduling assistants’ capabilities and finding the most suitable one for your unique requirements for a more productive and efficient workday.

Practical tips for maximizing the AI scheduling assistants’ work

Here are some tips to maximize your productivity with AI-powered scheduling.

Feedback to your AI scheduling assistant 

Remember, scheduling assistants work based on your patterns, preferences, and feedback. Irrespective of which scheduling software you use, it will make errors initially. 

Give feedback regularly to make it easier for the AI scheduling software to personalize your calendar. By providing feedback, you can minimize the time needed for the AI scheduling software to learn your patterns completely. 

Update preferences for a smooth scheduling process

To make sure the scheduling software follows your routines and tasks perfectly, update your preferences and tasks regularly. When adding new tasks, you can generally customize preferences, like splitting them into minimum and maximum chunks, priorities, and when you want to work on it. 

Without adding and updating preferences precisely, scheduling software will have difficulty finding the perfect time slots for you. 

Avoid over-reliance 

Scheduling software boosts your productivity, but you must avoid overreliance. This is especially true at the beginning while the scheduling software is still learning. 

Reviewing your schedule regularly and making some adjustments manually, if necessary, is recommended. 

Cost measure

Many scheduling software have a free plan; you can use the basic features completely free. The main difference between the free and paid plans is the additional features. 

After reviewing your daily routine, consider which features can help you maximize your productivity. Evaluate what are the additional costs and what productivity gains you can reach.

If you commit yourself to one scheduling software, it is generally better to choose annual paid plans as you can save a lot. 

8 Best Time Tracking Apps In 2026 | 25+ Personally Tested Tools

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There are over 50 time tracking apps. The problem? Almost every tool claims to be the best. To find the best time tracking apps in 2026, I tested more than 25 tools…

Continue Reading 8 Best Time Tracking Apps In 2026 | 25+ Personally Tested Tools

Insightful Review | My Honest Opinion (2026)

May 18, 2026

After testing more than 25 time tracking and employee monitoring apps, I wanted to take a closer look at Insightful & how it stacks up against them, and whether it is among…

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File Splice Review 2026: Is It For You?

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FAQ

What does an AI scheduling assistant do?

An AI scheduling assistant can combine your calendars into one view, automatically reschedule and schedule meetings, and send follow-ups for those who did not confirm attendance. Moreover, it can manage time zone differences and have additional useful features based on the specific scheduling app.

How much is an AI scheduling assistant?

Most AI scheduling assistants have free plans, while the paid plans are between $5 and $35 per user per month. The price mainly depends on the additional functions you may require and whether you choose to go with an annual or monthly plan. It probably makes sense to start with a free plan and change to a paid one once you are familiar with the basic features.

Why can AI be useful for scheduling appointments? 

Before artificial intelligence, having a personalized schedule without manually adding information to your calendar was almost impossible. AI solutions are smarter than traditional scheduling software, so that they can create a highly customized schedule based on your preferences, routines, and tasks.

It also saves you time by algorithmic scheduling, sending reminders, checking time zones, and rescheduling appointments. 

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post How to Boost Productivity With an AI Scheduling Assistant? appeared first on .

While some view artificial intelligence as the ultimate game-changer, others remain skeptical and consider it as just another passing hype. However, one thing is sure: AI-powered tools are becoming increasingly popular, and AI usage in everyday life is no longer science fiction.

In this article, I will dive into the latest AI assistant statistics and market trends in 2026. I will cover the relevant statistics and facts about AI-powered assistants, including AI writing assistants, AI coding assistants, AI meeting assistants, AI sales assistants, and AI virtual assistants.

What is an AI assistant?

An AI assistant, also known as an artificial intelligence assistant, refers to any digital tool or application that utilizes generative artificial intelligence technologies to perform specific tasks, answer questions, or carry out commands.

AI assistants are often cloud-based, so you can access them remotely anywhere, as long as you have a stable internet connection.

We can divide AI assistants into five major groups:

• AI writing assistants,
• AI coding assistants,
• AI meeting and scheduling assistants,
• AI sales and marketing assistants,
• AI virtual assistants (personal assistants), including voice assistants.

AI writing assistant statistics

An AI writing assistant utilizes machine learning and helps in the process of content creation. These tools were among the first things people started implementing when exploring AI functions.

Businesses can benefit from artificial intelligence during the entire process of content creation: 

• Idea generation and brainstorming,
• Topic research,
• Search engine optimization,
• Automated content creation,
• Improving existing content,
• Making visualization.

AI-based tools leverage natural language processing (NLP) to analyze text and provide suggestions. Essentially, an AI writing assistant can increase performance and creativity while significantly cheaper than delegating content marketing to an agency. 

Using generative AI for content creation increases performance by 58%

As per eMarketer’s survey, businesses using generative AI for content creation increased their performance by 58%. The respondents also confirmed that generative AI improved their creative variety and cost-effectiveness by 50%. 

Additionally, those who applied generative AI during content creation reported shorter creative cycles, as per the feedback from the survey participants.

4% of small businesses use artificial intelligence for content creation

4% of small-scale businesses already use artificial intelligence for content creation purposes. Such numbers include every activity in the course of crafting blog posts or social media posts. 

Content creation is one of the issues when AI can do a lot for your business. Generating content is a time-consuming process. Unsurprisingly, most businesses invest between 2 and 5 hours to craft a single blog post. While bigger companies might have sufficient resources and personnel for content creation, this is different for small businesses. 

AI writing assistants are great for speeding up the content creation process. Essentially, it can save money and time during content creation for those small businesses that aim to scale their operation.

Bloggers who use AI spend about 30% less time creating a post

Bloggers who utilize AI can reduce the time they spend creating a post by approximately 30%. Although AI writing assistants can make you more effective, the time saved using such tools ultimately depends on how much you rely on AI technology. 

Not utilizing the latest technology in your business is a mistake. Nonetheless, overusing or relying on them too heavily can also hurt your business. AI can be a powerful ally that can complement rather than replace human capabilities. 

Finding the right balance and implementing AI solutions into your content creation can speed up processes but will not save you from adding real human input.

AI writing assistant reduces 80% of time spent on first drafts

Jasper AI claims that using an AI writing assistant can reduce the 80% of time spent crafting your first draft. They also say that businesses using Jasper for content creation can reach a 3.5x return on investment. 

Even though we should accept these numbers with reservations, it points out an important fact: outsourcing the most repetitive task to AI when creating content allows you to focus on the more critical task that requires human capabilities. 

73% of consumers trust content written by generative AI

Even though generative AI can provide increasingly accurate responses with time, some consumers still have trust issues. On average, about 27% of consumers trust content written by AI less than content written by humans.

AI coding assistant statistics

AI coding assistants are a valuable tool to support software developers. The machine learning functions help to reduce the time spent on code writing using autocomplete functionalities.

AI coding assistants can also help reduce the number of coding errors by providing instant feedback to the developers.

Developers can perform tasks 55,8% faster when using an AI coding assistant

According to Microsoft’s research, developers can carry out tasks 55.8% faster when utilizing an AI coding assistant. They selected a group with an average coding experience of 6 years and an average coding experience of 6 years and spent 9 hours coding daily.

Although the quality of the developer’s work was not measured, increasing their effectiveness by 55.8% seems pretty impressive, which can be a real competitive advantage. 

The same effect was confirmed in ARK’s Big Ideas report, where software engineers who employed GitHub Copilot for coding tasks saved a remarkable 55% of their time.

If we look at the output side, ARK is estimating a 10X increase in output by 2030. Experts predict the future of AI in coding will be a game-changer for developers. Although generative AI currently faces many challenges, considering these AI statistics, it will be revolutionary in coding. 

57% of developers using AI in coding

57% of developers have already started implementing AI coding assistants in their workflows. Adopting AI in coding can enhance productivity and code quality and reduce development time. 

Due to the machine learning of generative AI, it analyzes codebases, identifies patterns, and recommends code refactoring and optimization. Although it does not replace developers, taking advantage of AI coding assistants can significantly accelerate coding.

AI coding assistant expected to grow at a CAGR of 41.2% from 2021 to 2028

Estimates suggest that the AI coding assistant market will reach a compound annual growth rate (CAGR) of 41.2% between 2021 and 2028, ultimately achieving a market value of $2.3 billion by 2028.

One of the most affected industries of AI technology is coding. AI continues to improve code quality, reliability, and consistency to accelerate the coding process further.

According to these AI statistics, AI assistants will help streamline web development, simplify mobile app development, and allow developers to create complex software systems faster.

30% of developers believe that their development efforts will be replaced by artificial intelligence in the foreseeable future

Evans Data Corporation, a California-based market research firm specializing in software development, surveyed 550 developers regarding the effects of AI on coding. 30% of the 550 developers believe that artificial intelligence will replace them in the foreseeable future. 

While it is important to note that the developers expressed only their opinions during the survey, we can not overlook that AI uniquely transforms industries.

It is reasonable to anticipate AI’s impact on coding, but the question of whether it can entirely replace jobs and when this might happen remains open. One thing is certain: AI will transform, create, and potentially displace jobs. 

AI meeting and scheduling assistant statistics

An AI meeting manager and an AI meeting assistant are essentially the same. Like every AI assistant, an AI meeting manager uses artificial intelligence and machine learning, specifically generative AI technology.

AI meeting managers are seamlessly integrated with your meeting and video conferencing platforms. So you can use your favorite tools like Google Meet and Calendar, Microsoft Teams and Outlook, or Slack. 

Depending on the specific AI meeting manager, it generally helps you with the following tasks:

• Recording meeting,
• Taking notes,
• Prepares meeting summaries,
• Meeting analysis,
• It helps you to find relevant information more easily in your meeting notes.

The most well-known AI meeting assistants are Otter AI, Fireflies AI, tl;dv, and MeetGeek.

Related content:

• Best 9 AI Note-Takers | My Top Picks After +2 Years Testing (2026)
• Best 5 Otter AI Alternatives | 20+ Personally Tested Apps (2026)
• 7 Best Zoom Note-Taker Apps: My Findings After 2 Years (2026)

Check out our library of best AI note-takers for more tools.

Businesses with over 100 employees spend an average of $420,000 per year on unproductive meetings

There is no doubt about how important meetings are in the business world. But what about the unproductive meetings?

According to Goldenstepsaba statistics, businesses with over 100 employees spend an average of $420,000 annually on unproductive meetings. AI meeting assistants can help in many ways to reduce wasted money and time to make businesses more productive.

Personalized schedule can save 40% of time

Reclaim says their AI scheduler tool can save 40% of the time by creating a personalized weekly schedule.

It is essential to note that the extent of time saved may differ significantly from person to person when using an AI scheduling assistant. Nevertheless, integrating such an AI assistant into your daily routine can make a difference in your daily routine. 

AI scheduling assistant can help you do 25% more tasks

Motion claims their AI scheduling assistant can help you do 25% more tasks. While time saved may vary depending on several factors, an AI assistant will make you more productive.

The real question lies in quantifying how much more you can accomplish using an AI assistant. 

Organizations can save an estimated $25,000 or more per employee per year by reducing unnecessary meeting attendance 

According to an Otter.ai report, businesses investing approximately $80,000 in AI meeting assistants can save $25,000 or more per employee per year by decreasing unnecessary meeting attendance. What does it mean for a business with 5,000 employees? 

Well, it would save an estimated $10 million per year by eliminating unnecessary meetings, based on the Otter.ai report. While AI adoption in online meetings can make a massive difference in the bigger companies’ cost savings, it can also be a great way to increase productivity and cost-effectiveness in a small business.

AI sales assistant statistics

AI sales tools use artificial intelligence to streamline and simplify the sales process. Artificial intelligence enables these tools to perform specific tasks, interact with humans, and predict behavior.

AI can help in many ways to sales teams, such as:

• Analyze calls to improve sales teams’ performance,
• Provide access to advanced data and analysis,
• Sales forecasts,
• More effective and personalized cold email outreach,
• Price optimization.

451% increase in qualified leads when using marketing automation software

Annuitas Group’s study reveals that marketing automation can boost qualified leads by 451%.

Automating marketing and sales processes helps businesses to increase ROI and overall growth. And lead generation is an essential part of acquiring more customers. 

Task automation can boost productivity by at least 27%

Automating administrative and time-consuming tasks for sales representatives saves time and grows productivity by at least 27%.

It may sound too optimistic, but the truth is only 33% of inside sales-rep time is spent actively selling. The rest of their time is spent on administrative tasks and meetings.  

Third of all sales reps’ time and tasks can be automated

According to the same McKinsey’s report, a third of all sales reps’ time and tasks can be automated. Automating repetitive tasks is a good way for sales reps to focus on more critical tasks where the human factor is more important. 

97% of sales leaders say AI gives sales reps more time to sell

According to Salesforce, 97% of sales leaders confirmed that AI gives sales reps more time to sell. Using AI will decrease the time spent on administrative tasks like manual data entry so that sales reps can focus on clients more. 

14% of organizations utilize generative AI during marketing and sales processes

There is an explosive growth in the global AI market. The number of generative AI tools and applications is continuously increasing. In parallel, more and more businesses have started using advanced AI solutions.

Even though AI and machine learning will not impact every industry on the same level, AI adoption in marketing and sales is rising. McKinsey confirmed that 14% of organizations utilize generative AI for marketing and sales. 

While you would think these organizations are using specific AI sales tools, this is still not true. The most commonly reported uses of generative AI in sales and marketing are the following:

• Crafting the first draft of documents,
• Personalized marketing,
• Summarizing text document,
• Identifying trends. 

AI tools adaptation in sales is still in the early stages, and people mainly use some basic functions. However, there are already more applications of AI in sales to skyrocket sales performance.

29% of companies are already using or considering AI for marketing

Based on IBM’s report, 29% of companies already use or are considering using natural language processing (NLP) for marketing. When we consider both IBM’s and McKinsey’s reports together, there may be an estimated 10% to 15% of companies that have yet to implement AI but intend to do so in the future.

16% of organizations are utilizing AI tools for sentiment analysis

According to IBM, 16% of organizations are already using AI for sentiment analysis during sales and marketing. Each customer interaction has a wealth of information about customers’ feelings, opinions, and pain points.

Sentiment analysis leverages AI algorithms to examine these interactions, categorizing them into positive, negative, or neutral sentiments. By using AI, companies can easily better understand their customers. 

Related articles:

• 15 Best AI Tools | 200+ Tested By A Skeptical (2026)
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30% of outgoing marketing messages from global companies will be generated by AI by 2026

Gartner reported that AI will generate 30% of outgoing marketing messages from global companies by 2026. One of the significant advantages of generative AI is the ability to handle vast amounts of information. AI tools in sales already exploit this ability and help prepare more personalized emails. 

Deploying AI for marketing messages can help businesses scale campaigns and enhance click-through and conversion rates.

62% of consumers are comfortable with generative AI in marketing and advertising

As long as it does not negatively impact the consumers’ experience, 62% of consumers are comfortable with generative AI in marketing, advertising, and sales.

Although AI in sales and marketing can be a boost for businesses, they also need to be aware of the challenges of AI, which is data privacy. The next few years will probably not just be about AI technology advancement but also how it will be able to comply with regulations. 

82% of sales professionals are most likely to use generative AI for basic content creation 

According to Salesforce’s survey, many sales professionals (82%) use generative AI tools for simple content creation. Additionally, 74% reported using generative AI tools to analyze market data, and 71% were inclined to use such tools to automate sales communications.

AI personal (virtual) assistant statistics

An AI personal assistant is software designed to understand natural language voice and text commands and carry out tasks for the users.  

One of the most common types is the AI voice assistant. It has the ability of speech recognition by using smart speakers so that you can communicate with it in multiple languages. I am sure you have come across names like Google Assistant, Amazon’s Alexa, and Apple’s Siri before, as they are some of the most popular AI voice assistants out there.

Half of mobile users use voice assistants for search every day in the US 

Voice search continues to expand, with 50% of US mobile users using it daily, based on UpCity’s report. This trend showcases the increasing presence of AI-driven voice assistants in our daily routines.

Users primarily use digital voice assistants for searching for information, reminder setting, and sending text messages 

As per Artificial Intelligence Statistics, 92% of users utilize AI voice assistants for online searches, while 75% use them for setting reminders. Additionally, typical activities of voice assistant users include:

• Ask AI virtual assistant to send text messages (73%),
• Scheduling calendar events with AI-powered virtual assistant (69%),
• Request the AI virtual assistant to draft memos and emails (61%),
• Ask AI virtual assistant to place orders for products or services (57%).

Intelligent Personal Assistant Market Projected to Hit USD 83.66 Billion at a 34.13% CAGR by 2030 

Projections show that the AI-powered virtual assistant industry is ahead of a big boom (34.13% CAGR) and will reach a market size of $83.66 billion by 2030. Perhaps this is one of the fields that AI technology will entirely transform. One emerging technology gaining traction is the AI voice agent, which interacts with users through natural spoken language to provide seamless assistance across devices and applications. 

The growth of voice assistant’s user base decreased in 2022 (2.6%) compared to 2021 (2.9%)

In 2020, the user base of voice assistants in the US saw a massive boost, shooting up by 11.8%. However, the growth rate significantly slowed in 2021, with just a 2.9% increase in voice assistant users. The trend continued into 2022, with growth dropping to 2.6% compared to the previous year.

Internal data from Amazon revealed that about 15% to 25% of Alexa users stopped using Amazon’s Alexa roughly two weeks after activation. Amazon has cited consumers’ privacy concerns as the primary reason Alexa user retention is falling.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

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Nevertheless, we are still in the early stages of this journey. As organizations continue to adopt AI technology, we can expect to see more and more opportunities to increase productivity at work.

In this article, I collected seven real-life examples of using AI-powered tools to boost productivity at work.

Let’s get started!

Understanding artificial intelligence in producivity

As the buzz around artificial intelligence grows, it has increasingly found its way into nearly every field. One area that has seen a significant impact from AI is productivity-related tools. With the help of machine learning models and natural language processing, these AI solutions have become incredibly efficient at automating tasks.

From streamlining workflows to reducing manual labor, artificial intelligence has become a powerful tool for boosting productivity in various industries. According to Authorityhacker, 32.9% of businesses have already replaced some human tasks with AI solutions. This trend is also true when we consider our daily tasks and routines.

Now, we have reached the point where AI solutions can revolutionize how we work, making our lives easier and more efficient.

The question is, in which workflows can AI solutions increase productivity, and are we prepared for that? Let’s find out how to use AI to be more productive!

Automated note-taking on online meetings

Note-taking during online meetings can be tedious, especially when you need to stay engaged. However, with the help of natural language processing, AI tools can assist you in taking notes more efficiently.

AI note-taking apps can automatically record, transcribe, and summarize online meetings for you. Besides, such artificial intelligence-driven note-taking apps can provide you with meeting analysis and numerous collaboration features to ensure you can focus on what really moves the needle.

According to an Otter.ai report, businesses investing approximately $80,000 in AI meeting assistants can save $25,000 or more per employee per year by decreasing unnecessary meeting attendance. These AI tools can streamline online meetings and increase productivity, making them ideal for improving your efficiency at work.

Task and project management

Task and project management tools are among the biggest winners of artificial intelligence. Automating repetitive tasks with AI tools increases productivity, allowing you to switch your focus from time-consuming tasks to more important tasks.

For example, AI-powered project management tools can help you with:

• Automated report generation
• Sending project status updates without manual intervention
• Routing documents for approval at the click of a button
• Enhanced team collaboration
• Accelerate project plans and execution
• Better resource allocation and workload management
• Create subtasks automatically based on task descriptions, summarize comment threads, provide updates autonomously, etc.

Many project management apps offers numerous features focusing on remote collaboration, which is great as remote work becomes more common.

Overall, AI-powered tools are a great way to save time by automating routine tasks and spending more time on strategic aspects of project management.

Scheduling meetings

Are you tired of managing your life with a calendar app and starting to play “calendar Tetris” when you could spend this time on more important tasks?

Let’s be honest: Calendar management can be a hassle, especially with multiple calendars. This is a field where AI algorithms can make a difference in your everyday life.

An AI-powered scheduling assistant or AI calendar significantly differs from regular calendars like Google Calendar and Outlook. These are the main points of how these AI integrate AI and can upgrade your calendar management:

• AI calendars can schedule meetings and tasks based on your provided working hours, tasks, priorities, and feedback.
• AI scheduling assistants can combine calendars like Google Calendar or Outlook Calendar into one view.
• These tools include AI-powered analytics tools for accessing details about time spent on tasks, meetings, workload, and work-life balance metrics.
• An AI scheduling assistant allows you to integrate your tasks and projects from a project management app, or it has project management features.

In a nutshell, AI calendar assistants help us avoid back-and-forth emails, auto-schedule meetings, and keep our schedules flexible. They are an awesome solution for getting more meetings and work done without jamming up your calendar and enhancing productivity. 

Brainstorming

Artificial intelligence can be a valuable tool for brainstorming in several ways. One way is to use AI-powered idea-generation tools, which can help you come up with new and creative ideas. These tools use AI algorithms to generate ideas based on your input.

Another way to use artificial intelligence for brainstorming is to leverage chatbots to facilitate group brainstorming sessions. These AI chatbots can pose questions, provide prompts to inspire new ideas and facilitate real-time collaboration and discussion among team members.

AI can also analyze data and extract insights that can inform the brainstorming process. For example, AI-powered analytics tools can analyze customer feedback and identify areas for improving customer satisfaction.

Faster content creation

In recent times, generative AI tools have emerged as vital assets in content creation. For visual content specifically, tools like Canva’s AI photo expander tool make it easy to expand photos beyond their original borders — a handy feature when repurposing images for different platforms or formats.

With other solutions like OpenAI’s ChatGPT and Jasper, generating a blog post or social media content has become significantly faster and more efficient. According to recent statistics, about 85.1% of AI users rely on this technology for article writing and content creation.

How does AI affect business processes and productivity?

According to a survey conducted by eMarketer, businesses that have implemented generative AI for content creation have seen a remarkable improvement in their performance, with a significant increase of 58%. The respondents also confirmed that generative AI has boosted their creative variety and cost-effectiveness by an impressive 50%.

Overall, content creation is a crucial part of any successful business, and adopting AI technologies to these workflows helps you create better and more engaging content faster.

Improve your writing

AI can help improve writing in several ways. One way is using AI-powered tools that suggest grammar, style, tone, and vocabulary. These tools can help identify errors and suggest improvements, making writing more polished and professional.

Another way to use AI to improve writing is to use natural language processing algorithms. NLP algorithms can analyze large volumes of text data, helping writers identify trends and patterns in language usage. This can help writers create content that is more likely to resonate with their audience.

E-mail assistant

AI-powered email assistants can help increase productivity in several ways. One way is automating mundane tasks such as sorting and filtering emails, sending follow-up messages, and flagging crucial emails. By adopting machine learning algorithms, these AI solutions can save time and effort, allowing you to focus on high-value tasks.

Another way AI email assistants can help increase productivity is by providing intelligent insights into your email communication. For example, they can suggest the best time to send an email, recommend the most appropriate response to a message, and analyze your email habits and patterns. It helps you optimize your email communication and improve your effectiveness.

In addition, AI email assistants can help reduce the overwhelming feeling associated with email management. They can help prioritize your inbox, summarize long emails, and provide briefings on important messages. This can help you stay on top of your email without feeling overwhelmed or stressed.

Overall, these email assistants leverage AI to be a valuable tool for increasing productivity and efficiency in your everyday tasks relating to emails.

Summary

Artificial Intelligence has been a buzzword for quite some time. However, its potential to revolutionize every industry is enormous. Although its full potential is yet to be realized, adopting AI technologies and tools can help optimize processes, automate tasks, and increase productivity, ultimately leading to better decision-making.

Frequently asked questions

How to use AI for day-to-day work?

You can use AI technology for day-to-day work in the following areas:

• Automated note-taking,
• Task and project management,
• Meeting and task scheduling,
• Brainstorming,
• Content creation,
• Improve your writing,
• E-mail management,
• Automating routine tasks like data entry, data analysis, etc.

How does automation improve productivity?

Automating repetitive tasks can greatly benefit your productivity and overall work quality. By automating low-value tasks, you free up time and mental energy to focus on high-value tasks that require your expertise and creativity.

By automating tasks that you do frequently, you can reduce errors and inconsistencies and save time. This allows you to complete more work in the same amount of time and ultimately achieve better results. Additionally, automating repetitive tasks can help reduce stress and improve job satisfaction by allowing you to focus on the aspects of your work you enjoy most.

Can AI tools perform repetitive tasks?

AI-powered systems offer two major advantages. Firstly, they excel at working with complex data sets, providing highly accurate predictions based on historical data. This level of predictive analytics can be utilized for specific tasks, such as forecasting demand, to achieve more precise results.

Secondly, while AI systems cannot perform critical thinking, they are highly effective at automating mundane tasks, such as note-taking.

You can significantly boost your productivity by leveraging AI in these two areas.

How AI tools help customer support teams?

Customer support teams are thriving when they use a voice cloning platforms like ElevenLabs to personalize customer interactions and maintain a consistent brand voice. This approach enhances engagement by allowing automated systems to sound more natural and empathetic, creating a smoother and more human-like experience for callers.

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

The post 7 Tips On How To Use AI To Be More Productive At Work? (2026) appeared first on .

AI meeting managers will not replace you but can make you more effective and focused. However, choosing the right AI meeting manager can be a tough challenge. You must consider many factors like meeting platform, features, price, etc.

This article breaks down the key steps before buying an AI meeting manager to ensure you find what you are looking for.

What is an AI meeting manager (AI meeting assistant)?

If you are already searching for the best AI meeting assistants or managers, you probably asked yourself whether they are the same. Essentially, an AI meeting manager and an AI meeting assistant are the same AI tool. Some call it AI meeting managers, while others call it AI meeting assistants. Like every AI assistant, an AI meeting manager uses artificial intelligence, specifically generative AI technology.

AI meeting managers are seamlessly integrated with your meeting and video conferencing platforms. So you can use your favorite tools like Google Meet and Calendar, Microsoft Teams and Outlook, or Slack. 

What does the AI meeting manager do?

AI meeting managers can help you in many ways to reduce wasted money and time on unproductive meetings. Businesses with over 100 employees spend an average of $420,000 annually, while businesses with less than 50 employees spend an average of $18,000 annually on unproductive meetings. 

Depending on the specific AI tool and its features, AI meeting managers generally help you with managing meetings for the following tasks:

• Recording meeting,
• Taking notes,
• Prepares meeting summaries,
• Meeting analysis,
• Automated meeting scheduling,
• Can create a highlight video based on transcripts,
• It helps you to find relevant information easier in your meeting notes.

If you are not sure how to use an AI meeting manager to have more productive meetings, check out this article: 7 Ways How to Maximize Productivity with an AI Meeting Manager

Best AI meeting assistants

In this article, I ranked and reviewed the eleven best AI meeting assistants to help you select the one that suits your needs.

How to choose the right AI meeting manager?

It is easy to get lost in the many AI meeting managers in the market. So, here are the 4 key steps before deciding which AI meeting manager to buy.  

Step 1: Meeting platform

The first question is which video conferencing platforms you use for online meetings on a daily basis. Some AI meeting managers are compatible with just a few video conferencing platforms. 

Most AI meeting managers are generally compatible with Microsoft Teams, Google Meet, or Zoom. However, if you use Pumble, GoToMeeting, Skype, or other platforms, you must pay extra attention to whether the specific AI meeting manager can connect to them.

Step 2: Languages

Consider which language you use during online meetings before making a decision. This is especially important for functions like meeting transcripts and summaries.

AI meeting managers use speaker recognition technology to capture video calls and transcribe virtual meetings. An AI meeting manager can receive and understand voice conversations through voice or speaker recognition. Practically, it gives a speaker id for each meeting participant, so you can easily see in the meeting transcription who said what.

However, the meeting transcription is limited to a number of languages. Every AI meeting manager can capture and transcript the English language during audio and video meetings. Some AI meeting managers can also recognize other major languages like French or Spanish.  

If you are using languages other than English, it is worth taking a look at the capabilities of the AI meeting manager to avoid paying money for the wrong AI tool. 

Step 3: Functions

The key questions you need to ask here are, why do you want to use an AI meeting manager, and what functions would make your everyday routine more effective? 

If you are working as a solo entrepreneur, you might just need the essential functions and no need for extra features. Everything comes down to the question of how many tasks you can effectively delegate to an AI manager during your daily work. 

Online meeting recording and note-taking are the most basic functions. Many AI meeting managers provide additional features which can be helpful during meetings.

These additional features can be the followings.

Automatically generated meeting recaps and highlights 

One of the features of MeetGeek is that this AI meeting manager transforms lengthy meeting recordings into AI meeting minutes. It includes a conversation summary, transcript with timestamps, and auto-tags for each action item or important detail. 

Automated meeting scheduling

One of the popular AI products is Motion when it comes to automated meeting scheduling.

It is an AI scheduling assistant designed to prioritize and schedule tasks on your calendar. This AI tool ensures that tasks are placed on the right day and time so you can complete them well ahead of your deadlines.

It considers your weekly tasks, meetings, and overall working hours and subsequently tailors a personalized schedule to suit your needs.

Automatic summaries

For example, Otter AI automatically creates a meeting summary with hyperlinks to the meeting notes and slides. After the online meeting, it automatically sends the meeting summaries to the meeting participants. Thanks to this function, all the relevant stakeholders receive the summary after the meeting without doing anything manually. 

Capturing meeting slides

Some tools like Otter AI will automatically capture meeting slides and add them to the notes, so you can recall and share details with context.

Meeting analysis

Once the online meetings are over, Fireflies.ai provides key insights into speakers, topics, sentiments, and more. With this comprehensive data, you can easily compare trends and evaluate the overall quality of your team’s conversations. 

Step 4: Pricing

Many AI meeting assistant apps have a free plan, and you can use the basic features completely free. The main difference between the free plan and the paid plan is the features, available transcription minutes, and audio or transcript storage capacity. 

Paid plans regularly have much higher monthly transcription minutes available and unlimited or 1-year storage capacity. Also, paid plans have additional features like advanced search options or keyword tracking. 

Choosing annual paid plans is recommended if you want to use the AI mating manager in the future. If you decide to go with annual paid plans, you can save between 20 and 55 percent of the yearly fee.

The best AI meeting managers

In this article I ranked and reviewed the 11 best AI meeting manager to ensure you pick the most suitable for you.

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Where is the future of AI meetings headed?

While meetings are a necessary part of our work routine, it can be pretty challenging to make the most of them. Whether you have customer or internal meetings, it requires much effort and focus. The name of the game is effectiveness.

Trying to handle every aspect of an online meeting by yourself is not practical and effective. Maintaining focus throughout the online meeting while simultaneously taking notes, recording, and later preparing a summary and analyzing your entire team’s performance can quickly become overwhelming.

An AI manager can not speak instead of you but can manage repetitive tasks related to online meetings. Success lies in being efficient and delegating tasks like note-taking, recording, and meeting scheduling to your AI manager. 

Aron Kantor

Hey there! I am Aron, the founder of Thebusinessdive. I have been testing productivity apps for almost three years now. I reach 25.000 -50.000 people monthly with the mission to help you find the perfect productivity apps. Subscribe to my YouTube channel, newsletter, and social media to hear more about the best productivity tools. Let’s dive in!

thebusinessdive.com

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